GUJARAT ENERGY TRANSMISSION COPRPORATION LTD TRANSMISSION DIVISION JAMBUVA, VADODARA-14, GETCO

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1 Tender No. : Tender No. : TDB/2012/10_ Bodeli Requisition No: 1/14 GUJARAT ENERGY TRANSMISSION COPRPORATION LTD TRANSMISSION DIVISION JAMBUVA, VADODARA-14, GETCO Sub: Supply of M.K.Boxs and CT Junction Boxs for various s/s under Bodeli [TR] Division. TENDER SPECIFICATION TDB/2012/10 TECHNICAL SPECIFICATIONS

2 Tender No. : Tender No. : TDB/2012/10_ Bodeli Requisition No: 2/14 Tender No : TDB/2012/10 Transmission Division Office, N.H. No: 8, PO: Makarpura, Jambuva, VADODARA TECHNICAL BID Sealed percentage rate tenders are invited in two separate sealed covers (Super scribed technical bid and price bid) from Registered Contractors in appropriate class with GETCO/Central/State Government / Railway/Semi. Govt. and who has executed similar nature of work and magnitude successfully. 1 Name of work : 2 Estimated Cost : 3 Earnest Money Deposit : 4 Security Deposit : Supply of M.K. Boxes and CT Juction Boxs for various s/s under Bodeli [TR] Division Rs Rs % of the contract value out of which 5% is to be paid by contractor before placement of work order Last Date of issue of tender Last Date of receipt of Tender Date of opening of Technical Bid Date of opening of Price Bid 9 Price of Tender : : Down load from web site : up to PM (By RPAD/speed post only) : at 15.00PM : After opening of Technical Bid Rs Time limit : 30 days. Earnest Money Deposit will be accepted in Cash or by Demand Draft drawn on any Schedule Bank payable at Baroda in favor of Gujarat Energy Trans. Corp. Ltd. Cheque or Bank Guarantee will not be accepted. (P.T.Patel) Executive Engineer (TR),

3 Tender No. : Tender No. : TDB/2012/10_ Bodeli Requisition No: 3/14 GETCO, D.O. Bodeli Issued to: SECTION-II 1. Railway Receipt (R.R.) / Truck Receipt (T.R.) All goods should be dispatched by freight paid and the R.R./T.R. should be forwarded directly to the consignee by registered letter and not through any Bank or the Corporation s Office at Jambuva. In case of local suppliers, the R.R./T.R. should be forwarded to the consignees directly and in both the case it should be immediately intimated on Dispatch of the stores, as otherwise demurrage charges if any paid by the consignee will be deducted from your bills. It is essential that packing notes and prices invoices should be furnished to the consignees in respect of every consignment with a copy to this office. A clear R.R./T.R. should be obtained from the Railway Authorities / Transport Authorities without any ambiguity, otherwise you will be held responsible for any damages / shortage claim rejected by the Authorities for want of a clear R.R./T.R. Materials may be Dispatched by any convenient mode of transport and up to 66KV Bodeli s/s of Bodeli Transmission Division. i.e. F.O.R. Destination. 2. Advance intimation to consignee : When the RR/TR is obtained and materials Dispatched, R.R. No. TR No. wagon No. / Truck No. etc. Should be intimated to the consignee in advance preferably by a telegram/ telephone so that he may arrange to take delivery at the receiving station against indemnity bond in case RR/TR is not received. Also if the unloading requires use of crane, such advice should also be issued by telegram / telephone to the consignee indicating the weight, size of the package, wagon no. etc. so that he may make arrangements for a crane in advance, in case the Corporation has to incur any extra expenditure for want of advance information, the same would be recovered from your bill. 3. Submission of Bill : You should be forward the RR/TR directly to the consignee along with the triplicate copy of the bill. The original and duplicate copy of the bill along with relevant documents including approved Test Certificate where applicable should be sent to the Executive Engineer (TR), Gujarat Energy Transmission Corporation Ltd., Division Office, Halol road Bodeli 66KV Sub station Bodeli failing which the bills will be returned. You should prepare bills for advance and final payments separately wherever applicable as per the terms of the contract. The Consignee, on receipt of the triplicate bill immediately forward the certificate of

4 Tender No. : Tender No. : TDB/2012/10_ Bodeli Requisition No: 4/14 Railway Receipt in case of advance payment and store receipt note in case of final payments together with other relevant documents giving reference to the Bill No. and date to the Executive Engineer (TR), Gujarat Energy Transmission Corporation Ltd., Division Office, Halol road Bodeli 66KV Sub station Bodeli. The triplicate copy of the bill should be certified by the consignee. You should mention on the original Bill, No. and dates of Sales Tax Registration Certificate held under State / Central Sales Tax Act. The original bills should be marked Original ink red ink by you. Date of submission of Test Certificate and this office reference No. approving the same should always be given on the invoice in which the advance payment is being claimed. The bill should not be responsible for any delay in payment of bills if you fail to comply with any of the instruction given in acceptance of tender. The GETCO shall not be responsible for any delay in payment of bills if you fail to comply with any of the instruction given in acceptance of tender. 4. Payment of Bills : All payments against this order by GETCO will be made through account payee Cheque drawn on Scheduled Bank at Vadodara subject to advance stamped receipt for the payments as advises, being sent in advance. Such advance receipt may be headed Advance Receipt. 5. Packing and forwarding Charges : The prices are inclusive of packing and forwarding charges. The supplied items should be strongly and adequately packed to ensure safe arrival at the destination. The materials Dispatched from overseas, by Air / Shipping should be packed in such a way that it can withstand rough handling and possible corrosion due to exposure to salt laden atmosphere, salt spray or open storage. All packing must be clearly marked with order Number and consignee s name and address. 6. Sales Tax and General Tax : The prices are inclusive of Sales Tax, General Sales Tax and Central Sales Tax, VAT if payable. 7. Penalty for Late Delivery : In case the materials are not delivered within the period stipulated in the order, penalty shall be levied at ½ % per week on the prices (End Cost) subject to maximum 10% on the value of late delivered supplies. 8. Guarantee: If the goods stores and equipments are found defective due to bad design materials or workmanship the same should be repaired or replaced by you free of charge if reported within 18 months of their receipt at site or 12 months from the date of commissioning of equipments whichever is earlier. You will be responsible for the proper performance of the equipments for 10 months after receipt of the stores by the consignee and for 12 months after commissioning of equipment s which is earlier. 9. Replacement of goods broken or damaged or received short : In the event of any stores or part thereof being broken or damaged or received short during transit or during the testing and trail a t site before commissioning in the service the you shall replace the same free of cost. However, Corporation will arrange recoveries of amount equivalent to cost of such damaged / broken / short supplied materials before actual replacement is given. 10. Excise Duty:

5 Tender No. : Tender No. : TDB/2012/10_ Bodeli Requisition No: 5/14 The prices are inclusive of Excise Duty. Hence, no excise duty will be payable against this order. 11. Taxes: The prices as per your offer are Inclusive of VAT and General Tax against C /C-1 form. The materials are required for consumption in Generation, Transmission and Distribution of electrical energy. If applicable form C /C-1 will be issued at the time of payment of bills. You are requested to quote your sales tax registration number and date in all the bills. 12. Submission of Drawing And Manual: You have to furnish the drawing as per specification in hard copy as well as in soft copy in AUTOCADE format for approval and manual should also be submitted in softy copy along with hard copy. 13. Material to conform to Specifications : The materials supplied should be in accordance with the guaranteed particulars if given in this A/T and should conform to that specification mentioned here in. Drawing s of the accessories wherever applicable should be submitted to us for prior approval before fabrication. 14. Mode of payment Security Deposit : The Security deposit is payable to the Corporation by (a) Demand Draft on any schedule Bank at Vadodara or cash. I. As per prevailing rules of the GETCO, 10% of the contract value shall be paid as Security Deposit. Out of this, 50 % of S. D. shall be paid at Transmission Division, Jambuva within 10 days from receipt of letter of intend II. This Security Deposit is for the due performance of contract and the same is liable to forfeiture by the Corporation in the event of your non fulfillment of the terms and conditions of this contract. Security Deposit shall be retained III. till expiry of the guarantee period as specified in the order. Refund of Security deposit will only be make on return of the original Receipt stamped or otherwise given by the Corporation or in case of loss thereof by furnishing an Indemnity Bond duly stamped under the Bombay Stamps Act. 15. Prices: The prices quoted by you in you tender for the supply of the above materials are accepted on a firm quotation basis for delivery F.O.R. destination. The prices are inclusive of packing and forwarding charges, ED, fraight, Insurance). 16. Name of the Consignees : The goods shall be dispatched to the GETCO, 66KV Bodeli s/s and under intimation to this office. 17. Termination of Contract : In case you failed to deliver the goods or any consignment thereof within contractual period of delivery or in case the stores are found not in accordance with prescribed specification and / or the approved sample, the Corporation shall exercise its discretionary power either. (a) (b) (c) To recover, from you as agreed, by way of penalty clause above, or To purchase elsewhere after giving due notice to you on account and at your risk such stores not so delivered or other similar description without canceling the contract in respect of the consignment not yet due for delivery or To cancel the contract In the event of the risk purchase of stores of similar description, the opinion of the

6 Tender No. : Tender No. : TDB/2012/10_ Bodeli Requisition No: 6/14 Corporation shall be final. In the even of action taken under clause (a) or (b) above, the contractor shall liable to pay for any loss which the Corporation may sustain on that account but you shall not be entitled to any saving on such purchases made against default. The decision of the Corporation shall be final as regards the acceptability of stores supplied by you and the Corporation shall not be required to give any reason in writing or otherwise at any time for rejection of the stores. Further Corporation reserves the right to terminate the Contract (i.e. Purchase Order) at any time, without assigning the reason, whatsoever by giving ONE month notice from the date of Notice of termination of the Contract. You will not be entitled for any compensatory / damages / losses, whatsoever on account of such termination of the Contract. 18. Acceptance of Stores and Approval : The goods shall be accepted subject to the concern consignee after receipt of the stores at 66KV Bodeli s/s 19. Contract Documents : You will have to execute a stamped agreement required in the form attached here to. 20. Description of Stores : The materials as well as quantities are to be supplied as per the specifications shown in Schedule- B & GTP s if given. 21. Type Tests : All the necessary type tests should have been carried out before submission of the tender and to be submitted along with the Technical Bid. The Type Tests which are more than 05 (Five) years old (from the date of opening of Technical Bid) will not be considered (except otherwise specifically mentioned in the Guaranteed Technical Particulars i.e. GTP s). All the required type tests should not be older than 5 (Five) years. All the required type tests on one particular item must have been conducted in the span of one year only. 22. Delivery Period: The delivery of the materials ordered will have to be supplied within One month. 23. Acceptance of Rejected Materials: The Corporation reserves the right to accept the whole or part of rejected supplies or of the utilized materials, which are failed during testing and recommend reduced prices taking into account the defects, noticed. Cush reduction for the whole lot will be maximum up to 30% (Thirty) of the End Cost Price, provided Corporation accepts the materials. In this respect the decision of the Corporation will be final and will binding on you. 24. Jurisdiction: All questions, disputes or differences arising under out of or in connection with the Tender / Contract if concluded shall be subject to the exclusive jurisdiction of the court under whose jurisdiction the place from which the tender / Acceptance of tender is used, is situated (i.e. Bodeli) 25. Inland Freight The prices are inclusive of Inland Road Freight charges. The goods shall be Dispatched freight paid. 26. Inland Transit Insurance The prices are inclusive of Inland Transit Insurance. The goods shall be duly insured with your underwriters at your cost.

7 Tender No. : Tender No. : TDB/2012/10_ Bodeli Requisition No: 7/14 All the materials will be required to be supplied up to Destination against all transit risks, such as damage, loss, theft, fire etc. The insurance period shall cover 30 days after the date of receipt of materials at site in order to enable the Corporation to check up stores fully. You will be responsible for free replacement of such stores components as may be reported by the consignee which have been received short, damaged or broken within 30 days. You shall directly correspond with your underwriters and settle the claim for the goods lost or damaged in transit. The consignee after checking the materials will intimate you within 30 days after receipt of materials at site, the details showing the items lost or damaged in transit. The cost of such goods received short / damaged / broken / defective stores materials will however be deducted from your bills and will be refunded only after replacement thereof. The consignee will ask you to replace such goods if it is considered necessary to have replacement. It will be your responsibility to lodge claim against the insurance on receiving necessary advice from the consignee. 27. Mode of Dispatch: Prices are FOR Destination; the materials may be Dispatched through any convenient, mode of transport and up to F.O.R. Destination of the Corporation s Stores. 28. Test Certificates: (a) You will have to submit the test certificate for routine test as per relevant ISS / Material Composition of recognize or Govt. laboratory of the goods ordered in triplicate for our approval prior to Dispatched of Stores. You will be responsible for any expenditure that the consignee might incur if the stand rejected on this account. Further, the Corporation will not be responsible for any delay in payment on this account. (b) You will have to submit the type test reports as per GTP s, before commencement of supply for the necessary type tests carried out in the Govt. approved laboratory. 29. Terms of Payment: 80% of the Ex-work price with 100% taxes, duties and F&I price of each consignment will be paid to you by this office against TRC within 60 days after verifying the invoices and other related documents, approval of test certificates and on your furnishing certificates of proper Dispatch of the goods in the form attached which would be sent to Executive Engineer (TR), GETCO, Transmission Division, Bodeli, along with the copy of invoice. The payment will be made directly to you. The balance 20% of the Ex-works price each consignment will be paid after receipt of goods in correct order and in good condition at site duly inspected and certified by the consignee and balance payment will be made within 75 days from the date of receipt of materials at site. 30. The Corporation reserves the right to inspect, you factory at any time during the currency of this contract and also to inspect each manufactured lot before tesing / packing / Dispatch. 31. The materials to be purchased by us shall be in accordance with the latest revision of relevant ISS, and confirming to be A/T specifications of this order. 32. The Corporation reserves the right to ask for the consignee samples for approval which, after inspection and approval will be sent to the stores for comparison of the actual supplies with these approved samples. 33. From all the materials which are supplied as per ISS / BIS / GETCO specifications, Corporation will take random samples from the materials supplied and subject them to test according to ISS / BIS / GETCO specifications in Government approved

8 Tender No. : Tender No. : TDB/2012/10_ Bodeli Requisition No: 8/14 laboratories. The materials should stand these tests, otherwise they will be summarily rejected and you should make immediate arrangement to replace them with standard materials and after getting they duly inspected. 34. The materials shall be subject to final acceptance by Corporation after inspection, checking and testing at site after receipt at Stores. 35. You shall have to arrange for third party testing and acceptance tests for first lot of supply, if required by Corporation, with extra cost and only routine acceptance test for each and every further lot. 36. Quantity Tolerance: The quantity tolerance shall be allowed ±3% order wise for total order quantities for each items, this is for wightment purpose only (when the order placed is in terms of weight / length basis.) The Rolling tolerance in case of steel materials shall be as per IS The weighment recorded at our consignee shall be considered final for purpose of payment. However where the weighbridge facility are not available and / or weight bridge is out of order or under capacity, material will be accepted on sectional weight basis / weight recorded at any other nearby weighbridge. If the materials are accepted on sectional weight basis and for weighment difference, the tolerance will be allowed as per provisions of IS: 1852 for weight tolerance. 37. Unloading: Unless and otherwise specified in the detailed purchase order, unloading of the materials shall be arranged by supplier. 38. Arbitration: All questions, disputes or differences whatsoever which may at any time arise between you and corporation to this agreement touching the agreement or subject matter thereof, arising out of or in relation there to and whether as to construction or otherwise shall be refereed to the decision of the Sole Arbitrator, appointed by the Chairman, Corporation, for that purpose, who shall be a retired High Court Judge or retired District and Sessions Judge, and the decision of the said Arbitrator shall be final and binding upon you and Corporation. Reference to the arbitration shall be governed by the provisions of Indian Arbitration & Conciliation Act as amended from time to time and the rules made there under. 39. You have to strictly supply all the materials confirming to A/T. Specifications (including the dimensions of the materials). In the event of the supplied materials are not confirming to the A/T Specifications, you will have to lift at your cost all such rejected lot immediately within seven days. 40. EMBOSSING OR ENGRAVING. You will have to emboss / engrave the words Property of GETCO along with the purchase order number on the items such as insulators, Hardware accessories, Lighting Arrestors, Transformers, Meters, Switches, Cable boxes, M.S.Beams etc and other items as required by the Corporation. Also you should emboss / engrave / affix their company nameplate with details OR manufacturer s name and trademark. 41. Statutory Variation: Any statutory increase or decrease in the taxes and duties subsequent to your offer if it takes place within the original contractual delivery date will be to the Corporation s account subject to the claim being supported by documentary evidence. However, if any decrease takes place after the contractual delivery date the advantage will have to be passed on the Corporation.

9 Tender No. : Tender No. : TDB/2012/10_ Bodeli Requisition No: 9/ Important: Any clarification / amendment necessary, in any or more clauses incorporated in the present A/T, you will have to make a detailed reference to the Corporation latest within 10(Ten) days from the receipt of this A/T without affecting the delivery schedule. If you fail to do so, no request for any clarification / amendment shall be considered thereafter. ( (P.T.Patel) Executive Engineer (TR), GETCO, D.O. Bodeli

10 Tender No. : Tender No. : TDB/2012/10_ Bodeli Requisition No: 10/14 GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED TRANSMISSION DIVISION, JBODELI SECTION-II TECHNICAL SPECIFICATIONS FOR M.K.BOX & CT JUNCTION BOXl. 1.0 SCOPE: This specification covers the design, manufacture GENERAL REQUIREMENT: ElMex connectors in M.K Box and CT Junction Boxs with Elmex Connector Stud Type Connector (CBTM). MS cabinet made from 14/16 SWG CRCA Sheet, clean by 5 Tank process & painted with 2 costs of metal primer. M.K Box Component with four lage [ Satnd] C.T Juction Box without Lag of Merlin Gerin. All materils should be used satndard quality as per GETC requirment. 4.0 DRAWINGS AND DATA: The bidder shall submit along with their offer with: (i) The detailed Drawing showing the size, dimension etc. (II) Technical literature/manuals (iii) The Data submitted shall be adequate to evaluate the performance/quality of item offered. (iv) Compete bill of material with make rating etc, for accessories indicating make, material quantity size & type. 5.0 PACKING: Packing shall be suitable for handling during transit by Rail / Road and secured to avoid any loss or damage during transit. (P.T.Patel) Executive Engineer (TR),

11 Tender No. : Tender No. : TDB/2012/10_ Bodeli Requisition No: 11/14 GETCO, D.O. Bodeli Gujarat Energy Transmission Corporation Ltd., Transmission Division Office, N.H. No Halol road, Bodeli, ANNEXURE -I TENDERER S DETAILS OF PERSONNEL The List of Technical Personnel intended to be placed at the Work by the Contractor. [Tenderers shall submit in the Format detailed here under] 1 Description &Details of position 2 Name 3 Qualification 4 Professional Experience & details of works carried out 5 Remarks Contractor s Representative legible signature: Name of the person: Seal of the company Date & place:

12 Tender No. : Tender No. : TDB/2012/10_ Bodeli Requisition No: 12/14 Gujarat Energy Transmission Corporation Ltd., Transmission Division Office, N.H. No Halol road, Bodeli, ANNEXURE- 2 Vendor must fill up below details & should place at the top of the Technical Bid. 1 PRICES: (FIRM ONLY) (Please Specify YES / NO.) 2 SECURITY TERMS AGREED: (please specify YES / NO) 3 P.G. TERMS AGREED: (wherever applicable): (P.G. performance Guarantee) (please specify YES / NO) 4 VALIDITY OF THE OFFER AGREED: (Please specify YES/NO.) 5 PAYMENT TERMS AGREED: (Please specify YES/NO.) 6 ITEMS OFFERED: 7 TELEPHONE NOS. & FAX NO. 8 Authorized person of the firm 9 If vendor Registration is done: (Please submit copy of vendor registration approval letter in the EMD cover)

13 Tender No. : Tender No. : TDB/2012/10_ Bodeli Requisition No: 13/14 Gujarat Energy Transmission Corporation Ltd., Transmission Division Office, N.H. No Halol road, Bodeli, ANNEXURE- 3 (UNDERTAKING IN REGARD TO QUOTED PRICE) Sub: Undertaking in regard to quoted prices. All bidders will have to furnish the following undertaking duly filled in, signed and stamped for each quoted item of the tender along with the price bid. This is to certify that we have not supplied the tender items to other SEBs / Power Utilities with this tender specification of GETCO at lower price than the prices quoted in this tender by us for the same item during last Six (6) Months. The prices quoted by us for the same item to other SEBs during the last six (6) months are given below:

14 Tender No. : Tender No. : TDB/2012/10_ Bodeli Requisition No: 14/14