SCANCO WAREHOUSE TRAINING MANUAL

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1 UNLOCK THE POTENTIAL OF YOUR AUTOMATED WAREHOUSE SCANCO WAREHOUSE TRAINING MANUAL Scanco Software Rev Page 1 of 48 Getting Started 1

2 Welcome to Scanco Warehouse This manual will guide you through the different screens and transactions included with the Scanco Warehouse software. First screen to appear: Scanco Warehouse Exit: Click to exit Scanco Warehouse Settings: Server: View of the Server you are associated with Device ID: For setup only Version: This is the version of Scanco Warehouse installed ConnectIt: Specifies the version of the ConnectIt server installed Login: Will allow the user access to Scanco Warehouse *Note* The Green Connected Bar at the top: tells the user they are connected to the server and getting live validation. If the bar shows disconnected or unauthenticated, the device needs to be reconnected. Rev Page 2 of 48

3 Login User ID: Enter User ID that was set up in the Scanco Portal Rev Page 3 of 48

4 Password Password: Enter the password associated with that User ID, created in Scanco Portal Rev Page 4 of 48

5 Company: This will display the default company assigned to this specific user Rev Page 5 of 48

6 Important Icons throughout each transaction: Back: Returns you to the previous screen Keyboard: This button will bring up a keypad so you can manually enter information Enter: Submits the data entered Reset: Clicking this will take you back to the item prompt, to inquire about another item Send: Sends the information and data collected to Sage 100 Next: This icon usually shows when you first enter a transaction that is prompting for a Batch#. Clicking next will populate the next Batch # Unresolved: Clicking this allows you to see anything that you have left Scan Each: By selecting this, this will notify the user Do you want to start Scan Each Item Entry? - Scan barcodes into the quantity field for each scan - Actual quantity values will NOT be accepted in Scan Each mode If they select YES the scan each icon will turn green. Instead of a # in the quantity field, the item # will populate so all the user has to do is continue to scan the item # and it will accumulate the quantity on hand. Review: This will turn the screen blue, indicating you are in Review. Lookup will gives the user an idea of what they ve done so far, and if they need to edit what they ve done before they send the information to Sage 100, they would be able to do so here. They also have the option of deleting the item and starting over. Submit or Send: Sends all information gathered from all transactions to Sage 100. When you hit this, you will see the following message: You are about to apply the data collected to your server. Is it ok to proceed? Logout: Simply Logs you out of Scanco Warehouse Lookup: Selecting this item will populate a list of the feature you re inquiring about Print: This icon will show if you have Scanco s Skyprint feature, allowing you to print from the handheld device NOTE: Any field that comes up as a red bar is an editable field, and allows the user to enter information 3 ways - Manually using the keypad - Scan with a barcode scanner Rev Page 6 of 48

7 Scanco Warehouse Home Screen This will display the transactions that your users are allowed to work in as set up in the Scanco Portal. Any disabled transactions will be greyed out. Item Inquiry: Gives you a quick view of the items in your warehouse and your inventory levels Receiving: This transaction is used when receiving with a Purchase Order. Your PO has to be created in Sage 100, then using this feature allows you to receive product into inventory Inventory Receipts: Receiving product into inventory that is not associated with a PO within Sage 100 Transfers: This transaction is used for moving an item from one warehouse to another. If you have Multi-Bin enhancement, this is also used for Bin to Bin moves. Alias Items: Transaction that associates a scanned barcode with an internal item number Physical count: Transaction that gives the user the ability to do a full physical count or cycle counts Invoicing: Transaction in which the user can processes a shipment using Invoice Data Entry in Sage 100. So long as there is a Sales Order created in Sage 100 Shipping: Transaction in which the user can process a shipment using Shipping Data Entry in Sage 100. So long as there is a Sales Order created in Sage 100. Advanced: ONLY activated if you have purchased the Advanced Applications. If this has not been purchased it will be greyed out Rev Page 7 of 48

8 Item Inquiry Gives you a quick view of the items in your warehouse and your inventory levels. Warehouse: Prompts for the warehouse the item is located in. The default warehouse that you have assigned this user to in the Scanco Portal will populate, however you can change this via user configurable fields Rev Page 8 of 48

9 Item: Prompts for the item number - Scan: You have the ability to scan the barcode associated with your item - Keypad: You can manually key in the item # - Lookup: Use the icon to show a list of items. For each item Rev Page 9 of 48

10 Lookup: clicking this will give you a full list of all of the items you have set up in that warehouse. Item: - Description - UOM - Bin location - Quantity available. *Note* if you see a triangle to the right hand side: this indicates there is more information regarding LOT or Serialized Items. Rev Page 10 of 48

11 UOM: Auto populates the unit of measure the Item you select is associated with Bin: Auto populates the bin location this item is in Lot: If the item has a Lot # associated it will display here Serial: If the item has a serial # associated it will display here Qty On Hand: Displays the quantity available for this item *Note - Reset Icon: clicking this will take you back to the item prompt, to inquire about another item. *Note you will only have the Print button if you have Scanco SkyPrint Rev Page 11 of 48

12 Receiving This transaction is used when receiving with a Purchase Order. Your PO has to be created in Sage 100, then using this feature allows you to receive product into inventory. Batch#: Prompts for the batch # if you have this option selected in the Scanco Portal if you don t want to collect the batch#, go back to Scanco Portal and deselect this option, and it will not prompt for this going forward. Your user can scan, lookup, or enter manually the batch #. Rev Page 12 of 48

13 Order#: Prompts the user for the Purchase Order - Scan the PO from the vendor packing slip - You can print barcoded PO receipt and scan the information - Perform a lookup with the icon below and provides all open PO s in your system Rev Page 13 of 48

14 Lookup: With this list of PO s, you can search by Order, and Date will search from ascending to descending, or Details Rev Page 14 of 48

15 Item: Prompts for the item # - Scan: You have the ability to scan the barcode associated with your item - Keypad: You can manually key in the Item # - Lookup: Use the icon to show a list of items you have on that order - Once the item comes up this will display a description of the item, the quantity ordered, how many have been received, and how many are unreceived Rev Page 15 of 48

16 UOM: Auto populates the unit of measure in which to receive Qty Rcv/Tot: How many have been received/total needed to complete this order Quantity: Enter how many you are receiving in Once you enter a number here and hit enter, you will automatically be routed back to the Item field to continue on with the next item you are receiving in Enter: Once you select enter, it will take you back to the Item field, to enter a new item and enter quantity Rev Page 16 of 48

17 At the Item prompt Send: Clicking this icon will trigger the transaction to be sent to the appropriate module within Sage 100. You are about to apply the data collected to your server. Is it OK to proceed? If Yes: Collected data was successfully submitted for (#) records. If No: Application returns to Item prompt Where does this go in Sage 100? *Note: Unattended Barcode Import: Must be running. This is the tool that is pulling the information from the barcode module to create the inventory transaction within Sage 100. Rev Page 17 of 48

18 Purchase Order -Main -Receipt of Goods Entry Batch#: Enter manually, or look up Batch#. Make sure to select the batch# your user selected from the handheld Receipt Number: Enter manually, or lookup which shows you all the PO s. Once you select the receipt # is autofill s all the information that was the user collected from the handheld. Rev Page 18 of 48

19 Inventory Receipts Receiving product into inventory that is not associated with a PO within Sage 100. Batch#: Prompts for the batch # if you have this option selected in the Scanco Portal if you don t want to collect the batch#, go back to Scanco Portal and deselect this option, and it will not prompt for this going forward. Your user can scan, lookup, or enter manually the batch #. Rev Page 19 of 48

20 Warehouse: will prompt for the warehouse you are receiving this product into. The default warehouse that you have assigned this user to in the Scanco Portal will populate, however you can change the warehouse by doing a lookup: which will provide a list of warehouses that this user is allowed to work in. Rev Page 20 of 48

21 Item: Prompt for the item # you are receiving in - Keypad: Enter manually - Scan: Using barcode reader - Lookup: Provides a list of items with descriptions Rev Page 21 of 48

22 UOM: Auto populates unit of measure in which to receive Bin: The bin location this item is in Quantity: Prompts for the total you are receiving in Enter: Once you select enter, it will take you back to the Item field, to enter a new item and enter quantity Rev Page 22 of 48

23 At the Item prompt Submit: clicking this icon will trigger the transaction to be sent to the appropriate module within Sage 100. You are about to apply the data collected to your server. Is it OK to proceed? If Yes: Collected data was successfully submitted for (#) records. If No: application returns to Item prompt Where does this go in Sage 100? Sage 100: *Note: Unattended Barcode Import: Must be running. This is the tool that is pulling the information from the barcode module to create the inventory transaction within Sage Inventory Management - Main Transaction Entry: Entry#: Lookup this will display a list of transaction you created from the device. Select the Receipt # Rev Page 23 of 48

24 Transfers This transaction is used as a standard warehouse move: moving an item from one warehouse to another. If you have Multi-Bin enhancement, this is also used for Bin to Bin moves. Batch#: Prompts for the batch # if you have this option selected in the Scanco Portal if you don t want to collect the batch#, go back to Scanco Portal and deselect this option, and it will not prompt for this going forward. Your user can scan, lookup, or enter manually the batch #. Rev Page 24 of 48

25 Whse From: Prompts for the warehouse you moving the product from. The default warehouse that you have assigned this user to in the Scanco Portal will populate, however you can change the warehouse by doing a lookup: which will provide a list of warehouses that this user is allowed to work in. Rev Page 25 of 48

26 Whse To: Prompts for the warehouse you are moving the product into Rev Page 26 of 48

27 Item: Prompts for the item you will be moving Rev Page 27 of 48

28 UOM: Auto populates what unit of measure in which you should transfer Bin From: Auto populates with Bin location that the item needs to transfer to. *Note- if Multi-Bin is set up there will be additional Bin prompts: Bin From/ Bin To Quantity: Prompts for the amount the user will be transferring Enter: Once you select enter, it will take you back to the Item field, to enter a new item and enter quantity Rev Page 28 of 48

29 At the Item prompt Send: Clicking this icon will trigger the transaction to be sent to the appropriate module within Sage 100 You are about to apply the data collected to your server. Is it OK to proceed? If Yes: Collected data was successfully submitted for (#) records. If No: Application returns to Item prompt Rev Page 29 of 48

30 Where does this go in Sage 100? *Note: Unattended Barcode Import: Must be running. This is the tool that is pulling the information from the barcode module to create the inventory transaction within Sage Inventory Management - Main Transaction Entry: Entry#: Lookup this will display a list of transaction you created from the device. Select the Receipt # Transaction Type: Select as transaction as Transfer - Lookup this will display a list of transaction you created from the device. Select the transaction. Rev Page 30 of 48

31 Invoicing Transaction in which the user can processes a shipment using Invoice Data Entry in Sage 100. So long as there is a Sales Order created in Sage 100. Batch#: Prompts for the batch # if you have this option selected in the Scanco Portal if you don t want to collect the batch#, go back to Scanco Portal and deselect this option, and it will not prompt for this going forward. Your user can scan, lookup, or enter manually the batch #. Rev Page 31 of 48

32 SO#: prompts for the Sales Order the user will be shipping. - Keypad: manually enter the SO # - Scan: scan SO in using bar code reader, print our barcoded pick ticket. - Lookup: provides a list of all the open SO, orders with the newest ship date. The ship date will guide the user as to which Orders need to go out on a daily basis. - In the Scanco Portal there is a feature to allow multiple users to ship the same order. If this is not activated in the portal, and another user is working off of this order, you will receive the following message: This Sales Order is in use by (name). You will not be able to work on it until the other user gets out. - Rev Page 32 of 48

33 Item: Prompt for the item the user is picking. Once entered it auto populates the description, warehouse, UOM and Qty Shp/Ord. - Keypad: enter manually - Scan: using barcode reader - Lookup: provides a list of items with descriptions Rev Page 33 of 48

34 Warehouse: Auto populates the warehouse the item should be picked from UOM: Auto populates the unit of measure the item needs to be picked in Bin: Bin location the item should be pulled from QTY Shp/Ord: Auto populates the current quantity shipped/ quantity ordered Quantity: Prompts the user to enter the quantity they are picking of that item to be shipped Enter: Once you select enter, it will take you back to the Item field, to enter a new item and enter quantity If you do not have enough of a specific item to ship, you will see the following message: Quantity entered exceeds quantity on hand in warehouse (Whse #) Rev Page 34 of 48

35 Lot: Prompts the user that the item they scanned is a lot # Enter the Lot number for this specific item. Rev Page 35 of 48

36 Serial: Prompts the user that the item they scanned is a serial #. Enter the Serial # *Note If there is a quantity of 5 for this item, if will continue to prompt for all 5 serial # s until complete. Rev Page 36 of 48

37 At the Item prompt Send: Clicking this icon will trigger the transaction to be sent to the appropriate module within Sage 100 You are about to apply the data collected to your server. Is it OK to proceed? If Yes: Collected data was successfully submitted for (#) records. If No: Application returns to Item prompt Rev Page 37 of 48

38 Where does this go in Sage 100? *Note: Unattended Barcode Import: Must be running. This is the tool that is pulling the information from the barcode module to create the inventory transaction within Sage 100. Sales Order - Main - Invoice Data Entry: Batch#: Enter manually, or look up Batch#. Make sure to select the batch# your user selected from the handheld Invoice #: Lookup- will give you a list of the invoices, select Rev Page 38 of 48

39 Shipping Transaction to process a shipment using Shipping Data Entry in Sage 100. Create SO in Sage 100 Batch #: Prompts for the batch # if you have this option selected in the Scanco Portal if you don t want to collect the batch #, go back to Scanco Portal and deselect this option, and it will not prompt for this going forward Your user can scan, lookup, or enter manually the batch #. Rev Page 39 of 48

40 Shipper ID: Prompts for the Shipper ID associated with this user that is set up in Sage 100 Rev Page 40 of 48

41 SO#: - Keypad: manually enter the SO # - Scan: Scan SO in using bar code reader, print our barcoded pick ticket - Lookup: Provides a list of all the open SO, orders with the newest ship date. The ship date will guide the user as to which Orders need to go out on a daily basis In the Scanco Portal there is a feature to allow multiple users to ship the same order. If this is not activated in the portal, and another user is working off of this order, you will receive the following message: This Sales Order is in use by (name). You will not be able to work on it until the other user gets out. Rev Page 41 of 48

42 Once a SO is selected you will see: SO# / Box: This gives the user the sales order and the box number. This is so you can specify what item goes in each box. By hitting next box : you can change the boxes for different items Rev Page 42 of 48

43 Item: Prompts for the item the user is picking. Once entered it auto populates the description, warehouse, UOM and Qty Shp/Ord. - Keypad: enter manually - Scan: using barcode reader - Lookup: provides a list of items with descriptions Rev Page 43 of 48

44 Warehouse: Auto populates the warehouse the item should be picked from UOM: Auto populates the unit of measure the item needs to be picked in Bin: Bin location the item should be pulled from QTY Shp/Ord: Auto populates the current quantity shipped/ quantity ordered Quantity: Prompts the user to enter the quantity they are picking of that item to be shipped Enter: Once you select enter, it will take you back to the Item field, to enter a new item and enter quantity If you do not have enough of a specific item to ship, you will see the following message: Quantity entered exceeds quantity on hand in warehouse (Whse #) Rev Page 44 of 48

45 Lot: Prompts the user that the item they scanned is a lot # Enter the Lot number for this specific item. Rev Page 45 of 48

46 Serial: Prompts the user that the item they scanned is a serial # Enter the Serial #: If there is a quantity of 5 for this item, if will continue to prompt for all 5 serial # s until complete Rev Page 46 of 48

47 At the Item prompt Send: Clicking this icon will trigger the transaction to be sent to the appropriate module within Sage 100. You are about to apply the data collected to your server. Is it OK to proceed? If Yes: Collected data was successfully submitted for (#) records. If No: Application returns to Item prompt Rev Page 47 of 48

48 Where does this go in Sage 100? *Note: Unattended Barcode Import: Must be running. This is the tool that is pulling information from the barcode module to create the inventory transaction within Sage 100. Sales Order - Shipping - Shipping Data Entry: Batch#: Enter manually, or look up Batch#. Make sure to select the batch# your user selected from the handheld Shipper ID: Lookup, Enter Shipper ID, this is used as a packing station they ve picked all the product and are ready to apply the labels Flashlight: Clicking this will show what was created from the handheld Rev Page 48 of 48

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