Supplier Guide for Plex Online. Supplier Web Access, Review Releases, Submit ASN & Label Printing

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Morgan Cole
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1 Supplier Guide for Plex Online Supplier Web Access, Review Releases, Submit ASN & Label Printing July 2017

2 Supplier Web Access Access to PLEX A Supplier must have a User ID and Password to access PLEX Online. We provide one login ID per supplier and that is usually given to the Quality person at your company. If you do not have a user account or you need a password reset, contact: Supplier Support Team suppliersupport@intevaproducts.com Please provide the name of the quality person at your company and their contact information. Any questions regarding the instructions in this document should be directed to: Supplier Portal Team SupplierPortal@intevaproducts.com

Browser Configuration To access the Plex system - start Internet Explorer and enter the URL (It is highly recommended that you type HTTPS instead of HTTP for security purposes) https://www.

3 Browser Configuration To access the Plex system - start Internet Explorer and enter the URL (It is highly recommended that you type HTTPS instead of HTTP for security purposes) PC Setup Plex Online functions with no software installation and very little setup. However, some settings will optimize its usage, and a few settings are required for specific functionality. Depending on your needs, you may make the necessary setup changes manually using the Detailed Setup Document corresponding to your browser, or you can run the Automatic Setup Program to perform them all automatically. Once your browser is fully configured, please review the next slide for requirements to print labels.

4 Label Printing Requirements PC Setup (Continued) To print labels If you are using Internet Explorer versions 9 or 10, you will need to install the Plex Browser Plugin. If you are using Internet Explorer version 11, Chrome, Firefox or Safari, you will need to install the Plex Websocket Plugin. On the Plex Setup screen, you will find the appropriate links to access these downloads as well as detailed instruction to follow. Once these plugins are installed properly be sure to make your Label Printer the default printer on your PC when you want to print labels. NOTE: To test print labels and to ensure connectivity, please refer to the Test Label Print menu node that exists in the Supplier Portal of each Inteva PCN. See next slide for detail.

Test Label Print Node To test if your label is printing properly. Please refer to the menu node below which may be found with in the Supplier Portal of the THQ PCN.

5 Test Label Print Node To test if your label is printing properly. Please refer to the menu node below which may be found with in the Supplier Portal of the THQ PCN. Upon clicking on this node, you will see a test label print out in the format of standard shipping label. Once this works properly, you will know that Plex is communicating properly to your default label printer.

Supplier Web Access Logging into PLEX To access your Supplier Account, your quality contact should have received an email with login credentials.

6 Supplier Web Access Logging into PLEX To access your Supplier Account, your quality contact should have received an with login credentials. Once the contact has reset the temp password, they can share these updated credentials with the appropriate team. If this was misplaced or the password has timed out, please contact the Supplier Support team to have them reset your password. If the quality contact on the supplier account, needs to be updated, the Supplier Support team may assist.

Supplier Web Access When a Supplier first logs into Plex online they will be directed to the Company Menu. Applied to your account, there may be several PCNs under the Company Menu.

7 Supplier Web Access When a Supplier first logs into Plex online they will be directed to the Company Menu. Applied to your account, there may be several PCNs under the Company Menu. Each Inteva plant has its own PCN. In the example below, 6 of the Inteva PCNs are shown. If you are unable to access a specific plant that your company supplies to, please notify the Supplier Support team what Inteva location you are missing access to. Select a PCN

Supplier Web Access Viewing Releases Select the PCN of the Inteva Plant you wish to view. You will be directed to the Supplier Portal as your Main Menu. Select Online Releases.

8 Supplier Web Access Viewing Releases Select the PCN of the Inteva Plant you wish to view. You will be directed to the Supplier Portal as your Main Menu. Select Online Releases. This allows you as a supplier to see the releases per the Purchase Order entered by Inteva and to submit Advance Ship Notices (ASNs). This screen also allows the Supplier to create Inteva approved labels with the serial number automatically generated. Click Here

500 pcs are scheduled to ship on 06/05/2017. 5.

9 Reviewing Supplier Schedules You can see the following when reviewing this screen: 1. A total of 625 pieces have been received pieces are created pcs are currently In Transit pcs are scheduled to ship on 06/05/ Note: You can only ship quantities that are in the On Order Status and have a Balance greater than This Ship button allows you to skip the Add Inventory screen and go directly to the Supplier Labeled Ship screen

Reviewing Supplier Schedules In order to understand the next shipment date and quantity, you must look at the Release Status, Balance, and Due Date Columns.

10 Reviewing Supplier Schedules In order to understand the next shipment date and quantity, you must look at the Release Status, Balance, and Due Date Columns. In this example the next scheduled shipment is 500 PCS on 06/05/2017 Due Date (Ship Date) Balance Covered by In Transit Original Qty 05/ / Forecast you can plan for but you will not be able to ship 07/

ll of Lading (BOL) form. B. Print an individual label or multiple labels at a time. C.

11 Labeled Containers When clicking on Quantity Created link, you are able to review labeled containers. As a supplier, you can A. View the Freight Bill of Lading (BOL) form. B. Print an individual label or multiple labels at a time. C. Delete labeled containers you wish to not use. Hit Back to go back to the Online Releases screen B. Print Labels A. View BOL C. Delete Button

12 Submitting an ASN From the Online Releases screen, to create an ASN to notify Inteva of a shipment, click on the Label and Ship link. Please note: You can only Label and Ship Releases that are ON ORDER Click Here to get to Add Inventory screen

13 Submitting an ASN An Edit screen will pop up that will allow a supplier to enter the information regarding the material being shipped to Inteva. An approved Inteva label can also then be printed and applied to the container(s). This is a THREE step process (MANDATORY): 1. Add the inventory 2. Print an Approved Inteva Label 3. Ship the shipment Steps 1, 2 and 3 MUST be completed to successfully create an ASN.

Submitting an ASN STEP 1: Add the inventory Mandatory 1. Input Manufacturing Date, Quantity per Container and the Number of Containers in this shipment 2.

If shipping more than one part number per ASN (tracking number), hit the Back button to return to the online release screen to add another part number 4.

14 Submitting an ASN STEP 1: Add the inventory Mandatory 1. Input Manufacturing Date, Quantity per Container and the Number of Containers in this shipment 2. Click the Add Button; once inventory is added you can print the label See Step 2 3. If shipping more than one part number per ASN (tracking number), hit the Back button to return to the online release screen to add another part number 4. Do not hit the Done button until all parts being shipped are added and labels printed Once the Inventory is added, then you can print the label. Upon hitting the Print button a popup window will appear and disappear after the label is printed. When all required fields have been entered as explained below, click the Add button. If applicable, when shipping an individual part in multiple containers, the Lot Number must match. NOTE: For part(s) without a shelf life record, the Supplier MFG Date field will not appear. This only applies to parts with a shelf life record. Click on the Calendar to Enter the Manufacturing Date Enter Quantity PER container. It may default to the standard pack. Enter number of containers

15 Labeling the Containers STEP 2: Print an Inteva Label - Mandatory Click on the Print button to generate the Inteva label(s). Click Print to generate Inteva label(s) Note to Supplier: You can generate labels for production (perform Step 1 & 2) and return later to complete shipment when you are ready to ship to Inteva. You will go directly to Step 3. Printer Requirements: If you have a ZPL capable printer you can default that printer to your PC and print Inteva labels. This is highly recommended by Inteva. Printer details: 300 dpi ZPL capable printer 4x6 portrait or 6x4 landscape

a. Filter the data by using the available options and clicking on Search b.

16 Submitting an ASN STEP 3: Complete the shipment - Mandatory Once you have added inventory for all part numbers in the shipment and printed labels (if necessary) click on Done Clicking Done will take you to the Ship Screen. a. Filter the data by using the available options and clicking on Search b. Select all Serial numbers that are to be applied to shipment c. Click the Ship Button C. Ship button A. Use applicable filters B. Select Serial numbers

17 Submitting an ASN STEP 3: Complete the shipment - Mandatory After hitting Ship, a popup window will appear notifying you enter the Shipper Number. This is required.

18 Submitting an ASN STEP 3: Complete the shipment - Mandatory This generates a Freight Bill of Lading (BOL) for your shipment and completes the ASN process. Using this BOL is optional if your system can generate one.

Accessing Test Environment Purpose of Test Database: The data found in the Test Environment, consists of Production Data from the day before today.

19 Accessing Test Environment Purpose of Test Database: The data found in the Test Environment, consists of Production Data from the day before today. Daily this data refreshes to reflect what was in Production yesterday. When a user logs into the Test environment, the actions and/or changes made, will not effect production. This environment is to be used for a user to test various screens without concern of the risk of carrying out business transactions.

Supplier Guide for Plex Online. Supplier Web Access, Review Releases, Submit ASN & Label Printing

Supplier Guide for Plex Online Supplier Web Access, Review Releases, Submit ASN & Label Printing July 2017 Supplier Web Access Access to PLEX A Supplier must have a User ID and Password to access PLEX