PURCHASING MEMORANDUM

Transcription

1 New York State Office Of General Services Procurement Services Group Corning Tower Building Empire State Plaza Albany, New York PURCHASING MEMORANDUM NUMBER: AWARD DATE: October 9, 2001 PLEASE ADDRESS INQUIRIES TO: SUBJECT: Group STATE AGENCIES & CONTRACTORS REFLECTIVE MATERIALS Ron Wachenheim (For Traffic Signs & Purchasing Officer I Vehicle Markings) 518/ (Statewide) ron.wachenheim@ogs.state.ny.us CONTRACT PERIOD: November 1, 2001 to October 31, 2002 CONTRACT NO.: PC58353 NON-STATE AGENCIES Judy Gibbons 518/ customer.services@ogs.state.ny.us (NIPPON CARBIDE INDUSTRIES) MANUFACTURER COLORS CORRECTION - LOT III ONLY TO ALL CONTRACT USERS: The colors available for this Lot has some of the colors inadvertently transposed on the award. The list is hereby revised and should read as follows: Colors Available: Mfr.'s Reference Nos. Pressure Heat Activated Sensitive (Dry) Adhesive Adhesive Silverwhite: N512/N812 N712 Yellow: N504/N804 N704 Red: N505/N805 N705 Blue: N506/N806 N706 Green: N508/N808 N708 Brown N509/N809 N709 Orange N507 N707 All other terms and conditions remain the same as on the award. If you have any questions regarding this memorandum, do not hesitate to contact this office tp-reflective materials (for traffic signs and vehicle markings).doc/7map

2 State of New York Executive Department Office Of General Services Procurement Services Group Corning Tower Building - 38th Floor Empire State Plaza Albany, New York CONTRACT AWARD NOTIFICATION Title : Group REFLECTIVE MATERIALS (For Traffic Signs & Vehicle Marking) (Statewide) Award Number : CI (Replaces 4232) Contract Period : November 1, 2001 to October 31, 2002 Bid Opening Date : August 9, 2001 Date of Issue : September 24, 2001 Specification Reference : As Incorporated in the IFB Address Inquiries To: Name : Title : Phone : Fax : All State Agencies Ron Wachenheim Purchasing Officer I ron.wachenheim@ogs.state.ny.us Non-State Agencies Name : Judy Gibbons Title : Purchase Coordinator Phone : Fax : customer.services@ogs.state.ny.us Description The reflective and non-reflective materials on this contract are for use on traffic signs and vehicle markings PR # 01165

3 GROUP REFLECTIVE MATERIALS AWARD PAGE 2 CONTRACT # CONTRACTOR & ADDRESS & MFR. TELEPHONE # FED.IDENT.# PC58352 AVERY DENNISON 800/ West Howard Street 847/ Niles, IL Yasu Masaka Fax No. 847/ / yasu_masaka@averydennison.com Web Site: *Avery accepts the NYS Purchasing Card for all orders up to $2,500.00; and will honor orders for less than the minimum order, with shipping costs added. PC58353 NIPPON CARBIDE INDUSTRIES (USA) INC East Victoria Street 800/ Rancho Dominguez, CA / Elisa Echevarria Fax No. 310/ / eechevarria@nikkalite.com Web Site: *Nippon Carbide accepts the NYS Purchasing Card for all orders up to $2,500.00; and will honor orders for less than the minimum order, at no additional cost. PC M 800/ TCM Division, Bldg S / P.O. Box Kathy Peterson St. Paul, MN Fax No. 800/ tbidgroup@mmm.com Web Site: *3M accepts the NYS Purchasing Card for all orders up to $2,500.00; and will honor orders for less than the minimum order, at no additional cost. Cash Discount, If Shown, Should be Given Special Attention. INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT. AGENCIES SHOULD NOTIFY THE PROCUREMENT SERVICES GROUP PROMPTLY IF THE CONTRACTOR FAILS TO MEET THE DELIVERY TERMS OF THIS CONTRACT. PRODUCT WHICH DOES NOT COMPLY WITH THE SPECIFICATIONS OR IS OTHERWISE UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO THE PROCUREMENT SERVICES GROUP. FOR TAX FREE TRANSACTIONS UNDER THE INTERNAL REVENUE CODE, THE NEW YORK STATE REGISTRATION NUMBER IS K. NOTE TO AGENCY: The letters SB listed under the Contract Number indicate the contractor is a small business. Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Womanowned Business Enterprise, respectively.

4 GROUP REFLECTIVE MATERIALS AWARD PAGE 3 NOTE TO ALL CONTRACT USERS:The terms and conditions of the solicitation which apply to the award appear at the end of this document. We strongly advise all contract users to familiarize themselves with all terms and conditions before issuing a purchase order. PRICE: Price includes all customs duties and charges and be net, F.O.B. destination any point in New York State as designated by the ordering agency including tailgate delivery; and including Technical Advice/Service and Materials Certification as specified herein. In addition, upon mutual agreement, delivery locations may be expanded per the "Extension of Use" clause. LOT I - ENGINEER GRADE REFLECTIVE SHEETING: (Item #1 only) 1. ENGINEER GRADE (Type I) RETRO- REFLECTIVE SHEETING, as per Detailed Specifications; shall be available in silverwhite and colors and 50 yds. length rolls in the following widths: 3/8", 1/2", 5/8", 3/4", 7/8", 1" thru 48" rolls - in one inch increments. 390,000 $0.63/ Sq. Ft. Sq. Ft. Shelf Life - Item 1: 1 Year Brand Name: Nikkalite Brand Engineering Grade Guaranteed Delivery: Days A/R/O Colors Available: Mfr s Reference Nos. Pressure Heat Activated Sensitive (Dry) Adhesive Adhesive Silverwhite: Yellow: Red: Blue: Green: Brown: Orange: Paints & Toners (For Silk Screen Process) Are Available at "No Charge". Colors Available: Color Ref. No. Black 3503 Yellow 3504 Blue 3506 Orange 3507 Green 3508 Brown 3529 Traffic Sign Red 3515 CONTRACTOR & MANUFACTURER, LOT I (Item #1): NIPPON CARBIDE INDUSTRIES (USA) INC.

5 GROUP REFLECTIVE MATERIALS AWARD PAGE 4 LOT II - MEDIUM-HIGH-INTENSITY GRADE SHEETING: (Items 2 thru 4 - combined award) 2. MEDIUM-HIGH INTENSITY (TYPE II) RETROREFLECTIVE SHEETING, as Detailed Specifications; shall be available in colors and 50 yd. length rolls in the following widths: 1" thru 48" rolls - in one inch increments 20,000 sq. ft. $1.26/sq. ft. Shelf Life - Item 2: 1 year Brand Name: Avery Dennison Guaranteed Delivery: 30 Days A/R/O Mfr.'s Reference Nos. Colors Available: Pressure Sensitive Heat-Activated White: Yellow: Orange: Blue: Green: Red: Slip-sheeting (liner paper) to be used with above reflective sheeting in standard size rolls. 20,000 sq. ft. No Charge Square Feet Roll Sizes Available: 300SFT, 450SFT, 600SFT, 900SFT, 1,200SFT Shelf life - Item 3: 1 year Brand Name: Avery Dennison Guaranteed Delivery 30 Days A/R/O 4. PAINTS & TONERS (For Silk Screen Process), in one gallon cans as listed below: Color Color Ref. No. Yellow 10 gal. No Charge 10TS Black Orange 10 gal. No Charge 10TS Stop Sign Red Green 10 gal. No Charge 10TS ellow Red 10 gal. No Charge 10TS Blue Blue 10 gal. No Charge 10TS Green Thinner 10 gal. No Charge 10TS Orange 10TS Brown Overprint Clear Screen Wash Thinner Retarder Shelf Life - Item 4: 1 Year Brand Name: Avery Dennison Guaranteed Delivery: 30 Days A/R/O CONTRACTOR & MANUFACTURER, LOT II (Items #2-4): AVERY DENNISION

6 GROUP REFLECTIVE MATERIALS AWARD PAGE 5 LOT III - HIGH INTENSITY REFLECTIVE SHEETING; (Items 5 and 6 - combined award) 5. HIGH INTENSITY (TYPE III) RETROREFLECTIVE SHEETING, as per Detailed Specifications; shall be available in silverwhite and colors and 50 yd. length rolls - in following widths: 3/4", 7/8", 1" thru 48" (in one inch increments) 113,000 sq. ft. $1.55 ft. 6a. Slip-sheeting (liner paper) to be used with above heat activated reflective sheeting in standard size rolls and following widths: 18", 24", 30", 36" and 48" rolls. 20,000 No Charge b. Slip-sheeting for above non-heat activated reflective sheeting; same usage and standard size rolls as in 6a. 130,000* No Charge The Department of Correctional Services, Division of Industries accounts for 100,000 square foot of the total estimated quantity. [Item 6] - Square Foot Roll Sizes Available: Standard Size Rolls Shelf Life [Item 5]: 1 year [Item 6]: 1 Year Brand Name: Nikkalite Brand Ultralite Grade II Guaranteed Delivery: Days A/R/O Colors Available: Mfr.'s Reference Nos. Pressure Heat Activated Sensitive (Dry) Adhesive Adhesive Silverwhite: N512/N812 N712 Yellow: N504/N804 N704 Red: N505/N805 N705 Blue: N506/N806 N706 Orange: N508/N808 N708 Green: N509/N809 N709 Brown: N507 N707 Transparent Silk Colors, Thinners and Toner are available at "No Charge". Colors available Color Ref. No. Black: 3803 Yellow: 3804 Red: 3815 Blue: 3806 Orange: 3807 Green: 3808 Brown: 3809 CONTRACTOR & MANUFACTURER, LOT III (Items #5-6): NIPPON CARBIDE INDUSTRIES (USA) INC.

7 GROUP REFLECTIVE MATERIALS AWARD PAGE 6 LOT IV - VEHICLE MARKING SHEETING: (Items #7 thru 9 - Award by Item) 7. VEHICLE MARKING (TYPE I) SHEETING: with removable adhesive (low-tack) backing, as per Detailed Specifications. Shall be available in colors and 50 yd. length rolls in the following widths: 3/8", 1/2", 5/8", 3/4", 7/8", 1" thru 48" rolls - in one inch increments. 10,000 $1.90/ Sq. Ft. Sq. Ft. Shelf Life - Item 7: 1Year Brand Name: Avery Dennison Guaranteed Delivery: 30 Days A/R/O Colors Available: White: Black: Yellow: Red: Gold: Orange: Blue: Green: Dark Red: Mfr.'s Reference Nos. R600 R606 R601 R602 R603 R604 R605 R607 R608 CONTRACTOR & MANUFACTURER, LOT IV (Item #7): AVERY DENNISON 8. SUPER HIGH INTENSITY WARNING TAPE (YELLOW COLOR), as per Detailed Specifications; suitable for school bus applications and shall be available in 50 yd. length rolls and the following sizes: 2", 3" & 4" 5,000 $3.204/ Sq. Ft. Sq. Ft. Color Reference No.: Shelf Life - Item 8: 1 Year Brand Name: Scotchlite Guaranteed Delivery: Days A/R/O

8 GROUP REFLECTIVE MATERIALS AWARD PAGE 7 9. Slip-sheeting (liner paper) to be used with Item #8 in standard size rolls. 10,000 No Charge Sq. Ft. Square Foot Roll Sizes Available: 225, 300, 375, 450, 600, 750, 900, 1200 Shelf Life - Item 9: 1 Year Brand Name: Scotchlite Guaranteed Delivery: Days A/R/O CONTRACTOR & MANUFACTURER, LOT IV (Items #8-9): 3M LOT V - SUPER HIGH INTENSITY GRADE SHEETING: (Items 10 thru 12 - Award by Item) 10. SUPER HIGH INTENSITY RETROREFLECTIVE SHEETING, NO AWARD - RELEASED as per Detailed Specifications; shall be FOR AGENCY PURCHASING available in colors (except fluorescent orange and yellow green) and 50 yd. length rolls in the following widths: 6", 12", 18", 24", 30" and 36" 11. SUPER HIGH INTENSITY, WORK ZONE TYPE SHEETING AND SIGN FACES, as per Detailed Specifications; shall be available in fluorescent "orange" color and in the following sizes: 10 YD. ROLLS: 12", 24", 36", and 48" widths 15,000 sq. ft. $3.579/sq. ft. SIGN FACES: 24" x 24" 50 ea. $14.32/ea. 30" x 30" 50 ea. $22.37/ea. 36" x 36" 50 ea. $32.21/ea. 48" x 48" 50 ea. $57.26/ea. Shelf Life - Item 11: 1 Year Brand Name: Scotchlite #3924F&G Guaranteed Delivery: Days A/R/O CONTRACTOR & MANUFACTURER, LOT V (Item #11): 3M

9 GROUP REFLECTIVE MATERIALS AWARD PAGE 8 LOT V - SUPER HIGH INTENSITY GRADE SHEETING: (Items 10 thru 12 - Award by Item) 12. SUPER HIGH INTENSITY RETROREFLECTIVE SHEETING, as per Detailed Specifications; suitable for non-motorized crossing signage and shall be available in fluorescent yellow green and 50 yd. length rolls in the following widths: 6", 12", 18", 24", 30" and 36" 40,000 sq. ft. $4.8996/sq. ft. Shelf Life - Item 12: 1 Year Brand Name: Scotchlite Diamond Grade #3983 Guaranteed Delivery: Days A/R/O CONTRACTOR & MANUFACTURER, LOT V (Item #12): 3M LOT VI - GRAPHIC CUTTING DEVICES TYPE SHEETING: (Items 13 thru 16 - Award by Item) 13. PERFORATED SHEETING - HIGH INTENSITY GRADE; as per Detailed Specifications; shall be available in 50 yd. length rolls and in the following widths: 15" and 30" 8,200 sq. ft. $1.55/sq. ft. Shelf Life - Item 13: 1 Year Brand Name: Nikkalite Brand Ultralite Grade II Guaranteed Delivery: Days A/R/O Colors Available White: Yellow: Red: Blue: Green: Brown: Orange: Color Ref. No. N512/N812PRF N504/N804PRF N505/N805PRF N506/N806PRF N508/N808PRF N509/N809PRF N507PRF CONTRACTOR & MANUFACTURER, LOT VI (Item #13): NIPPON CARBIDE INDUSTRIES (USA) INC.

10 GROUP REFLECTIVE MATERIALS AWARD PAGE 9 LOT VI: (Cont'd) 14. PERFORATED SHEETING - ENGINEER GRADE, as per Detailed Specifications; shall be available in 50 yd. length rolls and in the following widths: 15" and 30" 5,000 sq. ft. $0.63/sq. ft. Material shall be applicable for use as vehicle markings, when desired by ordering agency. Shelf Life - Item 14: 1 Year Brand Name: Nikkalite Brand Engineering Grade Guaranteed Delivery: Days A/R/O Colors Available White: Yellow: Red: Blue: Green Brown Orange Color Ref. No. 8112PRF 8104PRF 8105PRF 8106PRF 8108PRF 8109PRF 8177PRF CONTRACTOR & MANUFACTURER, LOT VI (Item #14): NIPPON CARBIDE INDUSTRIES (USA) INC. 15. PERFORATED SHEETING - NON REFLECTIVE GRADE, as per Detailed Specifications; shall be available in 50 yd. length rolls and in the following widths: 15" and 30" 11,500 sq. ft. $0.53/sq. ft. Shelf Life - Item 15: 1 Year Brand Name: Scotchcal Electrocut Guaranteed Delivery: Days A/R/O Colors Color Available Ref. No. White: Black: Transparent: Tomato Red: Bright Orange: Vivid Blue: Sunflower: Kelly Green: (Additional Colors are availablecontact 3M for more details) CONTRACTOR & MANUFACTURER, LOT VI (Item #15): 3M

11 GROUP REFLECTIVE MATERIALS AWARD PAGE "ELECTROCUT" NON-PUNCHED TYPE CUTTABLE SHEETING; as per Detailed Specifications; shall be available in 50 yd. length rolls and in The following width: 9", 12", 15", 18", 24", 30", 36" and 48". 17,300 sq. ft. $0.98/sq. ft. Shelf Life - Item 16: 1 Year Brand Name: Scotchlite Series 1170 Guaranteed Delivery: Days A/R/O Colors Available Clear Violet Yellow Red Orange Blue Green Black Brown Color Ref. No Non Punched Non Punched 1171 Non Punched 1172 Non Punched 1174 Non Punched 1175 Non Punched 1177 Non Punched 1178 Non Punched 1179 Non Punched CONTRACTOR & MANUFACTURER, LOT VI (Item #16): 3M LOT VII - NON REFLECTIVE FILMS: (Items 17 and 18 - Award by Item) 17. NON-REFLECTIVE FILM; CAST VINYL HIGH PERFORMANCE TYPE; as per Detailed Specifications; shall be available in 50 yd. length rolls and in the following widths: 12" thru 48" (in one inch increments) 5,000 sq. ft. $0.53/sq. ft. Shelf Life - Item 17: 1 Year Brand Name: Nikkalite Hi-S Cal Guaranteed Delivery: Days A/R/O Colors Available Black (Additional Colors are available. Contact Nippon for details) Color Ref. No. CM5040 CONTRACTOR & MANUFACTURER, LOT VII (Item #17): NIPPON CARBIDE INDUSTRIES (USA) INC.

12 GROUP REFLECTIVE MATERIALS AWARD PAGE NON-REFLECTIVE, GRAPHIC MARKING FILM, as per Detailed Specifications; and shall be available in 50 yd. length rolls and in the following widths: 1" thru 48" rolls - in one inch increments 12,000 sq. ft. $0.53/sq. ft. Shelf Life - Item 18: 1Year Brand Name: Nikkalite Hi-S Cal Guaranteed Delivery: Days A/R/O Colors Available Black (Additional Colors are available. Contact Nippon for details) Color Ref. No. CM5040 CONTRACTOR & MANUFACTURER, LOT VII (Item #18): NIPPON CARBIDE INDUSTRIES (USA) INC. REQUEST FOR CHANGE: Any request by the agency or contractor regarding changes in any part of the contract must be made in writing to the Office of General Services, Procurement Services Group, prior to effectuation. CONTRACT PAYMENTS: Payments cannot be processed by State facilities until the contract products have been delivered in satisfactory condition. Payment will be based on any invoice used in the supplier's normal course of business. However, such invoice must contain sufficient data including but not limited to Contract No., description of product, quantity, unit and price per unit as well as Federal Identification Number. State facilities are required to forward properly completed vouchers to the Office of the State Comptroller for audit and payment. All facilities are urged to process every completed voucher expeditiously giving particular attention to those involving cash discounts. If the contract terms indicate political subdivisions and others authorized by law are allowed to participate, they are required to make payments directly to the contractor. Prior to processing such payment the contractor may be required to complete the ordering non-state agency's own voucher form. NON-STATE AGENCIES PARTICIPATION IN CENTRALIZED CONTRACTS: New York State political subdivisions and others authorized by New York State law may participate in these contracts. These include, but are not limited to local governments, public authorities, public school and fire districts, public and nonprofit libraries, and certain other nonpublic/nonprofit organizations. See "Participation in Centralized Contracts" in Appendix B, OGS General Specifications. For purchase orders issued by the Port Authority of New York and New Jersey (or any other authorized entity that may have delivery locations adjacent to New York State), the terms of the "Price" clause shall be modified to include delivery to locations adjacent to New York State. Upon request, all eligible non-state agencies must furnish contractors with the proper tax exemption certificates and documentation certifying eligibility to use State contracts. A list of categories of eligible entities is available on the OGS web site ( under "Non-State Agency Legal References." Questions regarding an organization's eligibility to purchase from New York State Contracts may also be directed to OGS Procurement Services Group's Customer Services at

13 GROUP REFLECTIVE MATERIALS AWARD PAGE 12 EXTENSION OF USE: This contract may be extended to additional States or governmental jurisdictions upon mutual written agreement between New York State (the lead contracting State) and the contractor. Political subdivisions and other authorized entities within each participating State or governmental jurisdiction may also participate in any resultant contract if such State normally allows participation by such entities. New York State reserves the right to negotiate additional discounts based on any increased volume generated by such extensions. MINIMUM ORDER: Minimum order is $ Contractors will honor orders for less than the minimum order. For such orders, at the contractor s option, shipping costs from the contractor s address may be added to invoice with a copy of the freight bill. Shipping costs are to be prepaid by contractor and such orders are to be shipped on an F.O.B. destination basis. All such orders must be shipped by the most economical method for the proper delivery of the product unless special instructions are stated on the order by the agency. DELIVERY: Delivery is expressed in number of calendar days required to make delivery after receipt of a purchase order. Delivery shall be made in accordance with instructions on Purchase Order from each agency. If there is a discrepancy between the purchase order and what is listed on the contract, it is the contractor s obligation to seek clarification from the ordering agency and, if applicable, from the Office of General Services, Procurement Services Group. ESTIMATED QUANTITIES: The quantities listed are estimated only. See "Estimated/Specific Quantity Contracts" and "Participation in Centralized Contracts" in Appendix B, OGS General Specifications. CONTRACT PERIOD AND RENEWAL: Prices are firm for the entire period of the contract. Price escalation or discount reduction will not be allowed and is specifically excluded from the terms and conditions of the contract award. If mutually agreed between the Procurement Services Group and the contractor, the contract may be renewed under the same terms and conditions for an additional period not to exceed twelve months. SHORT TERM EXTENSION: In the event the replacement contract has not been issued, any contract let and awarded hereunder by the State, may be extended unilaterally by the State for an additional period of up to one month upon notice to the contractor with the same terms and conditions as the original contract including, but not limited to, quantities (prorated for such one month extension), prices, and delivery requirements. With the concurrence of the contractor, the extension may be for a period of up to three months in lieu of one month. However, this extension terminates should the replacement contract be issued in the interim. WARRANTIES: See "Warranties" and "Year 2000 Warranty" in Appendix B, OGS General Specifications. PRICE SHEETS AND CATALOGS: Contractors are required to furnish, without charge, catalog and price lists identical to those accepted with their bid, including any changes (additions, deletions, etc.) pursuant to the contract, to authorized users which request them. Catalogs and price lists provided must reflect all products excluded from the resultant contract either through the omission of those portions or by obvious indications within the catalogs and price lists. Upon request the contractor shall assist authorized users in the use of catalogs and price lists.

14 GROUP REFLECTIVE MATERIALS AWARD PAGE 13 REPORT OF CONTRACT PURCHASES: Contractor shall furnish report of purchases made from contract the fifteenth of the month following the end of each six month period. The reports shall be in the following format: Item/ Sub Item Number Product Description (Size, Stock No., etc.) Total Quantity Shipped (To be in Units listed in the Invitation for Bids) Total $ Value The report is to be submitted to the Office of General Services, Procurement Services Group, Tower Bldg., Empire State Plaza, Albany, NY 12242, to the attention of the individual shown on the front page of the Contract Award Notification and shall reference the commodity group number, the Invitation for Bids number, contract number, sales period, and contractor's name. Failure to submit the required report may be cause for disqualification of contractor for future contracts. "OGS OR LESS" GUIDELINES APPLY TO THIS CONTRACT: Purchases of the product(s) included in the Invitation For Bids and related Contract Award Notification are subject to the "OGS or Less" provisions of Section a.v., Article XI, of the New York State Finance Law. This means that State agencies can purchase product(s) from sources other than the contractor provided that such product(s) are substantially similar in function, form or utility to the product(s) herein and are: 1. lower in price -and/or- 2. available under terms which are more economically efficient to the State agency (e.g. delivery terms, warranty terms, etc.). Agencies are reminded that they must provide the State contractor an opportunity to match the noncontract savings at least two business days prior to purchase. In addition, purchases made under "OGS or Less" flexibility must meet all requirements of law including, but not limited to, advertising in the New York State Contract Reporter, prior approval of the Comptroller's Office and competitive bidding of requirements exceeding the discretionary bid limit. State agencies should refer to Procurement Council Bulletin "OGS or Less Purchases" for complete procedural and reporting requirements. QUALITY ASSURANCE PROVISIONS: The contractor shall be responsible for complying with all test requirements as stipulated in the Specifications. Where material sample is evaluated prior to award, the contractor's product furnished must be equal in all respects to the sample originally offered for evaluation, however, acceptance of bid sample does not relieve the contractor from meeting all specification requirements. The State reserves the right to perform any of the tests set forth in the Specification prior to award of contract and on field samples selected at random where such tests are deemed necessary to assure that the commodity conforms to prescribed requirements.

15 GROUP REFLECTIVE MATERIALS AWARD PAGE 14 MATERIAL CERTIFICATION: Contractor will provide with each shipment of materials, if requested by the ordering agency, a certified test report that the accompany products comply with related specifications herein. A certified test reported is a document containing a list of dimensional, chemical and physical results obtained from an actual test of the materials involved, and shall certify that the materials meet the requirements of the specifications and shall include the following information: a. Description of material b. State of New York Purchase Order Number c. Date of manufacture d. Date of testing e. Name of organization to which the material is consigned f. Quantity of material represented g. Means of identifying the consignment such as label, marking, lot number, etc. h. Date and method of shipment I. Name of organization performing tests The Certified Test Report shall be signed by an authorized and responsible agent for the organization manufacturing the material, and, if required, shall be notarized. TECHNICAL ADVICE/SERVICE: The contractor shall provide throughout the contract initial and subsequent technical advice/service via a qualified technician visiting the related production sites. Initial user training may include, but not be limited to training films, material application, equipment operation, silk screening techniques, packaging, storage, and numerous other proven sign shop practices, to assist in providing quality signs consistent with applicable specifications. Using agencies may require on a monthly pre-scheduled basis and/or when production problems arise, contractor's qualified representative to visit the production site (within 24 hours) of related request concerning production problems) to provide technical direction/service as my be required to maintain production or resolve production delays. Technical direction will include information relative to the type of equipment or modifications to present equipment and the procedures or techniques necessary to apply the reflective sheeting in strict accordance with the sheeting manufacturer's recommendations including recommended cleaning materials and usage. Technical service is understood to include the calibration and trouble shooting of vacuum and squeeze roll application equipment. Training and retraining of using personnel in proper use of application equipment shall also be provided by contractor's representative.

16 GROUP REFLECTIVE MATERIALS AWARD PAGE 15 State of New York Office of General Services PROCUREMENT SERVICES GROUP Contract Performance Report Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the information to improve our contract award, where appropriate. Comments should include those of the product s end user. Contract No.: Contractor. Describe Product* Provided (Include Item No., if available): *Note: Product is defined as a deliverable under any Bid or Contract, which may include commodities (including printing), services and/or technology. The term Product includes Licensed Software. Product meets your needs Product meets contract specifications Pricing Excellent Good Acceptable Unacceptable CONTRACTOR Timeliness of delivery Completeness of order (fill rate) Responsiveness to inquiries Employee courtesy Problem resolution Excellent Good Acceptable Unacceptable Comments: (over) Agency: Address: Prepared by: Title: Date: Phone: Please detach or photocopy this form & return by FAX to 518/ or mail to: OGS PROCUREMENT SERVICES GROUP Customer Services, Room 3711 Corning 2 nd Tower - Empire State Plaza Albany, New York * * * * *