Invoice and Credit Memo Issuance v

Transcription

1 Invoice and Credit Memo Issuance v Contents Invoice and Credit Memo Menu... 2 Invoice Issuance... 3 Invoice Master... 4 Invoice Detail... 7 Credit Memo Issuance Print Invocie or Credit Memo Search Vendor Invoice Number

2 Invoice and Credit Memo Menu Sales Menu Invoice and Credit Memo Issuance v Shipment Maintain Function 2

3 Invoice Issuance Transaction Type SO Shipping SO Shipping Issue Invoice Credit Memo Issue Credit Memo Invoice and Credit Memo Issuance v To Issue an Invoice against a Sales Order: 1. Input SO # 2. Click New 3

4 Invoice Master Select the Bill of lading from the drop down list If the Bill of Lading is not created in TBS, Please Manual Entry BOL Invoice and Credit Memo Issuance v Manual Entry ERI BOL Number 4

5 Invoice and Credit Memo Issuance v For Indent Sales Order, input reference Vendor Invoice Number. If the Invoice contains material from multiple Vendor Invoice, pick one of them Method for look up bundle s Vendor Invoice Number refer the Search Vendor Invoice section of this Manual 5

6 Invoice and Credit Memo Issuance v Review Ship Via, Trucking Company, and FOB information is matching to BOL Input Tracking # or Prono from carrier Input the Weight Information If there is multiple sales order will be issue against a BOL, input the weight information for this Invoice only. Don t fill in the truckload information. If the FOB is PPD, PPD & CHG, PPD & SHARE: The AP Freight (AP_FRT) information must input, apply quoted amount is fine doesn t need to wait for physical truck billing PPD&CHG or PPD&SHARE, AR Freight needs to be input. The Freight Charge amount will show on customer s billing invoice 6

7 Invoice Detail Invoice and Credit Memo Issuance v Invoice Date Invoice Date is shipment pick up date, i.e. the BOL driver sign date. Double check the Billing Detail is matching to the document Bundle Count on Packing Detail is match Double Check billing Price 7

8 Invoice and Credit Memo Issuance v If the Sales Order is shipped in full, there is no more open balance. The Sales Order needs to be close out upon inovicing. To do so, please input Y in SO Close opiton. If the order is shipped partical, the SO is not ready for closing leave the option Blank. 8

9 Click Save to Save the Invoice Invoice and Credit Memo Issuance v

10 Invoice and Credit Memo Issuance v After Save, there will be a Pop Out message asking if you wish to Print out the Invoice. Click on Yes, below screen will trigger to Print out invoice after save. 10

11 Credit Memo Issuance Transaction Type, Select Credit Memo Invoice and Credit Memo Issuance v Input: Either MRA # or the Customer Invoice # 11

12 Complete Master Page Invoice and Credit Memo Issuance v Most of the information will be automatically carry over from MRA Case # or the Invoice # 12

13 Invoice and Credit Memo Issuance v If the credit memo is copy from MRA, the MRA detail will be carry over. If the credit memo is copy from Invoice, the Invoice detail will be carry over. Reason code must be assigned, move cursor to Reason then click Enter key on keyboard. Click and Select the applicable reason code for this credit memo code, then close reason code window. 13

14 Invoice and Credit Memo Issuance v After Save, there will be a Pop Out message asking if you wish to Print out the Invoice. 14

15 Invoice and Credit Memo Issuance v Click Yes, to Print Credit Memo 15

16 Print Invocie or Credit Memo Sales Menu Invoice and Credit Memo Issuance v Invoice Print Function 16

17 Invoice and Credit Memo Issuance v Trans. Type Specify the Transaction Type wish to be Print SO Ship (for Invoice) or Credit Memo Invoice # change be 1 transaction or a range to print mutiple at once Export Invoice which reququired COO select show Original Cournty of Item If this is revised document, then select List Wording Revised 17

18 Search Vendor Invoice Number Invoice and Credit Memo Issuance v Supt. Menu Stock Transacion Inquiry Function 18

19 Search by one of the bundle# Choose Onhand ALL Click on GO Look for the Line Record with Caseno and On Hand = 0 Double Left Click on the On Hand 0 Invoice and Credit Memo Issuance v

20 Invoice and Credit Memo Issuance v