Opening. Three new maintenance technicians added in July 2013

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1 Physical Plant Annual Report July 2013 June 2014

2 Opening Director s Message In the midst of another year of major construction at Austin Peay, the 75 full-time and 50+ contract, temporary, and student employees of the Physical Plant Department have been working hard to keep the campus looking and functioning at its best. Our department processed over 14,000 work orders during the fiscal year. In order to do this efficiently, we began using a new work order management system in July This has provided a much more user-friendly interface for both technicians and campus users. Most of our maintenance technicians have been outfitted with tablet computers to use for processing work orders. Campus users can create a unique account on the system and track the status of their submitted work orders. I. Opening With the addition of 400 new resident students we saw a need to provide maintenance technician coverage during the evening hours. In January 2014 we began a 4pm to midnight shift (Sunday through Thursday). One technician is now on duty during these hours to provide rapid response to those maintenance items that were previously deferred to the following morning. We strive to maximize the benefit from the capital maintenance funding that is provided by the State of Tennessee. While the total amount allocated is substantially below the ideal funding level, we have been fortunate to see the completion of two projects this year. A fourth phase of replacement of our underground electrical distribution system was completed during the summer of Also during this time a complete replacement of the air handling equipment on the ground floor of the library was accomplished. I am always on the lookout for staff training opportunities. In February of this year we were able to host an APPA program called Supervisor s Toolkit. Since this training was held on our campus, seven of our Physical Plant supervisors and administrators were able to attend the week-long event. It is a privilege to work with the dedicated employees and contractors that maintain our campus. As we start a new school year, we take time to reflect on our past performance and more importantly to set our path for the future. Tom Hutchins, PE Director, Physical Plant Austin Peay State University Main Campus million square feet on 175 acres Three new maintenance technicians added in July 2013 Governors Terrace housing complex and Maynard Mathematics and Computer Science building opened adding 154,000 square feet Martha Dickerson Erikkson Hall is one of the three new Governors Terrace residence halls.

3 Administration Tom Hutchins, Director, Physical Plant 5 employees Hosted APPA s Supervisor s Toolkit workshop in February participants from Tennessee schools Supported SACS reaccreditation team visit to Austin Peay - February 2014 Two employees attended the SRAPPA conference at Lake Lanier, GA - October 2013 Two employees attended the TNAPPA conference at Tennessee Tech in Cookeville, TN - May 2014 Participated in a nationwide APPA survey of college and university facilities for the third consecutive year II. Administration

4 Operations Warehouse Central Receiving Accounting Work Order Processing Motor Pool Key Control Locksmith Debbie Suiter, Operations Manager 9 Employees July 2013 SchoolDude s Maintenance Direct software implemented in July 2014 for work order processing April 2014 Two employees attended advanced training on the SchoolDude software in Myrtle Beach, SC in April 2014 III. Operations The Physical Plant processed 14,504 work orders during the fiscal year.

5 Operations 76% of students surveyed in 2013 agree or strongly agree that the APSU Physical Plant work order submission process is easy. III. Operations I really like the new work order program process. It makes monitoring the status a lot easier. - Work Order Completion Survey The Physical Plant staff has always been great to work with. Great staff, professional, kind, and respectful. They are very much appreciated!. - Work Order Completion Survey

6 Operations III. Operations In a 2014 Customer Service survey, 90% of those surveyed gave positive responses to the question of how satisfied they were with the work order process.

7 Building Maintenance David Lemons, Assistant Director, Physical Plant Kenneth Butts, Maintenance Supervisor Mark McLain, Maintenance Supervisor Mike Ramsay, Maintenance Supervisor Damaso Vega, Maintenance Supervisor Craig Sager, Maintenance Supervisor 31 Employees Began providing evening maintenance (4pm-midnight) in January 2014 Preventive Maintenance team completed first annual cycle through E&G buildings Coordinated summer housing upgrades with AVP Student Affairs i.e. Meacham kitchens, Hand Village rooflines The annual Quality of Life survey given to students shows that an average of 84% of students in 2013 agree or strongly agree that maintenance problems they report are repaired in a reasonable amount of time. IV. Building Maintenance

8 Building Maintenance 90% of residential students surveyed in 2013 were satisfied or very satisfied with the initial condition of their rooms. Custodial / Moving Crew Fred Harvey, Custodial Supervisor IV. Building Maintenance Kelcy Hibpshman, Moveable Property Supervisor 11 Employees and Contract Custodial Services New Custodial Supervisor hired Moving crew coordinated relocation of faculty and staff to new Maynard building The moving crew is awesome! They are ready at a moment s notice. - Work Order Completion Survey

9 Grounds Maintenance Grass mowing Planting beds Trees maintenance Parking lots and roads Sidewalks Wes Powell, Assistant Director, Landscape and Grounds Mark Davidson, Grounds Supervisor 13 Employees New Assistant Director for Landscape and Grounds hired Sidewalks around Ellington and Miller repaired Govs Lane and Sevier parking lot sealed and striped New parking areas created on Ford St and Robb Ave V. Grounds 87% of residential students surveyed in 2013 agreed or strongly agreed that their living area is well maintained.

10 Environmental Health & Safety Dr. Kristen Spicer, Assistant Director, Environmental Health and Safety 2 Employees OSHA 10 class held for 16 employees Physical Plant safety committee continued to meet monthly Safety training conducted monthly for Physical Plant Completed year 2 of stormwater permit requirements Renewed air quality permit (including addition of fuel dispensing station) Renewed injection well ( sinkhole remediation ) permit Assistant Director chairs Environmental Affairs Committee and Sustainable Campus Fee Committee Coordinated annual chemical fume hood and biological safety cabinet inspection Conducted annual maintenance checks on 980 fire extinguishers VI. EH&S

11 Utilities / Central Plant Michael Wright, Maintenance Lead Worker 5 employees Chilled water to air condition the buildings in the core of campus is produced by three electric centrifugal chillers with a total capacity of 3000 tons Steam to heat the buildings in the core of campus is produced by two, natural gas, fire-tube boilers Electricity is supplied to the Austin Peay campus from Clarksville Department of Electricity. Average monthly usage is between 2.5 and 3.5 million kilowatt-hours. Total utility costs for the fiscal year were $4,719,546. VII. Utilities Pictured is the interior of the APSU central plant.

12 Utilities / Central Plant VIII. Utilities

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