Mining and the Environment VI International Mining and Environmental Conference

Transcription

1 Mining and the Environment VI International Mining and Environmental Conference June 21-26, 2015 Laurentian University Sudbury, Ontario, Canada Exhibitor Package For all inquiries, please contact: Denyse Leroy Goodman School of Mines 935 Ramsey Lake Road, Sudbury, ON P3E 2C6 Telephone: (705) ext Fax: (705) Page 1

2 About Sudbury 2015: ABOUT SUDBURY 2015 The first, Sudbury 95, was 20 years ago, with over 2000 professionals having now attended the FIVE (5) conferences in the series. The Sudbury 2015 organizing committee invite you to join us in Sudbury between June 21st and 26th to celebrate the 20th anniversary year of the inaugural event. Building on the successes of the previous Sudbury conferences, the Mining and the Environment International Conference will bring together technical experts in the environmental and environmental health sciences, policy makers and regulators from around the world to address mine, land and waterways rehabilitation and related environmental protection issues. The conference will be co-hosted by Laurentian University School of the Environment and the Goodman School of Mines, and will be held at Laurentian University in Sudbury, Ontario. As a key component of the conference, the trade show exhibition will feature many innovative developments and displays relevant to the mining industry including a blend of industry, association and academic exhibits from all aspects of the mining and environmental community. The exhibition will be fully integrated with the conference activities and in close proximity to the main meeting rooms. Located in the Alumni Hall at Laurentian University, the exhibition area will serve as a meeting place for all coffee breaks, a breakfast and an afternoon social event. Page 2

3 Summary of Key Dates and Sponsorships: Conference Dates: Sunday June 21st Friday June 26th, 2015 Exhibit Hall Open to Conference Delegates: Monday June 22nd Tuesday June 23rd, 2015 Exhibit Dates and Hours SUMMARY OF KEY DATES Monday June 22nd 7:30 am 12:00 pm...exhibitor Move-in 12:00 pm 1:30 pm...conference Lunch 1:00 pm...trade Show Opens 2:30 pm 3:00 pm...nutrition Break in Exhibit Hall 5:00 pm 8:00 pm...afternoon Reception in Exhibit Hall (sponsored drinks and snacks)* Tuesday June 23rd 8:00 am 9:30 am...conference Breakfast (sponsored)* 10:30am -11:00am...Nutrition Break in Exhibit Hall 12:00 pm 1:30 pm...lunch 3:00 pm...nutrition Break in Exhibit Hall 3:30 pm...trade Show Closes (Exhibitor Tear-Down/Move-Out) *SPONSORSHIP OPPORTUNITIES Monday, June 22nd - Afternoon Reception in Exhibit Hall $3,000 - Provides 1 drink ticket and hors d oeuvres to conference delegates. - Includes the reception in your name. - Signage indicating your sponsorship. - Your logo on the website and any official trade show materials. - Opportunity to welcome guests to the conference during the reception. Tuesday, June 23rd - Breakfast $2,000 - Provides continental breakfast to conference delegates. - Includes the breakfast in your name. - Signage indicating your sponsorship. - Your logo on the website and any official trade show materials. - Opportunity to welcome guests to the conference during the breakfast. Page 3

4 Exhibitor Booth Information: EXHIBIT SPACE AND FEE SCHEDULE There are only 24 exhibit spaces available for this conference. Exhibit space size will be 8 feet x 10 feet for a single space booth or 8 feet x 20 feet for a double booth space. Exhibitor Space: Before May 1st: After May 1st: Single Space: Double Space: $1, $2, $1, $2, EXHIBIT BOOTH SPACE RENTAL INCLUDES: - 8 feet x 10 feet pipe and drape booth - 8 feet high back wall drape and 3 feet high side wall drape foot table with a table cloth Banquet chairs Electrical outlet (exhibitor to supply power bars and extension cords) - Exhibit area in secure place - General room lighting - Company listing with contact information in the Conference Program - Registration for one exhibitor (includes coffee breaks, lunch, social events, and access to technical sessions) EXHIBIT BOOTH SPACE RENTAL DOES NOT INCLUDE: - Material handling and haulage costs - Individual booth lighting, transportation, warehousing, brokerage services, special materials, carpets or furnishings beyond those already specified, the movement, transfer, removal, storage, set-up and dismantling of customer exhibits. BOOTH SPACE ALLOCATION AND ACCEPTANCE POLICIES Exhibit space will be confirmed once the exhibit application form and payment have been received and the application has been verified. The required signature of an authorized signing officer shall be binding on the exhibitor and shall express acceptance of the conditions of the exhibition. A certificate of liability must be provided with the Exhibitor Application Form. Page 4

5 Exhibitor Application Form: REGISTRATION DETAILS Name of the Company: Name of the Contact Person: Name of On-Site Representative: Address: City: Province / State: Telephone: Postal / Zip Code: Fax: Description of the booth: (mining, machinery, electronics, etc.) Certificate of liability provided with Application. EXHIBIT SPACE Exhibitor Space: Before May 1st: After May 1st: Single Space: $1, $1, Double Space: Requested Booth Location: 1st Choice: $2, $2, nd Choice: PAYMENT INFORMATION Payment by: Visa Mastercard Payment Amount: $ Credit Card Number: Expiry Date: Cardholder Name: *Cardholder Signature: *I hearby authorize Laurentian University to charge my credit card. Date: Complete and to goodmanschoolofmines@laurentian.ca or Fax to Page 5

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7 Advanced Warehouse Order Form: ADVANCED WAREHOUSE BILLING INFORMATION Name of the Company: Name of the Contact Person: Name of On-Site Representative: Address: City: Province / State: Telephone: Postal / Zip Code: Fax: DESTINATION Show Name: Mining and Environment International Conference Attn: Julie Ceming x 3002 Facility: Conference Services - LU Address: 935 Ramsey Lake Road City: Sudbury Province: Ontario Postal Code: P3E 2C6 Booth Number: ITEMS TO BE SHIPPED Cartons (Cardboard): Cases/Trunks: Crates: Skids/Pallets: Carpet/Colour: Other: Total Number of Pieces: Dimensions in Inches: CONTINUED ON PAGE 8. Estimated Weight Page 7

8 Advanced Warehouse Order Form: ADVANCE SHIPMENTS TO WAREHOUSE: $ Advance Warehouse Services do include Material Handling Services and charges. ADVANCE WAREHOUSE SERVICES INCLUDES DELIVERY TO SHOW SITE ONLY. YOUR CARRIER MUST PICK UP YOUR MATERIALS DIRECTLY FROM LAURENTIAN UNIVERSITY S SHIPPING AND RECEIVING DEPOT. MUST PROVIDE PROOF OF YOUR CERTIFICATE OF LIABILITY WITH THIS FORM. PAYMENT INFORMATION Payment by: Visa Mastercard Payment Amount: $ Credit Card Number: Expiry Date: Cardholder Name: *Cardholder Signature: *I hearby authorize Laurentian University to charge my credit card. Date: TERMS AND CONDITIONS 1. Exhibit space assignments are made on a first-come, first served basis (subject to availability). Sudbury 2015 reserves the right to alter assigned space(s) if it is deemed necessary to the best interest of the conference. 2. Damage to property caused by an Exhibitor will be paid for by that Exhibitor. Do not tape, paint, nail, screw, drill or tack anything to the wall, columns, floor or ceiling of the building. 3. Any persons found to be intoxicated will not be permitted on the show floor. 4. Smoking is not permitted in any buildings. 5. Amendments to Terms & Conditions are at the discretion of Sudbury Page 8

9 ADVANCE WAREHOUSE SHIPPING LABEL MINING AND THE ENVIRONMENT INTERNATIONAL CONFERENCE EXHIBIT SHIPMENT FOR ADVANCE WAREHOUSE SHIPPER: (Name of Company where shipment originates.) TO: (Name of your exhibiting Company at the show.) BOOTH NUMBER: (Your booth number at the conference.) C/O: Conference Services - Attn: Julie Ceming x3002 Laurentian University 935 Ramsey Lake Road Sudbury, Ontario, Canada P3E 2C6 CARRIER: (Name of your Transportation Company.) NUMBER OF PIECES ADVANCE WAREHOUSE SHIPMENTS SHOULD ARRIVE BETWEEN: JUNE 15, JUNE 19, 2015

10 RETURN SHIPPING LABEL SHIPPER: MINING AND THE ENVIRONMENT INTERNATIONAL CONFERENCE PHONE NUMBER: ACCOUNT NUMBER: EXHIBITOR RETURN SHIPMENT (Name of company representative shipping contents.) COMPANY: *Company must provide own official shipping labels (UPS, Purolator, etc.)* TO: Your Address: CARRIER: (Name of your Transportation Company.) NUMBER OF PIECES