BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM) Training for LPC Management and Field Supervisors

Transcription

1 BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM) Training for LPC Management and Field Supervisors January 2010

2 Acronyms used in this training BCTS = BC Timber Sales BA = Business Area, ie: regional BCTS office LPC = Licencee, Permittee or Contractor LWCP = Licencee With Cutting Permit EMS = Environmental Management System EOP = Environmental Operating Procedure EFP = Environmental Field Procedure ERP = Emergency Response Procedure SFMP = Sustainable Forest Management Plan

3 1. What s first - EMS Review A quick review of the basics of EMS: PLAN DO CHECK - RESPOND What is ISO 14001, and The BCTS approach

4 EMS Review Scope of the BCTS EMS Defining the scope The activities and locations where the EMS is applied and implemented Defining the activities Operational Planning (i.e. layout, cruising, etc) Harvesting (i.e. falling, skidding/yarding, processing, loading) Roads (i.e. subgrade construction, surfacing, culvert installs) Silviculture (i.e. site prep, planting, surveys) Defining the locations Areas of land from which timber is sold or will be sold All other areas covered under a permit or contract X Not the LPC s camps, shops or off-site facilities

5 EMS Review Why Do We Need an EMS? To protect the environment To allow an outside, 3 rd party auditor to verify our claims that BCTS protects the environment To have an efficient system for improving our business

6 EMS Review Why Do We Need an EMS? Due Diligence defense considers if the following are in place: Preventative system (e.g. EMS) Training programs Internal / external audits Risk assessments Contingency plans designed to prevent events BC Timber Sales EMS offers all of these elements

7 EMS Review What is our EMS? Defines the environmental performance we d like to achieve Describes who will do what, when, to achieve it Clear roles and responsibilities at all levels of BCTS and for our LPC s Always evaluating and improving the system and our performance

8 EMS Review What is ISO 14001? A standard (ISO 14001) that defines the necessary elements of an effective environmental management system Recognized internationally Implementation in Canada overseen by the Standards Council of Canada

9 EMS Review What does ISO Certification mean? The BCTS EMS meets the ISO standard and Independent auditors confirm that BCTS is following the practices and procedures that are outlined in the EMS

10 EMS Review ISO Certification Does Not: Verify our forest management practices Verify that our products come from certified forests Allow us to use a certification stamp on our products

11 EMS Review Plan-Do-Check-Respond The EMS is based on a continual improvement loop: Check Plan Do etc Respond

12 EMS Review 1. The PLAN EMS Policy States the guiding principles of our EMS Commits to: Meeting all laws Preventing pollution, protecting the environment Continually improving

13 EMS Review 1. The PLAN Aspects An element of an organization s activities that can interact with the environment An environmental aspect lies between an activity and an impact: Road Construction Alter or Influence: Soil Productivity and Stability Landslide

14 EMS Review 1. The PLAN Aspects Higher risk environmental aspects are given priority. Examples are: Improper handling and disposal of: Hydrocarbon products Uncontrolled: Fire Negatively Impact: Species at Risk Negatively impact; Riparian Areas Negatively Impact: Hydrology characteristics, (quality, quantity & flow) including groundwater Negatively Impact: Soil productivity & stability Negatively Impact: Natural Drainage Patterns

15 EMS Review 2. DO Implement Operational Controls EFP s in the field EOP s for BCTS staff Preworks for all LPC s Monitoring and inspecting of activities Checklists guiding key activities Must know the requirements for the tasks you are doing

16 EMS Review 2. DO Checklists: CHK-001 Consulting Services Prework Report CHK-002 Access Prework Report CHK-003 Harvest Prework Report CHK-004 Silviculture Prework Report CHK-009 Incident Report Form CHK-010 Emergency Response Test-Drill Report Form CHK-011 Planning Insepction Report CHK-12 Harvest &Roads Inspection Report CHK-013Silviculture Inspection Report EFP 1 - General 2 - Project Supervision 3 Development and Planning 4 Roads, Bridges, and Culverts 5 - Harvesting 6 Fuel Handling 7 Dryland Sort EOP 1 Planning 2 LP Operations 3 - BCTS Projects 4 - LWCP Planning 5 - LWCP Operations 6 - Incident Reports

17 EMS Review 2. DO Must be trained for the tasks you are doing Training requirements are identified in the Training Matrix provided at the BCTS Prework

18 Training Needs Matrix 1. BA Staff Training Package Content Level 1 EMS / SFM Aw areness x x x x x x x x x x x x x Level 2 EMS Procedures x x x x x x x x x x x Legal Reqts Fire S100 x x x x x x x x WHMIS x x x x x x x x x x x x x Emergency ERM x x x x x x x TSM Operations Managers Planning Officer Engineering Officer Engineering Technician Forest Technicians Operations Technician Area Foresters Practices Forester Field Operations Supervisor Resource Clerks Other field staff Other Office Staff 2. Licencees / Permitees / Contractors Training Package Level 3 Content EMS/SFM Aw areness / Procedures x x x 4 Revised: June 2005 Principal Superviso r Worker Legal Reqts Fire S TDG Certification WHMIS Emergency ERM x x ERP x x x 4 Truck Driver 1 - All w orkers required to conduct Fire control must have certification to the S-100 training standard and S-10A annual refreshers 2 - Anyone handling or transporting Class 3 dangerous goods in quantities greater than 2000 liters (i.e. single or aggregate quantities) must be trained by their employer as per TDG requirements and be issued a certificate 3 - As required by WHMIS w hen handling or exposed to hazardous substances (eg: fuel, chemicals) 4 - Truck drivers and trucking contractors require Level 3 and ERP training w here they have the potential to cause a significant environmental impact eg: hauling quantities of fuel greater than 2000 litres, self-loading of logs, off-highw ay, etc.

19 TRAINER EMS CARD ISSUED? TRAINERS CARD ISSUED? EMS Awareness SFM Awareness EFPs EPRM EOPs Checklists Manual Training Methods Supplementary (TDG, WHMIS, etc.) Training Content Guide BA EMS Committee / TSM CSO All Relevant All All All All All - Relevant BCTS Field Staff CSO All Relevant All All All All Relevant - Relevant BCTS Admin. Staff CSO All Relevant Relevant - Relevant LPC Principal / Supervisor Approved ** Y All Relevant All All Relevant Relevant - Relevant Worker * LPC or Approved ** Relevant Relevant All All Train-the-Trainer CSO Y All All All All Relevant - All All * Valid only during employment for the LPC who provided the training ** Approved = Holder of a Trainers Card or a BCTS staff member approved by the CSO Level 1 Level 2 Level 3 Refresher intervals are not defined. It is the responsibility of the LPC and the Workers to maintain the level of training. BCTS will identify LPCs and Workers who have not maintained adequate levels of training in preworks and inspections, and require

20 EMS Review 3. CHECK Method of Checking Monitoring (Supervision) Inspections Performance Reports Internal Audits External Audits Who is checking LPC, BCTS LPC, BCTS BCTS BCTS Registrar Revised

21 EMS Review 3. CHECK Things to Check Conformance to the project plan Conformance to EMS requirements Compliance with legal and other requirements Progress towards EMS objectives Who is checking LPC, BCTS LPC, BCTS LPC, BCTS BCTS

22 EMS Review 4. RESPOND Action Plans are written during inspections who is to do what, by when EMS modifications / improvements will be assigned as Action Plans or in annual reviews Issues will be investigated and Action Plans assigned to address root causes All actions will be assigned, tracked & followed up

23 EMS Documentation EMS Manual Environmental Operating Procedures (EOPs) Policy Tables (e.g.: Training Matrix) Environmental Program(s) Administrative Forms ERM Records Operational Forms/ Checklists Records Environmental Field Procedures (EFPs)

24 EMS Documentation EMS Manual Environmental Operating Procedures (EOPs) Policy Tables (e.g.: Training Matrix) Environmental Program(s) Administrative Forms ERM Records Operational Forms/ Checklists Records Environmental Field Procedures (EFPs)

25 Overview: EMS Manual Consistent with 16 ISO elements, Policy to Management Review Describes EMS maintenance responsibilities for BCTS management For BCTS staff and LPC s: Be trained in and follow relevant procedures (EOP s, EFP s, ERP s) Communicate requirements, communicate problems

26 Key Elements Chapter Introduction Defines the scope Planning, Harvest, Roads, Silviculture 02 Overview of ISO Defines ISO Introduces the ISO/EMS cycle 03 Environmental Policy Defines policy components 5 overall goals, available to public 04 Environmental Aspects Defines aspect development Risk based approach, review annually 05 Legal Requirements Defines applicable legislation to BA Maintain access, other requirements 06 Objectives & Targets Defines method & responsibility What s considered, Who develops

27 Key Elements Chapter Environmental Management Program Defines implementation of O&T Who, What, When, and How 08 Structure & Responsibility Provides overview of Who & What Organization charts, table of roles 09 Training & Awareness Defines requirements & method Training matrix, who trains, etc. 10 Communication Defines communication process Internal methods, External methods 11 Document Control Defines creation & maintenance Who develops/maintains, obsolete docs 12 Operational Controls Provides a List of controls Development & Maintenance

28 Key Elements Chapter Emergency Response Defines emergency components ERM, ERP; development & maintenance 14 Monitor & Measure Defines monitoring methods Conformance, compliance, inspections 15 Corrective/Preventative Action Defines reporting & tracking Incident reports, tracking & follow up 16 Records Defines record maintenance What is kept, method & duration 17 Audit Program Defines protocol, scope, & method Internal audits, timing, action plans 18 Management Review Defines scope and review process Performance reports, responsibilities

29 EMS Documentation EMS Manual Environmental Operating Procedures (EOPs) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms/ Checklists Records Environmental Field Procedures (EFPs)

30 EMS Documentation EMS Manual Environmental Operating Procedures (EOP) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms Records Operational Forms/ Checklists Records Environmental Field Procedures (EFP)

31 EMS Documentation EMS Manual Environmental Operating Procedures (EOPs) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms/ Checklists Records Environmental Field Procedures (EFPs)

32 EMS Documentation EMS Manual Environmental Operating Procedures (EOPs) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms/ Checklists Records Environmental Field Procedures (EFPs)

33 Overview: Emergency Response Plan The ERP must be completed and maintained at the worksite All workers must know the location of the ERP All workers must be able to effectively use the information found in the document

34 Highlights: Emergency Response Plan Contains names and phone numbers of key personnel Contains emergency phone numbers of key agencies (PEP, Fire Reporting Centre, etc) Contains spill response steps for Fire, Spills, and Erosion events Contains test or drill requirements

35 Overview: Environmental Operating Procedures Purpose: Define tasks & responsibilities for BCTS operations Document EOP 01 Planning EOP 02 LP Operations EOP 03 BCTS Projects EOP 04 LWCP Planning EOP 05 LWCP Operations EOP 06 Incident Reports Applies to: BCTS Staff BCTS Staff BCTS Staff Licensees w/ cutting permits Licensees w/ cutting permits BCTS Staff

36 Overview: Checklist Forms Purpose: Checking, Responding, & Data collection # Name For: CHK 001 Planning Prework Form All CHK 002 Harvest/Roads Prework Form All CHK 003 Silviculture Prework Form All CHK 004 Planning Inspection Form All CHK 005 Harvest/Roads Inspection Form All CHK 006 Silviculture Inspection Form All CHK 007 Incident Report Form All CHK 008 ER Test & Drill Report Form LPC

37 Highlights: Prework Forms (CHK ) Used by BCTS staff during Preworks with Licensees or Contractors Copy given to LPC to go over workers and have the workers sign the back. Significant issues captured at Preworks Operational requirements (Project Plans) Legislative & Regulatory requirements Contractual or License requirements EMS requirements Training needs Emergency Response Fuel Management Primary benefits of Preworks outlines the expectations for site specific environmental management to the recipient prior to commencement of work

38 Highlights: Inspection Forms (CHK ) Used by BCTS staff(chk ) Used by LPC (CHK ) Significant Issues captured during inspections: Conformance and compliance to contractual and legal documents Conformance to operational plans Site Plans Road Plans and Profiles Conformance to EMS requirements Training and Competence Emergency Preparedness and Response Fuel Management

39 Highlights: Incident Report Form (CHK 009) To be used by LPC and BCTS staff to report incidents and initiate investigations When Incident Reports are required: Spills over 25 liters Fires (Natural, man-caused, or industrial) Erosion events or landslides Non-compliance Significant Non-conformance (BCTS staff) Information captured during Incident reporting and investigations Description of the Incident (scene details) Determination of preliminary and root causes Recommendations and Corrective Action to mitigate future events

40 Highlights: Test/Drill Report Form (CHK 010) To be used by LPC to record details of tests or drills conducted for emergency response Requirement and frequency of tests or drills are outlined at BCTS Preworks Information captured during Test/Drill reports Type of test or drill (Fire, Spill, Erosion) Description of the test or drill Description of the deficiencies during the event Recommendations for improvement

41 EMS Documentation EMS Manual Environmental Operating Procedures (EOPs) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms/ Checklists Records Environmental Field Procedures (EFPs)

42 EMS Documentation EMS Manual Environmental Operating Procedures (EOPs) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms/ Checklists Records Environmental Field Procedures (EFPs)

43 Overview: Environmental Field Procedures Purpose: Methods to minimize environmental impacts # Name For: EFP 01 General All workers EFP 02 Project Supervision LPC supervisors EFP 03 Development & Planning Contract workers EFP 04 Roads, Bridges, & Culverts LPC workers EFP 05 Harvesting Licensee workers EFP 06 Fuel Handling All workers EFP 07 Dryland Sort Licensee workers

44 Highlights: EFP 01 - General General procedures provided to all workers and designed to minimize impacts while conducting License or contract operations for BCTS Key Highlights Prework awareness Project Plan awareness Monitoring the work Site maintenance & Emergency Preparedness Stop Work criteria

45 Highlights: EFP 02 Project Supervision General procedures provided for all field supervisors and designed to minimize impacts by providing clear responsibilities for those who oversee workers during License/Contract operations Key Highlights Prework components and documentation Supervisory responsibilities & Stop Work criteria Monitoring and Inspections Documentation management Emergency Reporting procedures

46 Highlights: EFP 03 Development and Planning General procedures provided to all workers performing operational planning activities and designed to minimize impacts in the field Key Highlights Project Plan preparation Field work requirements Data integration into layout & design work Stop Work criteria

47 Highlights: EFP 04 Roads, Bridges, and Culverts General procedures provided to workers performing construction, maintenance, inspection and deactivation activities and designed to minimize impacts in the field Key Highlights Road & Bridge inspection criteria Construction, maintenance, deactivation procedures Bridge & Major Culvert installation, maintenance, and removal precautions and criteria Disposal procedures Stop Work criteria

48 Highlights: EFP 05 - Harvesting General procedures provided to workers performing harvesting activities and designed to minimize impacts in the field Key Highlights Procedures and criteria for: Falling Yarding, Skidding and Forwarding Loading, processing, and hauling Stop Work criteria

49 Highlights: EFP 06 Fuel Handling General procedures provided to all workers involved in handling, storing, and transporting of fuel during regular activities and designed to minimize the potential of pollution Key Highlights Fuel storage and Handling Refueling requirements Spill response references Stop work criteria

50 Highlights: EFP 07 Dryland Sort and Log Loading General procedures provided to workers performing sort yard activities and designed to minimize impacts to sensitive areas and watercourses or water bodies Key Highlights Sort yard operational requirements Stockpiling & disposal of waste Stop Work criteria

51 Other EMS Requirements Check Plan Do etc Respond

52 Checking the Progress The BCTS staff approach Inspections Formal visits to conduct thorough worksite assessments Purpose: to identify deficiencies and trends, to collect data Frequency: as determined by the Risk Ranking Primary benefits of Inspections identifying deficiencies and trends, initiating corrective action, ensuring follow up

53 Checking the Progress The LPC Approach Supervising (similar to monitoring by BCTS) Continual on-site checking of work progress, conformance to operational and EMS requirements May be documented in diaries or on forms Inspections Formal worksite assessments by the field supervisor Purpose: to identify deficiencies and trends within the workplace Frequency: as determined at the BCTS Prework Type of Inspections Operational and EMS

54 Required Records for LPC Prework Records Indicating points of discussion Date Inspection Records Verify worksite requirements Date and name of Inspector Training Records Names of workers Type and date of training Incident Records Spills over 25 liters, Fires, Erosion events, Non-compliances At least the Incident details must be completed Test/Drill Records Emergency Response Plan

55 Other EMS Requirements Check Plan Do etc Respond

56 Respond Corrective Action The BCTS Approach If deficiencies or trends are noted during monitoring visits or formal inspections, corrective action will be initiated through: Documentation on the Inspection Forms Documentation on the Incident Report Forms Documentation on Notices to Comply Issue Tracking System entries (ITS) If deficiencies or trends are noted during Audits, corrective action will be initiated through Audit Action Plan

57 Respond Corrective Action The LPC Approach Deficiencies or trends noted during routine supervision or formal inspections should be followed up ASAP with corrective action Immediate Action (i.e. cleaning up the spill) Preventative Action (i.e. further training or change to work procedures) If noted during inspections, corrective action should be noted on form along with the date when corrected

58 Be Prepared for Audits LPC Supervisors Ensure workers are instructed by an authorized trainer (can be a company trainer if holding a BCTS EMS certification card) as per the Training Needs Matrix Make appropriate documents available at the worksite (ERP, EFP) Conduct Preworks prior to commencement of the project Follow the procedures outlined in the EFP s to minimize site deg, contamination, and erosion Conduct Inspections at the frequency outlined at the BCTS Prework session Take action if non-conformances or non-compliances are discovered Maintain records as required for the EMS

59 Be Prepared for Audits Workers Know the location of the EFP s and the ERP and have them readily accessible Participate in Preworks prior to commencement of the project Follow the procedures outlined in the EFP s to minimize site deg, contamination, and erosion Be able to explain how to respond to spills, fires, and major landslides or erosion events Make sure you have spill kits and fire tools available to you and they are in working order

60 EMS SUMMARY Plan Know how to operate with regard to the environment Do Follow procedures while conducting business that protect the environment / achieve your plan Check Take the time to review how you do vs. what the plan states Respond Take action and learn from your performance to do better next time

61 SUSTAINABLE FOREST MANAGEMENT

62 1. What s first - SFM Review A quick review of the basics of Sustainable Forest Management Plans What is Z809 (2002) and SFI, and The BCTS approach

63 SFM Review Types of SFM Certifications CSA Z809(2002) describes how a sustainable forestry management plan (SFMP) should be developed, implemented, and maintained SFI similar in scope and application to CSA Z809, American FSC - similar in scope and application to CSA Z809, International

64 SFM Review Sustainable Forest Management Requirements Requires a SFM Plan (SFMP) be in place Requires a Management System be in place (i.e. an EMS) Results in certification of a Designated Forest Area (DFA) (therefore, most CSA certifications require cooperation amongst all but the smallest licencees operating in the DFA) CSA Standard includes a substantial commitment to involve the public in developing the SFM plan

65 SFM Review Why develop a SFM Plan? Market Demand Buyers world-wide are incorporating Sustainable Forest Management commitments into their purchasing agreements An estimated 150 Canadian & US firms have SFM commitments in their procurement policies (2004 statistics) Enhanced performance Improvement in SFM planning and performance Better community relations Stronger aboriginal relations Important indicator for the public of the commitment towards long-term forest management & sustainability

66 SFM Review Scope of SFM Plans Defining the scope The Defined Forest Area (DFA) as outlined in the Sustainable Forest Management Plan A DFA may consist of an entire Timber Supply Area or be comprised of any number of smaller areas DFA s must be areas where the participant can maintain control of the activities in order to ensure the achievement of goals outlined in the SFM Plan

67 SFM Review What are the Key Objectives of an SFM Plan? To outline the targets and actions required to meet criteria established by the Z809(2002) or SFI standard To ensure that responsibilities for these actions are assigned To ensure that SFM progress is properly reported and achieved

68 SFM Review SFM Plans do not: Provide a management system framework to ensure the goals are achieved (that s what an EMS is for)

69 SFM Review Where SFM Plans need an EMS to work: To become SFM certified, a management system that defines the following must be in place: Legal requirements Roles and Responsibilities Training and Awareness Internal & External communication Document management and control Operational procedures Emergency Preparedness & Response Monitoring and Measuring Corrective & Preventative Action Record Keeping Internal Audits Management Reviews Revised: June 2005

70 SFM Review Where SFM Plans have their impact: Influences higher-level planning by introducing its own criteria for forest management Requires data gathering and reporting to verify adherence to SFM targets Can produce changes to operational plans Modification of block size and shapes Introduction of additional protective measures for resource features and sensitive zones Changes in road locations and design

71 SFM Review How YOU conform to SFM Plans: Follow the Operational Plans Follow EMS requirements Environmental Field Procedures Emergency Response Plans Legislation and Regulations Training requirements Follow Contract & License requirements Follow Legislative and Regulatory requirements

72 SFM SUMMARY A Higher Level Plan SFM Plans influence changes primarily at the planning stage of an organization Most common SFM standards current and future SFM certifications will be primarily to the Z809 or SFI standards Your Role Follow the Project Plans and your EMS requirements Use good environmental practices in the workplace Revised: January 2010