APPENDIX 1 RAPID ASSESSMENT PROCEDURES

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1 APPENDIX 1 RAPID ASSESSMENT PROCEDURES Effective: October 31, 2007 Reviewed: October 2008

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3 RAPID ASSESSMENT PROCEDURES I. PURPOSE The attached addendums define procedures and forms to be used during the initial phase of determining the extent of life safety and damage to critical facilities as defined in the basic Plan. These procedures and forms are critical to a systematic survey, documentation, and reporting of life saving measures and damage to facilities deemed critical for response to major emergencies in Kitsap County. II. SITUATION AND ASSUMPTIONS A. Situation: During major disasters in Kitsap County, most likely an earthquake, designated personnel will conduct a rapid assessment of life safety and facility damage during the first 3 hours so Emergency Operation Centers (EOCs) can prioritize response by county emergency responders. B. Assumption: Using a standard response procedure and designing sectors in the county, personnel assigned to these areas can rapidly conduct windshield surveys and report to their perspective City/County EOCs on their observations. III. ORGANIZATION AND RESPONSIBILITIES Jurisdictions and agencies assigned by the basic Plan are tasked with the responsibility of assigning and training personnel in the conduct of rapid assessment. The attached procedures and forms will be made available as well as necessary tools to conduct a day or night observation of damage. Individuals will be instructed on safety precautions, reporting requirements and the concept that rapid assessment is a priority and takes precedence over other responses with the exception of life-threatening calls. IV. CONCEPT OF OPERATIONS After a major earthquake where significant life safety is threatened and damage to facilities expected, a rapid assessment by assigned emergency responders is essential in collecting information and reporting to County/City EOCs for resources prioritization and allocation. Figure 1 shows the flow of response as the incident occurs.

4 INCIDENT OCCURS County, City, ARC, & Kitsap Transit EOCs and Fire ACCs activate automatically Appendix A EOC Operations Sections and Damage Assessment Units are activated as soon as possible to begin collection of information and assist in coordinated response efforts Priority 1 within 30 minutes RAPID DAMAGE ASSESSMENT (RA) BEGINS Damage Assessment Teams begin reporting on pre-identified Priority 2 Facilities, Systems, & Infrastructures Response Agencies report on Priority 2 Facilities PRIORITY 2 Schools Institutional Occupancy Medical Facilities Assembly & High Occupancy Essential Lifelines - Utilities CENCOM begins collecting damage information from fire, law, & public works field units and forwards to Damage Assessment Unit or Operations Section in the KC EOC once functional Priority 2 within 3 hours Response Agencies Self-Report to CENCOM or County EOC on Priority 1 Facilities (Fire/EMS does not dispatch resources until response priorities are established) PRIORITY 1 Life safety events Critical Response Agencies/Facilities Transportation Routes - Primary Damage Assessment Unit and the Operation Sections begin collecting information on Priority 2 Facilities, systems, & infrastructure CENCOM and/or the Damage Assessment Unit forwards information to the Operations Section The Operations Section reports damage information to field units and assists in prioritizing dispatch of response resources Continue Next page

5 Priority 3 days to weeks PRELIMINARY DAMAGE ASSESSMENT (PDA) BEGINS DEM submits PDA Forms to the Washington State Emergency Management Division (EMD) Response Agencies, Damage Assessment Teams report on Priority 3 Facilities PRIORITY 3 (as soon as possible after Priority 1 & 2 s have been assessed) Community Resource Providers Public Service Providers Businesses Transportation Routes Secondary High Risk HAZMAT Locations High Risk Construction Cities, Governmental Agencies, & Non-Profit Agencies complete PDA forms and submit them to DEM EMD submits PDA Forms to FEMA BUILDING INSPECTIONS DAMAGE ASSESSMENT (BIDA) BEGINS Presidential Disaster Declaration Issued All agencies begin detailed assessment of facilities, systems, and infrastructure EMD coordinates FEMA site visits with DEM & other local jurisdictions Local Jurisdictions coordinate directly with FEMA on recovery efforts DEM coordinates Individual Assistance (Private Residences & Businesses) with FEMA Figure 1: Damage Assessment Flow Chart

6 Field Rapid Assessment In order to insure that all areas in the county are surveyed, the rapid assessment plan defines areas in the county and assigns them to city or county agencies. These designated areas and sector assignments are defined in this appendix. Personnel are either designated to respond or respond during normal work and conduct a survey in a designated sector. In either case, These Emergency Observers (EO) would immediately concentrate their efforts on rapid assessment, gathering and documenting observations, and forwarding information to their respective EOCs. Rapid assessment involves windshield surveys of defined priority 1 and 2 critical facilities and infrastructure. Individual assigned will use the forms provided in this appendix. In order to perform these surveys quickly, the Emergency Observer must have the tools outlined in the Logistics and Administration Section to perform their surveys. During their assessment, Emergency Observers should document as much information as possible. Documentation of observations is imperative to the ongoing damage assessment for continued response and recovery operations. Although observers are given a list of critical facilities to examine, they should not ignore other observed significant damage and report to the EOCs. Such observations include: Collapse of a major non-critical structure Significant damage to residential areas Major road blockage Serious infrastructure damage Looting Large groups of stranded or uninhabited citizens Regardless, life safety or threatening events should be reported immediately to the 911 center by any expedious means of communication. Emergency Observers should use their own judgment of what should be reported to the EOC. EOC Rapid Assessment In the EOCs, personnel assigned to Damage Assessment Units and the 911 dispatch center will be collecting information through a variety of communication systems and collaborating with emergency responders for prioritization of issues and assignment of emergency resources. In most cases, the CENCOM 911 Dispatch Center will tone out priority 1 life threatening calls while non-threatening reports (building and infrastructure) damage will be assessed in EOCs. This appendix provides procedures and forms for use by personnel in the 911 dispatch and EOCs to support collection of information from the field.

7 V. LOGISTICS AND ADMINISTRATION In most cases, a major event will take place when city/county personnel are conducting normal business days or nights and will revert to rapid assessment immediately after the event. City and County agencies involved in rapid assessment must ensure Emergency Observers have transportation to conduct a rapid assessment either assigned or available. Additionally, Emergency Observers must have appropriate equipment for safety and protection from the elements. As a minimum they must be able to quickly: Transit to the assigned Priority 1 and 2 facilities to assess and record their observations Be safe during their assessment Report their findings As a minimum, Emergency Observers must have the following: Means of communications; two-way radio and cell phone Assessment forms List of priority 1 and 2 facilities and infrastructure Sector Maps Flashlight Clipboard Other essentials: Proper clothing including hard hat First Aid Kit Emergency Preparedness Kit IV. COMMUNICATIONS Communications is essential in responding to life-saving issues during a catastrophic event in Kitsap County. Emergency Observers must be able to communicate directly to the 911 dispatch center or area EOCs without delay. During a major event like an earthquake, communications may be disrupted severely where normal phone communications will be unavailable and lives may be in danger. Thus, one of the primary purposes of rapid assessment is put eyes on what is happening in the county and report using uninterrupted communication systems like two-way radios and satellite communications. The RA procedure provides a communication plan that will become effective when the RA is activated throughout the county. During the RA Phase, phone numbers and radio frequencies are restricted for rapid assessment reports. This communication plan will be activated by 911 Dispatch when the Damage Assessment Plan is activated. Emergency Observers and County/City EOCs will utilize this plan during rapid assessment until the RA is complete and

8 order given to return to normal communication protocols. V. IMPLEMENTATION The rapid assessment procedure will be used upon activation of the damage assessment plan or immediately after a catastrophic earthquake when significant damage is observed by emergency responders on duty. The 911 Dispatch Supervisor will take appropriate actions to activate and tone out to Fire, Law, and Public works, and other agencies assigned to rapid assessment, that the rapid assessment plan has been activated and reports should be called using the assigned frequencies or phones numbers designated in the plan. List of Addendums Addendum 1. County/City EOC Rapid Assessment Instructions, Forms, and Checklists 2. Critical Facility Rapid Assessment Instructions, Forms, and checklist 3. Field Rapid Assessment Instructions, Forms, and Checklist 4. List of Sectors by Unincorporated Kitsap County and Cities 5. Sector Maps for all jurisdictions Additional Documentation Not in This Plan Excel Damage Assessment Priority List for Facilities and Infrastructure Effective: October 31, 2007 Reviewed: October 2008