Govt. of Assam Directorate of Horticulture and Food Processing NOTICE INVITING TENDER

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1 Govt. of Assam Directorate of Horticulture and Food Processing NOTICE INVITING TENDER Memo no. Hort.FP/MVC/152/NVUIC/ /15 Dated:22 nd July-2013 Sealed Quotation affixing non-refundable court fee stamp of Rs.8.25 (Rupees Eight and paisa Twenty Five) only is hereby invited from the manufacturer/companies/manufacturer s authorized dealers for submission of offers to supply of Mobile Refrigerated Van for carrying of vegetables. Interested manufacturer/companies/manufacturer s authorized dealers may request in writing to the Director of Horticulture & Food Processing, Assam for issuing detailed tender papers from 23 rd July 2013 excluding Govt. holidays by paying non-refundable fee of Rs (Rupees Five Hundred) only in Bank Draft in favour of Director of Horticulture & Food Processing, Assam during office hours. The detail tender paper can also be obtained through Departmental (RKVY) Web site: In that case the cost of tender paper can be paid through Demand Draft of Rs (Rupees Five Hundred) only pledged in favour of Director of Horticulture & Food Processing, Assam at the time of submission of tender paper. The last date of submission of offer is 31 th July up to 1.00 P.M and will be opened on the same day at 2.00 P.M. Sd/- Director of Horticulture & Food Processing, Assam, Khanapara, Guwahati-22 Terms and Condition: 1. The bidder shall enclose as EMD 2% of the quoted price in the shape of bank guaranty/call deposit/nsc and demand draft. The bids that are not accompanied by the aforesaid bid security will not be accepted. The bids security of the unsuccessful bidder will be released after issuing supply order to the successful bidder and the bid security of the successful bidder will be released after execution of the order. 2. The quotation must be sealed. 3. Quoted price: To facilitate format evaluation, the bidder shall quote the price of items separately along with relevant papers for supporting the quoted price such as catalogue, dealership certificate and user list, etc. failing which the bid shall be treated as non-responsive at the discretion of the purchaser. 1

2 4. To facilitate prompt evaluation, the bidder shall provide Technical Compliance Report (TCR) and price data for each item separately. 5. The quotation must be submitted along with soft copy in CD (to support in Microsoft word only, no PDF file will be accepted, failing which the bid will be treated as nonresponsive and at the discretions of the purchaser to accept the quotations.) 6. The Bidders shall quote their rate in the Format of Quotation enclosed herewith both in word and figure separately for each items without which the quotation shall stand rejected. 7. All taxes and other levies payable by the bidder against the quoted items shall be shown separately (TIN no. must be furnished) 8. There should not be any overwriting, corrections anywhere. 9. The price quoted shall be fixed and not subject to adjustment/variation during the performance of the contract. 10. The warranty of the items shall be as per the prevailing warranty policy/certificate of manufacturer (where necessary) for the item and warranty period shall not be less than at least 2 years from the date of commissioning of the items at site. 11. The bidder shall furnish the warranty for all the items at the time of delivery and commissioning. The purchaser shall reject the items not enclosed by warranty certificate from their manufacturer. The warranty certificates should be duly signed and sealed. 12. The bidders must supply the items at their own cost. 13. The supplier shall provide free maintenance service during the period of warranty. Any repair and maintenance including providing of spare parts (covered by manufacturer s warranty certificate) during the warranty period shall be bidders responsibility. 2

3 14. Detailed specification with make, model, size and code no., catalogue, and name of the manufacturer should be furnished. ISO certificate must be furnished for the offer make where applicable. 15. Copies of S.S.I registration or such documents may be provided with quotation. 16. Attested copies of dealership certificate must be enclosed with the quotation 17. The envelope containing the quotation should be super scribed Quotation for Refrigerated Van 18. All payment shall be made preferably in Indian rupees only 19. Wherever the laws and regulations require, deduction of tax at source of payment, the purchasers shall effect such deduction from the payment due to the supplier, the remittance of the amounts so deducted and insurance certificate for such deduction shall be made by the purchaser as per laws and regulation in force. 20. Every page of the bidding documents purchased from the purchaser are to be signed by the bidder including their acceptance of terms and conditions and returned with their quotation. 21. The undersigned reserves the right to accept or reject any quotation and to cancel the instant bidding process and reject all quotation at any time prior to award of contact, without thereby incurring any obligation to the affected bidders for the purchaser action % Performance Security will be kept by the Department after the supply for three months. 23. Income Tax Clearance certificate must be submitted in attested copy along with the quotation. 3

4 24. Attested copy of Annual return of tax (VAT) of the bidder for the last financial year duly countersigned by the concerning Tax Department is invariably be submitted with the quotation. 25. The Department is not bound to recommend the lowest rate or any other rate so offered. 26. Any dispute whatsoever will be subject to Guwahati jurisdiction only 27. The successful quotationer will have to come forward within 20 days from the date of notification of award for an agreement with the purchaser 28. Delivery of the vehicle should be at district HQ of the Department Payment & Funding Pattern will be made as under : Funding Pattern i. ASG/Farmers will pay their share in the form of bank Draft to the authorized dealer of the Manufacturer. The Govt. share (Subsidy portion) will be released by the Directorate of Horticulture to the supplier upon submission of bill and challan with necessary endorsement duly signed by the concerned Officers of the Departmental to be mentioned in the supply order ii. Suppliers shall be entirely responsible for all tax including VA, duties, licence fees, transportation cost, etc. incurred until delivery of the goods. Specification of refrigerated van: 1 Engine and chassis capacity 6 MT capacity diesel engine 4

5 2 Refrigerant- R-134A (Non CFC) 3 Type of vehicle Commercial 4 Cabin Provision for 5 persons including driver. Cabin is provided with air conditioner 5 Application Transportation of vegetables 6 Product Fully covered refrigerated PUF insulated container with refrigeration unit 7 Product load 6000 KG 8 Refrigeration system 2 nos. of compressors one is operated through engine and other is electrically operated. 9 Temperature of the container 2digree C to 10 digree C controlled by digital temperature controller 10 Structure There should be no contact between the inner and outer structure. Thermodynamically designed 11 Size of container L-20 and W Internal size of the rack L-20 (two rows), B-2.4 (two rows), middle space Containers features Equipped with vapor proof light, Cooling done through ductable system through air force for maintenance of temperature 14 Insulation 100 mm or equivalent high density PUF insulation 15 Outer structure of the container Galvanized steel panel 16 Inner structure of the container Pre painted galvanized iron sheet 17 Colour White or any light colour Sd/- Director of Horticulture and FP Assam, Khanapara, Guwahati-22 5

6 Format for quotation of rates of refer van Sl. No. Specification asked for (Strictly as per bid document) Specification offered (corresponding to specifications in bid documents) Technical compliance Yes/no. Rate per unit inclusive of transportation and other required incidental services (Rs.) Taxes (Rs.) Total rate per unit inclusive of taxes Details of EMD submitted including amount and validity Technical literature supporting the tech. compliance (suitably tagged) Signature of the bidder with seal 6