Vilden Associates, Inc. Accounts Receivable. Manual

Size: px
Start display at page:

Download "Vilden Associates, Inc. Accounts Receivable. Manual"

Transcription

1 Vilden Associates, Inc. Accounts Receivable Manual 1

2 ACCOUNTS RECEIVABLE MENU... 3 Cash Receipts Entry... 4 Adjustment Entry & Processing Processing a Batch Inquiry Creating a New Batch Enter Manual Invoices Transaction Inquiry Performing a Transaction Inquiry by Customer Performing a Transaction Inquiry by National Account Performing a Transaction Inquiry by Order Number Performing a Transaction Inquiry by Collection Office Performing a Transaction Inquiry by Payor Performing a Transaction Inquiry by Division/Check Number ACCOUNTS RECEIVABLE REPORTS Aged Trial Balance Report Cash Receipts Register Customer Statements Summary Cash Deposit Report Adjustment Register Print Invoice Register A/R Aging w/comments Revenue Totals Per Customer Automatic Write-off

3 Accounts Receivable Menu The purpose of this menu is to enable the user to apply deposits to A/R invoices, create adjustments, enter manual invoices, do transaction inquiries on A/R activity, and print A/R reports. 3

4 Cash Receipts Entry The purpose of this option is to provide a means for recording all cash receipts and for creating the deposit records for those receipts. From the Master Menu, select the Main Accounting Menu. From the Main Accounting Menu, select the Accounts Receivable Menu. From the Accounts Receivable Menu, select the Cash Receipts Entry option. This will display the Cash Receipts Process Batch List screen (AR0024). Explanation of fields: Opt: A selection column. There are three user selectable options in this screen: Select/modify which allows you to work with the batch selected Print deposit list/register which allows you to print out the list of checks or wire transfers deposited, and Close batch- an option, which allows you to close the batch. You must print the deposit list/register prior to closing the batch. Year: The year during which the batch is being processed Batch: The batch number Deposit Date: The date on which the deposit will be made 4

5 Entry Person: The user ID of the person who entered the batch Batch Total: The total amount entered by the user for the batch. Accumulated Total: The total accumulated by the computer from all of the checks entered in the batch. Last Record: The number of checks that were entered in the batch. To create a new batch, click [Create new batch] This will display the Cash Receipts Entry screen (AR0025). Explanation of fields: Prin.: Typically a Company Code. The company code for which you are entering the deposit. Loc: The office location from which you are working. Batch: The batch number. This will be automatically generated. Total: The total amount of the deposit. 5

6 A/C: The bank code Deposit Date: The date on which the bank deposit is made. This will be today s date. In addition, several command options have now been added. Enter the total amount of cash you will be applying. Remember to use a field exit (the plus sign next to the numeric keypad) to exit from this field. Enter the account code. Enter the deposit date. Click OK Button. This will take you to the Check Entry screen. Check Number: The number appearing on the check or wire transfer that you are applying. Date: the date appearing on the check. ABA Number: The bank reference number. This is usually left blank unless applying a wire transfer. Check Amount: The dollar amount of the check that you are applying. Payor: The name of the payor as it appears on the check. Accumulated: The accumulated total. This is an automatically accumulating field. 6

7 To enter a check: Enter the check number Enter the date as it appears on the check. If you are applying a wire transfer, enter wire in the ABA Number field. If you are not applying a wire transfer, leave this field blank. Enter the amount of the check. Enter the name of the payor as it appears on the check. Press [Enter] to bring up a list of open invoices, or to narrow the scope enter in a search by item and press [Enter] Explanation of additional fields: Opt: The option field where you select Paid in Full or Partial Payment Invoice: The invoice number assigned to charges for accounting purposes. Tp: Type of Invoice B/L Number: For Maritime system. A control number assigned to the legal document identifying and detailing the goods comprising a cargo shipment, as well as the instructions for the pick up and delivery of that shipment. Ves/Voy: For Maritime system. The ship and trip on which cargo is shipped. Payor: The payor code assigned to the specific invoice record. Dv: The division assigned to the specific invoice record. Inv Date: The invoice date. Current Balance: The current outstanding balance of the invoice. To apply the check: Click next to selected invoice Click Paid in Full or Partial Payment and Press [Enter] Full Payment: The Accum total should equal the total amount you have applied towards invoices for this check. Click New Chk to enter another check or Return to finish the process. You can repeat this cycle until such time as you have applied the entire check and the accumulated amount of the check is equal to the amount of the check you received. Partial Payment: This will display the Partial/Misc Cash Receipt Entry screen (AR0025). 7

8 Enter Amount Received Enter in remarks if desired or override G/L account numbers if applicable. Press [Enter] This will return you to the Cash Receipts Entry screen, the Accum should equal the total amount you have applied towards invoices for this check. Click New Chk to enter another check You can repeat this cycle until such time as you have applied the entire check and the accumulated amount of the check is equal to the amount of the check you received. Once you have completed applying all checks in the batch and the accumulated amount for all applied checks equals the amount that you have entered for the batch, click OK button twice to return to the Batch List screen which will now display the batch you have just entered. If you wish to review the batch, click under opt next to the batch and click select/modify. This will take you back into the batch where you can view the batch records. Print the deposit list form the AR0030. This is done by entering a 6 on the line under the Opt column next to the batch with which you wish to work and pressing [Enter]. This will display a message in the lower left-hand corner of your screen, informing you that your print request has been completed. In addition a P will display next to the Opt field on the batch. Press [OK] to accept or [F12] to cancel. 8

9 View Batch Records: This will list all of the checks posted to the batch. View Batch Records Del: This will allow you to delete a check which you do not want to include in the batch. 9

10 Adjustment Entry & Processing The purpose of this option is to enable the adjustment of account receivable. Accounts receivable might need to be adjusted for write offs, or to correct billing errors. Accessing the Adjustments Process-Initialization Screen (AR1010) From the Main Menu, select the Accounting Menu. From the Accounting Menu, select the Accounts Receivable Menu. From the Accounts Receivable Menu, select the Adjustment Entry & Processing option. This will display the Adjustments Process-Initialization screen (AR1010) Explanation of screen fields: Div: This is the two-character code for Command divisions and principals. Location: This is the three-character code for various locations. Initials: These are the initials of the individual entering the adjustments. 10

11 Initializing the Adjustment Process Enter the two-character code for the Company/Principal responsible for the adjustments. If you cannot remember the correct code, press [F4]. This will display the Company/Principal Codes Table. Use the scroll keys to locate the division/principal you are interested in. Use the [Tab] key to move to the Loc field and key in the three-character code for the booking office you wish to perform the adjustment process for. If you are not certain of the proper code, press [F4] to display the location table. Select the location you need, enter a 1 and press [Enter] to bring the code into the screen. Enter your initials Press [F6]. If you are not authorized to initiate this process, a message will appear in the lower left-hand corner of your screen, stating that fact. If you are authorized, the Adjustments process Entry screen (AR1020) will be displayed. There is only one user input field on this screen: Batch: This is the number of the batch in which you wish to make the adjustment. You may use this screen either to initiate the creation of a new batch or to initiate an inquiry on a pre-existing batch. 11

12 Processing a Batch Inquiry To initiate an inquiry on a pre-existing batch you may either enter the batch number, if you know it, or, alternatively, press [F4] to initiate an Open Batch Inquiry. This will display the Adjustments Process Inquiry screen (AR1030), as shown below. The top portion of the screen displays the name of the principal division, the location, and an indicator for including (Y = include all, N = just include your location). The bottom portion of the screen displays the following fields: Opt: This is the column used for selecting the batch listed on that same row. Location: This is the location relating to the batch listed and should match the location displayed in the top portion of the screen. Date: This is the date on which the batch was originally created. Week End Date: This is the end date of the week during which the batch was originally created. It is automatically inserted by the computer. Batch Total: This is the total amount of money involved in the batch. There are three options available to you through this screen. You may Select the batch by entering a 1 under the Opt column on the line next to the batch in which you are interested. 12

13 Print the adjustment list register by entering a 6 under the Opt column on the line next to the batch in which you are interested. Close batch by entering 14 under the Opt column on the inquiry. If you have selected option 1, you may, once it has been retrieved into your screen, make additional corrections to the batch. Creating a New Batch Press [Enter]. This will display additional fields on the Adjustments Process Entry Screen (AR1020). They are as follows: Period: The month and year, which relates to an accounting period. Total: The total amount of money involved in this batch. (The total amount that you will be adjusting off or total amount of your journal voucher assigned from accounting.) Batch Date: Week End: Accum: Today s date The Thursday date of the week in which the batch is being created. The total amount of adjustments to this batch. 13

14 Process an adjustment as follows: Enter the total amount that you will be adjusting off and do a field exit (i.e., press the keypad plus sign [+] for a positive adjustment and the keypad minus sign [-] for a negative adjustment. Press [Enter]. This validates the entry you made in the Total field. This brings up a Record screen. The only field that is added to the screen at this time is the record screen. This is the record number in relation to the batch being worked with. Press [Enter] again and a number is assigned to the record. Alternatively, if you wish to work with a pre-existing record, enter the number of that record and press [Enter]. Even greater detail is now displayed on the AR1020. Four fields have now been added to the screen. They are: Adjustment Number: The number assigned to the correction. Adjustment Amount: The amount of the correction being applied. Date: Today s date Accumulated: The total of all corrections done to this batch. Enter the Adjustment Number, as per supervisor instructions. 14

15 Enter the amount of the specific adjustment, and field exit (i.e., Exit using the keypad plus sign {+] if the adjustment is positive and the keypad minus sign [-] if the adjustment is negative.) Enter the date on which the correction is being performed and press [Enter]. This will display even more detail. Several fields have now been added to the screen. They are: 15

16 Item Opt: The action the user wants to take, relative to the adjustment (correction). In this case, there is only one option available to the user, and that is [4] Delete Correction Entry. Invoice No.: The invoice number used to bill the customer. B/L Number: The vessel and voyage on which the material was shipped. Amount Applied: The amount of the adjustment. Balance: The remaining balance on the invoice after applying the adjustment. G/L Account: The general ledger revenue account to which the adjustment is to be charged. Payor: The code for the payor associated with the invoice being adjusted. Remarks: A one or two phrase explaining why the adjustment is being done. Enter the invoice number. Enter the amount of the adjustment. A positive will increase the amount of the invoice, while a negative will reduce the amount of the invoice. Field exit using the keypad plus sign [+] to enter a positive amount and the keypad minus sign [-] to enter a negative amount. [Tab] to the G/L Account field, and enter the general ledger account number to which the adjustment is to be charged (i.e., revenue account number). [Tab] to the Remarks and enter a one-or two-word phrase explaining why the adjustment is being done. Press [Enter]. This accomplishes several things: This validates the entry and brings up the payor code pertaining to the invoice. 16

17 The bill of lading number and vessel/voyage will be automatically displayed. This action also enters the accumulated total on the adjustment number and shows you the new balance on the invoice. You are prompted to add additional adjustments, if desired for this batch. At this point you can either enter additional adjustments for the current adjustment number or you can enter a new adjustment number or you can enter a new adjustment number by pressing [F12]. This brings you back to the adjustment file, where you can proceed to add new adjustment numbers should you have more than one in the batch. Once you do return to the Adjustment Number field, the batch total accumulates and the screen displays whether you are equal to, under, or over the amount of the batch. Once you have completed processing all adjustments to the batch, the adjustment amount and the accumulated amount have to be equal. Also, once all adjustments for the batch have been completed, the accumulated total for the batch and total originally entered for the batch must be equal. To close the batch, press [F4]. Press [F4] a second time. This will display you batch, on the AR1030, along with any other batches that have not been closed. As before, you have three options available to you through this screen. You may Select the batch by entering a 1 under the Opt column on the line next to the batch in which you are interested. 17

18 Print the adjustment list register by entering a 6 under the Opt column on the line next to the batch in which you are interested. Or Close the batch by entering 14 under the Opt column on the line next to the batch in which you are interested. After selecting and keying in your choice, press [Enter] to complete the inquiry. 18

19 Enter Manual Invoices When receipts come into the company, they need to be applied to some open Accounts Receivable item in order to be processed. If an invoice was not created automatically by the drayage system, you will need to create an invoice manually. Accessing the Manual Invoices Screen (AR0070) From the Main Menu, select the Accounting Menu. From the Accounting Menu, select the Accounts Receivable Menu. From the Accounts Receivable Menu, select the Enter Manual Invoices option. After entering the Division Code and Entry Location, press the Display Invoice Screen button. This will take you to the Enter Manual Bills/Invoices screen. 19

20 Explanation of fields: BL or Invoice: Enter the invoice number for this manual invoice here. Vessel: Enter the vessel number here, if applicable. Else leave blank. Voyage: Enter the voyage number here, if applicable. Else leave blank. Service: Leave this field blank. Customer Code: Enter the NANDA code her that applies to this customer. This code will be validated against the Name & Address File. Name: Enter nothing here. This field is populated from the NANDA file. Collection Location: Enter the location code for the location that is responsible for collection on this account. Acctg Month/Yr: Enter the accounting month and year that apply to this transaction. This determines which month this A/R transaction belongs to. Aging Date: Enter the invoice date here using format MMDDYY. Total Collectible: Enter the invoice amount here as $$$.. Sales G/L Account: Enter the account number to be credited for sales. The account n umber you enter here will be checked against the Chart of Accounts. 20

21 Origin: Enter the origin code for this shipment, if applicable. Otherwise leave this field blank. Load Port: Enter the load port code for this shipment, if applicable. Otherwise leave this field blank. Discharge: Enter the discharge port code for this shipment, if applicable. Otherwise leave this field blank. Dest: Enter the destination code for this shipment, if applicable. Otherwise leave this field blank. Reference Equipment: Enter the equipment number of the equipment used, if applicable. Otherwise, leave blank. Payor Code: Enter the payor code of the party responsible for payment of this invoice, if different from the number entered in the Customer Code field above. If the payor and customer are the same, leave this field blank. After entering all needed data, click on the Add/Update Button to add the invoice to the file. 21

22 Transaction Inquiry The purpose of this option is to enable the user to review accounts receivable activity through a number of options. Accessing the A/R Inquiry Screen (AR0100) From the Main Menu, select the Accounting Menu. From the Accounting Menu, select the Accounts Receivable Menu. From the Accounts Receivable Menu, select the Transaction Inquiry option. This will display the A/R Inquiry screen (AR0100) There is only one user input field on this screen, Select Inquiry Type. This is the means by which the accounts receivable items will be sorted and is defined as one of the eight criteria displayed on the screen. Processing the Transaction Inquiry Select and key in one of the seven sort criteria listed on the screen. These are: 1 = Customer Number 3 = National Account 4 = Order Number 5 = Collection Office 6 = Payor Number 22

23 7 = By Check Number 8 = By Invoice Number Press [Enter] Performing a Transaction Inquiry by Customer Selecting criteria 1 will display the A/R Inquiry by Customer screen. (AR0110) 23

24 Explanation of fields: Customer Number: The customer ID number as defined in the NANDA file. Include which division: An option that allows the user to limit the inquiry to a single division, if desired. Include open items only: An option that allows the user to choose whether to display to all A/R for given customer or only open items. Click on the box to insert a check mark for Yes. A blank in this box means No. Include only specified customer: An option which allows the user to limit the inquiry to a single, specified customer or to look at invoices for all customers from the point of that ID number to the end of the file. Enter the customer ID number or press [F4] to search the NANDA file for the one you need. If you want to look at activity within a single division only enter the two-character code for that division. Leaving this field bland will retrieve any activity for this customer throughout all divisions. Indicate whether you wish to look at open items only or all items by clicking on the box for a check mark for Y for open items only. Leave this box blank for N for all items. Indicate whether you wish to look at the activity for only the single customer you have specified by clicking on this box for a check mark for a Y. Leave this box blank for N for all customers starting with the first customer specified above. Press [Enter] 24

25 This will display the AR0110 screen with additional detail. The additional fields displayed on the screen are as follows: 1: The option selection column Customer: The customer ID number and customer name as defined in the NANDA file. Invoice #: The Invoice Number assigned to each invoice. B/L Number: The bill of lading number. Div: The Command division Date: The date of the bill of lading. Original: The original amount of the bill of lading. Balance: The current outstanding balance. Four optional actions are available to user. They are: 1 = Display Detail: Display the available information for this customer, for this bill of lading. F11 = Additional Info: Display an expanded information screen. 25

26 Selecting option 1 will display the A/R Inquiry Detail screen (AR0150) Explanation of fields: Bill To: The ID numbers and name of the shipper or consignee that is the obligator of the invoice. Load: The port at which the goods were discharged. Shipper: The ID number and name of the customer shipping the goods. Responsible Office: the Command office responsible for the shipment. Consignee: The individual or company to which the goods were shipped. Collection Status: The current collection status of the invoice. Notify: The entity to be notified upon the arrival of the shipment. Notify Forwarder: The freight forwarder on the shipment. Payor: The ID number and name of the customer responsible for paying the bill National Account: This will be displayed only if the customer is a national account. Invoice Date: The date on which the original invoice was prepared. 26

27 Type: The type of invoice prepared (typically, a bill of lading). Charges: The total charges for the shipment. Payment: The sum of all payments made to date against the invoice. Adjustment: Any adjustments made tot he invoice. Transaction Date: The last date on which any activity occurred in relation to the item(s) listed. Type: The type, which took place. Payor/Reason: The name of any individual making a payment against the account and a brief reason (The latter would be useful, primarily, when identifying an adjustment to the invoice.) Reference: The check number, CV#, or adjustment # associated with the item(s) listed. Amount Applied: The dollar amount of the payment(s) or adjustment(s) to the invoice. Although this is a display screen, there is optional, additional information that can be displayed. This is done by choosing from among the options listed at the bottom of the screen. These options are as follows: F6 = B/L: This displays the Bill of Lading Header screen (MD0010-2) The fields displayed on this screen are detailed in the chapter on documentation. F8 = C/V: This displays the Outbound Bill of Lading Header screen (CV0010). The fields displayed in this screen are discussed in chapter on documentation. The additional fields displayed in this screen are: Location: The three-character code for the office that created the item(s) listed. Batch Number: The five-digit for the batch. User: The name of the individual who has applied the cash. Check Amount: The actual amount of the check received. This will, typically, be larger than the amount of cash applied to the outstanding item. Received Amt.: the dollar amount of cash received. F15 = Change Status: This displays a drop down box, the Collection Status Update screen (WIN026), which allows you to change the collection status of the item. This screen has a single field, status code, which corresponds to the collection status (e.g., disputed invoice, contacted shipper, CV pending, etc.). The user can either key this code in or do a code inquiry using [F4]. This will display a code table from which the user can select using [F3]. Once you have entered the status code, press [Enter] to select the code and return to the AR0150 screen. 27

28 If you are not authorized to perform this function, your screen will display a message to that effect. F24 = Comments: This option will display the Invoice Collections Comments File Maintenance screen (AR290T15), which provides access to all comments attached to the invoice. 28

29 Performing a Transaction Inquiry by National Account Selecting a criteria 3 will display the A/R Inquiry By National Account Subsidiary Account Balances screen (AR0180). There is only one field on this screen, National Account, which is the national account customer ID number as defined in the NANDA file. You may either enter the account number or you may search the table for the correct national account number by pressing [F4]. This will display the Group Account Code Maintenance screen (XAS030-1). This screen lists all National (Group) Accounts and is shown below. 29

30 Explanation of fields: Opt: The selection column Account: The account ID number as defined in the Group Account Table. Account Name: The name of the National Account. Enter the specific account number in the Search for Account field. This will eliminate all accounts, with the exception for the one you are seeking. Move to the Opt column, find the ID number you are looking for, enter a 1 next to that ID number, and press [Enter]. Alternatively, you may move to the Opt column, find the ID number you are looking for, enter a 1 next to that ID number, and press [Enter]. Either of these two actions will clear the XAS030-1 and input the account number into the National Account field. Pressing [Enter] at this point will display the A/R Inquiry by National Account Subsidiary Account Balances (AR0180) with additional detail. Explanation of additional fields: National Account: The ID number and the name of national account. Credit Limit: The current credit limit for the national account. Account Balance: The total of any currently outstanding balances for all the sub-accounts. 30

31 Selection: The selection column Customer: The Id number for the subsidiary account. Name: The name of the subsidiary account. Balance: The dollar amount of any currently outstanding account balance for that account. [Tab] to the Selection column and select the subsidiary account you are interested in. Key in a 5 and press [Enter]. This will display the AR0110 with detail, as discussed above. 31

32 Performing a Transaction Inquiry by Order Number Selecting criteria 2 will display the A/R Inquiry By Order/Pro screen (AR0120). Explanation of fields: B/L Number: The bill of lading number. Include open items only: An option that allows the user to limit the inquiry to a single division or to look at items handled by all divisions. Enter the Order Number. Pressing [Enter] at this point will display the A/R Inquiry by Vessel/Voyage screen (AR0120) with additional detail. 32

33 Explanation of fields: 1: The selection column Vessel: The code used to identify the vessel. Voyage: The voyage. B/L Number: The bill of lading number. Div: The Command division. Customer: The ID number and name of the Command customer, as defined in the NANDA file. Date: The original date of the bill of lading. Original: The original balance Balance: The current outstanding balance If you wish, you may [Tab] to the B/L Number field and enter the number of the specific bill of lading you wish to inquire about. Enter the bill of lading number. Pressing [Enter] at this point will display the A/R Inquiry by Vessel/Voyage screen (AR0120). The listing will begin with the specific bill of lading you have requested. Decide whether you wish to include all items or open items only and enter your choice as either a Y for yes or an N or no. This field automatically defaults to Y. 33

34 Decide whether you wish to look at items for all divisions or for one division only. If you wish to look at items for all divisions, leave this field blank. If you wish to look at items for one division only, enter the two-character code for that division. Press [Enter]. This will display the AR0120 with the additional detail discussed above with the scope of the search limited to the parameters you have identified. Performing a Transaction Inquiry by Collection Office Selecting criteria 5 will display A/R Inquiry By Collection Office screen (AR0160) Explanation of fields: Collection Office: The three-character code for the Command Office responsible for collecting the account. Include which division: An option that allows the user to choose between including all divisions in his/her inquiry or limiting the search to a single division. Include open Items only: An option which allows the user to narrow the scope of inquiry to open items only or to look at all items, regardless of their status. This field defaults to Y. Include only specified office: An option that allows the user to narrow the scope of the inquiry to a specific office within a division or to inquire over all offices within a division, starting with the office keyed in. This field automatically defaults to Y. 34

35 Enter the code for the collection office you wish to look at. Alternatively, you may press [F4] and search the Office Codes Display Table for the code you need. When you have keyed in all the options you wish to use press [Enter]. This will display the AR0160 with additional detail screen. Explanation of fields: 5: The selection column Customer: The ID number and name of customer. Vessel: The code used to identify the vessel. Voyage: The voyage. Date: The original date of the bill of lading. Original: The original balance Balance: The current outstanding balance There are two options available through this screen. 1 = Display detail: Displays the AR1050 as discussed earlier. 2 = Comments: Displays the AR290T15. 35

36 Performing a Transaction Inquiry by Payor Selecting criteria 6 will display the A/R Inquiry By Payor screen (AR0190). Explanation of fields: Payor Number: The customer ID number associated with the payor. Include which division: An option wish allows you to limit the scope of the report by entering a specific division code. Include open items only: An option that allows the user to limit the scope of the report to those items that are open. Include only specified payor: An option that allows you to limit the scope of the report to one specific payor. Enter the Payor number. Alternatively, you may search the NANDA file by pressing [F4]. This will display the Name and Address File Search screen (XAS015). 36

37 Explanation of fields: Sort Sequence: The code or information item by which you want the records sorted for screen display. Sort Name: The customer s name. Customer Number: The customer ID number. Location Code: The three-character IATA code for the location. Primary Customer Type: The alphabetic code associated with the primary classification of the customer. Secondary Customer Type: The alphabetic code associated with the secondary classification of the customer. Country Code: The three-character for the country in which the customer is located. Name Scan String: An alphabetic string of characters by which the NANDA file can be scanned for the customer. Determine how you want the NANDA file records sorted and enter the number associated with that option. There are six options. 1 = Sort Name 2 = Customer Number 3 = Location Code 37

38 4 = Primary Customer Type 5 = Secondary Customer Type 6 = Country Code. Entering any of the above options displays the XAS015 screen with additional detail. Depending on your criteria selection, the complete NANDA listing may be displayed, beginning at the search point you have specified (i.e., if you search by customer name or number), or the list may be quite limited. Once you have identified the payor you are interested in, enter a 1 under the option column and the Payor Number field on the AR0190 will be automatically completed. Decide whether you wish to limit the scope of your inquiry to a single division. If so, enter the two-character code for that division. Leaving this field bland will include all divisions in your inquiry. Decide whether you wish to limit your inquiry to open items only. If so, leave the field in its default setting ( Y ). If you wish to look at all invoices, regardless of current status change this setting to N. Decide whether you wish to limit your inquiry to the invoices existing for a specific payor. If so, leave the field in its default setting that is Y. If you wish to examine invoices for all payors beginning with the payor you have previously indicated, change the setting of this field to N. Press [Enter]. This will display the AR0190 with detail screen. Explanation of fields: 1: The selection column Payor: The payor customer number. Invoice: The invoice number. Type: The type of invoice Div: The Command division. Vessel: The vessel on which goods were shipped. Voyage: The voyage on which goods were shipped. B/L Number: The bill of lading number. Customer: The ID number and name of the Command customer, as defined in the NANDA file. Date: The original date of the bill of lading. Original: The original balance Balance: The current outstanding balance. 38

39 There are several optional actions you can take within this screen. Two of these are command functions, while two of these are selection option: The command options are: F11 = Additional Info: This expands the information shown on the screen as shown on the following page. This additional detail includes the payor name, the office location, the Load port for the invoice, the discharge port, the current balance, and payor s credit limit, and whether there are any comments attached. F16 = Calculates Payor Balance: This command recalculates the current payor balance. The screen options are: 1 = Display detail: This displays the AR0150 with detail 2 = Comments: This take you to the comments screen, if there is one attached, so you can review any notations made to the record. If you are not interested in any of the options, press [Enter]. This will return you to the AR0190 where you can perform additional inquiries, if you wish, or can exit this option. Performing a Transaction Inquiry by Division/Check Number Selecting criteria 7 will display the A/R Inquiry by Division/Check Number Screen (AR

40 Explanation of fields: 1: The selection column Check No.: The check number Item #: The item number corresponding to the application of the check. Batch #: The batch number in which the check was an item. Check Amount: The total dollar amount of the check sent by the customer. This will, typically, be different from and greater than the received or applied amount. Rec. Amount: The amount of cash received that has been applied. App. Amount: The amount of cash received that has been applied. If you wish to search for a specific check number in this screen, key in the check number and press [Enter]. This will clear all records preceding the ones you have requested form your screen and move the check you have requested to the top of the area below the line. Alternatively, you may also use the cursor key to move to the line next to the check that you wish to examine. In this case make your selection, using either of the two options and press [Enter]. If you select a check, using option 1, the A/R Inquiry by Division/Check Number Detail Display (AR ) will be displayed. 40

41 Explanation of fields: Div: the Command division or principal that received the check. Check Number: The check number Record Number: The record number in the batch Check Item: This counts the items against which the check was applied. (i.e., check item: 001 means that this is the first item of those listed in the check that the check was applied against). Vessel: The code used to identify the vessel. Voyage: The code used to identify the voyage. B/L Number: The bill of lading number. Batch Number: the batch number assigned to the group of checks processed. Batch Year: The year in which the batch was processed. Job Number: The job number assigned the batch. This is the same as the ID number of the user who applied the check. Entry Date: The date on which the check was entered. G/L Acct: The general ledger account number against which the check is being applied. 41

42 Deposit Account: The deposit account code (bank General Ledger number), Aba Number: The bank code. Acct Year: The accounting year against which the check is being applied. Acct Month: The month during which the check is being applied. Deposit Date: the date on which the check is deposited. Payor: The ID number and name of the customer paying the item. Voyage Direction: the voyage direction. I is used to represent inbound and O is used to represent outbound. Loc.: The location of the office processing the check. Week Ending: The Thursday date of the week during which the check is processed. Check Amount: The total dollar amount of the check. Received Amount: The dollar amounts of the check that have been designated, by the customer as a payment against an outstanding item. Applied Amount: The dollar amount being applied against the outstanding item. Closed (O=N 1=total dollar amount of the check. Received Amount: The dollar amount of the check that has been designated, by the customer, as a payment against an outstanding item. Applied Amount: The dollar amount being applied against the outstanding item. Closed (O=N 1=Y): The designation of whether the item is open or closed. Remarks: A one or two word explanation of the activity on the item. There are several optional actions that can be executed while in this screen. F6 = B/L: This displays the MD Outbound Bill of lading Header. F24 = Comments: This displays the AR290T15 F12 = Return: This returns you to the AR Performing a Transaction Inquiry by Invoice 42

43 Position to: This provides the user with an optional means of moving the cursor to the specific invoice number he/she wants to examine. 1: The selection column Invoice #: The invoice number Inv. Date: the date of the invoice Vessel: The code used to identify the vessel Voyage: The code used to identify the voyage. B/L Number: The bill of lading number. Payor: The ID number of the customer who is the payor. Original Amount: The original amount of the invoice. Balance: The current outstanding balance Division: the Command division responsible for processing the invoice There are two optional actions that can be taken in this screen. 1 = Display Detail: This displays the A/R Inquiry by Invoice screen (AR0148) 43

44 Explanation of fields: Vessel/Voyage: The codes for the vessel and voyage on which goods were shipped. B/L No: The bill of lading number Invoice Number: The invoice number. Bill to: The information on the customer who should receive the invoice. Shipper: The ID number and name of the shipper of the goods. Load: The port at which the goods were loaded on the ship. Discharge: The port at which the goods were off-loaded. Shipper: The ID number and name of shipper. Responsible Office: The Command office responsible for the receivable. Consignee: The ID number and name of the receiver of a shipment. Collection Status: The collection status of the invoice. Notify: The information on who is to be notified upon the arrival of the shipment. Forwarder: The ID number and name of the freight forwarder. 44

45 Payor: The ID number and name of the customer responsible for paying the invoice. National Acct: The ID number of the national account, where applicable. Invoice Date: The date on which the invoice was prepared. Type: The type of invoice created. Charges: The total charges listed on the invoice. Payment: The total dollar amount of any payments applied against the invoice. Adjustment: The total dollar amount of any adjustments made to the invoice. Balance: the current outstanding balance on the invoice. Transaction Date: The date on which the transaction occurred. Type: The type of transaction that took place. Payor/Reason: Where applicable, the name of the payor and a one or two word phrase where an explanation is required. (e.g., an adjustment, etc.). Reference: Typically, the journal voucher reference number. Amount Applied: The dollar amount applied to the invoice. It is possible to retrieve even more information about the invoice, using the several of the options listed at the bottom of the screen. F6 = B/L: This option will display the MD0010-2, Inbound Bill of Lading Header. F24 = Comments: This option allows the user to access the AR290T15 screen. 45

46 Accounts Receivable Reports Accessing the Accounts Receivable Reports Menu From the Main Menu, select the Accounting Menu. From the Accounting Menu, select the Accounts Receivable Menu. From the Accounts Receivable Menu, select the A/R Report Menu option. 46

47 Aged Trial Balance Report Once you have accessed the A/R Reports Menu option, select the Aged Trial Balance Option. This will display the Request Aged Trial Balance screen (AE0240). Explanation of fields: Seq.: The sort option for the report. This field automatically defaults to 1, Customer but can be changed to any of the following: 1-Customer 2-National Account 3-Vessel/Voyage 4-Collection Location 5-Forwarder 6-B/L (bill of lading number) 7-Payor 8-Collection Region 9-Collection Region/Payor Type: Enter a 2 (Freight) or 3 (Miscellaneous) to specify which A/R items you wish to print the report for. As of Date: The date as of which you want to process the aged trial balance. This will automatically default to today s date, which can be overridden. 47

48 Detail/Summary: An option for selecting a detail or summary report. Div: The division. Include: An option for limiting the scope of the aged trial balance. Collector: The collector assigned to the account. Customer Type: An option for limiting the aged trial balance to a primary and/or secondary customer type. Days for Aging: The number of days over which aging is done. This is, typically, 30,60, and 90, but can be changed. Misc Inv Type: If a 3 was entered for Type above, you can further limit the scope of the report by specifying a a particular type of invoice here. Include Post Dated Invoices (Y/N): A Y says to include invoices with a date after the As of Date. 48

49 Cash Receipts Register Once you have accessed the A/R Reports Menu option, select the Cash Receipts Register option. This will display the Cash Receipts Register by From/To Date screen (AR0080). Explanation of fields: Include from deposit date through deposit date: The beginning and ending dates of the time period for which you want to create the cash receipts register. Include which Division: An option for limiting the scope of the register to a single division. Include which Location: An option for limiting the scope of the register to a single Location. Include which Vessel/Voyage: An option for limiting the scope of the register to a single Vessel/Voyage. Include which G/L account. An option for limiting the scope of the register to a single general ledger account. Include Payor NANDA Code: An option for including only a specific customer. If this field is left blank, all customers are included on the report. Format: An option for determining how you want the information sorted. This will determine what your output looks like. 49

50 Enter the from and to deposit dates. These dates automatically default to today s date but can be set to any dates you want to look at. Decide whether you want to limit the register to a single division. If you do, enter the two-character code for that division. Leaving this field blank will include all divisions in the register. Decide whether you want to limit the register to a single location. If so, enter the threecharacter code for that location. Leaving this field blank will include all vessels/voyages. Decide whether you want to look at a single general ledger account. If so, enter the applicable code for that account. Leaving this field blank will include all general ledger accounts. Decide whether you want to include principal conversion records in the register. If so, enter a Y. This field automatically defaults to N. Decide how you want the output sorted and enter the number corresponding to the format option. They are: 1= Division/Deposit Date/BL 2 = Division/GL/Vessel/Voyage/Port 3 = Div/Loc./Vessel/Voyage/BL 4 = Division/Customer Press [Enter]. This will display a message in the lower left-hand corner of your screen telling you that the request has been submitted. Press [F3]. This will bring you back to the menu screen, and a message will be displayed in the lower left-hand corner of your screen telling you that the request has been completed normally. 50

51 Customer Statements Once you have accessed the A/R Reports Menu option, select the Customer statement option. This will display the Customer Statements screen (AR0280) Explanation of fields: Controlling Division: The name of the division that has responsibility for the customer account. Division to select: An option for limiting the statement to one division within the controlling division. Account to print. An option for limiting the printing to a single customer account. Payable at Location: The location at which the bill is payable. Print zero balance statements: An option that allows the inclusion of zero balance statements. Print zero balance invoices: An option that allows the inclusion of zero balance invoices. Print credit balance invoices: An option that allows the inclusion of those invoices that show credit balance. Statement date: The date that will appear on the statement. 51

52 Issue to: An option that determines whether the statement will be issued to the payor or the bill of lading responsible party. Enter the two-character code for the controlling division. Decide whether you wish to print statements for a single division within the controlling division. If so, enter the two-character code for that division. Leaving this field blank prints statements for all accounts within the division and controlling division. Decide whether the account may be paid, and enter the three-character code for that location. Leaving this field blank prints the statement with a payable at office notation. Decide whether you want to produce statements for accounts showing a zero balance and enter a Y or N depending on that decision. Decide whether you want to produce statements for invoices showing a zero balance and enter a Y or N, depending on that decision. Decide whether you want to produce statements for invoices showing a credit balance and enter a Y or N, depending on that decision. Enter the date you want to appear on the statement(s). Decide whether you want to issue the statement to the payor or the bill of lading responsible party and enter a P or R, depending on that decision. Press [Enter]. This will take you back to the menu screen, and a message will be displayed in the lower left-hand corner of your screen telling you that your request has been completed normally. 52

53 Summary Cash Deposit Report Once you have accessed the A/R Reports Menu option, select the Summary Cash Deposit Report option. This will display the Summary Cash Deposit Report screen (AR0350) Explanation of fields: From deposit date: The beginning date of the time period for which you want to create the report. To deposit date: The ending dates of the time period for which you want to create the report. Division: An option for limiting the scope of the report to a single division. Bank: An option for limiting the scope of the report to a single bank account..enter that starting date for the report Format is MMDDYY. [Tab] to the next field. Enter the ending date for the report. Format is MMDDYY. [Tab] to the next field. Enter the division code for the division the report is to be for. Leave this field blank to include all divisions. [Tab] to the next field. Enter the bank code for which the report is to be printed. Leave this field blank to include all bank codes. 53

54 Press [Enter]. A message will appear in the lower left-hand corner of your screen telling you that the request has been submitted, indicating that the report has been submitted. Press [F3]. This will take you back to the menu screen. A message will appear in the lower left-hand corner of your screen telling you that the request has been completed normally 54

55 Adjustment Register Once you have accessed the A/R Reports Menu option, select the Adjustment Register Option. This will display the Adjustment Register by From/To Date screen (AR0090). Include from adjustment date through adjustment date: The beginning and ending dates of the time period for which you wish to print an adjustment register. Include which Division: An option allowing you to print an adjustment register for a single Command location. Include which Vessel/Voyage: An option allowing you to print an adjustment register for a single G/L account. Format: An option allowing you to specify the format of the output. Processing the Adjustment Register Enter the beginning and ending dates of the time period for which you to print and adjustment register. You must include both the from and to dates. [Tab] to the next field. Decide whether you want to print a register for a single division. If so, enter the two-character code for the division. Leaving this field blank will print an adjustment register including all divisions. 55

56 1: The selection column B/L Number: The bill of lading number. Vessel: The code used to identify the vessel. Voyage: The voyage. Div: The Command division. Customer: The ID number and name of the Command customer, as defined in the NANDA file. Date: The original date of the bill of lading. Original: The original balance Decide whether you want to print a register for a single location. If you, enter the threecharacter code for that location. Leaving this field blank will print an adjustment register including all locations. [Tab] to the next field. Decide whether you want to limit the register to a single vessel/voyage. If so, enter the applicable code for that vessel/voyage. Leaving this field blank will include all vessels/voyages in the register.. [Tab] to the next field. Decide whether you wish to limit the register to a single G/L account. If so, enter the number of that account. Leaving this field blank will create an adjustment register including all G/L accounts. [Tab] to the next field. Decide what you want the register to look like when it prints out and enter the code corresponding to your format choice in the space provided. This field automatically defaults to option 1. Press [Enter]. A message will appear in the lower left-hand corner of your screen telling you that the request has been submitted, indicating that the report has been submitted. Press [F3]. This will take you back to the menu screen. A message will appear in the lower left-hand corner of your screen telling you that the request has been completed normally 56

Order Entry User Manual

Order Entry User Manual Order Entry User Manual Confidential Information This document contains proprietary and valuable, confidential trade secret information of APPX Software, Inc., Richmond, Virginia Notice of Authorship This

More information

LOCIS ACCOUNT RECEIVABLE. October 14, 2010

LOCIS ACCOUNT RECEIVABLE. October 14, 2010 LOCIS ACCOUNT RECEIVABLE October 14, 2010 OVERVIEW Accounts Receivable module can be used for various things. One example is billing an old employee for their health insurance cobra payment. Another example

More information

CASH DISBURSEMENTS TABLE OF CONTENTS

CASH DISBURSEMENTS TABLE OF CONTENTS CASH DISBURSEMENTS TABLE OF CONTENTS L.A.W.S. Documentation Manual Cash Disbursements CASH DISBURSEMENTS 258 PROCESS DISBURSEMENTS 259 Process Disbursements Selection Screen 260 Distribution Line Items

More information

CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Application: Fund Accounting

CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Application: Fund Accounting CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Application: Fund Accounting Correction of Accounts Receivable Payment Learning Guide 2010 Central Susquehanna Intermediate Unit, USA Table of Contents Introduction...1

More information

Purchase Requisitions and Receiving

Purchase Requisitions and Receiving Purchase Requisitions and Receiving VERSION: February 2018 Table of Contents About the Purchasing Process 3 Working With Requester Preferences 5 Creating a New Purchase Requisition 9 Reporting a Misuse

More information

Reading Sample. Banking. Contents. Index. The Authors. First-hand knowledge.

Reading Sample. Banking. Contents. Index. The Authors.  First-hand knowledge. First-hand knowledge. Reading Sample In this sample chapter, learn how to conduct your routine banking transactions such as incoming payments, deposits, outgoing payments, bank statements, and reconciliations

More information

DATA FILE MAINTENANCE TABLE OF CONTENTS

DATA FILE MAINTENANCE TABLE OF CONTENTS DATA FILE MAINTENANCE TABLE OF CONTENTS L.A.W.S. Documentation Manual Data File Maintenance SUMMARY: 4 FIRM MAINTENANCE 5 Firm Maintenance Screen 5 Firm Billing Options 9 ATTORNEY FILE MAINTENANCE 14 Attorney

More information

APVENDMTN Reference Manual. Version 10.0 Revision Date 5/1/04

APVENDMTN Reference Manual. Version 10.0 Revision Date 5/1/04 Reference Manual Version 10.0 Revision Date 5/1/04 The documentation in this publication is provided pursuant to a Sales and Licensing Contract for the Prophet 21 System entered into by and between Prophet

More information

AMS and U.S. HBL Manual

AMS and U.S. HBL Manual AMS and U.S. HBL Manual 1 Table of Contents Logging into AWS AMS Transmission and Online Bill of Lading System... 3 Selecting the Type of B/L you wish to create... 3 Creating U.S. HBL... 4 Create B/L...

More information

Data Exchange Module. Vendor Invoice Import

Data Exchange Module. Vendor Invoice Import Data Exchange Module Vendor Invoice Import Information in this document is subject to change without notice and does not represent a commitment on the part of Dexter + Chaney. The software described in

More information

How do I Reconcile MCPS Invoices?

How do I Reconcile MCPS Invoices? How do I Reconcile MCPS Invoices? Overview Purpose This document explains how schools can reconcile Montgomery County Public School (MCPS) invoices to requisitions charged to their cash account and to

More information

Data Exchange Module. Vendor Invoice Import

Data Exchange Module. Vendor Invoice Import Data Exchange Module Vendor Invoice Import Information in this document is subject to change without notice and does not represent a commitment on the part of Dexter + Chaney. The software described in

More information

Getting Started Tutorial

Getting Started Tutorial Getting Started Tutorial Welcome This tutorial will introduce you to the main functions of your MYOB accounting software. You can use this tutorial with the current versions of MYOB Accounting, MYOB Accounting

More information

MSI Purchase Orders Version 4.0

MSI Purchase Orders Version 4.0 MSI Purchase Orders Version 4.0 User s Guide Municipal Software, Inc. 1850 W. Winchester Road, Ste 209 Libertyville, IL 60048 Phone: (847) 362-2803 Fax: (847) 362-3347 Contents are the exclusive property

More information

Accounts Payable Release 2015

Accounts Payable Release 2015 Accounts Payable Release 2015 Disclaimer This document is provided as-is. Information and views expressed in this document, including URL and other Internet Web site references, may change without notice.

More information

CYMA IV. Accounting for Windows. Accounts Receivable Training Guide. Training Guide Series

CYMA IV. Accounting for Windows. Accounts Receivable Training Guide. Training Guide Series CYMA IV Accounting for Windows Training Guide Series Accounts Receivable Training Guide December 2015 CYMA Systems, Inc. 2330 West University Drive, Suite 4 Tempe, AZ 85281 (800) 292-2962 Fax: (480) 303-2969

More information

Bill of Lading Manual

Bill of Lading Manual Bill of Lading Manual 1 Table of Contents Logging into AWS Online Bill of Lading System... 3 Selecting the Type of B/L you wish to create... 3 Creating BL... 5 Create B/L... 5 B/L Report... 10 Edit and

More information

Toll Processing 1.1. FR Toll Processing. Description of Menu Selections

Toll Processing 1.1. FR Toll Processing. Description of Menu Selections Toll Processing 1.1 FR Toll Processing Toll processing features allow for the production, inventory control and billing for processing of customer-owned material. NOTE: Details for Toll Process Invoicing

More information

3M Ariba Light Account Network Collaboration for Suppliers

3M Ariba Light Account Network Collaboration for Suppliers SAP Training Source To Pay 3M Ariba Light Account Network Collaboration for Suppliers External User Training Version: 1.0 Last Updated: 31-Aug-2017 3M Business Transformation & Information Technology Progress

More information

MARKET LINE COMPUTERS TOTAL RENTAL USER MANUAL

MARKET LINE COMPUTERS TOTAL RENTAL USER MANUAL MARKET LINE COMPUTERS TOTAL RENTAL USER MANUAL CONTRACT FUNCTIONS... 4 OPENING A NEW RENTAL CONTRACT... 5 CREATING A RENTAL RESERVATION... 6 RESERVATIONS... 7 LONG-TERM CONTRACTS... 8 CREATING A QUOTE...

More information

Create Orders. Order Create Screen. The Order Create application supports creation of sales orders.

Create Orders. Order Create Screen. The Order Create application supports creation of sales orders. Create Orders Order Create Screen The Order Create application supports creation of sales orders. Steps to create a sales order (* are required) * Enter Header tab information (See below). Select Notes

More information

TurboCASH Business Class

TurboCASH Business Class TurboCASH Business Class Guide to Point-of-Sales Philip Copeman The following icons have been placed on specific places throughout the documentation: Keyboard access Press the F1 key when focussed on screens

More information

CBRE PAYMODE-X USER GUIDE FOR ELECTRONIC INVOICING SYSTEM

CBRE PAYMODE-X USER GUIDE FOR ELECTRONIC INVOICING SYSTEM Project Name: CBRE PAYMODE-X USER GUIDE FOR ELECTRONIC INVOICING SYSTEM Version: 1.5 Last Revision Date: May 22 nd, 2017 Original Release Date: January 20 th, 2017 pg. 1 TABLE OF CONTENTSE: Paymode-X Overview

More information

Foreword. Sales Associates Managers

Foreword. Sales Associates Managers Foreword This book is a pocket guide for using the Register module for the InfoTouch Store Manager. It outlines the basic steps and procedures for processing sales, from the beginning to the end of a day.

More information

ClubSelect Accounts Receivable Special Charges Overview

ClubSelect Accounts Receivable Special Charges Overview Webinar Topics Special Charges Billing... 2 Special Charges... 4 Special Credits... 8 Surcharges... 13 Calculate Automatic Billing Plans... 18 Special Charges Billing ClubSelect AR allows you to easily

More information

Dealership Accounting Vehicle Inventory

Dealership Accounting Vehicle Inventory Dealership Accounting Vehicle Inventory Chapter 3 Chapter 3 Vehicle Inventory When you click the Vehicle Inventory button on the Dealership Accounting menu, the Vehicle Inventory menu opens. This menu

More information

How to Configure the Initial Settings in SAP Business One

How to Configure the Initial Settings in SAP Business One SAP Business One How-To Guide PUBLIC How to Configure the Initial Settings in SAP Business One Applicable Release: SAP Business One 8.8 European Localizations English July 2009 Table of Contents Introduction...

More information

Volume 7.2 UNIVERSITY OF NEVADA, LAS VEGAS. Purchasing & Contracts Department. MUNIS User Manual

Volume 7.2 UNIVERSITY OF NEVADA, LAS VEGAS. Purchasing & Contracts Department. MUNIS User Manual Volume 7.2 UNIVERSITY OF NEVADA, LAS VEGAS Purchasing & Contracts Department MUNIS User Manual MUNIS V7.2 PURCHASING & CONTRACTS DEPARTMENT MUNIS Volume 7.2 User Manual University of Nevada, Las Vegas

More information

Welcome to the topic on purchasing items.

Welcome to the topic on purchasing items. Welcome to the topic on purchasing items. 1 In this topic, we will perform the basic steps for purchasing items. As we go through the process, we will explain the consequences of each process step on inventory

More information

Purchasing Control User Guide

Purchasing Control User Guide Purchasing Control User Guide Revision 5.0.5 777 Mariners Island blvd Suite 210 San Mateo, CA 94404 Phone: 1-877-392-2879 FAX: 1-650-345-5490 2010 Exact Software North America LLC. Purchasing Control User

More information

Sales Ledger - Version 1.00 SALES LEDGER. Page-1

Sales Ledger - Version 1.00 SALES LEDGER. Page-1 SALES LEDGER Page-1 Document Version History Version 1.00 Description Draft Author Des Cullen Page-2 Table of Contents Introduction... 7 File Menu... 8 New... 8 Invoice... 8 Creating a New Customer...

More information

UNIVERSITY OF NORTH FLORIDA. Controller s Office. Direct Pay & Electronic Invoice Approval

UNIVERSITY OF NORTH FLORIDA. Controller s Office. Direct Pay & Electronic Invoice Approval UNIVERSITY OF NORTH FLORIDA Controller s Office Direct Pay & Electronic Invoice Approval FINANCE Direct Pay & Electronic Invoice Approval 2009 University of North Florida Center for Professional Development

More information

ALTERNATE ENTRY

ALTERNATE ENTRY 4.8 1.2 ALTERNATE ENTRY EDITION 2009 Revision 2.0 Software Support 7:00am 7:00pm Eastern Time (519) 621-3570 1-866-7PAYweb (1-866-772-9932) Support Email support@payweb.ca Website www.payweb.ca Signon

More information

ProfitMaker to ASI Smartbooks Report Cross References

ProfitMaker to ASI Smartbooks Report Cross References ProfitMaker to ASI SmartBooks Report Cross Reference Table of Contents ProfitMaker to ASI Smartbooks Where Do I Find?: Open Orders Report 3 Book/Billed Order Comparison 3 Order Costing Report 3 Monthly

More information

Solar Eclipse Product Serial Numbers. Release 9.0.1

Solar Eclipse Product Serial Numbers. Release 9.0.1 Solar Eclipse Product Serial Numbers Release 9.0.1 Disclaimer This document is for informational purposes only and is subject to change without notice. This document and its contents, including the viewpoints,

More information

IPA v.2 User Manual International Operations 2/11/2010 1

IPA v.2 User Manual International Operations 2/11/2010 1 IPA v.2 User Manual International Operations 2/11/2010 1 Section 1: Creating HAWBs and MAWBs... 3 Shipper, Consignee & Third Party Information... 5 Shipping Instructions... 6 Pieces and Weight... 8 Origin

More information

HealthEquity Employer Portal Guide HealthEquity All rights reserved.

HealthEquity Employer Portal Guide HealthEquity All rights reserved. HealthEquity Employer Portal Guide 2013-2015 HealthEquity All rights reserved. INTRODUCTION 09 ACCESSING PENDING PAYMENTS 01 LOGIN PROCESS 09 MODIFYING EMPLOYER INFORMATION 01 ADDING INSURANCE INFORMATION

More information

Connecting Time Matters/Billing Matters and QuickBooks. 35*45 Consulting - Global 7 Second System

Connecting Time Matters/Billing Matters and QuickBooks. 35*45 Consulting - Global 7 Second System Why Choose QuickBooks... 3 Why Use Billing Matters... 3 Question to Ask... 3 Getting Started in Billing Matters... 4 Getting Started in QuickBooks... 11 Linking Billing Matters and QuickBooks... 14 Using

More information

ONESolution Accounts Payable Special District User Guide

ONESolution Accounts Payable Special District User Guide ONESolution Accounts Payable Special District User Guide SunGard Public Sector 1000 Business Center Drive Lake Mary, Florida 32746 Phone: (800) 695-6915 Fax: (407) 304-1005 Web site: http://www.sungardps.com

More information

Retek Sales Audit 11.0 User Guide

Retek Sales Audit 11.0 User Guide Retek Sales Audit 11.0 User Guide Corporate Headquarters: Retek Inc. Retek on the Mall 950 Nicollet Mall Minneapolis, MN 55403 USA 888.61.RETEK (toll free US) Switchboard: +1 612 587 5000 Fax: +1 612

More information

IMS Funds Receivables Billable Party Maintenance/Summary & Affiliate Summary User Guide

IMS Funds Receivables Billable Party Maintenance/Summary & Affiliate Summary User Guide IMS Funds Receivables Billable Party Maintenance/Summary & Affiliate Summary User Guide Financial & Membership Services Membership Management Services Version 4.0 Last Update 6/3/2010 Page 1 of 39 TABLE

More information

VENDOR INFORMATION DOCUMENTATION UPDATES

VENDOR INFORMATION DOCUMENTATION UPDATES DOCUMENTATION UPDATES Date Description Where Changed 8/21/02 Service vendors should be assigned a Class from 50 to 98. Class 99 is now reserved by the system to identify temporary vendors created in Payables.

More information

Sage MAS 90 and 200 Product Update 2 Delivers Added Value!

Sage MAS 90 and 200 Product Update 2 Delivers Added Value! Sage MAS 90 and 200 Product Update 2 Delivers Added Value! The second Sage MAS 90 and 200 4.4 Product Update 4.40.0.2 is available via a compact download from Sage Online. Delivering additional features

More information

PeopleSoft Financials epro Process Guide

PeopleSoft Financials epro Process Guide epro Process Guide General Stores Requisitions Information Management Client Support Services DCATS 210 567 7777 / Option 5 epro Process Guide Version 2 May 2011 Introduction to the PeopleSoft Financials

More information

Product Oracle FLEXCUBE Universal Banking Release [April] [2014] Oracle Part Number E

Product Oracle FLEXCUBE Universal Banking Release [April] [2014] Oracle Part Number E Product Oracle FLEXCUBE Universal Banking Release 11.3.83.02.0 [April] [2014] Oracle Part Number E53607-01 Table of Contents Product 1. ABOUT THIS MANUAL... 1-1 1.1 INTRODUCTION... 1-1 1.2 AUDIENCE...

More information

Guidelines for managing encumbrances

Guidelines for managing encumbrances Guidelines for managing encumbrances This document is designed to give detailed instructions for managing encumbrances on a regular basis. There are five different types of encumbrances: a. Purchasing

More information

Table Of Contents. Accounts Receivable i

Table Of Contents. Accounts Receivable i Table Of Contents Overview 1 Package Overview... 1 How To Use This Manual... 1 Global Utilities Setup... 1 A General Explanation Of Accounts Receivable... 1 A/R Menu Bar Selections and Definitions... 4

More information

Eclipse Interface for Use with StarShip. Release (Eterm)

Eclipse Interface for Use with StarShip. Release (Eterm) Eclipse Interface for Use with StarShip Release 8.6.2 (Eterm) Legal Notices 2007 Activant Solutions Inc. All rights reserved. Unauthorized reproduction is a violation of applicable laws. Activant and the

More information

exp.o Transportation Help

exp.o Transportation Help exp.o Transportation Help Table Of Contents Transportation Help... 1 Welcome To Transportation Help... 1 What's in Transportation Help?... 1 Other Options in Transportation Help... 1 General Shipment Tracking...

More information

Payment Processing How to Use the Payment Request Tool for Suppliers

Payment Processing How to Use the Payment Request Tool for Suppliers Payment Processing How to Use the Purpose: The Payment Request Tool can be used to pay low dollar invoices

More information

Clarity Accounts Payable Year-end Procedure Guide 2017

Clarity Accounts Payable Year-end Procedure Guide 2017 Clarity Accounts Payable Year-end Procedure Guide 2017 Clarity Accounts Payable Year-end Procedure Guide - 2017 Table of Contents Caselle Clarity Accounts Payable Year-end Checklist 2017... 1 Welcome back!...

More information

How to Review Standard Orders and Process Billing. Table of Contents

How to Review Standard Orders and Process Billing. Table of Contents Table of Contents Overview... 2 Objectives... 2 Display List of Open Standard Orders... 3 Review Details of Standard Order... 6 Review Billing of Prior-Period Services... 20 Display, Change or Cancel Invoice...

More information

Order & Quote Entry System

Order & Quote Entry System Computer Insights, Inc 108 South Third Street Bloomingdale, IL 60108 (800) 539-1233 Home Software Overview Supply Chain Network Testimonials FAQs Contact Us Support Next Major Release Order & Quote Entry

More information

Financials Module: Accounts Receivable

Financials Module: Accounts Receivable The Priority Enterprise Management System Financials Module: Accounts Receivable Contents Introduction...2 Customer Invoices...2 Crediting the Customer...6 Receipts...6 Finance Charges...7 Credit and Aging...7

More information

ELIS. (Eusu Logistics Information System) Visibility System SEP, 2016

ELIS. (Eusu Logistics Information System) Visibility System SEP, 2016 ELIS (Eusu Logistics Information System) Visibility System SEP, 2016 1 Contents I. System Introduction 3 II. Log-In & System Layout 11 III. Order Visibility 14 IV. Booking Visibility 17 V. Sea Visibility

More information

The BUSINESS EDGE Revision Notes November 2011 August 2012

The BUSINESS EDGE Revision Notes November 2011 August 2012 Order & Quote Entry System 1. New Flag - Orders-Calculate Unit Cost from BOM? If this flag is set to Yes and a Product that is added to an Order has a Bill of Material, the system will calculate the current

More information

Salary Transfer and Effort Certification Reporting

Salary Transfer and Effort Certification Reporting Labor Distribution Module Salary Transfer and Effort Certification Reporting To keep effort certification reporting and the Labor Ledger consistent, limitations are placed on the types of salary expense

More information

Accounts Receivable Invoicing

Accounts Receivable Invoicing Accounts Receivable Invoicing Table of Contents Invoicing... 1 Objectives... 1 Introduction to Invoices... 1 Introduction to Invoices... 1 Quick Entry... 1 Cost Plus... 2 Introduction to Invoices Key

More information

Processing ISF Transactions Table of Contents

Processing ISF Transactions Table of Contents Processing ISF Transactions Table of Contents Processing ISF Transactions Table of Contents... 1 Overview of Processing ISF Transactions... 3 Entering a New ISF Transaction... 5 Finding an Existing Transaction...

More information

Daily Operations Guide

Daily Operations Guide Daily Operations Guide Detailed Overview of The Reports in The Envision Software I Day-to-Day Operations Guide Table of Contents Part I Welcome to Envision Cloud 1 Part II Daily Operations 2 1 Clocking

More information

Penny Lane POS. Basic User s Guide

Penny Lane POS. Basic User s Guide Penny Lane POS Basic User s Guide Penny Lane POS Basic User s Guide - Contents PART 1 - Getting Started a) Powering on the Equipment 2 b) Launching the System 2 c) Float In/Float Out 2 d) Assigning Cashier

More information

Nexsure Training Manual - CRM. Chapter 12

Nexsure Training Manual - CRM. Chapter 12 Nexsure Training Manual - CRM Audits In This Chapter Adding an Audit Updating the form Invoicing the Audit Tracking the Audit Posting the Audit Adding an Audit Audits are processed on policies where an

More information

Table of Contents. Overview. Set Up. Page 1 of 21. Setup by Item Branch/Plant Combination. Setup by Cost Rule. Applies to: Purpose.

Table of Contents. Overview. Set Up. Page 1 of 21. Setup by Item Branch/Plant Combination. Setup by Cost Rule. Applies to: Purpose. Page 1 of 21 "> E1: 43: Landed Costs in EnterpriseOne ( P41291 / P4312 / P43214 / P43032) [ID 625419.1] Modified 20-APR-2012 Type BULLETIN Status PUBLISHED Applies to: JD Edwards EnterpriseOne Procurement

More information

Creating Expense Reports and Spend Authorization Requests

Creating Expense Reports and Spend Authorization Requests ALL reimbursement for out-of-pocket businessrelated expenses incurred on or after 2/16/15 will be submitted through Workday, including: mileage, travel, memberships, professional dues, license payments,

More information

Sage 100. Payroll User Guide. August 2017

Sage 100. Payroll User Guide. August 2017 Sage 100 Payroll User Guide August 2017 This is a publication of Sage Software, Inc. 2017 The Sage Group plc or its licensors. All rights reserved. Sage, Sage logos, and Sage product and service names

More information

This guide covers how you should record and post disbursements and expenses accurately in ilaw Case Management and ilaw Accounts.

This guide covers how you should record and post disbursements and expenses accurately in ilaw Case Management and ilaw Accounts. Expenses and Disbursements: what to do with them Guide for ilaw Case Management and Accounts This guide covers how you should record and post disbursements and expenses accurately in ilaw Case Management

More information

Prepayment Receipt Creation Setup and process steps

Prepayment Receipt Creation Setup and process steps 2012 Prepayment Receipt Creation Setup and process steps The required setups to be able to create a prepayment receipt for customer from order management. Mohammad Fawzy Oracle Application Express 1/1/2012

More information

Algorithmic Granite Bay Jet Ski, Incorporated

Algorithmic Granite Bay Jet Ski, Incorporated Algorithmic Granite Bay Jet Ski, Incorporated Level II 1 st Edition Transactions For June 3-9 Page 1 BEGIN THE PROGRAM AND ENTER THE DATA When you have: (1) Carefully read the introduction pages of this

More information

HeadMaster Billing for Schools

HeadMaster Billing for Schools HeadMaster Billing for Schools 090422.1033 Table of Contents HeadMaster Billing Setup... 3 Assigning Billing Codes... 8 Entering and Posting Invoices... 11 Entering and Posting Payments... 17 Billing Reports...

More information

AIMS. Job Costing Version 6.3 May 1, 2006

AIMS. Job Costing Version 6.3 May 1, 2006 AIMS Job Costing Version 6.3 May 1, 2006 Copyright Western Canadian Software, 2006 - TABLE OF CONTENTS What About Job Costing?... 1 Module Topics... 2 Job Costing Menu Options... 7 J/C File Maintenance

More information

Table of Contents ROUTE MANAGEMENT ROUTE MANAGEMENT... 1

Table of Contents ROUTE MANAGEMENT ROUTE MANAGEMENT... 1 ROUTE MANAGEMENT Table of Contents ROUTE MANAGEMENT... 1 OVERVIEW -...ROUTE MANAGEMENT... 3 RTE-...ROUTING MANAGEMENT MENU... 6 CM -...CUSTOMER MAINTENANCE... 7 RTEVIEW-...OPEN SALES ORDER ROUTE REPORT...

More information

DHL IMPORT EXPRESS ONLINE USER GUIDE FOR IMPORTERS WE COORDINATE EFFECTIVE COMMUNICATION BETWEEN YOUR SHIPPERS AND YOU FOR YOU. dhl-usa.

DHL IMPORT EXPRESS ONLINE USER GUIDE FOR IMPORTERS WE COORDINATE EFFECTIVE COMMUNICATION BETWEEN YOUR SHIPPERS AND YOU FOR YOU. dhl-usa. DHL IMPORT EXPRESS ONLINE USER GUIDE FOR IMPORTERS WE COORDINATE EFFECTIVE COMMUNICATION BETWEEN YOUR SHIPPERS AND YOU FOR YOU. dhl-usa.com/ieo CONTENTS Importer Manage Your Imports 3 Helpful Guide Information

More information

Verizon Enterprise Center CALNET 3 Invoices User Guide

Verizon Enterprise Center CALNET 3 Invoices User Guide Version 1.17 Last Updated: March 2017 2017 Verizon. All Rights Reserved. The Verizon name and logo and all other names, logos, and slogans identifying Verizon s products and services are trademarks and

More information

Content Page. DHL MyBill Guide. DHL MyBill. DHL MYBILL INTRODUCTION 01 Content Page 02 What does DHL MyBill offer?

Content Page. DHL MyBill Guide. DHL MyBill. DHL MYBILL INTRODUCTION 01 Content Page 02 What does DHL MyBill offer? 01 Guide Content Page DHL MYBILL INTRODUCTION 01 Content Page 02 What does offer? REGISTRATION AND ACCESS 03 Registration 04 Registration (continued) MAIN TABS 05 Dashboard 06 Archive, Reports & Download

More information

3. Setting up pay types

3. Setting up pay types 3. Setting up pay types Before you can set up pay rates, you must set up pay types. A pay type, also known as a settlement type, is: An item that is considered a taxable earning; or A reimbursement; or

More information

Payroll Suspense Correction Process Corrector Guidelines

Payroll Suspense Correction Process Corrector Guidelines Payroll Suspense Correction Process Corrector Guidelines Business Process Overview What is Payroll Suspense? PPS Payroll BFS Reimbursement Requests T&E Vouchers Cash Deposits BearBuy CDS The Berkeley Financial

More information

Kuali Cashier Applications

Kuali Cashier Applications Kuali Cashier Applications Kuali is a web-based financial services system tailored to a university s specialized accounting functions. The system uses electronic documents, e-docs, to enter information

More information

Month End Closing Procedures

Month End Closing Procedures Month End Closing Procedures Overview Throughout the month journal entry transactions are created by processing of accounts payable, accounts receivable, billing, cash receipts, etc. The following is a

More information

Item Management. SIMMS Inventory Management Software 7.3. Updated September 28, 2010

Item Management. SIMMS Inventory Management Software 7.3. Updated September 28, 2010 Item Management SIMMS Inventory Management Software 7.3 Updated September 28, 2010 Contents Item Management.................. 1 Adding an Item s Profile................ 1 Add an Item s Profile..............

More information

University of North Dakota PeopleSoft Finance Tip Sheets. Vendor Payment Inquiry

University of North Dakota PeopleSoft Finance Tip Sheets. Vendor Payment Inquiry How do I inquire on payments to a Vendor? Navigation: >Accounts Payable >Review Accounts Payable Info >Vouchers >Voucher University of North Dakota You can use the menu on the left or you can use the folders

More information

Navistar Direct Ship isupplier Portal Supplier User Guide (v1 9/26/2012)

Navistar Direct Ship isupplier Portal Supplier User Guide (v1 9/26/2012) 1 Navistar Direct Ship isupplier Portal Supplier User Guide (v1 9/26/2012) Navistar Direct Ship isupplier Portal https://dhp.navistar.com/oa_html/appslogin Navistar Direct Ship isupplier Portal Online

More information

Acquisition Fixed Assets

Acquisition Fixed Assets Acquisition Fixed Assets Acquisition Integrated with Accounts Payable Accounting If you are also using Accounts Payable Accounting, you can leverage the integration options and directly post an asset to

More information

Managing Shipments 9.2

Managing Shipments 9.2 Version Date: April 2016 COPYRIGHT & TRADEMARKS Copyright 1998, 2011, Oracle and/or its affiliates. All rights reserved. Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Other

More information

BillQuick-QuickBooks Advanced Integration Guide 2016

BillQuick-QuickBooks Advanced Integration Guide 2016 BillQuick-QuickBooks Advanced Integration Guide 2016 CONTENTS INTRODUCTION 1 HOW TO USE THIS GUIDE 1 SOFTWARE EDITIONS SUPPORTED 2 HOW INTEGRATION WORKS 2 MODES OF SYNCHRONIZATION 3 INTEGRATION RULES 4

More information

Contents OVERVIEW... 3

Contents OVERVIEW... 3 Contents OVERVIEW... 3 Feature Summary... 3 CONFIGURATION... 4 System Requirements... 4 ConnectWise Manage Configuration... 4 Configuration of a ConnectWise Manage Login... 4 Configuration of GL Accounts...

More information

Month End Closing Procedures

Month End Closing Procedures Overview: Month End Closing Procedures Throughout the month journal entry transactions are created by processing of accounts payable, accounts receivable, billing, cash receipts, etc. The following is

More information

Contents OVERVIEW... 3

Contents OVERVIEW... 3 Contents OVERVIEW... 3 Feature Summary... 3 CONFIGURATION... 4 System Requirements... 4 ConnectWise Manage Configuration... 4 Configuration of Manage Login... 4 Configuration of GL Accounts... 5 Configuration

More information

User Guide Aneto Expand NAV 2013 R2 ANETO GROUP

User Guide Aneto Expand NAV 2013 R2 ANETO GROUP User Guide Aneto Expand NAV 2013 R2 ANETO GROUP 1 Version Control 5 2 Interesting facts 6 2.1 Location DB 6 3 MU - User Manual Description 7 3.1 F001 PIT Shopping 7 3.1.1 ID stage: Error! Marcador no definido.

More information

Eclipse Product Serial Numbers. Release (Eterm)

Eclipse Product Serial Numbers. Release (Eterm) Eclipse Product Serial Numbers Release 8.6.4 (Eterm) Legal Notices 2008 Activant Solutions Inc. All rights reserved. Unauthorized reproduction is a violation of applicable laws. Activant and the Activant

More information

CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Application: Fund Accounting

CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Application: Fund Accounting CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Application: Fund Accounting PO & Requisition Entry Learning Guide Copyright 2011 Central Susquehanna Intermediate Unit, USA Table of Contents Introduction...1 PO

More information

Recognition of Receivables also governs when taxes, freight, and late charges are recognized.

Recognition of Receivables also governs when taxes, freight, and late charges are recognized. Rev Up Your Revenue Recognition with EBS R12 Karen Brownfield Infosemantics, Inc Abstract 11i supported revenue recognition through accounting rules which support defined schedules, but for many companies

More information

CHAPTER 10 ACQUISITION AND PAYMENTS

CHAPTER 10 ACQUISITION AND PAYMENTS CHAPTER 10 ACQUISITION AND PAYMENTS In Chapter 9, your students set up a merchandising business and entered vendors and inventory items. In Chapter 10, they acquire inventory (make purchases) and make

More information

Contents OVERVIEW... 3

Contents OVERVIEW... 3 Contents OVERVIEW... 3 Feature Summary... 3 CONFIGURATION... 4 System Requirements... 4 ConnectWise Manage Configuration... 4 Configuration of Manage Login... 4 Configuration of GL Accounts... 5 Configuration

More information

Sage Release Notes. March 2018

Sage Release Notes. March 2018 Sage 100 018. Release Notes March 018 018 The Sage Group plc or its licensors. All rights reserved. Sage, Sage logos, and Sage product and service names mentioned herein are the trademarks of The Sage

More information

ClubConnect Accounts Payable Understanding Invoice and Check Types for Easy Processing

ClubConnect Accounts Payable Understanding Invoice and Check Types for Easy Processing ClubConnect Accounts Payable Understanding Invoice and Check Types for Easy Processing Webinar Topics Invoices... 3 Special Invoice Situations... 3 Prepaid Invoices... 3 Reciprocal Club Invoices... 8 Invoices

More information

AutoClerk User Guide. Tape Chart, Marketing, Yield Management

AutoClerk User Guide. Tape Chart, Marketing, Yield Management AutoClerk User Guide Tape Chart, Marketing, Yield Management Table of Contents TABLE OF CONTENTS... 2 COPYRIGHT INFORMATION... 3 1. TAPE CHART... 4 SETTING TAPE CHART PARAMETERS... 4 MENU BAR... 6 TAPE

More information

CHAPTER 3: GENERAL JOURNALS

CHAPTER 3: GENERAL JOURNALS Chapter 3: General Journals CHAPTER 3: GENERAL JOURNALS Objectives Introduction The objectives are: Explain the General Journal entry and posting system. Create and post General Journal entries. Describe

More information

Enter Invoice. Invoice. No Holds. Approve Invoice. Pay Invoice. Reconcile Payments

Enter Invoice. Invoice. No Holds. Approve Invoice. Pay Invoice. Reconcile Payments Chapter 5 Payables Overview Oracle Payables is a high-productivity accounting solution that provides strong financial control, so you can prevent duplicate payments, pay for only the goods and services

More information

GL Inquiry (Secured) User Guide

GL Inquiry (Secured) User Guide GL Inquiry (Secured) User Guide Document Last Updated July 7, 2015 Financial Training Department 2-1 Table of Contents Objectives... 3 BEN Financials Homepage... 4 Account Mapping... 5 Legacy SL to BEN...

More information

Solar Eclipse Standard Operating Procedures Accounts Payable

Solar Eclipse Standard Operating Procedures Accounts Payable Solar Eclipse Standard Operating Procedures Accounts Payable 2008 Activant Solutions, Inc. All rights reserved. Unauthorized reproduction is a violation of applicable law. Activant and the Activant Eclipse

More information