Cargo Manifest User Manual. Customs ASYCUDA National Project. Table of Content. 1. How to create a Manifest...2

Transcription

1 Table of Content 1. How to create a Manifest Adding Bills of Lading/Airway Bill to a Manifest Registration of Manifest How to De-group a Manifest Bill Splitting Using the Finder Function 13 1

2 1. CREATING A NEW MANIFEST Upon receiving of cargo details, all relevant information or data must be loaded into the ASYCUDA Database to generate an electronic Manifest. The manifest gives description of the vessel or Aircraft transporting the goods and provides a summary of consignments. The following steps and images will show you how it is done. Step 01 Log in to ASYCUDA with your user name and password Step 02 Open the Document library Step 03 Inside the Document Library, Click on the ASYCUDA to expand the Binder. Then click on Cargo Manifest Binder Right click on General Segment, Select New 2

3 The Manifest Screen will open Input all necessary data in the required fields. Mandatory fields will turn red if there is no data or selection. Remember that certain fields such as office code, voyage number and date of departure, are key identification fields for storing and retrieving a manifest. Data to be entered manually or through XML converter. Step 04 Verifying and Storing. After all required information is entered, the document must be verified and store. To verify the document click on the If there are errors, error messages will be display. Make necessary Corrections and verify again. To store the document click on the 3

4 2. ADDING BILLS OF LADING/AIRWAY BILLS TO A MANIFEST There are 2 possible ways of capturing a B/L directly to the stored Manifest Step 1 Option 1. After the manifest has been stored, A box will appear that matches the manifest stored. To add a Bill of Lading to the manifest, select the forward This will open the stored manifest screen again. Choose the BOL tab on the task bar Click on the Add Bol Then select icon to open a new Bill of Lading. 4

5 Step 1 - Option 2 Capture a Bill of Lading by using the New menu; From the Document library select ASYCUDA Then select Cargo Manifest, Data Management, Manual Capture; Right click on Waybill Select New The above selection will generate a new Manifest Waybill form. Note: Option 1 will open a new B/L with Information from the General Segment, however Option 2 will open a blank B/L. Input all the data and information required into the Waybill. Enter data manually or choose from the drop down menu. Note: When keying in the voyage number and Date of Departure on the Waybill, data that were keyed into the General Segment will be displayed in the Relevant fields of the Bill of lading. 5

6 Step 02 Add Container information to B/L if there is any in the consignment. Select the Containers tab at the bottom of the screen. Fill in the required container data. For additional container click on the Add a new container Step 03 Verify the document to check for errors. Verify by choosing the If there are errors, error messages will be displayed. Make necessary corrections and verify again. Step 04 Store document to add it to the manifest. Click on the store icon on the toolbar as indicated, Note: Bill of Ladings will automatically be attached to the manifest. 6

7 3. REGISTRATION OF MANIFEST Step 01 Locating a manifest using the manifest finder Locate a manifest by using the following path: From the Document Library Expand the ASYCUDA menu. Select Cargo Manifest, Data Management, Manual Capture. Right click on General Segment Choose Find To locate a particular manifest use the selection criteria and then click on the search icon at the bottom of the screen or just click on the search icon directly to obtain an entire list of manifest. Step 02 Register Manifest. There are 2 ways of registering the Manifest: Option 1 From the manifest finder, right click on the manifest Required and click Direct Register in the menu. 7

8 Option 2 After selecting required manifest, click on the Modification, then choose Register Note; A message will appear indicating the manifest has been registered. 8

9 4. HOW TO DEGROUP A MANIFEST To allow for customs clearance a Master Bill of Lading (MBL/MAB) must first be de-grouped to the level of the individual consignee. De-grouping can be done in two (2) ways. Option 1 For Carriers From the opened manifest select BOL button to go to the list of B/L Select the Master Bill of Lading (MST) Click on the add Bol arrow. icon on the toolbar as indicated by A prompt pop-up on screen will appear, Select Master Bill. icon to add a new Bill of lading (B/L) to the Fill in the B/L reference number and all other mandatory data and then store Note: Previous document (MBL number) is automatically added to the new B/L when degrouped from Master Bill of Lading. Master B/L 9

10 Option 2 For Consolidations A consolidator receives a Master Bill of Lading details from the agent; the consolidator will then use the information from this MBL to create house bills for his individual clients/consignees. To create new Bills of lading follow the steps below; From the Documentary Library, select ASYCUDA Then click on the Cargo Manifest binder to expand. Right click on Waybill, and then select New. Inserting the Master Bill of Lading number (Previous document), Date of Departure, Voyage number and Office code to link the new B/L to the Master Bill of Lading. Note: 1. The voyage number, 2. Date of departure, 3. Office code and the 4. Master Bill number is to be correct to link the B/L to the Master. Complete the required data information, Click on verified the Document and correct the errors if any. icon, Click on Store 10

11 After preparing all the House Bills for a particular Master Bill of Lading, the consolidator degroups the Manifest. Note: Status of Bill will be UDG. To validate degroupage, the agent will use the General Segment finder to locate the particular Master Bill of Lading. Select the Manifest validate degroupage of B/L (itemized). Select Bol tab Select the Master Bill to validate. Right click and choose Direct Validate. Select the same line and Validate Degroupage. A pop-up will appear indicating the Degroupage is done. This will change the Bill status to DEG. 11

12 5. Bill Splitting. In some cases, goods under one bill of lading cannot be cleared in one transaction for economic, logistics or other reasons; therefore, it is necessary to split the bill of lading. The process to split the bill of lading; While still in the process of generating of the Bill of lading, Choose the Split tab This will open the Waybill Split screen Complete the Split Information fields. Click on the Add a new line icon to add a new line. Validate Split Bill. Once the Bill has been validated and de-grouped; Open the BOL tab, right click on the Bill of Lading which were split. Choose Validate Split. The confirmation screen will appear choose confirm validation of the split. icon to 12

13 When confirming the split validation, it will split the Bill of lading as per the number of items. 6. Using the Finder Function To locate a Bill is the system the following steps to be used. Choose ASYCUDA from the Document Library, Click on Cargo Manifest Choose Data Management Choose Manual Capture Right click on Waybill and select Find. This will open the Waybill Finder screen. From the Waybill finder the criteria can be specified accordingly. Click on the magnifier icon to execute the list of the waybills. 13