INVITATION FOR TENDER FOR SUPPLY OF EQUIPMENT

Transcription

1 INVITATION FOR TENDER FOR SUPPLY OF EQUIPMENT Sealed tender offers are invited in two separate sealed covers (Technical and Commercial offers) from eligible manufacturers/suppliers or their direct Indian agents for the supply of the following equipment. High end workstations with UPS backup for railway research (3 Nos) Please send offers, along with catalogues or brochures and technical specifications for quoted items. Please fill out the form provided in pages 2 to 4 of this tender. Validity of bid should be four months (120 days) or more from tender opening date. Please ensure that your quotation reaches below address by June 20th 2018, 15:00 Hrs: Prof. Vikranth Racherla, Associate Professor, Mechanical Engineering Department, Indian Institute of Technology Kharagpur , West Bengal, India Earnest money deposit (EMD) of Rs. 8,000/- must be sent along with commercial and technical offers. EMD must be in the form of account payee demand draft in favour of IIT Kharagpur, payable at Kharagpur, India. Any bid not accompanied with an EMD will be rejected. EMD of unsuccessful bidders will be returned. No interest will be paid on the earnest money of the unsuccessful bidders. EMD will be forfeited if tenderer withdraws or amends its tender or impairs or derogates from tender in any respect within period of validity of its tender. Tender Reference Price of Tender Document Last Date and Time for submitting the tender document Time and Date of Opening of Technical Bids Place of Opening Tender Address of Communication Contact Telephone Numbers IIT/SRIC/ CRR / BRE/VR/ /EQ-1, Dated: NIL at 15:00 Hrs (Indian time) at 16:00 Hrs (Indian time) Center for Railway Research, Indian Institute of Technology Kharagpur , West Bengal, India As stated above (Prof Racherla) / (CRR) vikranth.racherla@mech.iitkgp.ernet.in 1

2 Technical Specifications for High-End Workstations with UPS backup for Railways Research (Quantity Needed: 3 Nos) Note: Give specifications of system you are providing in column 4 and state if your specification matches with specification given in the tender in column 5. Give the filled form along with your technical offer. S. No. Item Feature Description Specifications being provided Compliance (Yes/No) 1 Baseline/Referenc e model a) HP Z840 (or) b) Dell Precision Tower 7910 or c) Lenovo ThinkStation P710/P910 2 Chassis Minitower form factor with tool-free installation and removal of all components except CPU 3 Operating system 1. Windows 10 Pro 64 bit preinstalled. 2. All hardware should be supported by mainstream Linux distributions (RHEL/Debian/Ubuntu) 4 Processor Intel Xeon E5-2640v4 2.4 GHz 10 core CPU or better 5 Chipset Intel C612 Chipset 6 Memory 64GB (4x16GB) DDR4 2400MHz ECC Registered RAM with 8 DIMM slots 2

3 7 Drive Controllers Integrated 6GBps SATA controller with at least 6 ports 8 Storage 2 Nos 256GB SATA SED Solid-State Drive 2 Nos 2TB 7200 RPM SATA 6Gb/s additional drives 9 Optical Storage 1 SATA DVD+-RW writer 10 Drive Bays Minimum 4 internal 3.5-inch HDD bays, 2 external 5.25 bays 11 Expansion slots 6 or more PCIe slots including 3 PCIe Gen3x16 slots 12 Graphics NVIDIA Quadro M2000 4GB Graphics Card or better 13 Audio Integrated audio with internal speaker 14 Network Integrated two port gigabit ethernet 15 Ports Front: Atleast 2 USB 3.0, 1 headphone; 1 microphone Rear: Atleast 4 USB 3.0; 2 USB 2.0; 1 serial; 2 PS/2; 2 RJ- 45; 1 audio line in; 1 audio line out 3

4 16 Input devices 1 x USB/PS2 standard full size keyboard 1 x USB mechanical switch keyboard (TVS Gold) 2 x USB 3-button optical scroll mouse 17 Power Supply Atleast 800 Watt 90% efficient power supply 18 Monitor 24 inches or higher ultrasharp LED backlit IPS monitor with Resolution of 1920x1200 pixels or Higher, 178 degrees x 178 degrees viewing angle, Ultrathin bezel (7 mm or less), Connectors/Ports: HDMI, 2 x USB 3.0 OR 2 x USB 2.0, VGA, 1 audio out (Same OEM make/brand quoted workstation system) 19 Workstation warranty Comprehensive 3 year warranty including parts, labor 20 UPS APC 1000 VA UPS with APC Back UPS external battery pack with at least 2 year warranty Note: 1. All equipment, except where noted otherwise, should be from same OEM (HP/Dell/ Lenovo) customized as per the above specifications. 2. All quotations must be supported by relevant OEM literature and/or links to OEM web-pages 3. Vendor has to submit an ink-signed authorization letter from OEM specific to this tender by clearly stating warranty support during the warranty period. 4. The technical bid must contain current contact information for correspondence including address, landline number(s) and mobile number(s) 4

5 GENERAL TERMS & CONDITIONS PLEASE SPECIFICALLY INDICATE THE FOLLOWING POINTS IN YOUR QUOTATIONS AND COMPLY THE TERMS AS MENTIONED HEREUNDER:- 1. TENDER ARE INVITED COMPLYING THE REQUIREMENT FOR TENDER AS DETAILED IN THE TENDER SPECIFICATION TO BE SUBMITTED IN THE COMPANY S / FIRM S LETTERHEAD NEATLY PRINTED / TYPED DULY SIGNED BY AUTHORIZED PERSON WITH THE SEAL OF THE BIDDERS. ALL ENVELOPS CONTAINING THE TENDER SHOULD BE PROPERLY SEALED. SEPARATE ENVELOPS SHOULD BE USED FOR TECHNICAL AND PRICE BID AND INDICATION TO THEIR EFFECT MAY PLEASE BE SUPERSCRIBED ON THE ENVELOP. THE FOLLOWING DOCUMENTS ARE REQUIRED FROM THE INDIAN AGENTS OF FOREIGN FIRMS: 1.1 FOREIGN PRINCIPAL'S PROFORMA INVOICE INDICATING THE COMMISSION PAYABLE TO THE INDIAN AGENT AND NATURE OF AFTER SALES SERVICE TO BE RENDERED BY THE INDIAN AGENT. 1.2 COPY OF THE AGENCY AGREEMENT WITH THE FOREIGN PRINCIPAL INDICATING THE NATURE OF AFTER SALES SERVICES, PRECISE RELATIONSHIP BETWEEN THEM AND THEIR MUTUAL INTEREST IN THE BUSINESS. 2. TECHNICAL CATALOGUE/LEAFLET SHOULD BE ENCLOSED WITHOUT FAIL. PROVIDE COMPLIANCE STATEMENT WITH RESPECT TO THE TECHNICAL SPECIFICATIONS MENTIONED ABOVE. 3. PLEASE CONFIRM WHETHER YOU ARE AUTHORISED TO QUOTE ON BEHALF OF YOUR PRINCIPALS AND IF SO, PLEASE ENCLOSE A COPY OF SUCH AUTHORISATION WITH YOUR QUOTATION. 4. PRICE BIDS FOR FOREIGN FIRMS : PRICES ARE TO BE QUOTED ON EX-WORKS DULY PACKED OR ON FCA/FOB INTERNATIONAL PORT BASIS AND ALSO INCLUDING 5

6 AGENCY COMMISSION PAYABLE TO YOUR INDIAN AGENTS, IF ANY SHOWING CLEARLY THE FOLLOWING BREAK UP:- I) EX-WORKS PRICE II) PACKING & FORWARDING III) FREIGHT IV) ANY OTHER RELEVANT EXPENSES. V) TAXES PAYABLE BY THE INSTITUTE INSURANCE WILL BE PAID BY OUR INSTITUTE SEPARATELY AND SHOULD NOT FORM PART OF THE QUOTED PRICE. PRICE BIDS FOR INDIAN FIRMS: PRICES ARE TO BE QUOTED ON F.O.R., IIT KHARAGPUR, ON DOOR DELIVERY BASIS CLEARLY SHOWING THE BREAK UP. 5. PERIOD OF VALIDITY : BIDS SHALL REMAIN VALID FOR ACCEPTANCE FOR A PERIOD OF 120 DAYS FROM THE DATE OF OPENING. 6. INDIAN AGENTS ADDRESS AND PERCENTAGE OF AGENCY COMMISSION INCLUDED IN ABOVE F.O.B./EX-WORKS PRICE. (THIS WILL BE PAID TO THE INDIAN AGENTS IN INDIAN RUPEES ONLY AND NOT IN FE). PLEASE ENCLOSE COPY OF AGENCY AGREEMENT ENTERED INTO WITH YOUR PRINCIPALS INDICATING THE NATURE OF AFTER SALES SERVICES OF INDIAN AGENTS, PRECISE RELATIONSHIP & MUTUAL INTEREST IN THE BUSINESS. 7. MEASUREMENTS/WEIGHT: NETT/GROSS OF THE CONSIGNMENT. IN CASE OF AN ORDER, YOU SHALL USE AIR WORTHY PACKAGE (AS APPLICABLE) DULY CERTIFIED WITH DOCUMENTS PLYTO SANITARY CERTIFICATE (AS PER QUARANTINE ORDER 2003). 8. SCOPE OF SUPPLY : SHOULD INCLUDE FREE INSTALLATION AND COMMISSIONING 6

7 9. PAYMENT TERMS FOR FOREIGN FIRMS The offer will be made on a single currency and only one PO will be issued for the entire scope of the supply. A) 90% PAYMENT THROUGH SIGHT DRAFT/FOREIGN DEMAND DRAFT/LC (EXCEPTIONAL CASES)/SWIFT TELE TRANSFER AFTER RECEIPT OF STORE IN GOOD ORDER AND CONDITION AND 10% AFTER SUCCESSFUL INSTALLATION & COMMISSIONING. B) BANK CHARGES ON LC/SD (WITHIN INDIA APPLICANT ACCOUNT AND OUTSIDE INDIA TO BENEFICIARY ACCOUNT). PAYMENT TERMS FOR INDIAN FIRMS A) 100% PAYMENT THROUGH CROSSED ACCOUNT PAYEE CHEQUE / ELECTRONIC TRANSFER AFTER RECEIPT OF STORE IN GOOD ORDER & CONDITION AND SUCCESSFUL INSTALLATION & COMMISSIONING. B) ENSURE MENTIONING i) BANK DETAILS OF THE BENEFICIARY, GST NO. AND PAN NUMBER ii) FULL NAME AND ADDRESS OF THE BENEFICIARY ON WHOM ORDER HAS TO BE PLACED 10. WHETHER ANY EXPORT LICENCE IS REQUIRED FROM YOUR GOVERNMENT, IF SO, PLEASE CONFIRM WITH DETAILS. 11. COUNTRY OF ORIGIN OF THE GOODS IS TO BE MENTIONED. 12. THE INSTITUTE SHALL PROVIDE THE CONCESSIONAL CUSTOMS DUTY AND EXCISE DUTY EXEMPTION CERTIFICATE AS PER GOVT. NOTIFICATION NO. 51/96 CUSTOMS DATED: AND CENTRAL EXCISE DUTY EXEMPTION IN TERMS OF GOVT. 7

8 NOTIFICATION NO. 10/97 CENTRAL EXCISE DATED: AS AMENDED FROM TIME TO TIME. 13. LIQUIDATED DAMAGES : THE STORES SHOULD BE DELIVERED / DISPATCHED TO DESTINATION AND READY FOR OPERATION NOT LATER THAN THE DELIVERY DATE SPECIFIED. IT THE SUPPLIER FAILS TO DELIVER ANY OR ALL THE STORES OR PERFORM THE SERVICE BY THE SPECIFIED DATE, LIQUIDATED DAMAGES AT 1% PER MONTH OR PART THEREOF IN RESPECT OF THE VALUE OF STORES WILL BE DEDUCTED FROM THE CONTRACT PRICE SUBJECT TO A MAXIMUM OF 5%. ALTERNATIVELY, THE ORDER WILL BE CANCELLED AND THE UNDELIVERED STORES PURCHASED FROM ELSEWHERE AT THE RISK AND EXPENSE OF SUPPLIER. 14. PATENT RIGHTS : THE SUPPLIER SHALL INDEMNIFY THE PURCHASE AGAINST ALL THIRD PARTY CLAIMS OF INFRINGEMENT OF PATENT, TRADEMARK OR INDUSTRIAL DESIGN RIGHTS ARISING FROM USE OF THE GOODS OR ANY PART THEREOF IN INDIA. 15. ONLY THOSE BIDDERS WHO S BIDS HAVE BEEN TECHNICALLY FOUND ACCEPTABLE WILL ONLY BE INVITED FOR PARTICIPATION IN THE PRICE BID. 16. THOSE BIDDERS WHO DO NOT RECEIVE ANY COMMUNICATION FOR PARTICIPATION IN PRICE BID OPENING MEETING MAY PRESUME THAT THEIR BID HAS NOT BEEN ACCEPTED BY THE INSTITUTE. 17. CONDITIONAL OFFER WILL NOT BE ACCEPTED. 18. LATE TENDERS I.E. TENDER RECEIVED AFTER THE DUE DATE AND TIME OF SUBMISSION AS MENTIONED ABOVE SHALL NOT BE ACCEPTED. 19. BIDDERS TO ENCLOSE THE FOLLOWING DOCUMENTS:- A) CURRENT INCOME TAX AND SALES TAX CLEARANCE CERTIFICATES (GST No.), AND PAN NO. B) BANKER S SOLVENCY CERTIFICATE 8

9 C) SUMMARY OF AUDITED STATEMENT OF ACCOUNTS FOR THE LAST THREE YEARS TO BE ENCLOSED AND FINANCIAL HIGHLIGHTS AND THE KEY PERFORMANCE DURING THE LAST THREE QUARTERS TO BE ENCLOSED AS PER FORMAT:- COMPANY S KEY PERFORMANCE DESCRIPTION JAN. TO MARCH APRIL TO JUNE JULY TO SEP OCT TO DEC GROSS REVENUE PROFIT BEFORE TAX PROFIT AFTER TAX RETURN ON INVESTED CAPITAL (ROIC) D) CUSTOMER SATISFACTION CERTIFICATE FROM ONE SUCH ORGANIZATION IS TO BE ATTACHED WITH THE TECHNICAL BID AND PRICE BID. E) NAME AND ADDRESS OF MINIMUM THREE CLIENTS TO WHOM SUCH EQUIPMENT HAVE BEEN SUPPLIED SHOULD BE MENTIONED. 20. WARRANTY / GUARANTEE : THE WARRANTY / GUARANTEE SHALL REMAIN VALID FOR 36 MONTHS AFTER THE GOODS (OR ANY PORTION THEREOF AS THE CASE MAY BE) HAVE BEEN DELIVERED AND COMMISSIONED AT THE FINAL DESTINATION. 9

10 21. THE INSTITUTE DOES NOT BIND ITSELF TO OFFER ANY EXPLANATION TO THOSE BIDDERS WHO S TECHNICAL BID HAS NOT BEEN FOUND ACCEPTABLE BY THE EVALUATION COMMITTEE OF THE INSTITUTE. 22. ALL TENDERS (UNLESS OTHERWISE SPECIFIED) ARE TO BE SUBMITTED / HANDED OVER TO DR. VIKRANTH RACHERLA, ASSOCIATE PROFESSOR, MECHANICAL ENGINEERING, INDIAN INSTITUTE OF TECHNOLOGY, KHARAGPUR AND ACKNOWLEDGEMENT TO BE OBTAINED. 10

11 IMPORTANT 1. IIT Kharagpur authority may accept or reject any or all the bids in part or in full without assigning any reason and does not bind itself to accept the lowest bid. The Institute at its discretion may change the quantity / upgrade the criteria / drop any item or part thereof at any time before placing the Purchase Order. 2. Promptly make arrangements for repair and / or replacement of any damaged item (s) irrespective of settlement of claim. 3. In case of any dispute, the decision of the Institute authority shall be final and binding on the bidders. 4. For any query pertaining to this bid document correspondence may be addressed to Dr. Vikranth Racherla, Associate Professor at the address mentioned above. LAST DATE FOR SUBMISSION OF SEALED BIDS: ) Please Note that the Institute remains closed during Saturdays & Sundays and all specified government holidays. 2) Fax, Tender will not be accepted. 3) The General Terms and Conditions as stated above relate to supply of stores / equipment /assets etc. and for specific service other terms and conditions of the Institute will apply