850 Purchase Order X12/V4010/850: 850 Purchase Order Version: 1.0

Transcription

1 850 Purchase Order X12/V4010/850: 850 Purchase Order Version: 1.0 X12V Exim

2 850 Purchase Order Functional Group=PO This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information. Not Defined: Pos Id Segment Name Req Max Use Repeat Notes ISA Interchange Control Header M 1 GS Functional Group Header M 1 Heading: Pos Id Segment Name Req Max Use Repeat Notes 010 ST Transaction Set Header M BEG Beginning Segment for Purchase Order M REF Reference Identification O >1 080 FOB F.O.B. Related Instructions O >1 LOOP ID - SAC SAC Service, Promotion, Allowance, or Charge O 1 Information 130 ITD Terms of Sale/Deferred Terms of Sale O >1 150 DTM Date/Time Reference O TD5 Carrier Details (Routing Sequence/Transit Time) O 12 LOOP ID - N N9 Reference Identification O MSG Message Text O 1000 LOOP ID - N N1 Name O N3 Address Information O N4 Geographic Location O >1 360 PER Administrative Communications Contact O >1 Detail: Pos Id Segment Name Req Max Use Repeat Notes LOOP ID - PO N2/010L 010 PO1 Baseline Item Data M 1 N2/ LIN Item Identification O >1 LOOP ID - PID PID Product/Item Description O 1 Summary: Pos Id Segment Name Req Max Use Repeat Notes LOOP ID - CTT 1 N3/010L 010 CTT Transaction Totals O 1 N3/010 X12V Exim

3 030 SE Transaction Set Trailer M 1 Not Defined: Pos Id Segment Name Req Max Use Repeat Notes GE Functional Group Trailer M 1 IEA Interchange Control Trailer M 1 X12V Exim

4 ISA Interchange Control Header Pos: Max: 1 Not Defined - Mandatory Elements: Loop: N/A 16 To start and identify an interchange of zero or more functional groups and interchange-related control segments ISA01 I01 Authorization Information Qualifier Description: Code identifying the type of information in the Authorization Information M ID 2/2 00 No Authorization Information Present (No Meaningful Information in I02) ISA02 I02 Authorization Information M AN 10/10 Description: Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01) ISA03 I03 Security Information Qualifier Description: Code identifying the type of information in the Security Information M ID 2/2 00 No Security Information Present (No Meaningful Information in I04) ISA04 I04 Security Information M AN 10/10 Description: This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03) ISA05 I05 Interchange ID Qualifier Description: Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified M ID 2/2 01 Duns (Dun & Bradstreet) 12 Phone (Telephone Companies) ZZ Mutually Defined ISA06 I06 Interchange Sender ID M AN 15/15 Description: Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element ISA07 I05 Interchange ID Qualifier Description: Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified M ID 2/2 01 Duns (Dun & Bradstreet) 12 Phone (Telephone Companies) ZZ Mutually Defined ISA08 I07 Interchange Receiver ID M AN 15/15 Description: Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them ISA09 I08 Interchange Date M DT 6/6 X12V Exim

5 Description: Date of the interchange ISA10 I09 Interchange Time M TM 4/4 Description: Time of the interchange ISA11 I65 Repetition Separator M 1/1 Description: Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator ISA12 I11 Interchange Control Version Number Description: Code specifying the version number of the interchange control segments M ID 5/ Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997 ISA13 I12 Interchange Control Number M N0 9/9 Description: A control number assigned by the interchange sender ISA14 I13 Acknowledgment Requested Description: Code indicating sender's request for an interchange acknowledgment M ID 1/1 0 No Interchange Acknowledgment Requested ISA15 I14 Interchange Usage Indicator Description: Code indicating whether data enclosed by this interchange envelope is test, production or information M ID 1/1 P Production Data T Test Data ISA16 I15 Component Element Separator Description: Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator M 1/1 X12V Exim

6 GS Functional Group Header Pos: Max: 1 Not Defined - Mandatory Loop: N/A Elements: 8 To indicate the beginning of a functional group and to provide control information GS Functional Identifier Code Description: Code identifying a group of application related transaction sets M ID 2/2 PO Purchase Order (850) GS Application Sender's Code M AN 2/15 Description: Code identifying party sending transmission; codes agreed to by trading partners GS Application Receiver's Code M AN 2/15 Description: Code identifying party receiving transmission; codes agreed to by trading partners GS Date M DT 8/8 Description: Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year GS Time M TM 4/8 Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) GS06 28 Group Control Number M N0 1/9 Description: Assigned number originated and maintained by the sender GS Responsible Agency Code Description: Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480 M ID 1/2 X Accredited Standards Committee X12 GS Version / Release / Industry Identifier Code Description: Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed M AN 1/ Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997 X12V Exim

7 ST Transaction Set Header Pos: 010 Max: 1 Heading - Mandatory Loop: N/A Elements: 2 To indicate the start of a transaction set and to assign a control number ST Transaction Set Identifier Code Description: Code uniquely identifying a Transaction Set 850 Purchase Order ST Transaction Set Control Number Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set M ID 3/3 M AN 4/9 X12V Exim

8 BEG Beginning Segment for Purchase Order Pos: 020 Max: 1 Heading - Mandatory Loop: N/A Elements: 5 To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates BEG Transaction Set Purpose Code Description: Code identifying purpose of transaction set 00 Original BEG02 92 Purchase Order Type Code Description: Code specifying the type of Purchase Order CN SA OS DS Container Stand-alone Order Special Order Drop-ship Order BEG Purchase Order Number Description: Identifying number for Purchase Order assigned by the orderer/purchaser BEG Date Description: Date expressed as CCYYMMDD BEG Contract Number Description: Contract number M ID 2/2 M ID 2/2 M AN 1/22 M DT 8/8 O AN 1/30 X12V Exim

9 REF Reference Identification Pos: 050 Max: >1 Heading - Optional Loop: N/A Elements: 2 To specify identifying information REF Reference Identification Qualifier Description: Code qualifying the Reference Identification CR BN PG CO Customer Reference Number/Tag For Bar-coded Serial Number Product/Group Collection Customer Order REF Reference Identification Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier M ID 2/3 X AN 1/30 X12V Exim

10 FOB F.O.B. Related Instructions Pos: 080 Max: >1 Heading - Optional Loop: N/A Elements: 3 To specify transportation instructions relating to shipment FOB Shipment Method of Payment Description: Code identifying payment terms for transportation charges CC Collect PC Prepaid but Charged to Customer PP Prepaid (by Seller) FOB Location Qualifier Description: Code identifying type of location DE Destination (Shipping) OR Origin (Shipping Point) FOB Description Description: A free-form description to clarify the related data elements and their content M ID 2/2 X ID 1/2 O AN 1/80 X12V Exim

11 Loop SAC Pos: 120 Repeat: 25 Optional Elements: Loop: SAC N/A To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge Loop Summary: Pos Id Segment Name Req Max Use Repeat 120 SAC Service, Promotion, Allowance, or Charge Information O 1 X12V Exim

12 SAC Service, Promotion, Allowance, or Charge Information Pos: 120 Max: 1 Heading - Optional Elements: Loop: SAC 11 To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge SAC Allowance or Charge Indicator Description: Code which indicates an allowance or charge for the service specified M ID 1/1 A Allowance C Charge N No Allowance or Charge R Allowance Request SAC Service, Promotion, Allowance, or Charge Code Description: Code identifying the service, promotion, allowance, or charge X ID 4/4 A260 Advertising Allowance B950 Damaged Merchandise C000 Defective Allowance C320 Display Allowance D240 Freight E740 New Store Allowance F050 Other (See related description) F800 Promotional Allowance H000 Special Allowance H010 Special Buy SAC Amount O N2 1/15 Description: Monetary amount SAC Allowance/Charge Percent Qualifier Description: Code indicating on what basis allowance or charge percent is calculated X ID 1/1 1 Item List Cost 3 Discount/Gross 7 Base Price Amount Less Previous Discount SAC Percent X R 1/6 Description: Percent expressed as a percent SAC Rate O R 1/9 Description: Rate expressed in the standard monetary denomination for the currency specified SAC Unit or Basis for Measurement Code Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken SAC Quantity Description: Numeric value of quantity X R 1/15 X12V Exim

13 SAC Allowance or Charge Method of Handling Code Description: Code indicating method of handling for an allowance or charge 02 Off Invoice 04 Credit Customer Account 06 Charge to be Paid by Customer ZZ Mutually Defined SAC Reference Identification Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier SAC Description Description: A free-form description to clarify the related data elements and their content. Used when SAC02 = "F050". O ID 2/2 X AN 1/30 X AN 1/80 X12V Exim

14 ITD Terms of Sale/Deferred Terms of Sale Pos: 130 Max: >1 Heading - Optional Loop: N/A Elements: 4 To specify terms of sale ITD Terms Type Code Description: Code identifying type of payment terms 02 End of Month (EOM) ITD Terms Discount Percent Description: Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date ITD Terms Discount Days Due Description: Number of days in the terms discount period by which payment is due if terms discount is earned ITD Terms Net Days Description: Number of days until total invoice amount is due (discount not applicable) O ID 2/2 O R 1/6 X N0 1/3 O N0 1/3 X12V Exim

15 DTM Date/Time Reference Pos: 150 Max: 10 Heading - Optional Loop: N/A Elements: 6 To specify pertinent dates and times DTM Date/Time Qualifier Description: Code specifying type of date or time, or both date and time DTM Date Description: Date expressed as CCYYMMDD DTM Time Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) DTM Time Code Description: Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow DTM Date Time Period Format Qualifier Description: Code indicating the date format, time format, or date and time format DTM Date Time Period Description: Expression of a date, a time, or range of dates, times or dates and times M ID 3/3 X DT 8/8 X TM 4/8 O ID 2/2 X ID 2/3 X AN 1/35 X12V Exim

16 TD5 Carrier Details (Routing Sequence/Transit Time) Pos: 240 Max: 12 Heading - Optional Loop: N/A Elements: 4 To specify the carrier and sequence of routing and provide transit time information TD Identification Code Qualifier Description: Code designating the system/method of code structure used for Identification Code (67) 2 Standard Carrier Alpha Code (SCAC) TD Identification Code Description: Code identifying a party or other code TD Transportation Method/Type Code Description: Code specifying the method or type of transportation for the shipment L Contract Carrier M Motor (Common Carrier) R Rail S Ocean T Best Way (Shippers Option) U Private Parcel Service ZZ Mutually defined TD Routing Description: Free-form description of the routing or requested routing for shipment, or the originating carrier's identity X ID 1/2 X AN 2/80 X ID 1/2 X AN 1/35 X12V Exim

17 Loop N9 Pos: 295 Repeat: 1000 Optional Elements: Loop: N9 N/A To transmit identifying information as specified by the Reference Identification Qualifier Loop Summary: Pos Id Segment Name Req Max Use Repeat 295 N9 Reference Identification O MSG Message Text O 1000 X12V Exim

18 N9 Reference Identification Pos: 295 Max: 1 Heading - Optional Loop: N9 Elements: 2 To transmit identifying information as specified by the Reference Identification Qualifier N Reference Identification Qualifier Description: Code qualifying the Reference Identification L1 Letters or Notes N Reference Identification Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier M ID 2/3 X AN 1/30 N Free-form Description Description: Free-form descriptive text. Special instructions. X AN 1/45 Used X12V Exim

19 MSG Message Text Pos: 300 Max: 1000 Heading - Optional Loop: N9 Elements: 1 To provide a free-form format that allows the transmission of text information MSG Free-Form Message Text Description: Free-form message text M AN 1/264 X12V Exim

20 Loop N1 Pos: 310 Repeat: 200 Optional Elements: Loop: N1 N/A To identify a party by type of organization, name, and code Loop Summary: Pos Id Segment Name Req Max Use Repeat 310 N1 Name O N3 Address Information O N4 Geographic Location O >1 X12V Exim

21 N1 Name Pos: 310 Max: 1 Heading - Optional Loop: N1 Elements: 4 To identify a party by type of organization, name, and code N Entity Identifier Code Description: Code identifying an organizational entity, a physical location, property or an individual BT Bill-to-Party CN Consignee OB Ordered By RQ Resale Customer ST Ship To N Name Description: Free-form name N Identification Code Qualifier Description: Code designating the system/method of code structure used for Identification Code (67) 92 Assigned by Buyer or Buyer's Agent ZZ Mutually Defined N Identification Code Description: Code identifying a party or other code M ID 2/3 X AN 1/60 X ID 1/2 X AN 2/80 X12V Exim

22 N3 Address Information Pos: 330 Max: 2 Heading - Optional Loop: N1 Elements: 2 To specify the location of the named party N Address Information Description: Address information N Address Information Description: Address information M AN 1/55 O AN 1/55 X12V Exim

23 N4 Geographic Location Pos: 340 Max: >1 Heading - Optional Loop: N1 Elements: 3 To specify the geographic place of the named party N City Name Description: Free-form text for city name N State or Province Code Description: Code (Standard State/Province) as defined by appropriate government agency N Postal Code Description: Code defining international postal zone code excluding punctuation and blanks (zip code for United States) O AN 2/30 O ID 2/2 O ID 3/15 PER Geographic Location Pos: 360 Max: >1 Heading - Optional Loop: N1 Elements: 3 To specify the geographic place of the named party PER Contact Function Code Description: Code identifying the customer Code Name CN Customer PER02 93 Name Description: Free form name describing the customer O AN 2/2 O AN 1/60 PER Communications Number Qualifier Description: Code identifying the type of communications number Code Name TE Telephone PER Communication Number Description: Customer telephone number O ID 2/2 O AN 1/80 X12V Exim

24 Loop PO1 Pos: 010 Repeat: Mandatory Elements: Loop: PO1 N/A To specify basic and most frequently used line item data Loop Summary: Pos Id Segment Name Req Max Use Repeat 010 PO1 Baseline Item Data M LIN Item Identification O >1 050 Loop PID O 1000 X12V Exim

25 PO1 Baseline Item Data Pos: 010 Max: 1 Detail - Mandatory Elements: Loop: PO1 11 To specify basic and most frequently used line item data PO Assigned Identification O AN 1/20 Description: Alphanumeric characters assigned for differentiation within a transaction set PO Quantity Ordered X R 1/15 Description: Quantity ordered PO Unit or Basis for Measurement Code Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken O ID 2/2 EA Each PO Unit Price X R 1/17 Description: Price per unit of product, service, commodity, etc. PO Basis of Unit Price Code Description: Code identifying the type of unit price for an item O ID 2/2 PE Price per Each PO Product/Service ID Qualifier PO Product/Service ID X AN 1/48 PO Product/Service ID Qualifier PO Product/Service ID X AN 1/48 PO Product/Service ID Qualifier PO Product/Service ID X AN 1/48 X12V Exim

26 LIN Item Identification Pos: 015 Max: >1 Detail - Optional Elements: Loop: PO1 31 To specify basic item identification data LIN Assigned Identification O AN 1/20 Description: Alphanumeric characters assigned for differentiation within a transaction set LIN Product/Service ID Qualifier M ID 2/2 LIN Product/Service ID M AN 1/48 LIN Product/Service ID Qualifier LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier X12V Exim

27 LIN Product/Service ID LIN Product/Service ID Qualifier LIN Product/Service ID LIN Product/Service ID Qualifier LIN Product/Service ID LIN Product/Service ID Qualifier LIN Product/Service ID LIN Product/Service ID Qualifier LIN Product/Service ID LIN Product/Service ID Qualifier LIN Product/Service ID LIN Product/Service ID Qualifier LIN Product/Service ID LIN Product/Service ID Qualifier LIN Product/Service ID X AN 1/48 X AN 1/48 X AN 1/48 X AN 1/48 X AN 1/48 X AN 1/48 X AN 1/48 X AN 1/48 X12V Exim

28 Loop PID Pos: 050 Repeat: 1000 Optional Elements: Loop: PID N/A To describe a product or process in coded or free-form format Loop Summary: Pos Id Segment Name Req Max Use Repeat 050 PID Product/Item Description O 1 X12V Exim

29 PID Product/Item Description Pos: 050 Max: 1 Detail - Optional Loop: PID Elements: 2 To describe a product or process in coded or free-form format PID Item Description Type Description: Code indicating the format of a description F Free-form X Semi-structured (Code and Text) PID Description Description: A free-form description to clarify the related data elements and their content M ID 1/1 X AN 1/80 X12V Exim

30 Loop CTT Pos: 010 Repeat: 1 Optional Elements: Loop: CTT N/A To transmit a hash total for a specific element in the transaction set Loop Summary: Pos Id Segment Name Req Max Use Repeat 010 CTT Transaction Totals O 1 X12V Exim

31 CTT Transaction Totals Pos: 010 Max: 1 Summary - Optional Loop: CTT Elements: 1 To transmit a hash total for a specific element in the transaction set CTT Number of Line Items Description: Total number of line items in the transaction set M N0 1/6 X12V Exim

32 SE Transaction Set Trailer Pos: 030 Max: 1 Summary - Mandatory Loop: N/A Elements: 2 To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) SE01 96 Number of Included Segments M N0 1/10 Description: Total number of segments included in a transaction set including ST and SE segments SE Transaction Set Control Number Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set M AN 4/9 X12V Exim

33 GE Functional Group Trailer Pos: Max: 1 Not Defined - Mandatory Loop: N/A Elements: 2 To indicate the end of a functional group and to provide control information GE01 97 Number of Transaction Sets Included Description: Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element GE02 28 Group Control Number Description: Assigned number originated and maintained by the sender M N0 1/6 M N0 1/9 X12V Exim

34 IEA Interchange Control Trailer Pos: Max: 1 Not Defined - Mandatory Loop: N/A Elements: 2 To define the end of an interchange of zero or more functional groups and interchange-related control segments IEA01 I16 Number of Included Functional Groups Description: A count of the number of functional groups included in an interchange IEA02 I12 Interchange Control Number Description: A control number assigned by the interchange sender M N0 1/5 M N0 9/9 X12V Exim