REQUEST FOR EXPRESSION OF INTEREST THIRD PARTY LOGISTIC SERVICES

Transcription

1 NSLC Reference # SR-13-P-14 September 9, 2014 Addendum # 3 Page 1 of 1 Nova Scotia Liquor Corporation Addendum # 3 REQUEST FOR EXPRESSION OF INTEREST THIRD PARTY LOGISTIC SERVICES Please note the closing time has been extended from 2:00 pm ADT to 5:00pm ADT on Tuesday, September 9, Thank you, Stephen Bayer, Manager - Procurement & Tendering NOVA SCOTIA LIQUOR CORPORATION 93 Chain Lake Drive, Halifax, Nova Scotia, Canada B3S 1A3 Tel: (902) 450-NSLC

2 NSLC Reference # SR-13-P-14 September 5, 2014 Addendum # 2 Page 1 of 1 Nova Scotia Liquor Corporation Addendum # 2 REQUEST FOR EXPRESSION OF INTEREST THIRD PARTY LOGISTIC SERVICES Please note the following Question and Answer, in addition to previously issued Addendum #1 (Q&A s #1-35): Q36. We have tried to obtain letters of good standing with all three agencies (CBSA, CRA & CFIA) only to be told that these are not available, i.e. not being provided to companies. Do you have any other suggestions regarding this requirement? A36. The EOI specifically does not call for a letter, but rather for documentation that clearly indicates if a respondent is in good standing: Good Standing with CBSA, CRA and CFIA Each respondent must provide documentation that clearly indicates they are in good standing with CBSA (Canadian Border Services Agency), CRA (Canadian Revenue Agency) and the CFIA (Canadian Food Inspection Agency). They also must have all required permits/licensees in place and or be able to obtain all required permits/licensees. For example, presentation of documents such as a copy of your Customs Bond and licenses for filing declarations would be acceptable for CBSA. For CRA, a copy of Notice of Assessment showing no outstanding balance. For CFIA, a self declaration as to whether or not you have had dealings with the agency and if so, that there have been no compliance issues. Thank you, Stephen Bayer, Manager - Procurement & Tendering Please sign below acknowledging receipt of the Addendum and include this page with your tender submission. Name Date Company NOVA SCOTIA LIQUOR CORPORATION 93 Chain Lake Drive, Halifax, Nova Scotia, Canada B3S 1A3 Tel: (902) 450-NSLC

3 NSLC Reference # SR-13-P-14 August 15, 2014 Addendum # 1 Page 1 of 6 Nova Scotia Liquor Corporation Addendum # 1 REQUEST FOR EXPRESSION OF INTEREST THIRD PARTY LOGISTIC SERVICES Please note the Questions and Answers section that follows: Q1. How much is NSLC currently spending on transportation/logistics services? A1. We do not share financials on any bid process and also unsure as to the relevancy to the EOI. Q2. How much are the other Maritime Provinces currently spending on transportation/logistics services? A2. Unavailable and same as answer #1 above. Q3. Which firm(s) is/are currently managing NSLC s transportation? A3. Inbound freight forwarding is shared between DHL and JF Hillebrand, local drayage is Armour. Q4. Are there any specific security controls NSLC requires in-place in a shared warehouse environment? A4. All rules and regulations under the framework of CBSA, CRA and CFIA. Q5. How much warehouse space does the NSLC anticipate needing? A5. The size of the local facility will be dependent on how many Supplier / Agents that the successful proponent will be able to negotiate and provide services for. NOVA SCOTIA LIQUOR CORPORATION 93 Chain Lake Drive, Halifax, Nova Scotia, Canada B3S 1A3 Tel: (902) 450-NSLC

4 Q6. Please confirm our understanding as follows: It will be sufficient to submit a letter of good standing from our primary financial institution as opposed to providing a set of audited financial statements. The proposal only requires the lead proponent to submit the following, not any subcontractors forming part of the proposal. o Evidence of Financial Stability o Evidence of good standing with CBSA, CRA and CFIA o Three references A6. Yes we are agreement with your assumptions, understanding that it will be part of the proponents due diligence in securing the information that is required from any subcontractor to ensure all criteria is meet. Example: Global proponent submits response with local warehouse named as subcontractor/partner. Local warehouse is not in good standing with CBSA and this is discovered after the fact. Local warehouse cannot obtain license, proponent will be disqualified. Q7. In order for a service provider to take advantage of other potential cargo growth opportunities for their global customers via the Port of Halifax, it is possible that a proponent may wish to partner or build a facility that would handle commodities other than beverage alcohol. Alcohol would, in essence, be the anchor tenant in a facility that would be scaled to accommodate larger throughput volumes. Would such a facility be permitted to be built that would handle other products unrelated to beverage alcohol? A7. The NSLC has no concern with issuing a warehouse permit to a successful proponent that wants to warehouse more than just alcohol as long as the warehouse meets the requirements as outlined by CBSA, CRA and CIFA in handling beverage alcohol in a shared facility. Q8. Please clarify the distinction between the current contracted transportation logistic services versus the services this EOI call for. A8. The current contract is providing service as controlled by the 4 Atlantic Liquor Jurisdictions. The service the EOI is looking for is; if and when a liquor supplier/agent wants to control their own logistic services to the NSLC s dock and points to be determined, we want to ensure we can provide them with a list of qualified end to end service providers. As stated in the EOI, we do have pilots in place that we want to operationalize.

5 Q9. Section of the EOI mentions importing products from the Supplier/Agent community. Can we get a geographical profile or list of these suppliers/agents in order to demonstrate our specific understanding and expertise and to provide the most relevant references possible? A9. The Atlantic Liquor Boards import from 28 countries, ~ 700 import suppliers; Argentina, Australia, Austria, Belgium, Chile, Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Jamaica, Latvia, Lebanon, Netherlands, New Zealand, Norway, Poland, Portugal, Romania, South Africa, Spain, Sweden, United Kingdom & USA/California Q10. Section : With respect to a variety of occupational health and safety measures (processes, compliance, reporting, etc.), are there specific areas or objectives that the NSLC has targeted to improve? A10. Yes we do internally. Q11. Can we get a copy of the NSLC s current SOPs in order to understand your current requirements and goals? A11. We do not have any written SOP s that speak directly to Health & Safety with our current service providers; we need to know that they are in good standing with WCB and have an active OH&S program that meets and or exceeds the Act and Regulations, which is a requirement in our RFP s for services required. Q12. Section : Does the NSLC have any environmental supply-chain goals beyond the Zero Waste initiative? A12. Yes Q13. If yes to Q12 above, what are they and what results are they aimed at achieving? A13. Please refer to our integrated annual report for 2012/13 pages Q14. After reviewing the 5 year strategic plan and 2013/2014 annual report, we ve noticed a very strategic approach to the NSLC s value streams. Does the NSLC currently have a list of KPIs that are being (or will be) applied to supply chain activities beyond cost savings? A14. Inventory fill rate to our wholesale and retail customers, inventory turns and dollars.

6 Q15. Does the NSLC require a reverse logistics program? (e.g. product recalls) A15. We currently have a process in place that is based on individual supplier/agent needs. The NSLC does act as the first point of contact on all returns and based on the individual case it will either be returned to the NSLC DC or in the rare case go directly back to the local supplier. Q16. Will NSLC entertain increasing the permit term from 1 year to 3-5 years? A16. Yes with yearly checks. Q17. Is there a proposed cap on the number of suppliers selected? (# of providers drives the available business volume that would be modeled / solution)? A17. Not at this time. Q18. Is NSLC willing to work with a single source provider? (Understanding the market & volumes - The cost to implement and effective and efficient solution would be lost in an over supplied market.)? A18. Currently the NSLC is looking for more than one service provider to ensure the liquor supplier/agent community has more than one option. Q19. Will interprovincial transfers be permitted? A19. Yes. Q20. What it the intentional "go live" timeline, implementation date? A20. We are "live" with 3 liquor supplier/vendors now. Qualified service providers will be announced at the award of the EOI. Q21. Will NSLC be involved in setting standard or minimal terms for agreements between supplier and agent? A21. No. Q22. Will NSLC be the importer of record? A22. Yes. Q23. Will NSLC monitor service performance of supplier on behalf of agents? A23. No, but will seek feedback that the service providers are providing the services as indicated in their EOI response.

7 Q24. Is there opportunity for direct delivery to Licensees or will all deliveries be required to move through NSLC? A24. Current delivery method will not change. Packaged product for all channels through the NSLC and keg delivery direct to Licensees. Q25. Is there opportunity to provide partial services - example: ability to provide ocean and customs services to the agent warehouse without being partnered with warehouse provider? A25. The EOI is requesting a full end to end service. Q26. Are you able to provide the terms and conditions that need to be met for annual permitting? A26. Good standing with CBSA, CRA & CFIA. No violations under the LCA. Safe and secure warehousing and distribution of goods. Liquor suppler/vendor feedback. Q27. What happens if a supplier does not meet renewal process for permitting? Is there a grace period to correct / penalties? A27. Depending on the severity of the infraction will determine whether the permit will be revoked. The NSLC will work with all service providers in a collaborative environment to resolve issues. Q28. Understanding the product is government controlled, what power will supplier have in the event an agent is in default? A28. The relationship resides with service provider and suppler/vendor to resolve. The NSLC as Importer of Record will intervene if and when the beverage alcohol does not have representation. Q29. What are NSLC liability expectations between supplier and NSLC / supplier and agent? A29. As above, in answer #28. Q30. Will supplier be able to entertain agents that do not have NSLC product listings? A30. Yes. Q31. What happens in the event a current NSLC agent does not meet supplier qualifications? A31. The NSLC is not involved in service provider and liquor supplier/vendor negotiations. The service provider sets the expectation.

8 Q32. Does supplier have to offer services to all NSCL listed agents? A32. The liquor supplier/vendor will choose if they want to opt into this program. It will be open to all import liquor supplier/vendors. Q33. Are there specific service commitments expected from NSLC that can be shared at this time? A33. For the service provider; the service commitment will be industry norms on the services listed in the EOI. The liquor supplier/vendor already has service commitments established. Q34. Would supplier be liable for duties paid by NSLC on lost /damaged product? A34. If the claim initiates on the inbound process to include warehousing and distribution then the claim resides between service provider and liquor supplier/vendor. The custom duties are paid by the liquor supplier/vendor and the excise is in bond. Q35. Would NSLC be looking for supplier to manage financial transactions for any of the product? A35. No. Thank you, Stephen Bayer, Manager - Procurement & Tendering Please sign below acknowledging receipt of the Addendum and include this page with your tender submission. Name Date Company