Develop MRV system for actions to reduce emissions from the national railway and urban railway transport

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1 TERMS OF REFERENCE Develop MRV system for actions to reduce emissions from the national railway and urban railway transport Title: Duty Station: Requirement: Develop MRV system for actions to reduce emissions from the national railway and urban railway transport (Activity No.1.2.d.1) home-based, with travel within Vietnam and onboard a ship 03 national consultants Duration and timing: August 1, 2017 to February 28, 2018 Project ID and title: Reporting: UNDP/MPI - Strengthening Capacity and Institutional Reform for Green Growth and Sustainable Development in Viet Nam (CIGG) (ID: ) Report to Ministry of Transport and MPI/UNDP PMU 1) GENERAL BACKGROUND Green Growth Strategy In October, 2012, the Government of Viet Nam unveiled the National Strategy on Green Growth for the period with vision to 2050 (hereafter referred to as Viet Nam s Green Growth Strategy or VGGS) with the objective of orienting its development trajectory towards a green economy. The VGGS defines green growth as an important part of sustainable development that ensures rapid, effective, sustainable economic development and significantly contributes to the implementation of Viet Nam s national strategy on climate change. It establishes the objectives for low carbon green growth and identifies three strategic tasks: - Reducing greenhouse gas (GHG) emissions: Greening the economy to implement joint efforts on climate change adaptation and mitigation. - Greening production: Restructuring the economy towards in-depth development, reduction of use of natural resources, intensification of eco-industries and environmental services, and renovation of technologies (or the supply aspect of the economy). - Greening lifestyles and consumption: Establishing green ways of life and sustainable consumption (or the demand aspect of the economy). Following the official adoption of VGGS in 2012, the Government of Viet Nam issued the Viet Nam National Action Plan on Green Growth (VGGAP) in March 2014 through Prime Minister Decision No. 403/QĐ-TTg. The VGGAP ( ) outlines 66 distinct intervention areas (programs, projects) and related responsibilities among Ministries, Departments and Agencies (both leading and collaborating) for designing and implementing these initiatives. According to the GGAP, these activities are categorized into four key areas: (1) awareness raising; (2) institutional improvement; (3) economic restructuring in sectors, localities and enterprises; (4) innovative technologies. 1

2 The Ministry of Planning and Investment (MPI) is assigned as the focal point for green growth, responsible for leading and coordinating with ministries, sectors and Provincial People s Committees (PPC) and centrally managed cities to implement the Green Growth Strategy and Action Plan. Within MPI, the Department of Science, Education, Natural Resources and Environment (DSENRE/MPI) is implementing a project Strengthening Capacity and Institutional Reform for Green Growth and Sustainable Development in Viet Nam (CIGG) with funding mainly from the United Nations Development Programme (UNDP) and United States Agency for International Development (USAID), and other development partners such as LECB and SECO. As part of the CIGG project, collaboration with the Ministry of Transport (MOT) over the year 2017 will focus on three core areas: 1. Develop the MRV system for reducing emissions of national railway and urban rail transport. 2. Develop MRV system for actions to reduce emissions from sea/river transport and inland shipping 3. Develop a system to provide technical solutions in the sea-ship control for fuel efficiency. The terms of reference addresses the area no.1. 2) OBJECTIVES OF THE ASSIGNMENT The assignment aims to support MOT efforst to develop a national MRV system for transport sector. It will specifically focus on developing and pilot testing a methodology for calculating GHG emissions for (i) national railway and (ii) urban railway transport. The MRV system will be focused on: - Develop a methodology for GHG inventory (based on database for at least 5-10 years). - Develop a reporting regime for mitigation actions in (i) national railway and (ii) urban railway transport. - Develop a verification framework for (i) national railway and (ii) urban railway transport. The assignment will generate the following outcomes: - Review relevant international guidelines for calculation of GHG emissions from interurban (national) rail and urban rail transport projects, consider data availability for such calculations in Vietnam and recommend suitable approaches that can be undertaken in Vietnam. - Review available database, and their relevant in accordance with international guidelines; and review how to develop and collect new database from available sources. - Pilot-test the proposed analytical approaches for national railway and urban railway transport, evaluate lessons learnt and review them with relevant stakehodlers. Prepare recommendations on suitable approaches for a MRV system including GHG inventory, reporting regime for mitigation actions and a verification framework for (i) national railway and (ii) urban railway transport, that could be used within the MRV system for transport sector that is beign developed by MOT. 3) SCOPE OF WORK This initiative will be guided by a multi stakeholder taskforce to be established by MOT, and chaired by a taskteam leader to be determined by MOT. The national consultants will work together and the lead consultant will be responsible for the overall quality and timeliness of the outputs, workplanning and supervision of the national consultants. The team will be be 2

3 responsible for submitting the following outputs to MOT and MPI/UNDP PMU (in Vietnamese and English) The Deputy National Project Director (D/NPD) for the CIGG project will participate in the taskforce to facilitate integration with other green growth action plans, and UNDP s International Technical Advisor on green growth will provide support and quality control. The assignment will be implemented through the following steps and deliverables: Output 1. Inception report The consultant team will undertake initial analyses and will prepare an inception report that will include the following items: - Review relevant international guidelines for calculation of GHG emissions from transport projects - Review available database, and their relevant in accordance with international guidelines; and review how to develop and collect new database from available sources - Outline suitable GHG calculation approaches that can be operated in Vietnam based on the data availability. The recommended approaches can potentially outline optimal approaches which could be used for arge and well resourced projects as well as minimal approaches that could de used for smaller scale transport projects having less resources and data. Any approach deployed should nevertheless meet international good practice standards for GHG calculations i.e, it should be undertaken for baseline and proposed project scenarios that describe the changes in the wider transport system that would occur without project and after implementation of the proposed project. - Present proposed MRV system including GHG inventory, reporting regime for mitigation actions and a verification framework for (i) national railway and (ii) urban railway transport. The inception report will be submitted to MOT, CIGG project and UNDP for review and approval. Output 2. Pilot testing The consultant team will undertake pilot-testing opportunities of the proposed analytical approaches for national railway and urban railway transport and will evaluate the lessons learnt with particular focus on: - Data availability - Overal reliability of the assessment (which important factor for verification of the results) - Time and resources needed for conducting the calculations - Recommendations for future improvements The consultant will prepare a draft report describing lesson from pilot-testing. The railway route Hanoi-Haiphong will be chosen for pilot-testing (calculating CO2 emission reduction by changing from road shipping to railway shipping) Output 3. Consultation Workshop The consultant team will organize a workshop with CIGG, MOT, MPI, MONRE and key experts having either relevant expertise and/or management responsibiites related to national railway and urban railway transport and GHG calaculations. The workshop will be also open for participation by interested projects (GIZ, World Bank, JICA, etc.). The consultant team will prepare a brief report covering discussed contents in consultation workshop. 3

4 Output 4. Final report The consultant team will take all comments obtained during step 3 into due account and will prepare the final report Development of MRV system for actions to reduce emissions from the national railway and urban railway transport. The report will present: Key findings made under item 3 above, adjusted based on the comments obtained. Recommendations for relavant authorities, including detailed description of proposed technical measures (in case they are proposed); Propose MRV system including GHG inventory, reporting regime for mitigation actions and a verification framework for (i) national railway and (ii) urban railway transport. Annexes synthesizing the entire process, consultations and feedback obtained. This report is limited to a maximum of 100 pages, a summary section of 5-10 pages, excluding annexes. Output 5: Delivery of related documents to PMU The consultant team will also submit to the MOT, GIGG projects and UNDP all supporting documentation including source data and processed data, notes from the consultations, Powerpoint presentations for the workshop, as well as any written and electronic documents produced. All outputs are required in English and Vietnamese. 4) SCHEDULE OF OUTPUTS S/N Output Due Date 1 Inception report September 15, Pilot testing (Hanoi-Haiphong railway route) October 15, Consultation workshop November 15, Final Report February 28, ) PROVISION OF MONITORING AND PROGRESS CONTROL The assignment will supervised by MOT, the Deputy National Program Director/MPI, and the international and national technical advisors in MPI s Project Management Unit (PMU) for the CIGG project. In addition to coordination with MOT, the consultant is also required to regularly report to UNDP and MPI s Project Management Unit (PMU) on the progress of the work based on agreed work-plan and approach. 6) ADMINISTRATIVE SUPPORT AND REFERENCE DOCUMENTS The consultants will be primarily home-based, but may make use of the CIGG project office, or facilities to be determined by the MOT. The consultants will be provided with access to: - Viet Nam Green Growth Strategy (VGGS) and VGGAP - Relevant sector master plans 4

5 - Relevant urban planning and transportation plans - Reports from MOT 7) DEGREE OF EXPERTISE AND QUALIFICATIONS Consultant #1: National Lead Consultant Graduate degree in environmental management; mechanical, systems engineering; and/or related fields; At least 10 years of working experience in environmental management in railway sector; Demonstrated experience working as consultant for program/ projects related to environmental management, climate change and transport planning; Previous comprehensive experience in railway sector, in particular national railway system and urban railway system; Demonstrated experience in technology information field; Strong inter-personal skills, good team player, ability to coordinate work, self-starter, strong communication and facilitation skills; Proficiency in both spoken and written English and Vietnamese. Consultant #2: National consultant (railway sector) Graduate degree in environmental management; mechanical, systems engineering; and/or related fields; At least 10 years of working experience in environmental management in railway sector; Demonstrated experience working as consultant for program/ projects related to environmental management in railway sector; Previous comprehensive experience in railway sector, in particular national railway system and urban railway system; Strong inter-personal skills, good team player, ability to coordinate work, self-starter, strong communication and facilitation skills; Proficiency in both spoken and written English and Vietnamese. Consultant #3: National consultant (climate change, mitigation actions and GHG inventory) Graduate degree in environmental management; mechanical, systems engineering; and/or related fields; At least 07 years of working experience in environmental management in railway sector, climate change, mitigation actions and GHG inventory; Demonstrated experience working as consultant for program/ projects related to climate change, mitigation actions and GHG inventory; Previous comprehensive experience in railway sector, in particular national railway system and urban railway system; 5

6 Strong inter-personal skills, good team player, ability to coordinate work, self-starter, strong communication and facilitation skills; Proficiency in both spoken and written English and Vietnamese. 8) REVIEW TIME REQUIRED AND PAYMENT TERM The estimated total budget is US$35,000, inclusive of all taxes, personal income tax. MPI s PMU shall effect payments to the consultants (by bank transfer to the consultant s bank account provided in the vendor form) upon acceptance by MOT, MPI/NPD, and UNDP of the deliverables specified the TOR. The first installment of 20% of the contract value will be paid upon the submission of Output 1, with satisfactory acceptance by MOT, MPI/NPD and UNDP. The second installment of 40% of the contract value will be paid upon the submission of Output 2 and 3 with satisfactory acceptance by MOT, MPI/NPD and UNDP. The final payment of 40% will be paid upon satisfactory submission of Output 4 with satisfactory acceptance by MOT, MPI/NPD and UNDP. 9) RECOMMENDED READING ADB (2016) Guidelines for estimating greenhouse gas emissions of Asian Development Bank projects: Additional guidance for transport projects. Asian Development Bank, GEF (2010) Manual for Calculating Greenhouse Gas Benefits of Global Environmental Facility Transportation Projects. Scientific and Technical Advisory Panel of the Global Environment Facility. GEF Council Meeting. November 2010 GIZ (undated) Monitoring Greenhouse Gas Emissions of Transport Activities in Chinese Cities: A Step-by-Step Guide to Data Collection. Final Report GIZ (2014) MRV in the Transport Sector. UNFCCC NAMA Workshop. 24 April 2014, Vientianne. GIZ (2015) MRV Blueprint for Urban Passenger Transport NAMAs: Illustrated by the Chinese Transit Metropolis Programm. November TEEMP.undated.Transport Emissions Evaluation Models for Projects - A general emissions estimation manual, as well as project-specific emissions estimation tools are available at: 6