Data Driven Results: North Carolina s Strategic Prioritization Process through SPOT On!ine. NCDOT Strategic Prioritization Office April 4, 2016

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1 Data Driven Results: North Carolina s Strategic Prioritization Process through SPOT On!ine NCDOT Strategic Prioritization Office April 4, 2016

2 Agenda Why We Prioritize Background Strategic Investments Law What, When, and How We Prioritize Prioritization Process Where We Prioritize SPOT On!ine 2

3 Background NCDOT is responsible for 6 modes of transportation: Aviation (74 publicly owned airports) Bicycle and Pedestrian Ferries 2nd largest system in US (behind Washington) Highways Maintains 80,000 miles (80%) of highways (2nd only to Texas in miles) Public Rail Annual Budget of approx. $4.3 B (federal dollars account for 25% of total budget) 3

4 Background Key Partners, as shown on colorful map below, include: 19 Metropolitan Planning Organizations (MPOs) 18 Rural Planning Organizations (RPOs) 14 Field Offices (Divisions) 4

5 Prioritization Timeline McKinsey Consulting conducts evaluation of NCDOT and works with NCDOT staff on transformation Strategic Prioritization Office of (SPOT) is created 5 5

6 Prioritization Timeline McKinsey Consulting conducts evaluation of NCDOT and works with NCDOT staff on transformation 2009 Governor signs Exec. Order # Urban Loop Prioritization Process is implemented Strategic Prioritization Office of (SPOT) is created 2009 Prioritization 1.0 (P1.0) is implemented 6

7 Executive Order #2 1. The State Board of shall delegate to the Secretary the authority to approve highway construction projects and construction plans and to award highway construction contracts. 2. The Secretary of the Department of shall implement throughout the Department a professional approval process for all highway construction programs, highway construction contracts, highway construction projects, and plans for the construction of projects. 7 Prioritization 1.0 (P1.0) Focus primarily on highway mobility and modernization projects Relatively simplistic scoring approach - Quantitative Data (70%-30% of score): Congestion, Crashes/Rates, Pavement Condition - Qualitative/Local Ranking (30%-70% of score): Ranking of top 25 projects Results used to guide Funding and Programming of STIP Evaluated nearly 1100 highway projects

8 Prioritization Timeline McKinsey Consulting conducts evaluation of NCDOT and works with NCDOT staff on transformation 2009 Governor signs Exec. Order # Urban Loop Prioritization Process is implemented 2012 Mobility Fund Prioritization Process is implemented Strategic Prioritization Office of (SPOT) is created 2009 Prioritization 1.0 (P1.0) is implemented 2011 P2.0 is implemented 2012 Legislature codifies Prioritization Process into Law 8

9 nd Generation of Prioritization (P2.0) 2011 Focus primarily on highway mobility and modernization projects and bicycle and pedestrian projects (separate scoring) - ~1300 highways & 600 bike/ped projects Expanded Highway scoring Quantitative Data (70%-30% of score): Congestion, Crashes/Rates, Pavement Condition, Economic Competitiveness (TREDIS), [Travel Time] Benefit/Cost Qualitative/Local Ranking (30%-70% of score): Ranking of top 25 projects or 1300 pts Results used to guide Funding and Programming of STIP Mobility Fund 2012 Focus on Statewide/Regional projects across all modes ready for construction within 5 yrs High Impact projects, some with low cost (evaluated 95 projects) Travel Time Benefit/Cost = 80% of score; Multimodal Component = 20% Results used to program Mobility Funds (~$52M year) 9

10 Prioritization Process is now in Law The Department shall develop and utilize a process for selection of transportation projects that is based on professional standards in order to most efficiently use limited resources to benefit all citizens of the State. The strategic prioritization process should be a systematic, datadriven process that includes a combination of quantitative data, qualitative input, and multimodal characteristics, and should include local input. The Department shall develop a process for standardizing or approving local methodology used in Metropolitan Planning Organization and Rural Planning Organization prioritization. - S.L

11 Prioritization Timeline McKinsey Consulting conducts evaluation of NCDOT and works with NCDOT staff on transformation 2009 Governor signs Exec. Order # Urban Loop Prioritization Process is implemented 2012 Mobility Fund Prioritization Process is implemented 2013 Strategic Investment (STI) legislation is signed into law, directs transportation funding to results of Prioritization Process 2015 (Fall) P4.0 is implemented Strategic Prioritization Office of (SPOT) is created 2009 Prioritization 1.0 (P1.0) is implemented 2011 P2.0 is implemented 2012 Legislature codifies Prioritization Process into Law 2014 P3.0 is implemented in accordance with STI law 11

12 Strategic Investments (STI) Legislation New funding formula for NCDOT s Capital Expenditures Focus on Mobility/Expansion and Modernization projects for all modes where needs are the greatest All six modes must compete for the same funds Replaces former geographic equity funding formula House Bill 817 signed into Law June 26, 2013 Most significant transportation legislation in NC since 1989 Overwhelming support in both House (105-7) and Senate (44-2) After initial implementation (2015), funding based on prioritization results are for projects 6-10 years in the future Workgroup charged with providing recommendations to NCDOT on weights and criteria. Reps include: MPOs & RPOs NCDOT Division Engineers Local Government Advocacy Groups 12

13 How STI Works 40% of Funds 30% of Funds 30% of Funds Statewide Mobility Estimated $16B in Funds for SFY Focus Address Significant Congestion and Bottlenecks Eligible Projects - Statewide type Projects (such as Interstates) Selection based on 100% Data Projects Programmed prior to Local Input Ranking Regional Impact Focus Improve Connectivity within Regions Eligible Projects - Projects Not Selected in Statewide Mobility Category - Regional Projects Selection based on 70% Data & 30% Local Input Funding based on population within Region (7) Division Needs Focus Address Local Needs Eligible Projects - Projects Not Selected in Statewide or Regional Categories - Division Projects Selection based on 50% Data & 50% Local Input Funding based on equal share for each Division (14) = ~$30M / yr 13

14 regions & divisions 14

15 Eligibility Definitions - Highways Highway Statewide Regional Division Interstates and Future Interstates Routes on the NHS as of July 1, 2012 Routes on Department of Defense Strategic Highway Network (STRAHNET) Appalachian Development Highway System Routes Uncompleted Intrastate projects Designated Toll Facilities Other US and NC Routes ~10,500 miles All SR Routes ~65,000 miles ~4,500 miles 15

16 Eligibility Definitions Non-Highways Statewide Regional Division Aviation Large Commercial Service Airports. Funding not to exceed $500K per airport project per year Other Commercial Service Airports not in Statewide. Funding not to exceed $300K per airport project per year All Airports without Commercial Service. Funding not to exceed $18.5M for airports within this category Bicycle- Pedestrian N/A N/A All routes Public N/A Service spanning two or more counties and serving more than one municipality. Funding amounts not to exceed 10% of regional allocation. Service not included on Regional. Multimodal terminals and stations serving passenger transit systems Ferry N/A State maintained routes, excluding replacement vessels Replacement of vessels Rail Freight Capacity Service on Class I Railroad Corridors Rail service spanning two or more counties not included on Statewide Rail service not included on Statewide or Regional 16

17 STI Non-Highway Criteria Separate prioritization processes for each mode Must have minimum of 4 quantitative criteria Criteria based on point scale with no bonus points and not favoring any particular mode of transportation 17

18 Highway Project Scoring Overview Statewide Mobility Regional Impact Division Needs Eligible Projects: Statewide Statewide Regional Statewide Regional Division Overall Weights: 100% Quantitative Data 70% Quantitative Data / 30% Local Input 50% Quantitative Data / 50% Local Input Quant. Criteria Benefit-Cost Congestion Economic Comp. Safety Freight Multimodal Pavement Condition Lane Width Shoulder Width Benefit-cost Congestion Safety Freight Multimodal Pavement Condition Lane Width Shoulder Width Accessibility and connectivity to employment centers, tourist destinations, or military installations Benefit-cost Congestion. Safety Freight Multimodal Pavement Condition Lane Width Shoulder Width Accessibility and connectivity to employment centers, tourist destinations, or military installations Notes: Projects Selected Prior to Local Input Quant. Criteria can be different for each Region Quant. Criteria can be different for each Division 18

19 Highway Scoring Eligible Quantitative Criteria Criteria Existing Conditions Project Benefits (Future Conditions) - Congestion (Volume/Capacity + Volume) - Benefit/Cost (Travel Time Savings + Safety Benefits / Cost to NCDOT) - Safety Score (Critical Crash Rates, Density, Severity) - Economic Competitiveness (Jobs, Change in County Economy) - Accessibility / Connectivity (County Economic Indicator, Improve Mobility) - Freight (Truck Volumes, STRAHNet/Future Interstate, Freight Terminals) - Multimodal (Passenger Terminals) - Lane Width (Existing Width vs. Standard Width) - Shoulder Width (Existing Width vs. Standard Width) - Pavement Score (Pavement Condition Rating)

20 P4.0 Highway Scoring Criteria and Weights - Default Funding Category Statewide Mobility Regional Impact Division Needs QUANTITATIVE Congestion = 30% Benefit-Cost = 25% Safety = 15% Economic Competitiveness = 10% Freight = 15% Multimodal = 5% Total = 100% Congestion = 20% Benefit-Cost = 20% Safety = 10% Accessibility/Connectivity = 10% Freight = 10% Total = 70% Congestion = 15% Benefit-Cost = 15% Safety = 10% Accessibility/Connectivity = 5% Freight = 5% Total = 50% LOCAL INPUT Data Division Rank MPO/RPO Rank % 15% 25% 25% Note: Divisions 2, 3, and 6 have agreed to use different criteria for Regional Impact and/or Division Needs projects.

21 Local Input Points Use in Regional Impact & Division Needs categories only All Modes # of Points = 1000 points + additional points based on population Separate Allocation of Points for Regional Impact Category and Division Needs Category 100 point max per project per category MPOs/RPOs required to have NCDOT approved process for assigning local input points based on combination of quant. & qualitative data (per S.L ) Division Engineers have formal process for assigning local input points based on combination of quantitative and qualitative data 21

22 Normalization Intent of STI legislation is to fund best transportation projects regardless of mode Normalization Definition Methodology for comparing quantitative scores across all modes vs vs vs vs vs Challenges: Different criteria and weights used for evaluating projects in each mode No best practice from national review Peer Exchange in Dec confirms this Cambridge Systematics recommends to allocate $ by mode in a transparent manner 22

23 Normalization P4.0 (same as P3.0) Statewide Mobility (only) No normalization, scores are stand-alone for comparison (highway, aviation, freight rail) Regional Impact & Division Needs Allocate funds to Highway and Non-Highway modes based on minimum floor or %s Mode Workgroup & BOT Recommendation Historical Budgeted Historical Expenditures STIP Funding Highway 90% (min.) 93% 96% 95% Non- Highway 4% (min.) 7% 4% 5% 23

24 P3.0 Results Projects Scored and Programmed Nearly 3100 projects (highway + non-highway) Highways 1800 (250+ intersection/interchange projects) Bike/Ped 500 Public 200 Aviation 500 Ferry 50 Rail 50 Nearly 500 Projects Programmed in STIP ( ) 478 projects under STI vs. 175 from old formula 300,000 jobs vs 174,000 Projects are located where needs are greatest 133 intersection/interchange projects to alleviate congestion/bottlenecks

25 P4.0 Changes Reminder: process is updated every 2 years to support 2 year STIP cycle Reminder: Legislation mandates to continually improve the prioritization process Workgroup Recommended Changes from P3.0 to P4.0 Peak ADT Local contribution Statewide Travel Demand Model (NCSTM) Safety benefits Criteria weights and measures slightly modified from P3.0 Scaling of data measures New Projects Submitted Fall 2015 for P4.0 25

26 STI Website Interactive map (GO!NC) of all projects evaluated with data and scores (pdf) 26

27 SPOT On!ine Need for a GIS-based web application that provides automated, near-real-time scores and planning-level project costs for Prioritization Process P1.0 and P2.0 Users (MPOs, RPOs, and Divisions) entered new projects via a web app; mapped projects using only start and end points DOT used start and end points to manually map projects on Linear Referencing System (LRS) and derive GIS data for each project All calculations were done using Excel Planning level costs generated for each project by one person (520 hrs)

28 SPOT On!ine In June 2013 NCDOT and ESRI developed SPOT On!ine Three main components: User-friendly GIS-based Web Interface for entering, editing, mapping, querying, and submitting projects and local input points (ESRI) Scoring Management Application for setting up scoring criteria/weights, formulas and local input points (NCDOT) Cost Estimation Tool for generating planning-level costs for highway projects (NCDOT) Automated Quantitative Scoring for Highway and Bike/Ped projects Scoring based on underlying GIS data and User Inputs Aviation, Ferry, Public, and Rail projects submitted in SPOT On!ine, but scored externally, then scores uploaded back into system

29 SPOT On!ine GIS-based Web Interface Spatial (map) and tabular view of projects (user can add own layers) 7 step wizard with navigation between steps to guide project entry Drop-down menus, radio buttons, intelligent selections Multiple options for mapping projects Project entry and required inputs based on Mode and Specific Improvement Types Automated Geoprocessing of underlying GIS data used in scoring and cost estimation including deriving parcel and bridge data Ability to export all or selected projects (multiple formats) Multiple roles (MPOs/RPOs, Divisions, Mode User, SPOT User)

30 SPOT On!ine Scoring Management Set up criteria and weights for each mode (includes variations by Region or Division) Set up criteria scoring formulas (by specific improvement type) Set up local input points for each MPO, RPO, and Division (# pts varies) Batch data import

31 SPOT On!ine Cost Estimation Tool Total Cost = Construction Cost + Right-of-Way Cost + Utility Cost Construction Cost Calculated using per mile estimates Includes interchange additions/improvements and/or intersection enhancements Evaluates bridge conditions; connects directly to NCDOT s bridge database Can analyze projects on existing roadways and/or on new location Right-of-Way Cost Calculated using GIS county parcel data and tax values Rules for determining costs for partial property needs (partial takes) Utility Cost Calculated using a percentage of right-of-way costs User Inputs include Project Cross Section (40), Interchange Type (31) 32

32 The Road Ahead for Prioritization and SPOT On!ine 33

33 Questions / Contact Information Sarah E. Lee David Wasserman, P.E. NCDOT Strategic Prioritization Office NCDOT Strategic Prioritization Office 1501 Mail Service Center 1501 Mail Service Center Raleigh, NC Raleigh, NC (919) (919) selee@ncdot.gov dswasserman@ncdot.gov