WEDI 25 th Annual National Conference Exhibitor Kit

Transcription

1 WEDI 25 th Annual National Conference Exhibitor Kit

2 EXHIBIT HALL SCHEDULE Imperial Ballrooms C & D Monday May 23 th 2:00 5:00PM Exhibitor Set up Tuesday May 24 th 8:00AM 9:00AM Breakfast 11:10AM 11:25PM Refreshment Break 12:25PM 1:30PM Luncheon 3:05PM 3:20PM Refreshment Break 6:00 7:30PM Welcome Reception Wednesday May 25 th 8:00AM 9:00AM 10:05AM 10:20AM 12:25PM 1:30PM 3:05PM 3:20PM Thursday May 26st 8:00AM 9:00AM 10:00AM Breakfast Refreshment Break Luncheon Refreshment Break Breakfast Tear down

3 Event Technology Resources Facility: Little America Service Order Form Grand America Event: Date Ordered: Room/Booth#: Event Dates: Company: Phone: ( ) - Street: Fax: ( ) - City: State: Zip: AUTHORIZED BY: (Name Please Print) Service Qty Flat Rate Price Amount Telecom Services Analog Telephone Line $150 $ High Speed Internet Access/T1 Wired connectivity (for 1 PC) $250 $ Wired only. Wireless Internet is not allowed. Power Connectivity charge $65 $ *******All items below this line are subject to a 23% service charge & tax.******* Equipment Qty Daily Price Amount 20 LCD Screen $95 $ 42 Plasma screen $200 $ 50 Plasma screen $250 $ Desktop computer $150 $ Laptop Computer $200 $ TOTAL: $ Special Requests: Payment arrangements must be made in advance. Payment can be made by either check or credit card. A credit card must accompany all orders for accrued long distance and toll charges. Return this form to Technology Resources 555 South Main Street, Salt Lake City, Utah or Fax completed form to (801) Technology Resources can be reached at (801) A 23% service charge is applicable for all rented hardware noted above. Card Type: Number: Exp: Name: Signature:

4 2015 Miscellaneous Charges (may have service charge and tax additional and are subject to change) Bellstand/Front Desk: Porterage $11 per person round trip $5 per room, 2 items or less; $1 per item for each additional Bellstand Delivery Box Delivery: $10 per small-medium box, $15 per large box (Additional charges will apply for oversized or heavy boxes.) Distribution of welcome letter/envelope at check-in: Generic letter or envelope $1 per guest Front Desk Personalized letter or envelope $2 per guest (Maximum size 8.5"x11") Larger or additional materials will require Bellstand Room Delivery. Business Center: Boarding Passes Complimentary (also available at kiosk in lobby) Copies (Black & White) $0.25 under 100, $ , $ Computer Access $5 per 15 minutes $5 per package, if ready to ship Shipping & Handling (outgoing) (Boxes, packaging materials, or oversized items addl charges will apply) This charge is in addition to the courier fees. Banquets: Group - On Property Box Transportation (Group boxes are defined as shipments where handling fees will be applied to the master account.) Group - Box Storage Exhibit / Display Setup Exhibitor / Vendor Shipments Change Over Charge / Room Set-Up Change Labor or Storage of Rental Items Hang Banners Display or Signage Easels Cleanup Fee (decorations, etc) Vendor Fees / Service Charge Piano $5.00 per box, $50.00 per pallet *additional charges for heavy or oversized items (standard pallet 4x4x4x250lbs, standard box 20 lbs or lighter) *additional charges if pallet requires breakdown to transport within hotel *fee applies for each box/pallet move, not inclusive for entire event Incoming: 3 calendar days prior to event, no charge; prior $5/box per day, pallet $75/day Outgoing: Hold until next business day free; following $5/box per day, pallet $75/day Storage fees, if applicable, are in addition to box transportation/delivery fee. First 5 tables complimentary; each additional skirted table $50 A decorator must be hired for any exhibits or displays involving over 10 exhibitors or involving pipe and draping. Drayage charges will apply for any shipments sent directly to the hotel, which are comparable to local suppliers. *1st box $50.00 (under 50lbs) / each additional box $25.00 *Pallets/crates $ per 100lbs with a 200lbs minimum 1/2 of standard meeting room rental charge per set-up change, to include unscheduled room set changes made within 24 hours of event. Complimentary placement if rented through the hotel. If rented on own from an outside vendor there will be a charge for the hotel to set and store these items. (examples: Sashes - $1-$3 depending on type/labor, Chair covers - $2, Stretch chair covers - $3, table linen or napkins - no charge, Chivari chairs - $1, Heaters or Umbrellas - $10). If items will be delivered or picked up outside contracted dates storage fees may also apply. Convention Services Manager can provide a quote for any items prior to rental. $65 per hour, 2 hour minimum (approx, depending on size) Pipe and drape additional, if needed Easels used for displays or signage $7.00 each Cost determined on size of room and amount of labor for cleanup, plus any damages. Additional 25% will be added to total vendor invoice for outside vendor rentals applied to the group master account. $ floor level, $600 on riser revised 1/2015

5 Chef Attendant Fee $75.00 per hour, per attendant Crib Gratuity Refrigerator VCR/DVD Player Coffee Maker In Room Local Calls Toll-Free/Credit Card Group Voice Mail Messages Self Parking - Overnight Housekeeping: No Charge $3 per room per night $50 install/removal $20 install/removal Complimentary, on request Telephone: $1.00, first 20 minutes $1.00, first 19 minutes, $.10 for each additional minute $1.50 per room, per message $15 per night Parking: Self Parking - Event/Daytime $1 per hour / $2 minimum for first 2 hours, max daily rate of $10 Valet Parking - Overnight $25.00 Valet Parking - Event $10.00 Bus or large vehicle parking $50.00 each, per day (Some parking lots require placard provided by Hotel.) Fitness Center: Fitness Center complimentary 24-hour access with valid room key. Fitness Center and Indoor Pool Access Spa and Pool access $10.00 per room, per day (if utilized), waived with spa service of $35+up Security: (minimum 48 hour advance notice) $40 per hour, 4 hour minimum per shift Guards and (less than 48 hour advance notice) $50 per hour, 4 hour minimum per shift Load-in and Load-out (street level access) **MANDATORY for load-in and load-out of equipment, vendor items** This list reflects current pricing for some of the more popular services and features of the hotel. Other services may be available at additional charges. Please contact your Convention Services Manager with questions. revised 1/2015

6 The Grand America Hotel is authorized to charge my credit card as instructed: Group Name & Location: Address: Authorized dates for charges: Credit card type: Expiration date: / Mo Yr Account number: I will be paying for: Banquet Box Handling Fees (Inbound Only) Banquet Box Handling Fees (Outbound Only) Cardholder s name: (Please print or type name as it appears on card) On-site Contact: (Signature) Phone: Cell: Number of packages being shipped in: SHIPPING INFORMATION & CHARGES / DELIVERY TO BANQUET ROOM Drayage Charges: Boxes will be charged a handling fee of $50.00 for the first box and $25 for each additional box, per transport (heavy or oversized may increase price). Pallets/crates at $100 per 100lbs with a 200 lb minimum. Charges apply to incoming and outgoing. The Banquet Department will handle delivery of all incoming boxes and billing information needs to be received by hotel prior to receipt. No items should be left unattended following the event without prior arrangements with Banquets. Pickup by UPS and FedEx is 5pm Monday through Friday, all boxes must be labeled and ready by 4pm for same day service. UPS * Next Day Air Early (8AM To Select Destinations. Friday shipments will be delivered on Monday unless Saturday Delivery is selected) * Next Day air (10AM, Friday shipments will be delivered on Monday unless Saturday Delivery is selected) * Next Day Air Saver (5PM) * 2Day Air AM, 2Day Air, 3Day, Ground FedEx * First Overnight (8AM to select destinations) * Priority Overnight (Friday shipments will be delivered on Monday unless Saturday Delivery is selected) * Standard Overnight * 2Day (Thursday shipments will be delivered on Monday unless Saturday Delivery is selected) * Express Saver (3 Business Days) UPS / FedEx envelopes, boxes, supplies Complimentary. Shipping boxes, bubble wrap, packaging tape - Available for purchase Shipping Label Grand America Hotel Shipping Label: 520 South State Street, Salt Lake City, UT Attn: "Contact Name" / GROUP OR COMPANY NAME NOT CONVENTION NAME / Event Dates Box # of # / Deliver to ROOM NAME/BOOTH NAME Guestroom Delivery charges: Boxes will automatically be delivered and charges will be applied to guestroom folio: $10.00 for small / medium boxes or $15.00 for large boxes. Boxes should be labeled as "Guest" next to the contact name.