Customs Management in GTM Containerized Vessel Imports and Exports

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2 Customs Management in GTM Containerized Vessel Imports and Exports Vijay Sai Somisetti Tanner Jessee

3 Agenda Overview Requirements Business Scenarios OTM Customs Management Capabilities OTM Configurations Challenges Faced Business Needs Potential Enhancements Design Discussion Future Implementations More Challenges 3

4 Overview Scoular is a privately owned organization involved in International trading Managing International Shipping as NVOCC for shippers BCO is serving as a Shipper and NVOCC serving as a Freight Forwarder We require Transportation and Customs Management in almost every transaction we perform internationally

5 Requirements Customs Management Requirements include but not limited to: Report and request ITN (Internal Tracking Number) with government AES (Automated Export System) electronically Ability to file modifications and cancellations for previously filed ITNs Report Import Freight Information to government AMS (Automated Manifest System) electronically Ability to update AMS Electronically comply with regulations of various other countries in Trade Compliance, i.e. Japan 24, Canadian ACI etc... Communicate Customs Information with Vessel Carriers electronically

6 Business Scenarios Scenario 1: Exporting out of the USA Prepare for Export Transportation Customs Management Steamship Lines Request Container Space with Vessel Carrier Send Customs Filing to AES System Receive Shipping Instructions Receive Booking Confirmation from Vessel Carrier Prepare for Export Filing in GTM and Customs Management Receive Filing Response Prepare Shipping Instructions in OTM to notify Vessel Carrier with ITN Provide Acknowledgement Provide Shipment Statuses as Vessel moves

7 Export Operations Customs Flow

8 Business Scenarios Scenario 2: Importing in to the USA Prepare for Import Transportation Overseas Request Space with Vessel Carrier Customs Management Send Customs Filing to AMS System Steamship Lines Receive Shipping Instructions Prepare for Shipment Receive Filing Response Provide Acknowledgement Prepare for Export Filing in GTM and Customs Management Prepare Shipping Instructions in OTM to notify vessel carrier with Bill of Lading Number Provide Shipment Statuses as Vessel Moves

9 Import Operations Customs Flow

10 OTM Customs Management Oracle introduced Customs Management as an additional module in V Create a Customs Shipment from a GTM Trade Transaction using a Consolidation Criteria Customs Shipment with the shipment ship unit lines from OTM shipment as customs shipment lines Apply policies on the customs shipment Generate AES filing (or any other regulatory filing) document from customs shipment Transmit the data to the regulatory system and receive response Pass the response back to OTM Shipment and notify Steam Ship Line

11 OTM Configuration Automation Agents Create GTM Transaction Sync Transaction Create Customs Shipment Apply policies BI Publisher report query and format templates to prepare EDI docs Setup External Systems for communication Setup document validations Copy the response from customs shipment to OTM Transportation Shipment Transmit the customs response to Steamship Lines

12 Export AES Filing Procedure Scoular AES Statistics 6,717 AES Filings in 2014 Average time to file AES is 3-5 minutes depending on the number of Containers involved in AES filing.

13 Business Needs File for AES from OTM Shipment rather than GTM Transaction Simple screen to file for AES One Click file for New/Modification/Cancellation of AES Automated Functionality for other compliance filings beyond AES, i.e. AMS, Japan 24 etc.

14 Challenges We Faced OTM queues creation for technical connections with AES system Grouping Customs Shipment Lines by HS/Schedule B code Handling merges and splits for AES filing No out of box functionality for AMS filing Gross weight and Net weight synchronization from OTM Shipment to Customs Shipment for updates Ability for compliance with various countries across the world Representing a Booking in OTM for Customs Management filing

15 Potential Enhancements Ability to file for AES directly from OTM Shipment Schedule B/HTS Level grouping at Customs Shipment level Handle Splits/Merges directly from OTM Shipment Represent a Booking in OTM for Customs Filing Purposes Maintain AES filing Ultimate Consignee Type on Customs Shipment, not on Customer Record

16 Potential Enhancements Maintain Export Date on the Customs Shipment as Date object not Date and Time Object Ability to not specify UOM conversions at GTM Item level Ability to see the status of the messages in queue, like Submitted to Government System, Response received but not posted to OTM, Response posted to OTM Link the outbound messages to inbound messages in Queue Ability to read the message content in Queue

17 Design Discussions How to best represent a container in Customs Management module How did others implement Customs Management in OTM/GTM Cross domain Customs Management in OTM

18 Future Implementations More Challenges South America operations

19 Thank You