CCL. No Dated:

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1 SUPPLY ORDER CCL CENTRAL COALFIELDS LIMITED (Subsidiary of Coal India Limited) MATERIALS MANAGEMENT DEPARTMENT Darbhanga House : Ranchi (JHARKHAND ) (PBX) / GM(MM) FAX # (0651) Website: ccl.gov.in BY REGD. POST Item category Firm category Tender category Vendor Code Consumable stores (Genl) Pvt. Open Global E- Tender (OGT) 1/30/M/S/003 To M/s Tyre Technocrats (India) Pvt. Ltd.., A-209, Mewar Industrial Area, Madri, Udaipur Sub: Formal Order for supply of OTR Tyres Ref:- 01) Advertisement No.- 036/ ) Our tender no CCL/MMD/CM(P)-CSA/OTR-Large/Retender.2/15-16/136 opened on (Tender ID-2015_CCL_25482_1) 03) On-line Bid No Dear Sirs, Your above referred offer has been accepted for supply of the following material with terms and conditions indicated hereunder:- Sl. No.* 1 Item Description * T/L Tyres with O'Ring, Size - 45/65 x PR Qty * Basic Rate Extended Value CST@2% Total Total Order Value: 19,78, (Rupees Nineteen Lakhs Seventy Eight Thousand Eight Hundred only). 3. Price: The prices shall remain FIRM till completion of supplies. The contract is concluded on F.O.R. destination basis. Duties & taxes and other charges are payable extra as indicated in the scope of supply above. Road permits, if required should be obtained from the consignee. Page1 Issue of Waybill: A copy of duly filled up Form JVAT 504G (2 pages sample copies enclosed as Annexure-II) indicating the information to be furnished by the consignor to the consignee (Fields under Sl. No. 2 & 4 of the Form) for issuing e-permit/form JVAT 504G.After issue of e-permit, a secret code is sent by SMS (system generated) to the consignor s mobile to enable them to log in the jharkhandcomtax.gov.inportal for filling up the Transport details & Invoice details and thereafter printing a hard copy of the same. Waybill should be sought by the consignor immediately after readiness of material. 4. PACKING / FORWARDING CHARGES: Nil. i.e. to be borne by the firm.

2 5. FREIGHT & INSURANCE: Nil. 6. Excise Duty/CVD/SAD:- ED tyre is included in the above basic rate which works out to Rs As per NIT CENVAT credit will be availed and the firm will have to submit the required document as per NIT to enable CCL to claim CENVAT credit as per existing rules for a minimum amount of Rs Sales Tax: Payable extra as applicable on the date of supply within scheduled delivery period. The present rate of CST against Form C. 8. Delivery Schedule: within 04 months from the date of receipt of order. Early supply is acceptable. 9. TECHNICAL SPECIFICATIONS: Manufacturer' s Brand (MRF Ltd) T/L Tyres with O'Ring, Size - 45/65 x PR Brand: Goodyear TRA/ Ind. Code L-5, 58 PR Inflated dimension Overall width 1143 Overall dia Tread depth Min. Tread depth for retread 10% original NSD= 11.5 Performance capacity (TKPH) 170 Volume (Ltrs.) Weight (Kg) 10. PAYMENT TERMS: 100% payment to be made by the Paying authority within 21 days of receipt and acceptance of materials at destination site or submission of bill whichever is later after and receipt and acceptance of performance bank guarantee. Payment would be made by way of e-payment. 11. SUBMISSION OF BILLS/ DOCUEMNTS:- Bill for 100% value of the spares should be submitted to the Paying Authority in triplicate duly stamped and receipted for arranging payment along with the following documents:- (a) Following documents duly authenticated by you, wherever required shall be submitted to the Consignee:- i) Consignment note. ii) Challan. iii) One copy of the Bill. iv) Copy of Warranty certificate in original. v) Lowest Price Certificate should be given on the body of each and every Bill, certifying that the price charged for the materials are not higher than the price applicable to other Govt. Deptt., Undertakings including DGS&D. vi) Any other documents specified in the order. (b) Following documents duly authenticated by you wherever applicable, should be submitted to the Paying Authority:- i) Bills in triplicate, duly receipted and stamped. ii) Challan. One copy of the Bill. iii) iv) 1250 Lowest Price Certificate should be given on the body of each and every Bill, certifying that the price charged for the materials are not higher than the price applicable to other Govt. Deptt., Undertakings including DGS&D. Any other statutory documents / other documents specified in the order. Page2 Following documents duly authenticated by you wherever applicable, should be submitted to the paying authority. i. Pre-receipted and stamped Invoice (Original Buyer s copy of invoice).

3 CENVAT credit on admissible inputs and capital goods will be availed by CCL, for which Pre-receipted and stamped Excise cum Tax Invoice showing the amount of excise duty, education cess and secondary & higher education cess at applicable rates separately is required to be submitted. The Excise cum Tax Invoice must contain all the following information as required under rule 11 of Central Excise Rule 2002:- a) Registration no. of the Supplier. b) Address of the concerned Central Excise Division. c) Name of the consignee. d) Description of goods supplied. e) Tariff heading and sub headings f) Time and date of removal. g) Mode of Transport. h) Vehicle Registration number. i) Rate of duty. j) Quantity and value of goods, and duty payable thereon. Marketing Outlets (when manufacturer does not quote directly) who are NOT registered with Excise Department will have to submit Excise invoice issued by the manufacturer wherein the name of CCL is mentioned as consignee, so that CCL can avail CENVAT credit on admissible inputs and capital goods. i. Packing list in original giving details of bill of materials ii. Self Attested Copy of Consignment note / RR/ PWB iii. Warranty / Guarantee certificate iv. Manfuacturers test certificate as per supply order terms v. DGMS / BIS / Pre dispatch inspection certificates / any other document, if required as per the contract. vi. Any other documents specified in the order 12. SECURITY DEPOSIT: The successful tenderer shall have to furnish the security deposit amount in the form of Demand Draft or Bank Guarantee of any scheduled bank for 10% ( ten percent ) value of the awarded contract ( landed value ) without having any ceiling within 15 days time from the date of supply order. Value is Rs. 1,97, In case the successful tenderer fails to deposit the security money, the order shall be cancelled and the case shall be processed to order elsewhere and the firm s performance is to be kept recorded for future dealings with them. Security deposit money will be refunded to the firm within 30 days from the date of satisfactory execution of the contract. The format for SBG should be as per the format enclosed with NIT. For unsatisfactory performance and / or contractual failure, the security money shall be forfeited. Security Money may be converted into performance bank guarantee (PBG) (wherever PBG is required as per the contract). However, in such case the amount of PBG should not be less than 10% (ten percent) of the landed value of the order. Page3 13. Performance Bank Guarantee: A performance Guarantee valid for 21 months from the date of receipt and acceptance for 10% value of the equipment (along with accessories)/ Tyre including taxes and duties etc to the FOR destination price of the equipment/ Tyre on order i.e. Rs. 1,97, must be submitted before execution of supplies or along with supply bills. No payment shall be released without submission

4 of the performance bank guarantee.. The format for PBG should be as per the format enclosed with NIT. 14. CONSIGNEE: - Depot Officer, Central Stores, Barkakana, At & P.O. Barkakana. Distt: Ramgarh (Jharkhand). 15. PAYING AUTHORITY: - Area Finance Manger (CWS/CS), CCL, Barkakana, At & P.O. Barkakana, Distt: Ramgarh (Jharkhand). 16. PRICE CERTIFICATE: Please certify on the body of each and every Bill that the price charged for the materials are same as applicable to other Govt. Deptt., Undertakings including DGS&D. 17. INSPECTION: Final inspection to be carried out by GM(Excv.) or his authorized representative at consignee s end. 18. MODE OF DESPATCH & DELIVERY: - The stores should be properly packed according to material / quantity mentioned in the supply order and Challan for despatch by road Freight Paid on door delivery basis. The necessary road permit (if needed) shall be furnished by the consignee after receipt of intimation from your side. The safe delivery of the consignment at destination will be your responsibility. TRANSPORTAION : It is incumbent on the supplier to transport the contracted materials/supplies through registered common carriers only and documentation should be done as per provision of the carriage by Road Act, Any transportation of goods through unregistered common carries is illegal." 19. GUARANTEE /WARRANTY FOR STORES: Warranty will be applicable in respect of sub-standard materials, poor workman ship and faulty design (excluding normal wear and tear) for a period of 12 months from the date of commissioning or 18 months from the date of supply which ever is earlier. The warranty compensation on pro-rata basis calculated on contract price shall be payable based on remaining tread depth of the failed tyre. Warranty replacement will be decided on the basis of joint inspection report as per standard CIL/CCL format for the failed tyres to be held between the users and the manufacturer s representatives. 20. IDENTIFICATION MARKS: Month & year of manufacture along with batch no. and name of the Manufacturer is to be mentioned on each Tyre. The tyre shall be of fresh manufacture and shall not be older than six (06) months on the date of acceptance of stores by the consignee. NOTE: In case Manufacturer is not in position to provide Identification Marks showing Month & Year on the tyres, they should submit duly signed write up for decoding the Serial Number to get month &year of manufacture of the tyre, with each supply at consignee end. Page4 21. PRICE FALL CLAUSE: It will be a condition of the order that all through the currency the prices, at which the successful tenderers shall supply the stores, shall not exceed the lowest price charged by them to any other agency including DGS&D. In the event of Price going down, the supplier shall promptly pass on such information to enable this Company to amend the ordered rate. 22. FORCE MAJEURE CLAUSE: If the execution of the contract/ supply order is delayed beyond the period stipulated in the contract/ supply order as a result of outbreak of hostilities, declaration of an embargo or blockade or fire, flood, acts of nature or any other contingency beyond the supplier s control due to act of God then Central

5 Page5 Coalfields Ltd. may allow such additional time by extending the delivery period, as it considers to be justified by the circumstances or the case and its decision shall be final. If and when additional time is granted by Central Coalfields Ltd, the contract/ supply order shall be read and understood as if it had contained from its inception the delivery date as extended. 23. LIQUIDATED DAMAGES: The time for and the date of delivery of the stores stipulated in the Purchase order shall be deemed to be of the essence of the contract and delivery of the stores must be completed by the date specified. In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with the samples and/or Specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, Central Coalfields Ltd. should have the right : (a) To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5% (half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10%. Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management Division. (b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of a similar description without canceling the supply order in respect of the consignment not yet due for supply or (c) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also (d) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above. (e) To forfeit the security deposit full or in part. (f) Whenever under this contract a sum of money is recoverable from and payable by the supplier, Central Coalfields Ltd. shall be entitled to recover such sum by appropriating, in part or in whole, by deducting any sum or which at any time thereafter may become due to the successful tenderer in this or any other contract. Should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay Central Coalfields Limited on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 24. Technical Support & After sales services:- Technical support and services will be rendered by you as and when required, free of cost, to ensure satisfactory performance. 25. SPECIAL INSTRUCTION: (a) Timely delivery is the essence of contract. Hence, the order should be completed with the highest priority & intimation about despatch of stores should be given to the consignee well in advance giving following details: - (i) L.R./R.R. No. & date (ii) Freight paid or to pay (iii) Types of goods (iv) Supply order No. & date (v) Value of stores (vi) Qnty. Of store

6 (b) Copy of Challan/ despatch advice should be endorsed to this Office for reference 26. JURISDICTION OF COURT: Any dispute arising out of or in respect of the contract will be subject to the jurisdiction of Ranchi court, Jharkhand, India. 27. The other terms and conditions will be as per NIT and our General terms and conditions of supply of stores - Annexure-I (copy enclosed). 28. Order Acceptance: The Contract is concluded with the issuance of this supply order. We are enclosing two copies of the Supply order, one of which should be returned to us duly stamped and signed within 15 days from the date of supply order. In case of nonreceipt of duly stamped and signed supply order within 15 days, it will be presumed that you have accepted the supply order. Ltd., For & on behalf of Central Coalfields Yours faithfully, ( R.K.Pandey ) ( L.K.Jha) Sr. Manager (P) Chief Manager (P) SL ANNEXURE DESCRIPTION 1 Annexure I General Terms and Conditions of supply of stores. 5 pages 2 Annexure -- II JVAT 504G Format 2 Pages (Sample copies) Copy forwarded to: The GM(Excv.)/GM(Fin.)/GM(F-O), CCL, Ranchi. 02. GM(MM), CIL/ SECL/BCCL/WCL /NCL/ MCL/ECL. 03. The GM(S&IC), CCL, Ranchi. 04. The Dy.GM (S), Central Stores, Barkakana 05. The A.F.M. (CWS/CS), Barkakana. 06. The SM (S)(MB)/ SM (MIS)/ SM (F-P)/ Master File. 07. The TS to DT (P&P)/DT (O)/Dir.(F)/ CCL, Ranchi. 08. The Sr.ES to CMD, CCL, Ranchi. The indent and fund detail is as under: (a) Indent Regn.No. 136 dated (b) Budget Certification No.D/O/F/B.C/ Consumable spares (C )/ SB/16-17/03/07/ Dated for Rs.19,78, This issues with the approval of competent authority. Sr. Manager (P) Chief Manager (P) Page6