LEADERSHIP IN NYS PUBLIC PROCUREMENT

Transcription

1 GOVERNMENT PURCHASING IS OUR BUSINESS AND AN OPPORTUNITY FOR YOURS! DO YOU WANT DIRECT ACCESS TO THE DECISION MAKERS FOR MORE THAN A BILLION DOLLARS IN GOVERNMENT SPENDING FOR YOUR BUSINESS? MORE THAN SEVENTY-FIVE PROCUREMENT PROFESSIONALS REPRESENTING MORE THAN 50 MUNICIPALITIES ACROSS NEW YORK STATE WILL BE TOGETHER FOR CONTINUING EDUCATION FOR TWO DAYS ONLY IN OCTOBER. THIS IS A DON T MISS OPPORTUNITY TO EXPAND YOUR SALES BASE AND MEET THE DECISION MAKERS FACE TO FACE. SPACE IS LIMITED AND FILLING UP FAST! VENDORS CAN SHOWCASE THE VALUE THEY OFFER MUNICIPALITIES AND SCHOOL DISTRICTS IN SEVERAL WAYS. REGISTER NOW TO LEARN HOW TO REACH OUR ATTENDEES THROUGH ADVERTISING IN OUR PROGRAM, ATTENDING IN PERSON, OR SPONSORING PART OF THE CONFERENCE. WE REALIZE YOUR TIME IS VALUABLE. VENDORS ARE INVITED TO ATTEND THE CONFERENCE WEDNESDAY, OCTOBER 5TH AND THURSDAY, OCTOBER 6TH AT THE CONFERENCE & EVENT CENTER NIAGARA FALLS. HOTEL ACCOMMODATIONS HAVE BEEN RESERVED AT THE SHERATON AT THE FALLS DIRECTLY NEXT DOOR. SET UP AND VENDOR REGISTRATION BEGINS AT 12:00 PM ON WEDNESDAY. THIS WILL BE FOLLOWED BY A VENDOR EXPO AND RECEPTION FOR ATTENDEES AND VENDORS. THURSDAY OFFERS A FULL DAY OF CLASSES AND ACTIVITIES DESIGNED TO PROMOTE INTERACTION BETWEEN VENDORS AND ATTENDEES, AND WILL CONCLUDE WITH THE CONFERENCE DINNER THURSDAY EVENING. REGISTER TODAY TO AT TO ATTEND THIS VERY WORTHWHILE CONFERENCE AND TRADE SHOW. PLEASE DON T DELAY. RESERVATIONS ARE TAKEN ON A FIRST COME FIRST SERVED BASIS. ON BEHALF OF THE ENTIRE NYSAMPO BOARD WE ENCOURAGE YOU TO ATTEND THIS VALUABLE EVENT. PLEASE FEEL FREE TO CONTACT ANY OF US WITH ANY QUESTIONS. THANK YOU! Donna Ball, CPPB Maureen Salman SAMPO President Western Regional Representative Eastern Suffolk BOCES Niagara County dball@esboces.org maureen.salman@niagaracounty.com

2 WEDNESDAY, OCTOBER 05, :00 pm 3:00 pm Vendor Registration and Set-up 3:00 pm 6:00 pm 3:00 pm 5:00 pm Attendee Registration Vendor Showcase (prizes for attending) 5:00 pm 7:00 pm Welcome Reception with the Vendors 7:00 pm 9:00 pm Dinner on your own 9:00 pm 11:00 pm Hospitality Suite 8:00 am 5:00 pm NIGP Accredited Class THURSDAY, OCTOBER 06, :30 am 8:45 am Breakfast 9:00 am 10:30 am Vendor Showcase(ends at 10:30 am) 10:45 pm 12:15 pm General Session Speaker TBD 12:30 pm 1:45 pm Lunch with special recognition of sponsors Class Block 1 2:00 pm 3:30 pm Using Social Media to Promote Procurement in the 21 st Century A Better Way to Negotiate Class Block 2 3:45 pm 5:15 pm Purchasing from Beginner to Intermediate Take Control of Your Workday! 6:30 pm 8:30 pm Dinner with Activity/Awards/Giveaways 9:00 pm 11:00 pm Hospitality Suite FRIDAY, OCTOBER 07, :30 am 9:00 am 9:15 am 10:45 M Breakfast and General Session: Lessons in Leadership: Panel Discussion with NYSAMPO Past Presidents Class Block 3 Supervision for Success Be an Effective Leader Through Public Speaking 10:45 am 11:00 am Conference adjournment including giveaways

3 Registration Form For immediate confirmation and to guarantee you will receive your preferred booth location you MUST register through the website ( using a credit card. SAMPO cannot guarantee booth selection for mailed registrations. If registering by mail please indicate your three (3) choices for booth location. Sponsors receive first choice. Contact Person: Address: Address: City: Zip Code: Address: State: Phone: Fax: Please list all Attendee Name(s) Will you attend the vendor reception on Wednesday night? Yes No Will you attend the Lunch/Recognition of Sponsors on Thursday afternoon? Yes No Will you attend the conference dinner on Thursday night? Yes No Do you have interest in sponsoring a reception, or meal break at the conference Yes No Registration for: Qty. Price ea. Total Platinum Sponsorship ( vendor highlighted throughout day, list of membership, half page ad in program ) $1500 Gold Sponsorship ( vendor highlighted throughout day, list of membership, half page ad in program ) : $1200 Standard Exhibitor Booth: $700 Each additional attendee (Please include name of attendee(s) above $100 Program Ad ½ page/ whole page (5.5x8.5) $150/$250 TOTAL REMITTANCE DUE: TOTAL PERSONS ATTENDING:

4 PLATINUM VENDOR REGISTRATION FEE INCLUDES: 12 th Annual Western New York Fall Conference 16X8 BOOTH, 3X8 TABLE, SKIRT, 2 CHAIRS, WED NIGHT VENDOR RECEPTION, CONTINENTAL BREAKFAST THURSDAY, LUNCHEON THURSDAY, CONFERENCE RECEPTION AND ADMISSION TO CLASSES. VENDOR WILL BE RECOGNIZED THROUGHOUT THE EVENT AND THIS PACKAGE COMES WITH A FULL PAGE BLACK AND WHITE AD IN THE EVENT PROGRAM. GOLD VENDOR REGISTRATION FEE INCLUDES: 16X8 BOOTH, 3X8 TABLE, SKIRT, 2 CHAIRS, WED NIGHT VENDOR RECEPTION, CONTINENTAL BREAKFAST THURSDAY, LUNCHEON THURSDAY, CONFERENCE RECEPTION AND ADMISSION TO CLASSES. VENDOR WILL BE RECOGNIZED THROUGHOUT THE EVENT AND THIS PACKAGE COMES WITH A HALF PAGE BLACK AND WHITE AD IN THE EVENT PROGRAM. VENDOR REGISTRATION FEE INCLUDES: 8X8 BOOTH, 3X8 TABLE, SKIRT, 2 CHAIRS, WED NIGHT VENDOR RECEPTION, CONTINENTAL BREAKFAST THURSDAY, LUNCHEON THURSDAY, CONFERENCE RECEPTION AND ADMISSION TO CLASSES Exhibit Setup: Begins October 5th at noon and to be completed by 3:00 pm. Vendor Showcase will begin at 3:00 pm. It is suggested that you bring a sign or banner for your booth. Not included: Hotel accommodations, electric, internet or telephone lines. Please contact Katy Hobbs, Director of Events at to arrange Exhibit set-up needs. Orders forms are enclosed with conference information. Please note that deadline for order is September 3 rd. A. Please indicate the type of display you will be using: Tabletop Floor Display B. Please select 3 choices for booth location, in order of preference: 1st. 2nd. 3rd. You may register online, fax or mail completed registration forms and remittance to: NY STATE ASSOCIATION OF MUNICIPAL PURCHASING OFFICIALS, INC W. SILVER SPRING DRIVE #200 MILWAUKEE WI SAMPO FEDERAL ID# PHONE: FAX: INFO@NYSAMPO.ORG ALL VENDOR REGISTRATION FEES MUST BE PAID PRIOR OCTOBER 4 TH TO ENABLE SET UP.

5 HOTEL ACCOMMODATIONS SHERATON AT THE FALLS 300 THIRD STREET NIAGARA FALLS NY PHONE: ROOM RESERVATIONS ARE TO BE MADE DIRECTLY WITH THE HOTEL. YOU MUST REFER TO NEW YORK STATE ASSOCIATION OF MUNICIPAL PURCHASING OFFICIALS WHEN MAKING RESERVATIONS TO RECEIVE THE SPECIAL RATE OF $89 PER NIGHT PLUS TAX. THERE IS A $9.95 RESORT FEE ASSESSED TO EACH GUESTROOM RESERVATION PER NIGHT. THE RESORT FEE INCLUDES COMPLIMENTARY PARKING, COMPLIMENTARY WI-FI, ONE COMPLIMENTARY IN ROOM BOTTLED WATER, COMPLIMENTARY REFRIGERATOR AND MICROWAVE BASED UPON AVAILABILITY. RESERVATION DEADLINE TO RECEIVE SPECIAL CONFERENCE PRICING: SEPTEMBER 4, AT 5:00 PM ALL RESERVATIONS MUST BE SECURED WITH A DEPOSIT. CHECKS, CREDIT CARDS ACCEPTED. CANCELLATION POLICY: IF YOU ARE UNABLE TO HONOR YOUR GUARANTEED RESERVATION, PLEASE CANCEL BY 3PM 72 HOURS PRIOR TO ARRIVAL. IF YOU CANCEL AFTER THIS TIME, ONE NIGHT S DEPOSIT PLUS ALL APPLICABLE FEES WILL BE APPLIED TO YOUR CREDIT CARD.

6 Drayage Handling Form Information For s Please Contact our Event Service Department at SHIPPING TO THE CONFERENCE CENTER Shipments may not arrive earlier than THREE (3) Business days prior to the first move in day. Unless special arrangements have been made with our Event Services department. ALL SHIPMENTS MUST ARRIVE PREPAID. Collect shipment will be refused! CCNF will not be responsible for the condition, count or content of shipments until such a time as exhibits or materials are picked up for removal after the close of the exhibition. All items are to be marked with your company name, booth number and name of show. SHIPPING AT END OF SHOW INSTRUCTIONS Exhibitors need to bring to the Show: Shipping Labels, Packing Tape, Bill of Ladings for preferred carriers marked with the company s account number or COD, phone number of carrier. THE EXHIBITOR MUST CALL THE PREFERRED CARRIER HIM OR HERSELF! The carrier is to be informed that they have a pick up for THE EXHIBITING COMPANY. o Location: The Conference and Event Center Niagara Falls 101 Old Falls Street, Niagara Falls, NY Loading Dock Off of Second Street. Shipments may be picked up Monday-Friday 9AM-5PM. All items are to be properly packaged, labeled and called for a pickup prior to contacting the conference center. Once those are complete the Conference Center will then: o Remove drayage from booths to loading area where they will be loaded on common carrier trucks. The CCNF s preferred carrier is FedEx. Items left on the exhibit floor without instructions for return will be returned to our storage area and held for disposition at an additional charge of 15% of drayage handling charges. The CCNF will use its discretion on shipping time and choice of carrier for these items. INSURANCE The CCNF is not responsible for lost or misplaced freight; CCNF is not responsible for any materials left unattended. CCNF is not responsible for lost or damaged (including concealed damage) of freight. All carrier claims will be the sole responsibility of exhibitor. CCNF will not be responsible for the count or content of material after it has been placed in the exhibit area, before or during installation time, or at the conclusion of the event, or prior to taking physical count and possession in preparation to move such materials. The exhibitor agrees to hold harmless CCNF for responsibility for concealed and/or apparent damage to uncrate and/or non shrink-wrapped exhibit material. The exhibitor should make certain all material is properly insured against ALL RISK while in transit to and from your point of origin, to and from your booth, and through the duration of the show

7 PLEASE HAVE THIS SHIPPING LABEL PRINTED ON EVERY BOX SHIPPED TO THE CONFERENCE CENTER. Event: Booth #/Location: Event Move In Date: Date Received by CCNF: EXHIBITOR SHIPPING & RECEIVING Contact: Shipping From Address: Shipping To Address: 101 Old Falls Street Received by: Phone: Fax: Date Claimed: Box #: of / Pallet #: of CCNF WILL NOT BE RESPONSIBLE FOR DAMAGE TO UNCRATED AND PACKAGES THAT ARE NOT SHRINK-WRAPPED, NOR WILL WE BE RESPONSIBLE FOR CONCEALED DAMAGE TO MATERIAL Event: Booth #/Location: Event Move In Date: EXHIBITOR SHIPPING & RECEIVING Contact: Shipping From Address: Date Received by CCNF: Shipping To Address: 101 Old Falls Street Received by: Phone: Fax: Date Claimed: Box #: of / Pallet #: of CCNF WILL NOT BE RESPONSIBLE FOR DAMAGE TO UNCRATED AND PACKAGES THAT ARE NOT SHRINK-WRAPPED, NOR WILL WE BE RESPONSIBLE FOR CONCEALED DAMAGE TO MATERIAL Event: Booth #/Location: Event Move In Date: EXHIBITOR SHIPPING & RECEIVING Contact: Shipping From Address: Date Received by CCNF: Shipping To Address: 101 Old Falls Street Received by: Phone: Fax: Date Claimed: Box #: of / Pallet #: of CCNF WILL NOT BE RESPONSIBLE FOR DAMAGE TO UNCRATED AND PACKAGES THAT ARE NOT SHRINK-WRAPPED, NOR WILL WE BE RESPONSIBLE FOR CONCEALED DAMAGE TO MATERIAL