LOOP ID N7 Equipment Details O Optional N7B Additional Equipment Details O Optional 1

Transcription

1 204 Motor Carrier Load Tender Functional Group ID=SM Introduction: This Standard for Land O' Lakes contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. Heading: Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments ST Transaction Set Header M M B2 Beginning Segment for Shipment M M 1 Information Transaction B2A Set Purpose M M L11 Business Instructions and Reference M M 50 Number AT5 Bill of Lading Handling Requirements O Optional PLD Pallet Information O Optional LH6 Hazardous Certification O Optional NTE Note/Special Instruction O Optional 10 LOOP ID N1 Name O Optional 1 n G61 Contact M M 3 LOOP ID N7 Equipment Details O Optional N7B Additional Equipment Details O Optional 1 Detail: Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments LOOP ID S5 Stop-off Details M M L11 Business Instructions and Reference O Optional 50 Number G62 Date/Time O Must Use 2 n NTE Note/Special Instruction O Optional 20 LOOP ID N1 Name M M N3 Address Information M M N4 Geographic Location M M 1 LOOP ID L5 Description, Marks and Numbers O Optional 1 LOOP ID G61 Contact M M 1 n3 LOOP ID L204X43O (004030) 1 March 28, 2013

2 OID Order Identification Detail O Optional 1 n4 LOOP ID L5 Description, Marks and Numbers O Optional 1 n5 Summary: Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments L3 Total Weight and Charges O Optional SE Transaction Set Trailer M M 1 Transaction Set Notes 1. Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table Use G62 segment either in loop 0300 or loop 0350, but not both. 3. The G61 segment contains the person or company to be contacted by the carrier in case of emergency. 4. Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used. 5. If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both. L204X43O (004030) 2 March 28, 2013

3 Segment: ST Transaction Set Header Position: 0100 Loop: Level: Heading Usage: Mandatory Purpose: To indicate the start of a transaction set and to assign a control number Syntax Notes: 1 The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). 2 The implementation convention reference (ST03) is used by the translation routines of the interchange partners to select the appropriate implementation convention to match the transaction set definition. Comments: ST Transaction Set Identifier Code M 1 ID 3/3 M Code uniquely identifying a Transaction Set Refer to Data Element Dictionary for acceptable code values. ST Transaction Set Control Number M 1 AN 4/9 M Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set ST Implementation Convention Reference O 1 AN 1/35 O Reference assigned to identify Implementation Convention L204X43O (004030) 3 March 28, 2013

4 Segment: B2 Beginning Segment for Shipment Information Transaction Position: 0200 Loop: Level: Heading Usage: Mandatory Purpose: To transmit basic data relating to shipment information Syntax Notes: 1 B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading. 2 If B211 is used, B206 will indicate the party or parties responsible for payment of the transportation terms identified in B211. Comments: 1 B202 is mandatory for transaction set B209 is mandatory for rail transactions. B Standard Carrier Alpha Code M 1 ID 2/4 M Standard Carrier Alpha Code B Shipment Identification Number M 1 AN 1/30 M Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters) B Shipment Method of Payment M 1 ID 2/2 M Code identifying payment terms for transportation charges CC Collect PP Prepaid (by Seller) L204X43O (004030) 4 March 28, 2013

5 Segment: B2A Set Purpose Position: 0300 Loop: Level: Heading Usage: Mandatory Purpose: To allow for positive identification of transaction set purpose Syntax Notes: Comments: B2A Transaction Set Purpose Code M 1 ID 2/2 M Code identifying purpose of transaction set 00 Original 01 Cancellation 04 Change L204X43O (004030) 5 March 28, 2013

6 Segment: L11 Business Instructions and Reference Number Position: 0800 Loop: Level: Heading Usage: Mandatory Max Use: 50 Purpose: To specify instructions in this business relationship or a reference number Syntax Notes: 1 At least one of L1101 or L1103 is required. 2 If either L1101 or L1102 is present, then the other is required. Comments: Notes: Carrier must capture the Reference Identification value for each Reference Identification Qualifier provided, and return in the appropriate place on the return documents. L Reference Identification M 1 AN 1/50 M Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier L Reference Identification Qualifier M 1 ID 2/3 M Code qualifying the Reference Identification 19 Division Identifier TN Transaction Reference Number L204X43O (004030) 6 March 28, 2013

7 Segment: AT5 Bill of Lading Handling Requirements Position: 1100 Loop: Level: Heading Usage: Optional Max Use: 6 Purpose: To identify Bill of Lading handling and service requirements Syntax Notes: 1 Only one of AT501 or AT503 may be present. 2 Only one of AT502 or AT503 may be present. 3 If AT504 is present, then at least one of AT505 or AT506 is required. 4 If AT505 is present, then AT504 is required. 5 If AT506 is present, then AT504 is required. 1 AT505 is the minimum temperature. 2 AT506 is the maximum temperature. Comments: AT Special Handling Code X 1 ID 2/3 O Code specifying special transportation handling instructions IMS Intermodal Shipment Service LTT Less Than Truckload RC Railroad Controlled Private Equipment Subject to Demurrage Equipment subject to paragraph #1 of tariff RPS6004 item allowing private equipment to be subject to demurrage when authorized by equipment owner TLS Tendered as Truckload (Truckload Service Requested) ZZZ Mutually Defined AT Special Services Code X 1 ID 2/10 O Code 'ZZ' identifies when a DOT Tanker Endorsement is required for hauling ZZ Mutually Defined AT Special Handling Description X 1 AN 2/30 O Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate L204X43O (004030) 7 March 28, 2013

8 Segment: PLD Pallet Information Position: 1200 Loop: Level: Heading Usage: Optional Purpose: To specify pallet information including quantity, exchange, and weight Syntax Notes: 1 If either PLD03 or PLD04 is present, then the other is required. Comments: PLD Quantity of Pallets Shipped M 1 N0 1/3 M Number of pallets shipped. Note that for LOLW shipments, this field will be quantity '1' L204X43O (004030) 8 March 28, 2013

9 Segment: LH6 Hazardous Certification Position: 1250 Loop: Level: Heading Usage: Optional Max Use: 6 Purpose: To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification Syntax Notes: 1 If either LH602 or LH603 is present, then the other is required. Comments: LH Name O 1 AN 1/60 O "Y" or not present L204X43O (004030) 9 March 28, 2013

10 Segment: NTE Note/Special Instruction Position: 1300 Loop: Level: Heading Usage: Optional 0 Purpose: To transmit information in a free-form format, if necessary, for comment or special instruction Syntax Notes: Comments: 1 The NTE segment permits free-form information/data which, under ANSI X12 standard implementations, is not machine processible. The use of the NTE segment should therefore be avoided, if at all possible, in an automated environment. NTE Description M 1 AN 1/80 M A free-form description to clarify the related data elements and their content L204X43O (004030) 10 March 28, 2013

11 Segment: N1 Name Position: 1400 Loop: 0100 Optional Level: Heading Usage: Optional Purpose: To identify a party by type of organization, name, and code Syntax Notes: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. N Entity Identifier Code M 1 ID 2/3 M Code identifying the property owner and the respective organizational entity SH Shipper N Name X 1 AN 1/60 O Free-form name N Identification Code Qualifier X 1 ID 1/2 O Code designating the system/method of code structure used for Identification Code (67) 1 D-U-N-S Number, Dun & Bradstreet N Identification Code X 1 AN 2/80 O Code identifying a party or other code L204X43O (004030) 11 March 28, 2013

12 Segment: G61 Contact Position: 1900 Loop: 0100 Optional Level: Heading Usage: Mandatory Max Use: 3 Purpose: To identify a person or office to whom communications should be directed Syntax Notes: 1 If either G6103 or G6104 is present, then the other is required. Comments: 1 G6103 qualifies G6104. G Contact Function Code M 1 ID 2/2 M Code identifying the major duty or responsibility of the person or group named CN General Contact Transportation Planner G Name M 1 AN 1/60 M Free-form name G Communication Number Qualifier X 1 ID 2/2 O Code identifying the type of communication number EM Electronic Mail TE Telephone G Communication Number X 1 AN 1/256 O Complete communications number including country or area code when applicable L204X43O (004030) 12 March 28, 2013

13 Segment: N7 Equipment Details Position: 2000 Loop: 0200 Optional Level: Heading Usage: Optional Purpose: To identify the equipment Syntax Notes: 1 If either N703 or N704 is present, then the other is required. 2 If either N705 or N716 is present, then the other is required. 3 If either N708 or N709 is present, then the other is required. 1 N712 is the owner of the equipment. 2 N723 is the operator or carrier of the rights of the equipment. Comments: 1 N701 is mandatory for rail transactions. 2 N720 and N721 are expressed in inches. N Equipment Number M 1 AN 1/10 M Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred) N Equipment Description Code M 1 ID 2/2 M Code identifying type of equipment used for shipment BX Boxcar CN Container CZ Refrigerated Container RC Refrigerated (Reefer) Car RT Controlled Temperature Trailer (Reefer) TF Trailer, Dry Freight TJ Trailer, Tank (Chemicals) TK Trailer, Tank (Food Grade-Liquid) TL Trailer (not otherwise specified) TN Tank Car N Temperature Control O 1 AN 3/6 O Free-form abbreviation of temperature range or flash-point temperature. Land O' Lakes does not currently populate this segment. For controlled temperature equipment, set the Default to be 34 F degrees unless otherwise noted on the Bill of Lading. N Equipment Length M 1 N0 4/5 M Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11) L204X43O (004030) 13 March 28, 2013

14 Segment: N7B Additional Equipment Details Position: 2050 Loop: 0200 Optional Level: Heading Usage: Optional Purpose: To identify additional equipment details Syntax Notes: 1 N7B06 is the Department of Transportation or the Interstate Commerce Commission Motor Carrier Cargo Tank Specification. Comments: 1 N7B06 may include but are not limited to MC300 through MC307, MC310 through MC312, MC330, MC331, MC338, DOT 406, DOT 407, and DOT 412. N7B Reference Identification O 1 AN 1/50 O Land O Lakes terminology for the required equipment to haul the shipment L204X43O (004030) 14 March 28, 2013

15 Segment: S5 Stop-off Details Position: 0100 Loop: 0300 Mandatory Level: Detail Usage: Mandatory Purpose: To specify stop-off detail reference numbers and stop reason Syntax Notes: 1 If either S503 or S504 is present, then the other is required. 2 If either S505 or S506 is present, then the other is required. 3 If either S507 or S508 is present, then the other is required. 1 S509 is the stop reason description. Comments: S Stop Sequence Number M 1 N0 1/3 M Identifying number for the specific stop and the sequence in which the stop is to be performed S Stop Reason Code M 1 ID 2/2 M Code specifying the reason for the stop CL Complete CU Complete Unload PL Part Load PU Part Unload L204X43O (004030) 15 March 28, 2013

16 Segment: L11 Business Instructions and Reference Number Position: 0200 Loop: 0300 Mandatory Level: Detail Usage: Optional Max Use: 50 Purpose: To specify instructions in this business relationship or a reference number Syntax Notes: 1 At least one of L1101 or L1103 is required. 2 If either L1101 or L1102 is present, then the other is required. Comments: Notes: May have more than one Delivery Reference Number per stop. L Reference Identification X 1 AN 1/50 O Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier L Reference Identification Qualifier X 1 ID 2/3 O Code qualifying the Reference Identification DAN Delivery Appointment Number Delivery Reference Number L204X43O (004030) 16 March 28, 2013

17 Segment: G62 Date/Time Position: 0300 Loop: 0300 Mandatory Level: Detail Usage: Optional (Must Use) Max Use: 2 Purpose: To specify pertinent dates and times Syntax Notes: 1 At least one of G6201 or G6203 is required. 2 If either G6201 or G6202 is present, then the other is required. 3 If either G6203 or G6204 is present, then the other is required. Comments: G Date Qualifier X 1 ID 2/2 O Code specifying type of date 10 Requested Ship Date/Pick-up Date 68 Requested Delivery Date G Date X 1 DT 8/8 O Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year G Time Qualifier X 1 ID 1/2 O Code specifying the reported time Only preset delivery appointments will have time -- all other 204 transactions will not have time populated. 3 Delivery Appointment Scheduled Time G Time X 1 TM 4/8 O Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) L204X43O (004030) 17 March 28, 2013

18 Segment: NTE Note/Special Instruction Position: 0650 Loop: 0300 Mandatory Level: Detail Usage: Optional Max Use: 20 Purpose: To transmit information in a free-form format, if necessary, for comment or special instruction Syntax Notes: Comments: 1 The NTE segment permits free-form information/data which, under ANSI X12 standard implementations, is not machine processible. The use of the NTE segment should therefore be avoided, if at all possible, in an automated environment. NTE Description M 1 AN 1/80 M A free-form description to clarify the related data elements and their content L204X43O (004030) 18 March 28, 2013

19 Segment: N1 Name Position: 0700 Loop: 0310 Mandatory Level: Detail Usage: Mandatory Purpose: To identify a party by type of organization, name, and code Syntax Notes: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. N Entity Identifier Code M 1 ID 2/3 M Code identifying an organizational entity, a physical location, property or an individual SF Ship From ST Ship To N Name X 1 AN 1/60 O Free-form name N Identification Code Qualifier X 1 ID 1/2 O Code designating the system/method of code structure used for Identification Code (67) 6 Plant Code N Identification Code X 1 AN 2/80 O Code identifying a party or other code L204X43O (004030) 19 March 28, 2013

20 Segment: N3 Address Information Position: 0900 Loop: 0310 Mandatory Level: Detail Usage: Mandatory Max Use: 2 Purpose: To specify the location of the named party Syntax Notes: Comments: N Address Information M 1 AN 1/55 M Address information N Address Information O 1 AN 1/55 O Address information L204X43O (004030) 20 March 28, 2013

21 Segment: N4 Geographic Location Position: 1000 Loop: 0310 Mandatory Level: Detail Usage: Mandatory Purpose: To specify the geographic place of the named party Syntax Notes: 1 Only one of N402 or N407 may be present. 2 If N406 is present, then N405 is required. 3 If N407 is present, then N404 is required. Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the U.S. or Canada. N City Name M 1 AN 2/30 M Free-form text for city name N State or Province Code M 1 ID 2/2 M Code (Standard State/Province) as defined by appropriate government agency N Postal Code M 1 ID 3/15 M Code defining international postal zone code excluding punctuation and blanks (zip code for United States) N Country Code X 1 ID 2/3 O Code identifying the country L204X43O (004030) 21 March 28, 2013

22 Segment: L5 Description, Marks and Numbers Position: 1300 Loop: 0320 Optional Level: Detail Usage: Optional Purpose: To specify the line item in terms of description, quantity, packaging, and marks and numbers Syntax Notes: 1 If either L503 or L504 is present, then the other is required. 2 If L507 is present, then L506 is required. 3 If either L508 or L509 is present, then the other is required. Comments: 1 L502 may be used to send quantity information as part of the product description. L Lading Line Item Number O 1 N0 1/3 O Sequential line number for a lading item L204X43O (004030) 22 March 28, 2013

23 Segment: G61 Contact Position: 1400 Loop: 0325 Mandatory Level: Detail Usage: Mandatory Purpose: To identify a person or office to whom communications should be directed Syntax Notes: 1 If either G6103 or G6104 is present, then the other is required. Comments: 1 G6103 qualifies G6104. G Contact Function Code M 1 ID 2/2 M Code identifying the major duty or responsibility of the person or group named DC Delivery Contact ZZ Mutually Defined Pickup Contact G Name M 1 AN 1/60 M Free-form name G Communication Number Qualifier X 1 ID 2/2 O Code identifying the type of communication number EM Electronic Mail TE Telephone G Communication Number X 1 AN 1/256 O Complete communications number including country or area code when applicable G Contact Inquiry Reference O 1 AN 1/20 O Additional reference number or description to clarify a contact number L204X43O (004030) 23 March 28, 2013

24 Segment: OID Order Identification Detail Position: 1500 Loop: 0350 Optional Level: Detail Usage: Optional Purpose: To specify order identification detail Syntax Notes: 1 At least one of OID01 or OID02 is required. 2 If OID03 is present, then OID02 is required. 3 If either OID04 or OID05 is present, then the other is required. 4 If either OID06 or OID07 is present, then the other is required. 5 If either OID08 or OID09 is present, then the other is required. 1 OID01 is the seller's order identification number and pickup number. 2 OID02 is the number assigned by the consignee to further define the purchase order number or additional pickup number. 3 OID11 specifies the sorting and/or segregating number for each receiving location (processing area). Comments: OID Reference Identification M 1 AN 1/50 M Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier OID Purchase Order Number X 1 AN 1/22 O Identifying number for the Purchase Order assigned by the consignee OID Reference Identification O 1 AN 1/50 O Used for inbound [purchase] order tracking purposes as a secondary pickup number when OID_02 is 'NONE'/Not Available. OID Packaging Form Code X 1 ID 3/3 O Code for packaging form of the lading quantity PCS Pieces OID Quantity X 1 R 1/15 O Numeric value of quantity OID Weight Unit Code X 1 ID 1/1 O Code specifying the weight unit L Pounds OID07 81 Weight X 1 R 1/10 O Numeric value of weight L204X43O (004030) 24 March 28, 2013

25 Segment: L5 Description, Marks and Numbers Position: 1900 Loop: 0360 Optional Level: Detail Usage: Optional Purpose: To specify the line item in terms of description, quantity, packaging, and marks and numbers Syntax Notes: 1 If either L503 or L504 is present, then the other is required. 2 If L507 is present, then L506 is required. 3 If either L508 or L509 is present, then the other is required. Comments: 1 L502 may be used to send quantity information as part of the product description. L Lading Line Item Number O 1 N0 1/3 O Sequential line number for a lading item L Lading Description O 1 AN 1/50 O Description of an item as required for rating and billing purposes L Commodity Code X 1 AN 1/30 O Commodities are grouped into one of 18 Classes - from a low of Class 50 to a high of Class based on an evaluation of four transportation characteristics: density, stowability, handling and liability. L Commodity Code Qualifier X 1 ID 1/1 O Code identifying the commodity coding system used for Commodity Code N National Motor Freight Classification (NMFC) L204X43O (004030) 25 March 28, 2013

26 Segment: L3 Total Weight and Charges Position: 0100 Loop: Level: Summary Usage: Optional Purpose: To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items Syntax Notes: 1 If either L301 or L302 is present, then the other is required. 2 If either L303 or L304 is present, then the other is required. 3 If either L309 or L310 is present, then the other is required. 4 If L312 is present, then L301 is required. 5 If either L314 or L315 is present, then the other is required. 1 L305 is the total charges. Comments: L Weight X 1 R 1/10 O Numeric value of weight L Weight Qualifier X 1 ID 1/2 O Code defining the type of weight G Gross Weight L Volume X 1 R 1/8 O Value of volumetric measure L Volume Unit Qualifier X 1 ID 1/1 O Code identifying the volume unit E Cubic Feet L Lading Quantity O 1 N0 1/7 O Number of units (pieces) of the lading commodity L Weight Unit Code O 1 ID 1/1 O Code specifying the weight unit L Pounds L Declared Value X 1 N2 2/12 O Distance traveled in Miles (decimal to be placed in the hundredth s position; i.e = 2, miles) L Rate/Value Qualifier X 1 ID 2/2 O Code qualifying how to extend charges or interpret value ZZ Mutually Defined L204X43O (004030) 26 March 28, 2013

27 Segment: SE Transaction Set Trailer Position: 0200 Loop: Level: Summary Usage: Mandatory Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) Syntax Notes: Comments: 1 SE is the last segment of each transaction set. SE01 96 Number of Included Segments M 1 N0 1/10 M Total number of segments included in a transaction set including ST and SE segments SE Transaction Set Control Number M 1 AN 4/9 M Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set L204X43O (004030) 27 March 28, 2013