Crack and Joint Sealing Materials - Overview

Transcription

1 Crack and Joint Sealing Materials - Overview MARKET DESCRIPTION Covers Commonwealth requirements for highway Crack and Joint Sealing Materials. Materials must conform and be tested to specifications PennDOT Pub. 408 in particular Section Materials must be furnished from a qualified supplier listed in Bulletin 15. Suppliers wishing to be listed in Bulletin 15 may contact the PennDOT Bureau of Construction and Materials, Materials Testing Division at CONTRACT INFO Contract Suppliers Validity Dates 07/01/ /30/2008 Commodity Specialist Thom Neptune Contact Information Tel: (717) tneptune@state.pa.us All using agencies may issue purchase orders against this contract Contract is within Procurement at PRICING HIGHLIGHTS This is a one (1) year contract with an option to renew.. Monthly price adjustments are available. Specific contract information is available at the following DGS website: PARTICIPATION PROCESS The contract is mainly used by PennDOT. Per Act 57, the contractors elect to sell or not to sell the products in the contract to local public procurement units. Current Suppliers: Deery American, at Craftco Inc., at Reference Commonwealth contract

2 Crack and Joint Sealing Materials - Suppliers Suppliers Company Contact Telephone

3 Crack and Joint Sealing Materials - Customers Customers Department Annual Spend Contact Telephone

4 Department of General Services GSPUR-13B Rev. 2/20/01 SPECIAL CONTRACT TERMS AND CONDITIONS CONTRACT SCOPE/OVERVIEW: This Collective No.CN (identified here and in the other documents as the Contract ) will cover the requirements of Commonwealth agencies for Crack and Joint Sealing Material ( ) Through this invitation for bids (RFQ) the Department of General Services is seeking bidders to furnish material for each identified item defined herein. ORDER OF PRECEDENCE: These Special Contract Terms and Conditions supplement the Standard Contract Terms and Conditions For Statewide Contracts for Supplies. To the extent that these Special Contract Terms and Conditions conflict with the Standard Contract Terms and Conditions For Statewide Contracts for Supplies, these Special Contract Terms and Conditions shall prevail. TERM OF CONTRACT: The Contract shall commence on the Effective Date no earlier than July 1, 2007 and expire on June 30, OPTION TO EXTEND: The Department of General Services reserves the right, upon notice to the Contractor, to extend the Contract or any part of the Contract for up to three (3) months upon the same terms and conditions. This will be utilized to prevent a lapse in Contract coverage and only for the time necessary, up to three (3) months, to enter into a new contract. OPTION FOR SEPARATE COMPETITIVE BIDDING PROCEDURE: The Department of General Services reserves the right to purchase supplies covered under this Contract through a separate competitive bidding procedure, whenever the department deems it to be in the best interest of the Commonwealth. The right will generally be exercised only when a specific need for a large quantity of the supply exists or the price offered is significantly lower than the Contract price. SPECIFICATIONS: Awarded contractors are responsible for furnishing materials in accordance with the general requirements of Pub. 408, current edition, and all supplements thereto, including, but not limited to, Section PRODUCT QUALIFICATIONS: To receive an award for this contract, a bidder must have preapproval as a source by the Department of Transportation, Bureau of Construction and Materials and Testing Division, 1118 State Street, Harrisburg Pa , prior to the time and date of the bid opening and listed as an approved source in Department of Transportation Publication 35, Bulletin 15. Bidders that are not manufacturers may bid as an authorized agent of a prequalified manufacturer but must list the approved source they will use as it is listed in PennDOT Publication 35, Bulletin 15. TO QUALIFY: Contractors and manufacturers shall send samples of their products, prior to the bid opening, to: Pennsylvania Department of Transportation Materials and Testing Division 1118 State Street Harrisburg, PA Attn: Mr. Dean Maurer INSTRUCTIONS FOR SAMPLE SUBMISSION: 1. All samples must reference the Contract No , and the specification that applies. 2. All samples must include certified, independent, lab test results. Page 1 of 4

5 Department of General Services GSPUR-13B Rev. 2/20/01 3. Sample sizes as follows: Item 1 = 10 lbs. minimum - 25 lbs. maximum Item 2 = 10 lbs. minimum - 25 lbs. maximum Item 2 = 10 lbs. minimum - 25 lbs. maximum Materials not meeting the specifications covered will require field testing, in accordance with the Department of Transportation Product Evaluation (PE) process and are not considered eligible for award under this contract. The Department of Transportation is not responsible for the exclusion of product samples that are not submitted in time to provide sufficient qualification testing prior to bid. Manufacturers may submit products for consideration at any time of the year, and are encouraged to initiate the product qualification requests well in advance of the bidding cycle. PRODUCT INFORMATION: Bidders shall provide the following product information, as it applies, or the bureau may reject the bid. List product and manufacturer. BID ITEM (SEE SPECIFICATIONS.) MANUFACTURER TRADE NAME Item 10: TYPE IV ASTM D-6690 Rubberized Joint Sealing Material Type 4(b) Item 20:. TYPE I MODIFIED ASTM D-6690 Rubberized Joint Sealing Material Type 4(c) CERTIFICATION: Contractor shall provide certification with each shipment, include a statement certifying that the product meets the appropriate specification and include the following information: 1. Identity of materials, producers name, batch and/or lot Number. 2. Quantities covered. 3. Specification designation. 4. Test results (chemical and physical where applicable). 5. Purchasing organization and Purchase Order Number. 6. Materials safety data sheets (OSHA). DISTRIBUTION OF CERTIFICATION AS FOLLOWS: 1. One (1) copy retained by contractor. 2. One (1) copy to purchasing organization. 3. One (1) copy to Chief Materials and Testing Division P. O. Box 2926 Harrisburg, PA Material received on the project without certification the agency will either return to the contractor or unload and stock in an isolated area, at the contractor s expense and/or risk. The agency will not use such material until certification is received. At the agency s discretion materials delivered that are questionable the agency will sample and submit to the Materials and Testing Division for testing in accordance with the appropriate specification requirements. Page 2 of 4

6 Department of General Services GSPUR-13B Rev. 2/20/01 AWARD: Contractors will bid prices, FOB Destination, to any location within the Commonwealth of Pennsylvania. Award will be made to the lowest responsible bidder for each item. MINIMUM ORDER: Items 10& 20 = 5,000 lbs.the awarded contractor may accept orders for less than the minimum and pass on the direct shipping costs for such orders to the issuing agency. In such cases, the contractor shall pre-pay the shipping costs and add to their final invoice. However, sufficient verification of the actual shipping costs (including, but not limited to, copies of the original Bill of Lading) the contractor must provide with the invoicing or the Commonwealth will not reimburse. PACKAGING: Packaging shall consist of individual boxes of sealant that are palletized into shipping units. Boxes shall contain a non-adherent film that permits easy removal of the sealant. Each pallet shall contain 72 boxes stacked in six layers of 12 boxes per layer. The weight of sealant in each box shall not exceed 40lbs. (18kg) and pallet weights shall not exceed 2,880lbs. (1310kg). Sealant boxes manufactured from double wall kraft board producing a minimum bursting test certification of 350 psi (241 N/cm2) and using water resistant adhesives. Boxes shall use tape closures and shall not contain any staples. Label boxes with the product name, part number, lot number, specification conformance, application temperature and safety instructions. Protect palletized units from the weather using a three mil thick plastic bag, a weather and moisture resistant cap sheet and a minimum of three layers of six month u v protected stretch wrap. Label pallets with the product part number, lot number and net weight. Provide application instructions with each pallet in a water resistant enclosure. No crushing of cartons shall occur due to stacking or the department may refuse the entire shipment. DELIVERY: Delivery within 20 calendar days after receipt of Field Purchase Order. PRICE ADJUSTMENT CLAUSE: Tracking PG64-22 monitors the change in price for bitumen. The following refiners are contacted to determine the base price of a ton of PG64-22 (bitumen) and the monthly price of a ton of PG64-22 (bitumen): ZONE 1 REFINERS Citgo Chevron Valero POSTING LOCATION Baltimore, MD Bayonne, NJ Paulsboro, NJ Baltimore, MD Perth Amboy, NJ Philadelphia, PA Paulsboro, NJ Baltimore, MD ZONE 3 United Refining Ashland Warren, PA Springdale, PA Dravosburg, PA Floreffe, PA Cleveland, OH Canton, OH Page 3 of 4

7 Department of General Services GSPUR-13B Rev. 2/20/01 ZONE 2 AVERAGE OF ZONE 1 AND ZONE 3 PRICES The posted ton price of PG64-22 for the above posting locations is averaged to arrive at the base price of a ton of PG64-22 (bitumen) and the monthly price of a ton of PG64-22 (bitumen). The base price of a tone of PG64-22 (bitumen) for this contract is Zone 1, $314.00/ton, Zone 2, $322.00/ton, and Zone 3, $330.00/ton determined April 26, The monthly price of a ton of PG64-22 (bitumen) is determined on the last Wednesday of each previous month. When the monthly price divided by the base price is.90 thru 1.10, there will not be a price adjustment on the first of the next month. When the monthly price divided by the base price is less than.90 or greater than 1.10, there is a price adjustment effective on the first of the next month. A Change Notice to the contract is issued indicating the base price of a ton of PG64-22 (bitumen) for this contract and the price adjustment multiplier of 100%. It will also indicate the applicable monthly price of a ton of PG64-22 (bitumen) and the changed price adjustment multiplier percentage. A Change Notice is issued, if applicable, to indicate return to the base price of a ton of PG64-22 (bitumen) for this contract and the price adjustment multiplier of 100%. The Department of Transportation will apply the monthly price adjustment to each specific contractor mix of bitumen to determine the allowable price change per ton to verify Contractor s invoices. Contractor s invoices shall show the adjusted unit price based on the price adjustment in effect on the date material was delivered and/or picked up. DOT Bureau of Maintenance as required retains calculations.the following is a list of districts in each Zone. ZONE DISTRICTS ZONE 2 ALL Districts will use this Average Price Bidders must furnish with their bid a copy of the breakdown of the material listing the percentage (%) of bituminous material in their product OPTION TO RENEW: The contract may be renewed for an additional one (1) year term by mutual agreement between the Commonwealth and the contractor(s). If the contract is renewed, the same terms and conditions shall apply. Such renewals are limited to four (4). INQUIRIES: Direct all questions concerning this proposal to the appropriate Commodity Specialist named herein. Thomas Neptune Commodity Specialist Bureau of Procurement Department of General Services 555 market Street 6 th Floor Harrisburg Pa Telephone tneptune@state.pa.us Page 4 of 4

8 CONTRACT PAGE 1 CONTRACTOR LIST The contractor(s) identified by an "X" in the Act 57 column has agreed to sell the awarded item(s) at the same prices and/or discounts, and in accordance with the contractual terms and conditions, to local public procurement units which elect to participate in the contract. A "local public procurement unit" is defined as: any political subdivision; public authority; educational, health, or other institution; and to the extent provided by law, any other entity, including a council of governments or an area government; nonprofit fire, rescue, or ambulance company; and any nonprofit corporation operating a charitable hospital. Unless otherwise specified below, payment terms are Net 30 days. ACT 57 VENDOR # SAP CONTRACT # SUPPLIER/VENDOR NAME/ADDRESS TELEPHONE NO. FAX NO. CONTACT PERSON Crafco Inc 420 N. Roosevelt Ave Chandler Az Lisa.townsend@crafco.com Deery American Corporation PO Box 4099 Grand Junction Co orders@deeryamerican.com

9 REPRINT Page 1 of 1 Contract No Contract Original Approval Date: 07/03/2007 All using Agencies of the Commonwealth, Participating Political Subdivision, Authorities, Private Colleges and Universities Your SAP Vendor Number With Us: Supplier Name/Address: DEERY AMERICAN CORPORATION PO Box 4099 GRAND JCT CO USA Supplier Telephone No: Supplier Fax No.: Purchasing Agent: Name: Tom Neptune Phone: Fax: Valid from/to: 07/01/ /30/2008 Please Deliver To: To be determined at the time of the Purchase Order unless specified below Your Quotation: Date: Collective No.: Our Quotation: Payment Terms: NET 30 The Commonwealth of Pennsylvania, through the Department of General Services, accepts the submission of the Bidder/Contractor for the awarded item(s) at the price(s) set forth below in accordance with: 1) the RFQ submitted by the Bidder/Contractor, if any; 2) the documents attached to this Contract or incorporated by reference, if any, and 3) the contract terms and conditions stored on the website address at for this type of Contract as of the date of the RFQ, if any, or other solicitation for this Contract, all of which, as appropriate, are incorporated herein by reference. When the Bidder/Contractor receives an order from a Commonwealth agency, the order constitutes the Bidder/Contractor's authority to furnish the item(s) to the agency at the time(s) and place(s) specified in the order. RFQ, as used herein, means Request for Quotations, Invitation for Bids, Invitation to Qualify, or Request for Proposals, as appropriate. Item Material/Service Desc SEALER,JOINT,MOD AASHTO 173,TYP4,CONC Item Text Est Qty UOM Net Price Per Unit Total 0.00 US Pound US Pound 0.00 TYPE IV ASTM D-6690 Rubberized Joint Material Type 4(b) All Quantities are Estimates General Requirements for all Items: Header Text Lisa Brine phone , fax orders@deeryamerican.com NO CoStars Bit.% is 75% No futher information for this contract. Estimated Total Value: $ 499, Currency: USD Integrated Environment Systems Form Name: ZM_SFRM_STD_MMCO_L, Version 1.0, Created on 05/27/2003, Last changed on 03/29/2005.

10 REPRINT Page 1 of 2 Contract No Contract Original Approval Date: 07/10/2007 All using Agencies of the Commonwealth, Participating Political Subdivision, Authorities, Private Colleges and Universities Your SAP Vendor Number With Us: Supplier Name/Address: CRAFCO INC 420 N ROOSEVELT AVE CHANDLER AZ USA Supplier Telephone No: Supplier Fax No.: Purchasing Agent: Name: Tom Neptune Phone: Fax: Valid from/to: 07/01/ /30/2008 Please Deliver To: To be determined at the time of the Purchase Order unless specified below Your Quotation: Date: Collective No.: Our Quotation: Payment Terms: NET 30 The Commonwealth of Pennsylvania, through the Department of General Services, accepts the submission of the Bidder/Contractor for the awarded item(s) at the price(s) set forth below in accordance with: 1) the RFQ submitted by the Bidder/Contractor, if any; 2) the documents attached to this Contract or incorporated by reference, if any, and 3) the contract terms and conditions stored on the website address at for this type of Contract as of the date of the RFQ, if any, or other solicitation for this Contract, all of which, as appropriate, are incorporated herein by reference. When the Bidder/Contractor receives an order from a Commonwealth agency, the order constitutes the Bidder/Contractor's authority to furnish the item(s) to the agency at the time(s) and place(s) specified in the order. RFQ, as used herein, means Request for Quotations, Invitation for Bids, Invitation to Qualify, or Request for Proposals, as appropriate. Item Material/Service Desc SEALER,RUBBER,JOIN T,MOD,TYP 1,ASTM D6690 Item Text Est Qty UOM Net Price Per Unit Total 0.00 US Pound US Pound 0.00 TYPE I MODIFIED ASTM D-6690 Rubberized Joint Sealing Material Type 4(c) All Quanities are Estimates ASPHALT,RUBBER,TY P2 - ASPHALT PAVEMENT 0.00 US Pound US Pound 0.00 Item Text Asphalt Rubber Sealing Compound ASTM D General Requirements for all Items: SEE LAST PAGE FOR ESTIMATED TOTAL VALUE INFORMATION Integrated Environment Systems Form Name: ZM_SFRM_STD_MMCO_L, Version 1.0, Created on 05/27/2003, Last changed on 03/29/2005.

11 REPRINT Page 2 of 2 Contract No Contract Original Approval Date: 07/10/2007 Supplier Name: CRAFCO INC Item Material/Service Desc Header Text Est Qty UOM Net Price Per Unit Total Lisa Townsend phone , fax , lisa.townsend@crafco.com NOCoStars 232 is 76% 515T is 62% No futher information for this contract. Estimated Total Value: $ 1,067, Currency: USD Integrated Environment Systems Form Name: ZM_SFRM_STD_MMCO_L, Version 1.0, Created on 05/27/2003, Last changed on 03/29/2005.

12 Contract Reference Number: Collective Number:CN SRM/SAP Contract Number: Change Number: 1 Change Effective Date: March 3, 2008 COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF GENERAL SERVICES HARRISBURG For: Subject: Contract Period: Buyer Name: PA DEPARTMENT OF TRANSPORTATION Crack and Joint Filling Materials Effective date of July 1, 2007 and Expiration date of June 30, 2008 Thomas Neptune phone , tneptune@state.pa.us CHANGE SUMMARY: The base price for a ton of PG64-22 (Bitumen) for the referenced contract is: ***** IMPORTANT THIS MONTHLY CHANGE HAS BEEN LOADED INTO SAP & AUTOMATICALLY ADJUSTS POs ***** Zone 2 Base: $ Districts All Effective March 1, 2008 the monthly price for a ton of PG64-22 (Bitumen) for the referenced contract is: Zone 2: $361.00, with a monthly adjustment multiplier of Per the terms of the contract, no price adjustment occurs when the multiplier falls within.9 and 1.1 ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT NOT CHANGED BY THIS CHANGE NOTICE REMAIN AS ORGINALLY WRITTEN.