Wakefern Food Corporation. Overview of UCS II

Transcription

1 Wakefern Food Corporation Overview of UCS II November 29, 1999

2 Agenda What is UCS II? Purpose of UCS II Benefits of UCS II How does UCS II work?

3 What is UCS II? UCS II is a Grocery industry initiative aimed at reducing deductions and errors caused by incorrect information between food manufacturers and its customers systems. Through the use of EDI technology, UCSII aims to match pricing (879), item maintenance (888) and promotions (889) by sending electronic information and updating the systems between customer and manufacturer.

4 Purpose of UCS II This electronic sending and updating of Wakefern s system with the manufacturer s pricing, item and deal information will eliminate any mismatches. This data synchronization will reduce deductions and other related errors. Quicker and more efficient way of setting up new items at Wakefern through decreased manual intervention and less ambiguity towards the data.

5 Benefits of UCS II Allows Wakefern to set up new items with more accurate information in nearly half the amount of time it takes to set up a non-ucsii item. Reduce deductions by electronically matching Wakefern s and manufacturers data. Reduce errors with pricing, and item information between Wakefern and manufacturers systems. Reduce time spent working on discrepancies. Improve invoice accuracy.

6 How Does UCS II Work New Items 1.) Once an item(s) is approved by the category manager, the designated vendor representative comes into Wakefern and enters new item information into Wakeferns system (item repository). Required fields are the Vendor #, Buyer Code, Case UPC, Commodity Number and Category Code. The item(s) now resides in Wakefern s EDI repository in a Requested status. 2.) The representative notifies their company to send in the new item and pricing information via EDI for those item(s) authorized. As long as the data does not reject for missing or incorrect data, this information loads into Wakefern s EDI repository. The status of the item(s) will now change to Received. 3.) As long as the data does not reject due to syntax errors, a Wakefern New Item Format will automatically print and be distributed to the logistics/procurement department. The appropriate areas will fill in any Wakefern specific information not supplied by the manufacturer. An item code is assigned by the Wakefern analyst, the price is authorized by the category manager and the form submitted to Point-of-Sale to be created in Rapid. NOTE: A New Item Format will ONLY print when the vendor sends in the price(s) associated with the item. The process CANNOT proceed any further if the price(s) have not been received by Wakefern. If an item is not set up within 30 days of the date Wakefern receives the data, it is deleted out of the item repository.

7 Item Change Maintenance Change maintenance sent in via UCSII will create exception reports for our logistics departments. These reports are informational only and require a manual process to update Wakefern s database. Item deletes or discontinuations must be handled manually with the category manager. While Wakefern s UCSII system can handle taking in item deletes, it does not pass/apply this maintenance. Price Maintenance For all New items, the price maintenance must be sent in with the item maintenance and MUST be sent in as New. Any change maintenance to an existing item(s) MUST be sent in as a Change. The category manager receives a daily report of all pending price maintenance that has been received by Wakefern for that category manager. The category manager has 60 days to approve the maintenance before this maintenance is deleted from the system. For all price changes, the Wakefern category manager has the discretion to apply changes in accordance with standard Wakefern practices (ie. effective dates, etc.).