Inbound shipments. Start AWARE WMS (Warehouse Management System).(Fig 1.1) (Figure1.1) Select Inbound Menu from the Tool Bar. Check Fig 1.

Transcription

1 Inbound shipments Start AWARE WMS (Warehouse Management System).(Fig 1.1) (Figure1.1) Select Inbound Menu from the Tool Bar. Check Fig 1.2

2 (Figure 1.2) Click on ASN listing. Check Fig 1.3 (Figure 1.3) Click on Connect to ERP and Select the Appropriate Principal, and click on Retrieve ASN. All the open Purchase order will list down and we can select the correct PO # and retrieve the details. Check Fig 1.4 (Figure 1.4) Once the above details are retrieved we can click on Generate Job and unique JOB # will be

3 created. Check Fig 1.5 (Figure 1.5) Now Click on Inbound Job and enter the Transport Mode, Carrier, AWB #, HAWB#, Port of Loading, ETA (Estimated time of Arrival) and terms (CIP, CIF, DDP, DDU, EX-Works) Etc., Check Fig 1.6 (Figure 1.6)

4 Enter the correct H.S.Code, Country or Origin, Supplier Inv # & Invoice Date. Check Fig 1.7 (Figure1.7) If in case we do not have the facility to download the ASN from the ERP system we can manually generate it by following the below mentioned steps. Click on Inbound Job and enter the Transport Mode, Carrier, AWB #, HAWB#, Port of Loading, ETA (Estimated time of Arrival) and terms (CIP, CIF, DDP, DDU, EX-Works) Etc. and save it so the system will generate a Job please note the Job # for future ref.. Check Fig 1.8

5 (Figure 1.8) After the above details please click on Shipment Details and update the Vessel Name, Voyage No, Container No, and Assign the PDA user. Check Fig 1.9 (Figure 1.9) Now we can prepare the customs documents to clear the shipment from the Airport Customs. To prepare the customs documents we need to click on Customs Upload Document and select the respective job and save the text file on the desk top. Check Fig 1.10.

6 (Figure 1.10) Copy of Text file to upload the data on the Dubai Trade Site. Check Fig 1.9 (Figure1.11) Once the Shipment is cleared from the Airport and customs and it is received in the warehouse, then the warehouse team will do the physical check of the shipment which includes Quality & Quantity Check. PDA is used for capturing timely and accurate data, coupled with efficiencies and labor savings in receiving, picking and shipping operations in a warehouse. It woks with wireless connectivity and retrieves and uploads the data to the web server. The PDA works with the touch screen for the selecting the options. The below listed are the processes with the screen shots which helps to understand the work flow for the warehouse operations. The PDA user logs into the PDA with his user name and password and then connects to the network. The menu options in the PDA screen can be categorized as inbound and outbound.

7 The PO is downloaded in WMS and a job is created and is assigned to the PDA user once the shipment arrives in the warehouse. Tally Clerk The first process is tallying the inbound shipment. From the menu listing under the option Inbound, the PDA user selects the option Tally Clerk and punch enter in the keyboard. The job no is selected from the list.

8 Select the job no and then click on the button continue to get into the job details. Click on the option Go and then retrieves the part no details by selecting container details. The part nos and their qty will be listed as shown below. Click a part no and move to tally clerk page. Enter the details of qty received, country of origin, dimensions, weight and then scan the part no barcode and then click the save button. We can differentiate the saved part nos and the pending ones as the saved part no lines will be highlighted in a different colour. Put Away Once the shipment is tallied, then it is to be put awayed to the designated locations / bins. Select the job no and then click on the button continue to get into the job details.

9 Click on the option Go and then retrieves the part no details by selecting container details. The part nos and their qty will be listed as shown below.. Select a part no, then move to put away page. Scan / enter the location, enter the qty and again scan / enter the location to confirm the put away. We can view the details of the part nos, where it has been put awayed in the list page. We can differentiate the saved part nos and the pending ones as the saved part no lines will be highlighted in a different colour. Once the PUTAWAY process is completed we need to enter the Import Bill of entry details in the WMS under menu Entry Document No. Check Fig 1.12

10 (Fig1.12) After completing the above step now we need to enter the Local Charges such as DO Charges, Transportation, Documentation, Bill of Entry, Salik, Etc in CIF Calculation menu. Check Fig 1.13 (Fig 1.13) Select Service Activities such as, Documentation, Salik, Delivery order fees, Delivery order Collection Fees, Transportation, etc., We need to enter the Bill rate and Actual cost for the activities that are done. all these details are required to be entered in the Job to know whether

11 we are having Profits and Losses. Check Fig 1.14 (Fig 1.14) Once above all tasks are completed then we can Confirm the JOB. To Confirm the JOB we need to select JOB Confirmation. This window will have all the necessary such as Doc Ref no, Doc filled. Select all the products and Confirm check box and save the Job. Check Fig Alternatively an alert will be sent to GRN coordinator to do the GRN for the shipment recd in the warehouse. (Fig 1.15) Once the Job is confirmed the products will be added to the stock ledger. Now you can even print the GRN report. To view the GRN reports please click on PRINT button in the menu bar and double click on GRN link. A new window will open with all the products that have been received in the warehouse. Check Fig 1.16

12 Fig (1.16) Billing Process: 1). 1 As an importer, the role begins after the purchase team places the PO and gets it approved. 2 Once the PO has been approved, the supplier takes necessary steps in consolidating the entire shipment and handing over to the respective forwarders. 3 In case we are arranging the pick up from the supplier s facility, we coordinate with them closely in order to make sure that all items are clubbed and shipped so as to minimize the everrising costs 4 Once the goods are ready to be shipped or already shipped, an automated pre-alert is generated to the concerned parties so as to initiate effective follow-ups.normally; pre-alerts contain the shipping information along with the estimated time of arrival. 5 The import coordinator acts on this alert and forwards it to the forwarder on behalf of Aptec who is currently responsible for the documentation. 6 The forwarder gets in touch with the concerned agent/forwarder (DNATA/and makes arrangements to collect the delivery order, when ready. 7 Once the D/O has been collected, the clearance process is initiated by preparing the customs bill using the proper HS Codes/Weight and COO (Country of Origin) details, as per the customs compliance.

13 8 The customs authorities then verifies and passes the bill and the bill is printed from the system. 9 This completes the declaration process and the forwarder, then, makes the necessary arrangements to collect the goods and initiate delivery to us at the least possible time. 10 Once the goods are received at our warehouse, the warehouse staff will offload the same and forward the papers for GRN, after thorough verification. A discrepancy note is submitted in case of any shortage/excess or damages.