Nepal Telecom. (Nepal Doorsanchar Company Limited) Sealed Quotation No.NDCL/WRD/SQ-02/072/73. For Supply and Delivery. Of AC Spare Parts.
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- Gerald Ferdinand Mathews
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2 Sealed Quotation No.NDCL/WRD/SQ-02/072/73 For Supply and Delivery Of AC Spare Parts April 2016 =========================================================================================================== Western Regional Directorate Tel. No. : Bhairahawa Fax No. : Kataiya, Rupandehi Website: Nepal
3 Table of Content SN Section Description Page No. 1 I Invitation for Sealed Quotation (ISQ) 1 2 II Instructions to Bidders (ITB) 2 3 III Conditions of Contract (COC) 10 4 IV Sample Forms 14 5 V Schedule of Requirement (SOR) 18 6 VI Price Schedule and Quantity Thereof for AC Spare 19 8 Supply Records 20 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
4 SECTION I: INVITATION FOR SEALED QUOTATION (ISQ) Date :- Apr 18,2016 Nepal Telecom invites sealed quotation for the Supply & Delivery of AC Spare Parts. The AC Spare parts shall be used for various Air-condition being provided by Nepal Telecom, Western Regional Directorate. The AC Spare parts shall be used for Maintenance of Air-condition. A complete set of document may be available upon submission of NRS 3000/= (Three Thousand only) Non-refundable and a written application to the above by the interested supplier at the following address. The Director, The Office In-charge Nepal Telecom Nepal Telecom Western Regional Directorate Telecom Office, Butwal Padsari-9, Kataiya, Khunsa, Rupandehi, Nepal Butwal-6, Nepal Tel No.: Tel No.: Fax No: Fax No: End of Section I: ISQ 1 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
5 SECTION II: INSTRUCTIONS TO BIDDER (ITB) No. 1 (*) Composition of Quotation: The quotation shall comprise following documents and forms duly filled with date and signed by authorised person. a. Company registration certificate of the supplier. b. Tax registration and VAT registration of the supplier. c. Quotation Form (Sample Form No. 1) d. Price Schedule duly filled with date and signed by authorised person. e. by clause comments on Commercial Conditions and Technical Requirement. f. Detail Technical description and performance characteristics of the AC Spare parts. g. The Power of attorney and signature specimen of the authorized person in a separate. h. Tax Clearance certificates of F/Y 2071/72. Bidder shall state as: /Partially Compliant Submission of the above documents along with quotation is mandatory, without which, the quotation shall be rejected 2 Compliance Statements to Commercial Conditions & Technical Requirement: In the quotation, the supplier shall include clause by clause statement on Nepal Telecom s Commercial Conditions and Technical Requirements. In the statement of compliance, the supplier shall state: - a. FULLY COMPLIANT (FC) if goods and functions offered fully meet the requirement. b. "PARTIALLY COMPLIANT (PC)" if the goods and functions offered meet the requirement partially. The supplier shall state the reason why the offer is partially compliant. However, if the supplier is able to fulfill the specified requirement later, the time schedule for this shall be stated. In such cases, the supplier shall clearly mention the extent to which other requirements or specifications are affected. 2 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
6 No. c. "NON COMPLIANT (NC)" if the goods and functions cannot meet the requirements. The supplier shall also state reasons for it. d. Compliance statements such as 'Agreed', 'Noted', 'OK' Tick mark & 'Understood' etc. shall not be acceptable. e. In case of absence or unclear statements of compliance for any specified requirement, Nepal Telecom will interpret that particular requirement as being "NON COMPLIANT" f. Quotation with any deviation in the major clauses, marked with (*) shall be rejected. Bidder shall state as: /Partially Compliant 3 (*) Quotation Price and Currency The Bidders shall quote in Nepalese currency on CIP Western Regional Directorate Bhairahawa basis and payments will be made accordingly. This price shall be inclusive of taxes/duties such as VAT, Local Development Tax, Custom Duties, and Security Tax etc. applicable in Nepal. Bidder must submit up to date firm/company registration certificate and Tax clearance certificate from Government of Nepal. 4 (*) Quotation Security 4.1 The quotation must be accompanied by an Original Bank Voucher of 2 to 3 % of quoted amount as cash deposited in favour of Nepal Telecom at Nabil bank, Bhairahawa of Nepal in account No or in case the bidder wishes to provide the bank guarantee.the bid must be accompanied by a bank guarantee of 2 to 3 % of quoted amount furnished from the Class-A Commercial Bank as per sample form no -2, Section IV Approved by Nepal Rastra Bank for the period of minimum 90 days from last day of submission of quotation (remain in force up to July 31,2016 ) Without submission of original bank voucher or bank guarantee the Quotation shall be rejected. 4.2 The securities of all the bidders will be discharged upon signing of the contract and after furnishing the performance security by the successful bidder, pursuant to No. 4 of Section III: Conditions of contract (COC). 4.3 The security shall be forfeited (a) If the bidder withdraws its Quotation during the period of Quotation validity specified by the Bidder on the Quotation Form; OR (b) If the bidder, having been notified of the acceptance of its Quotation by 3 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
7 No. the Nepal Telecom during the period of Quotation validity, either fails or refuses to sign the contract agreement within seven (7) days from the date of issuance of letter of Acceptance (LOA); or fails or refuses to furnish the Performance Security in accordance with clause No. - 4 of Section III: Conditions of Contract. 5 (*) Validity of Quotation Bidder shall state as: /Partially Compliant Quotation shall remain valid up to 45 days (Jun 16,2016) from last day of submission of quotation. Quotations, not valid until the date mentioned above, shall be rejected. 6 Formats, Sealing, Marking and Signing of Quotations 6.1 The Bidders are required to submit the Quotations with all complete set of documents in single envelope. 6.2 The Quotation shall be typed or written in indelible ink and shall be signed by the bidder or a person or persons duly authorized to bind the bidder to the contract. All pages of the Quotation, except for un-amended printed literature, shall be initialed by the authorized person or persons signing the Quotation. But, the pages containing conditions of contract and technical compliance statement shall be signed and stamped with official seal by the bidder (authorized person). Any interlineations, erasures, or overwriting shall be valid only if they are initialed by the authorized person or persons signing the Quotation. a) The inner and outer envelopes shall be addressed to the Nepal Telecom at the following address: The Director, The Office Incharge Nepal Telecom OR Nepal Telecom, Telecom Office, Butwal Western Regional Directorate Butwal-6, Rupandehi, Padsari-9, Kataiya, Khunsa Nepal Rupandehi, Nepal Tel No Tel No Fax No: Fax No Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
8 No.. Bidder shall state as: /Partially Compliant b) Bearing Invitation for Sealed Quotation No. NDCL/WRD/SQ/02/ for Supply and Delivery of AC Spare with all Accessories and the words Do Not Open Before Opening Date (i.e. May 3, 2016 ) pm and indicate the name and address of the bidder to enable the Quotation to be returned unopened in case it is declared LATE 7 (*) a) Deadline for Submission of Quotations: The quotation must be received by the Nepal Telecom at the address specified above not later than 12: 00 Noon on May 3, 2016). However, if the submission date is declared to be public holiday, the submission date will be postponed for the next working day at the said time. b) Late Quotations Any quotation received by Nepal Telecom after the date and the time of submission of Quotations pursuant to above No. 7 (a) shall be rejected. 8 Opening of Quotations: Nepal Telecom will open quotations, in the presence of supplier s representatives who choose to attend on May 3, 2016, pm at the Nepal Telecom, Telecom Office Butwal And Western Regional Directorate Padsari-9, Khunsa, Nepal. In case, the Quotation opening date happens to be an official holiday, the Nepal Telecom will open the Quotations in the following working day. The bidder representatives who are present shall sign a Quotation opening checklists evidencing their attendance. Nepal Telecom shall prepare minutes of the opening. 9 (*) Quotation Evaluation and Award Criteria 9.1 Preliminary Examination Nepal Telecom will examine the quotations to verify whether the Quotation is valid & complete, whether the Quotation is accompanied by original bank voucher, whether any computational errors have been made and whether the documents have been properly signed. 5 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
9 No Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price and the total price which is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price will be corrected. If there is a discrepancy between words and figures, the amount in words will prevail. Bidder shall state as: /Partially Compliant If the Supplier does not accept the correction of the errors, its Quotation will be rejected, and its Quotation security shall be forfeited. The Nepal Telecom reserves the rights to award the tender to the next lowest Bidder or may go for re-tender whichever is convenient Nepal Telecom may waive any minor informality, nonconformity, or irregularity in a Quotation, which does not constitute a major material deviation, provided such waiver does not prejudice or affect the relative ranking of any bidder but Quotations with any deviations to the clauses marked with asterisk (*) shall be considered as major deviations and the Quotation with such major deviations shall be rejected Nepal Telecom will determine the substantial responsiveness of each quotation to certain critical provisions stipulated in the Nepal Telecom sealed quotation document. For the purpose of this clause, a substantially responsive Quotation is the one, which conforms to all the terms and conditions of the bidding documents without major material deviations. Deviations from, or objections or reservations to critical provisions, such as those concerning Performance Security, Payment Terms, Applicable Law, Taxes and Duties, warranty, Delivery and the technical requirements marked with asterisk (*) will be deemed to be major deviations If a Quotation has one or more major deviations, it will be rejected by the Nepal Telecom and will not substantially be made responsive by the bidder by correction of the nonconformity. 9.2 Detailed Evaluation Detailed evaluation shall be carried out for those Quotations, which are found to be responsive after preliminary examination as per above clause 9.1. Detailed evaluation shall be based on clause by clause compliance statements or comments on condition of contract as well as technical details, catalogues, brochures etc. furnished by each bidder. 6 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
10 No Once the Quotations are considered substantially responsive after detailed evaluation, all those responsive Quotations shall be judged from financial evaluation perspective only and no weight-age shall be given to other technical details or parameters or additional features and facilities of the offered products For evaluation of the Quotations, in addition to the Quotation price and other commercial and technical requirements, the following factors shall be taken into consideration for evaluation purpose: If the offered quantity is not sufficient to meet the Nepal Telecom s requirement, required quantity will be loaded to fulfill the requirement and price will be adjusted accordingly taking into consideration the offered unit price of the same bidder. Bidder shall state as: /Partially Compliant If some required items are missing in the offer, then the highest price for such missing item(s) among the qualified bidder will be considered for evaluation purpose and loaded to bring all bidders in equal footing. However, if the bidder who misses/short supplies the required items happens to be the successful bidder, the missed/short supplied items shall be provided free of cost to the Nepal Telecom. If major items, without which the purpose of bidding will not be fulfilled, are missing, the Quotation shall be considered non-responsive and shall be rejected. 10 Contract Award Based on evaluation as per above clause Nos. 9.1 and 9.2 of this section, the lowest evaluated priced Quotation among all responsive Quotations will be selected as the successful Quotation. As financial evaluation shall be done as per No , total evaluated price may differ from the price quoted by the bidder in its price schedule. Financial comparison shall be based on Evaluated Price and not Offered Price. However, the final total contract price shall be finalized during contract negotiation with the successful bidder. Nepal Telecom will subsequently issue a Letter of Acceptance (LOA) to initiate negotiation between the bidder and Nepal Telecom. Upon successful negotiation, the Nepal Telecom shall award the contract to the successful bidder. 7 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
11 No. 11 Nepal Telecom's Right to accept or reject any or all Quotations Bidder shall state as: /Partially Compliant Notwithstanding No. 9, the Nepal Telecom reserves the right to accept or reject partially or fully any Quotation, and to annul the bidding process and reject all Quotations, at any time prior to award of contract, without thereby incurring any liability to the affected bidder, or bidders or any obligation to inform the affected bidder or bidders of the grounds for the Nepal Telecom's action. 12 Nepal Telecom's Right to Vary Quantities The Nepal Telecom reserves the right at the time of award of contract to increase or decrease by up to twenty percent (20%) of the quantity of goods and services specified in the Schedule of Requirement without any change in unit price or other terms and conditions. 13 Signing of Contract After the receipt of the Letter of Acceptance (LOA) from Nepal Telecom, the successful bidder shall send its authorized representative within seven (7) days for contract negotiation and signing the contract. At the time of signing the contract, the Supplier shall submit a Performance Security in the form of bank guarantee or original cash voucher for Ten percent (10 %) of the amount of the contract in Nepalese currency as that of the contract. Non-submission of performance security at the time of signing the contract may lead to the cancellation of the contract. 14 (*) E-Submission a.for e-submission, Bid documents will be available in Nepal Telecom e- procurement Portal(PDF Format).The bidder may submit their bid through e- submission which is available in Nepal Telecom e-procurement portal i.e. eproc.ntc.net.np. b.for e-submission, bidder has to register in Nepal telecom e-procurement portal. The registered bidder has to procure the bid document and prepare the entire bid proposal in traditional way with sign and seal. The bidder has to scan all the document into pdf format. These softcopy (document) has to be uploaded in their respective place. For details please visit Nepal Telecom e-procurement potal i.e. eproc.ntc.net.np. 8 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
12 No. c.the bidder has to furnish the original signed, sealed document (e-submitted document ) and Sample to Nepal telecom within seven (7) days from the date of bid opening, otherwise bid shall be rejected. Bidder shall state as: /Partially Compliant End of Section II: ITB 9 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
13 SECTION III: CONDITIONS OF CONTRACT (COC) No 1 Definitions Bidder shall state as: /Partially Compliant In this contract the following terms shall be interpreted as indicated: (a) The contract means the agreement entered into between the Nepal Telecom and the Supplier, as recorded in the contract agreement form signed by the parties, including all amendments and appendices there to and all documents incorporated by reference therein; (b) The Total Contract Price means the total price of all the goods and services included in the contract which will be payable to the supplier on the fulfillment of all obligations under the contract; (c) The Contract Price means the price of individual item listed in the price schedule of the contract. (d) The Goods means all of the goods and services, which the supplier is required to supply and deliver to the Nepal Telecom under the contract; (e) Nepal Telecom (NT) means the purchaser, Nepal Doorsanchar Company Limited (f) WRD means the Directorate of Western Regional Directorate,Bhairahawa of the Nepal Telecom (g) The Supplier means the individual or firm supplying the goods under this contract; 2 Country of Origin The bidder shall mention country of origin of all the goods offered in accordance with the Section VI: Price Schedule and Quantity thereof and shall not be deviated from the offered country of origin in the offered bid. 3 Standards The goods supplied under this contract shall conform to the standards mentioned in the SOR. 10 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
14 No 4(*) Performance Security (*) Bidder shall state as: /Partially Compliant The successful bidder shall submit a bank guarantee or original cash voucher equivalent to Ten percent (10%) of the total contract amount (including inland transportation cost, if applicable) as Performance Security at the time of signing the Contract as per Sample Form No. 3 Section IV, enclosed in the Quotation document. The currency of the bank guarantee shall be Nepalese currency. The validity of the bank guarantee shall cover one month more than the warranty period as mentioned in the No. 6 "Warranty" of Section III: Conditions Of Contract. 4.1 The proceeds of the Performance Security shall be payable to Nepal Telecom as compensation for any loss resulting from the Supplier's failure to complete its obligations under the Contract. Nepal Telecom can terminate the Contract if the Supplier fails to fulfill the obligations as per the Contract. Upon termination of the Contract, the Performance Security submitted under the Contract will be forfeited and the loss incurred by Nepal Telecom due to termination of the Contract shall be borne by the Supplier. 4.2 The Performance Security will be discharged by the Nepal Telecom not later than thirty (30) days following the date of completion of the Supplier's performance obligations, including any warranty obligations, as stated in the No. - 6 "Warranty" of Section III: Conditions Of Contract under the contract. 5 (*) Delivery Schedule (*): Delivery of all the goods shall be made to Nepal Telecom, Western Regional Directorate Bhairahawa, Nepal. in single lot within forty Five (45) Days from the date of the signing of the contract. 6 (*) Warranty Period (*): The warranty period shall remain valid for the period of six (6) months from the date of successful delivery of complete goods at Nepal Telecom, Western Regional Directorate Bhairahawa, Nepal.. 7 (*) Payment (*): a) Ninety percent (90%) payment of the Price of the Goods will be made through Bank Cheque in favour of the Supplier upon successful delivery and testing of all goods. 11 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
15 No 8 b) Remaining ten percent (10%) payment of the Price of the Goods will be made through Bank Cheque in favour of the Supplier after one Month period from Supplied date in Nepal Telecom store by examine performance of supplied spare in filed Practically by Telecom technical personnel. Applicable Law Bidder shall state as: /Partially Compliant 9 (*) The contract shall be governed and interpreted in accordance with prevailing laws of Nepal Government. Taxes and Duties (*) The prices shall be quoted in NRs. (Nepalese Rupees) on CIP Nepal Telecom, Western Regional Directorate Bhairahawa, Nepal.as per the Section V: SOR. The prices shall be inclusive of Taxes/duties such as VAT, Local Development Tax, Custom duties, security tax etc. applicable in Nepal. The Supplier shall be responsible to pay withholding Tax (TDS-Tax Deducted at Source) as per the income tax law of Government of Nepal applicable at the time of payment. 9.3 Taxes and deduction of Payment All the payment under this contract shall be made only after deduction of withholding tax amount (TDS- Tax deducted at Source) in accordance with the clause No. 9.2 of Section III: Conditions of Contract (COC). 10 Liquidated damages, short fall of goods and any other charges payable to the Nepal Telecom shall be deducted at the time of the payment. Liquidated Damages (LQD): If the Supplier fails to deliver any or all of the goods within the time period(s) specified in the Contract, Nepal Telecom shall, without prejudice to its other remedies under the Contract, deduct from the Total Contract Price, as liquidated damages, a sum equivalent to 0.5% percent of the total contract price of the goods which could not be delivered each week of delay until actual delivery. The liquidated damage clause is imposed for the timely delivery of the goods.the calculation of LQD shall be done in weekly basis and for this purpose one week shall constitute seven days or less (i.e. even a delay of one day will be considered as a delay of one week). 12 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
16 No 11 Documents: The supplier shall submit technical description and performance characteristics of the AC Spare Parts to be supplied. End of Section III: COC Bidder shall state as: /Partially Compliant 13 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
17 SECTION IV: SAMPLE FORMS Sample Form No. 1 Quotation Form Date :,2016 Sealed Quotation No. NDCL/WRD/SQ/02/072/73 for Supply and Delivery of AC Spare Parts. Nepal Telecom Nepal Doorsanchar Company Limited Western Regional Directorate(WRD) Khunsa,Bhairahawa Nepal Gentlemen: Having examined the quotation documents including addenda Nos.: (Insert number), the receipt of which is hereby duly acknowledged, we, the undersigned, offer to Supply and Delivery of AC Spares in conformity with the sealed quotation for the sum of (Specify bid price in NRs, in figure and words) or such other sums as may be ascertained in accordance with the schedule of prices attached herewith and made part of this quotation. We undertake, if our quotation is accepted, to complete delivery of all the items specified in the contract within 45 days calculated from date of contract signing. If our Quotation is accepted we will obtain the guarantee of a bank in a sum equivalent to Ten (10) % of the Contract Sum for the due Performance of the Contract. Our Quotation is valid up to Jun 16, 2016 and it shall remain binding upon us and may be accepted at any time before the expiration of this validity. Until a formal contract is prepared and executed, this quotation, together with your written acceptance thereof in your notification of award shall constitute a binding contract between us. We understand that you are not bound to accept the lowest or any quotation you may receive. Dated: (Specify date) Signature Signature Name : Name : Designation: Designation: (Witness) Duly Authorised to sign Address bid for and on behalf of Official Seal: (In the Capacity of), Official Seal: Note : This quotation Form shall be duly filled, signed, dated and stamped with official seal. Quotation Form not duly filled, signed, dated and stamped with official seal will not be considered for evaluation. 14 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
18 Quotation Security Form Sample Form No. - 2 Whereas (name of the Bidder) [ hereinafter called "the Bidder"] has submitted its Bid dated (date of submission of bid) to Supply and Delivery of AC Spare parts (hereinafter called "the Bid"). KNOW ALL PEOPLE by these presents that WE, (Name of Bank) of Nepal, having our registered office at (Address of Bank) [hereinafter called "the Bank"], are bound unto Nepal Doorsanchar Company Limited [hereinafter called "the Purchaser"] in the sum of (currency and amount) for which payment well and truly to be made to the said Purchaser, the Bank binds itself, its successors, and assigns by these presents. Sealed with the common seal of the said Bank this (specify date). THE CONDITIONS of this obligation are: 1. If the Bidder withdraws its Bid during the period of Bid validity specified by the Bidder on the Bid Form; OR 2. If the Bidder, having been notified of the acceptance of its Bid by the Purchaser during the period of Bid validity: (a) Fails or refuses to sign the Contract agreement within stipulated time, or (b) Fails or refuses to furnish the Performance Security, in accordance with the clause No. - 4 of Section III : Conditions of Contract (COC), We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due to its owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force up to July 31, 2016 and any demand in respect there of shall reach the Bank not later than the above date. [Signature and Official Seal of the Bank] The Quotation Security shall be issued by any commercial bank of Nepal 15 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
19 Sample Form No. 3 Performance Security Form Nepal Telecom Nepal Doorsanchar Company Limited Western Regional Directorate(WRD) Bhairahawa Nepal WHEREAS (name of supplier) [hereinafter called "the Supplier"] has undertaken, in pursuance of Sealed Quotation No. NDCL/WRD/SQ/02/072/73 for Supply and Delivery of AC Spare Parts (hereinafter called "the Contract") AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a reputable bank for the sum specified therein as security for compliance with the supplier's performance obligations in accordance with the contract AND WHEREAS we have agreed to give the supplier a guarantee: THEREFORE WE hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of (specify currency and amount of guarantee in figure and words), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (specify currency and amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand for the sum specified therein. This guarantee is valid until the Signature and Official Seal of the Guarantors [Name] [Designation] [Date] [Address] The Performance Security shall be issued by any commercial bank of Nepal. 16 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
20 Sample Form No. - 4 Manufacturer's Authorization Letter Nepal Telecom Nepal Doorsanchar Company Limited Western Regional Directorate(WRD) Bhairahawa Nepal Whereas (Specify name of the Manufacturer) who are established and reputable manufacturers of (Specify name and/or description of goods) having factories at (Specify Address of Factory). Do hereby authorise (Specify Name and Address of Bidder) to submit a Quotation, and subsequently negotiate and sign the contract with you against Invitation for Sealed Quotation No. NDCL/WRD/SQ/02/072/73 for Supply and Delivery of AC Spare Parts for the above goods manufactured by us. We hereby extend our full guarantee and warranty for the goods offered for supply by the above firm against this Invitation for Bids. [Signature for and on behalf of Manufacturer] [Name] [Designation] Date : Note : The Manufacturer s Authorization Letter shall be on the letterhead of the manufacturing concern and shall be signed and seal by a person competent and having the power of attorney to bind the manufacturer. End of Section IV: Sample Forms 17 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
21 SECTION V: Schedule of Requirement S.No. Description Unit Total Quantity 1 Db Aire 40 Kw A/C Microprocessor Pc 1 2 Refrigerant 407 c Cylinder 10 3 Refrigerant 410 a Cylinder 10 4 Compressor 7 Kw 407 c 1 ph Pc 8 5 Compressor 5 Kw 407 c 1 ph Pc 8 6 Compressor 7 Kw 410 a 1 ph Pc 8 7 Fan motor Shenbao A/C 5 Kw Pc 12 8 Phase sequence card Pc 12 9 Indoor control card (Universal card) Pc Copper pipe3/4" Meter Copper pipe 5/8" Meter Copper pipe 1/2" Meter Copper pipe 3/8" Meter Copper pipe 1/4" Meter Insulation pipe 3/4" Meter Insulation pipe 5/8" Meter Insulation pipe 1/2" Meter Insulation pipe 3/8" Meter Insulation pipe 1/4" Meter Indoor blower blade for Gree A/C 7 Kw Pc 20 End of SECTION V: Schedule of Requirement 18 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
22 Section VI: Price Schedule and Quantity Thereof S.No. Description Unit Qty Country of Origin Unit CIP Price Nepal Telecom WRD Store, Bhairahawa 1 Db Aire 40 Kw A/C Microprocessor Pc 1 2 Refrigerant 407 c Cylinder 10 3 Refrigerant 410 a Cylinder 10 4 Compressor 7 Kw 407 c 1 ph Pc 8 5 Compressor 5 Kw 407 c 1 ph Pc 8 6 Compressor 7 Kw 410 a 1 ph Pc 8 7 Fan motor Shenbao A/C 5 Kw Pc 12 8 Phase sequence card Pc 12 9 Indoor control card (Universal card) Pc Copper pipe3/4" Meter Copper pipe 5/8" Meter Copper pipe 1/2" Meter Copper pipe 3/8" Meter Copper pipe 1/4" Meter Insulation pipe 3/4" Meter Insulation pipe 5/8" Meter Insulation pipe 1/2" Meter Insulation pipe 3/8" Meter Insulation pipe 1/4" Meter Indoor blower blade for Gree A/C 7 Kw Pc 20 Total VAT (13%) Grand Total (Total Price In words: Nepalese Rupees: only) Total CIP Price Nepal Telecom WRD Store, Bhairahawa in NRs. Signature of the supplier: Full Name: Designation: Supplier s Official Seal: Date: Note: 1) In case of discrepancy between unit price and the total price, the unit price shall prevail. The supplier shall clearly mention VAT 19 Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
23 Annex I: Supply Record S.N. Name of products Qty in operation From (date) Till (date) Purchaser' s office name good's Country& manufacturer Address, Name, Tel., Fax, of the Contact Person Sealed Quotation No. NDCL/WRD/SQ-02/072/73 for Supply & Delivery of AC Spares Parts
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