Logistics for Campus Sales Each on Campus sales event will have a Student Coordinator (SC). Their responsibilities include:

Transcription

1 Logistics for Campus Sales Each on Campus sales event will have a Student Coordinator (SC). Their responsibilities include: Choosing a date, location, and timeframe for the sales. Arranging for staffing for the event. Procuring a copy of the student s Food Handler s permit. If not provided, this student must NOT handle food. Procuring the cash from the Fund-raising Coordinator and ensuring it is set-up the day prior to the event. Ensuring that PayPal is going to be accessible. This means: o Ensuring that at least one PayPal reader is placed in the cash box. o Ensuring that at least one FULLY charged smart phone is available. o This smart phone should be loaded with the PayPal app and the PayPal log-in information provided and explained. Ensuring set-up goes smoothly. 1 This means: o Inspecting the cart to confirm a high degree of cleanliness. o Verifying that all supplies are available. o Filling out the appropriate checklist PRIOR to commencing sales. Ensuring clean-up goes smoothly. 2 This means: o Returning the cart and supplies to GWH 276. o Inspecting the cart to confirm all materials and supplies are properly stowed away. o That any necessary cleaning has been performed. o That the cart is re-stocked, ready for the next sales event. o Filling out the appropriate checklist AFTER the completion of sales. o Count the cash box at the end of the event. Make a note as to whether any PayPal payments were made and communicate this to the Fundraising Coordinator. o The Fund-raising Coordinator will visit the PayPal site to ascertain the exact amount earned. o Fund-raising Coordinator will add these monies to the total sales earned for this event. Maintaining a log of hours for all SAI participants. o If the SC is not present at the end of the event, the SC is responsible for assigning this role to a designee. o Prior to leaving, take a camera photo of the log. Submit the log of hours and monies earned to the Fund-raising Coordinator. All totals must be completed. This is not the responsibility of the Fund-raising Coordinator. Standardization of Prep Times Cotton candy: 3 minutes/1 item bag Lollipops & Truffles: 20 minutes/1 dozen All other items are made at time of sales. 1 If this is not done properly by the designee, the SC will perform these action. The allocated time will be noted to whoever completes this work. 2 If this is not done properly by the designee, the SC will perform these action. The allocated time will be noted to whoever completes this work.

2 Allocation of Sales Staff Popcorn Sales (2 persons minimum; 3 persons maximum) Server Runner (optional) A runner may not loiter at the table. This person, if allocated, MUST make circuits of the campus, only returning to the table to drop off monies and replenish their supplies. Cotton Candy Sales (2 persons required) Server Snow Cone Sales (2 persons required) Server Truffles Sales (2 persons required) Server Lollipop Sales (1 person preferred; 2 persons maximum) This applies to any food items that are pre-packaged May handle pre-packaged foods such as lollipops or non-food items. Waffles Sales (3 persons minimum/maximum) Two (2) servers

3 Popcorn Set-up Checklist Oil or butter sticks are ready. Adequate supply of popcorn is present. Popcorn bags available. Salt container is full. Popcorn scoop is present. Clean-up bucket is 1/3 filled with wash cloth is present. Popcorn Clean-up Checklist. Oil or butter sticks are stowed. Popcorn is stowed. Popcorn bags stowed. Salt container is full. Popcorn scoop is present and washed with soap and water. Clean-up bucket is emptied and wash cloth is set by sink. Popcorn machine is swept. Popcorn machine is wiped down and glass cleaned with non-toxic cleaner.

4 Cotton Candy Set-up Checklist Each cotton candy container is filled. The box of cotton candy cones is present. Cotton candy bags are present. A bag of sugar is present as well as the cotton candy mixes. The cotton candy scoop is present and cleaned. The cotton candy machine is present and cleaned. Clean-up bucket is 1/3 filled with wash cloth is present. Cotton Candy Clean-up Checklist. Cotton candy containers are refilled. The box of cotton candy cones is stored. Cotton candy bags are stored. The machine is cleaned, dried, and returned to the cart. The cotton candy scoop is cleaned, dried, and returned to the cart. Snow cone machine is wiped down and dried. The surface of the cart is swept and wiped down. Clean-up bucket is emptied and wash cloth is set by sink.

5 Snow Cone Set-up Checklist Ice is stored in the ice chest with wheels-- Ice located at the Campus food vendor. Two (2) bottles each of snow cone syrups available. Syrup holders are available Snow cone machine is pre-tested. Large ice scoop is present. Two (2) small plastic snow cone scoops are present. Clean-up bucket is 1/3 filled with wash cloth is present. Snow Cone Clean-up Checklist. Ice chest is emptied and cleaned. All syrup containers and holders are rinsed and dried. All syrup containers are refilled. Each syrup container tip is covered in plastic wrap. Snow cone machine is wiped down and dried. All scoops are present, washed with soap and water, dried, and then returned to cart. Clean-up bucket is emptied and wash cloth is set by sink.

6 Truffles Set-up Checklist Trays of truffles are stored on cart. List of truffle flavors is present. Extra candy wrappers are stocked on cart. Candy boxes are pre-folded and stored on cart. Ribbons are pre-cut and stocked on cart. Serving tongs are present. Clean-up bucket is 1/3 filled with wash cloth is present. Truffles Clean-up Checklist. Consolidation of unsold truffles is performed. Truffle trays are returned to 3 rd floor fridge with a note designating as SAI property. All candy boxes, ribbons, and unused candy wrappers are stored. If needed, additional candy boxes are folded in preparation of future sales. Empty truffle trays are washed, dried, and stored in back of GWH 276. Serving tongs are washed, dried, and returned to the cart. Clean-up bucket is emptied and wash cloth is set by sink.

7 Lollipop Set-up Checklist The lollipop holder is present. The lollipop holder is stocked The list of colors and flavors is present. Extra lollipops are stored on the cart. Lollipop Clean-up Checklist. The lollipop holder is re-stocked for the next event. The list of colors and flavors is present. Extra lollipops are stored on the cart. If needed, additional candy boxes are folded in preparation of future sales. The cart is wiped down.

8 Allocation of Revenue Raised Examples Example 1: Lollipop Sales (w/ two rounds of prep and sales) Prep time allocated: 20 minutes/12 lollipops Set-up time allocated: 30 minutes (0.5 hours) Clean-up time allocated: 30 minutes (0.5 hours) Specifics of example: Sticker price: $1.00 Number lollipops made (1 st round): 180; Number sold (Round 1) $ Number lollipops made (2 nd round): 60; Number sold (Round 2) $ Round 1 Time Calculations Revenue Earned Prep time Set-up Sales Clean-up Individual Time % Profits 3 Discount Total Earned Student 1 3 hours 0.25 hours 2.5 hours 0.25 hours 6.0 hours $100/10 X 6 = $60 $60 $120 Student 2 0 hours 0.25 hours 1.75 hours 0 hours 2.0 hours $100/10 X 2 = $20 $20 $40 Student 3 0 hours 0 hours 1.75 hours 0.25 hours 2.0 hours $100/10 X 2 = $20 $0 $20 3 hours 0.5 hours 6.0 hours 0.5 hours Total Hours = 10 hours Round 2 Time Calculations Revenue Earned Prep time Set-up Sales Clean-up Individual Time % Profits Discount Total Earned Student 1 0 hours 0.5 hours 4.5 hours 0 hours 5.0 hours $140/10 X 5 = $70 $50 $120 Student 2 1 hour 0 hours 3.5 hours 0.5 hours 5.0 hours $140/10 X 5 = $70 $50 $120 1 hour 0.5 hours 8.0 hours 0.5 hours Total Hours = 10 hours 3 Profit is determined by this formula: (Total Sales/Total Hours) X Individual Time

9 Example 2A: Own Product Sold On Campus (Bath Salts) Prep time allocated: N/A (No prep time allocated for Personal Sales) Set-up time allocated: 30 minutes (0.5 hours) Clean-up time allocated: 30 minutes (0.5 hours) Specifics of example: Sticker price: $3.00/item Cost of materials/item: $1.00/jar Profit/item: $2.00 Number items sold on campus: 70 jars Total Profit: 70 X $2 = $ Time Calculations Revenue Earned Prep time Set-up Sales Clean-up Individual Time % Profits Discount Total Earned Student 1 0 hours 0.5 hours 4.5 hours 0 hours 5.0 hours $140/10 X 5 = $70 $50 $120 Student 2 0 hour 0 hours 4.5 hours 0 hours 5.0 hours $140/10 X 5 = $70 $50 $ hours 9.0 hours 0.5 hours Total Hours = 10 hours Example 2B: Own Product Sold Off Campus (Bath Salts) with Helper Student Prep time allocated: N/A (No prep time allocated for Personal Sales) Number of items sold by Student 1 (person who made bath salts) off campus: All such profits allocated to Student 1 Number of items sold by Student 2 (helper) off campus: Allocate 50% to each student. Number items sold on campus: 20 jars Total Profit: 20 X $2 = $40.00 Revenue Earned Number Sold % Profits Total Earned Student X $2 + 8 X $1 $32 Student X $1 $8