Control File Element Descriptions (L)

Transcription

1 Control File Element s (L) LA Language Codes STYLEman is a multi-language system allowing menus, help text, error messages, screen display text and report text to be set up in any language. Each user is assigned a language code via their operator id and this allows two people to access the same system and the same data but view it in their own language. The language code is represented by a two character code and the LA element allows the language to be defined more fully. Enter the two character code that is to be used to represent the particular languages. STYLEman is supplied in UK English and as such a default blank element key is set up to represent English. This also makes for more rapid report and screen selections when English is required. Enter a description of the language that the code entered represents. Enter "Y" in the first byte to indicate that the SoftOption SDI is used to run STYLEman. This ensures that the STYLEman routines are displayed correctly. Language Code Language Codes SoftOp? aa A CA CH DE DU FI FL FR IT JA NO PO RU SP SW US UK English Catalan Chinese German Dutch Finnish Flemish French Italian Japanese Norwegian Portuguese Russian Spanish Swedish US English Option Systems Limited,

2 Control File Element s (L) LB Last Cash Batch Number On each occasion a user enters the cash posting or account reconciliation facilities within the STYLEman Sales Ledger a batch number is assigned. STYLEman then retains the details entered whilst undertaking those transactions. The batch number is assigned automatically by STYLEman which subsequently updates the LB element. Once established the LB element requires no further external maintenance. Lst Btch Last Cash Batch Number Number (blank) Last Cash Batch Number 592 LC Last Credit Note Number Each time a credit note is raised the system automatically assigns it a number. The number is derived from the LC element which represents the last one used. Once set up this is maintained by the system. Option Systems Limited,

3 Control File Element s (L) Lst Cred Last Credit Note Number Note No. (blank) Last Credit Note No 132 LD Last Debit Number Each time a debit note is raised the system automatically assigns it a number. The number is derived from the LD element which represents the last one used. Once set up this is maintained by the system. Last DB Last Debit Number Number (blank) Last Debit Note Number 32 LG Last GRN Number Defines the number for customer goods returned, Purchase Order Receipts and Finished Goods Stock Receipts * Within Distribution. (Last GRN Number). * Through Arrivals only. Defines the number for Finished Goods Production Order Receipts. (Last WIP Report Number). Defines the number for Material Purchase Order Receipts. (Last Mat P/O GRN). Entries are not Option Systems Limited,

4 Control File Element s (L) required in the above fields unless numbering should start from a particular point. STYLEman will automatically start numbering from 1. If a number is entered from which to start it should be no longer than 6 digits. Last GRN Last WIP Last Mat Last GRN Number Number Recpt No P/O GRN (blank) Last GRN No LI Last Invoice Number Each time an invoice is raised the system automatically assigns it a number. The number is derived from the LI element which represents the last one used. Once set up this is maintained by the system. Last Inv Last Invoice Number Number (blank) Option Systems Limited,

5 Control File Element s (L) LJ Last Journal Entry Number When a journal is raised within STYLEman the option is provided to either enter your own defined transaction number or to allow the system to enter the next available. If the latter is chosen the system automatically maintains the LJ element which represents the last one it used. Once set up this is maintained by the system. Last Jrn Last Journal Entry Number Number (blank) Last Journal Entry Number 240 LK Last Material Case Number STYLEman provides the facility to maintain stock details of defined materials at a detailed level, i.e. where width or dye-lot or method of manufacture are of importance. This is accomplished by allowing the information to be retained by Case (roll, piece, cone, etc.). Within stock receipts the receipt is broken down into cases. STYLEman allows either for the number to be manually entered or to allow the system to maintain the last one entered. If the latter is chosen the system automatically maintains the LK element which represents the last one it used. Once set up this is maintained by the system. Option Systems Limited,

6 Control File Element s (L) Last Last Material Case Number Case No (blank) Last Material Case Number LM Last Material PO Number When a Raw Material Purchase Order is raised within STYLEman the opportunity is provided to enter a manual order number (which may be derived from a purchase order pad) or to allow the system to allocate the next available system generated number. If the latter is chosen the system automatically maintains the LM element which represents the last one it used. Once set up this is maintained by the system. start it should be no longer than 6 digits and it will be automatically right justified within the Last Mat Last Material PO Number PO No (blank) Option Systems Limited,

7 Control File Element s (L) LN Last Number (Miscellaneous) STYLEman provides the facility for automatic numbering of codes within certain functions of the system. This element allows you to define how long the code will be and whether or not a check digit should be applied as the last character. The element also retains the last number utilised. "ASN" last ASN number used "BANKEXCH" last Bank List extract number used "BANKLIST" last Bank List number used "BILLEXCH" last Bill of Exchange number used "CARELABEL" last Care Label number used. (bespoke code only). "CARRLIST" last carrier list number used "CARTLABL" last carton label number used "CARTONGRN" last GRN number used when receiving goods into a carton warehouse. (bespoke code only). "CONSINV" last Consolidated Invoice number used "CONTACT" last Customer Contact number used "DDBATCH" Direct Batches are created DESPATCH Last despatch note number (DESHPF) NOTE under PB:25934 this becomes a mandatory "DD" last direct debit batch number used "FABRIC' last Fabric number used. (bespoke use only). "GRN" automatic numbering of GRN's for noncarton Purchase Orders which are being received into a carton warehouse. Note: The AA - GRN key must be defined before this key can be used. "INVOICEC" & "INVOICEZ" last invoice number for Italian invoices dependent upon the year number "ISSUDESP" last fabric despatch number. (bespoke code only). "LABELxxx" where 'xxx' is the carrier code. The incrementing number is held in numeric variable 1 and 2. holds the "base" number and variable 2 the incrementing number. For example, variable 1 holds 1001 and variable 2 is incremented so that the numbers are , etc. (bespoke use only). "MATERIAL" automatic numbering of raw material codes "NOMINAL" last bespoke Nominal Ledger Batch number used "PRECLIST" last pre-loading list number used (bespoke use only). "PUTAWAY" last Stock Putaway Sheet number used "SHAPExx" 'xx' is the style brand code. Numeric variable 1 holds the incrementing shape number used when creating styles via a bespoke program.(bespoke code only). "SHIPREF" last Shipment Reference number used "SPLRDEBT" last supplier debit note number used SSCC (bespoke use only) This control file element stores the international standard carton reference: SSCC. The structure of the SSCC barcode is: Digits 1-2 from DC control file alpha variable 2. Digit 3 currently a "3". Digits 4-10 EDI path for ECI. LN SSCC control file numeric variable 1. Digits the barcode nnumber comes from first 9 positions of the description field in the LN SSCC control file. Digit 20 check digit. : Holds the last barcode number (9 digits) Numeric : holds a 7 digit value indicating the EDI path for ECI. Option Systems Limited,

8 Control File Element s (L) "STYLE" automatic numbering of style codes "TRANSHIP" last bespoke Transhipment Note number used "TRIMCODE" numeric variable 1 and numeric variable 2 hold the allowed trim code range for materials. (bespoke use only) "WHSEMOVE" last stock movement number used for movement of allocated stock Enter a suitable description as appropriate. For the "BANKEXCH" key a path and directory must be entered. Enter the starting point from which the numbering should begin, it may between 1 and 7 digits. This field will then automatically be maintained by the system as each number is generated. Note that the following restrictions apply dependent upon usage: "BANKEXCH" set at zero if numbering should start at 1 "DDBATCH" this will hold the last number and clock-on after each batch has been created "LABELxxx" holds the "base" number. "MATERIAL" between 3 & 7 digits (ref number length in Var.2) "STYLE" between 2 & 7 digits (ref number length in Var.2) Defines how long the code should be. Note that the following restrictions apply dependent upon usage: "DDBATCH" this will hold the maximum number of digits that make up the batch number (6) "LABELxxx" holds the incrementing number. "MATERIAL" the length of the code must be between 3 and 7 digits in length. If the length is defined outside of these parameters a default value of 3 will apply. "STYLE" the length of the code must be between 2 and 7 digits in length. If the length is defined outside of these parameters a default value of 4 will apply. TRANSHIP last bespoke Transhipment Note number used "TRIMCODE" numeric variable 1 and numeric variable 2 hold the allowed trim code range for materials. (bespoke use only) For "MATERIAL" & "STYLE" a check digit may be calculated and added to the end of the respective code. If "Y" is entered the system will calculate a check digit and apply it to the final position of the code i.e. if you define your code as four digits in length with a check digit the final code will be five digits in length. The check digit is calculated by multiplying each number by its position, adding the result together, dividing by 10, and the remainder being appended to the original number as the check digit. For example, the check digit for 1468 would be calculated: 1 x 1 = 1 4 x 2 = 8 6 x 3 = 18 8x4=32 59 / 10 = 5.9 therefore the remainder is 0.9, resulting in a check digit of 9. The code complete with check digit would be If "N" is entered the code will be as long as defined in. STYLE - bytes 1 and 2 determine the number the style will be incremented by. For an increase of one the entry would be '01'. When setting this number you should consider what will happen when the numbers loop back to the beginning, e.g., a 2 digit code incremented by 10 would give 10, 20,...90, 10 and 20 etc. This would not work as the numbers have already been used. Option Systems Limited,

9 Control File Element s (L) Last Number Check Number Last Number Number word (Miscellaneous) Length DigitY/N Sequence aaaaaaaaaa a 99 CARTLABL 25 CARTONGRN Carton GRN Number 1 CONSINV 1 CONTACT Contact 6 1 N DDBATCH Last Direct Debit batch number MATERIAL N 03 NOMINAL OVERRIDER Last Overrider Number 559 PUTAWAY 119 SHIPREF STYLE N TRANSHIP Last Transhipment Notes Number 17 WHSEMOVE 11 LO Last Sales Order Number When a sales order is raised within STYLEman the opportunity is provided to enter a manual order number (which may be derived from a salesman/agent/telesales order pads) or to allow the system to allocate the next available system generated number. If the latter is chosen the system automatically maintains the LO element which represents the last one it used. Once set up this is maintained by the system. start it should be no longer than 6 digits and it will be automatically right justified within the Last Last Sales Order Number Order No (blank) Option Systems Limited,

10 Control File Element s (L) LP Last Picking Ticket Number When Finished Goods stocks are transferred to a picked status a picking ticket or number of tickets will be produced. Each of these tickets is numbered automatically by the system enabling the contents of each to be subsequently viewed on screen and also to report on tickets raised, but for which there has been no subsequent activity. The system derives the number from the LP element which represents the last one used. Once established it is maintained by the system. Variable 1 Variable 2 Variable 1 Variable 2 Enter the number from which Picking Tickets should commence Enter the number from which Material Issues should commence (Production System use only) Last PT Last Mat Last Picking Ticket Number Number Issue No (blank) Last pick ticket 1026 LQ Last Purchase Order Number When a purchase order is raised within STYLEman the opportunity is provided to enter a manual order number (which may be derived from a purchase order pad) or to allow the system to allocate the next available system generated number. If the latter is chosen the system automatically maintains the LQ element which represents the last one it used. Once set up this is maintained by the system. start it should be no longer than 6 digits and it will be automatically right justified within the Enter the number from which Procurement Orders should commence Unlike Purchase Order Numbers, Procurement Order Numbers may be alphanumeric, with the leading and/or trailing characters being alpha characters, e.g.: last number next number AB123 AB124 Option Systems Limited,

11 Control File Element s (L) AB001A AB001B AB001Z AB002A Last P.O LastProc Last Purchase Order Number Number Order No (blank) aaaaaa 295 DC0203 LR Last Return Authorisation Number When a customer contacts the company regarding a problem he has encountered with a delivery of goods, and that he intends to send all or part thereof back STYLEman provides the facility to supply him with a reference number. This number is referred to as the Return Authorisation number. Once the authorisation has been raised full traceability of the progress of those goods can be maintained, i.e. have they been received from the customer, have they been checked if faults were reported, have they been returned to stock or seconded. The Authorisation number is maintained within the LR element and is updated automatically by the system as a new authorisation is raised. Once set up the element does not need to be maintained. start it should be no longer than 6 digits and it will be automatically right justified within the Last Last Return Authorisation No Auth No. (blank) Last Authorisation No 937 Option Systems Limited,

12 Control File Element s (L) LS Last Return to Supplier Number STYLEman maintains a full history of raw material returns to a supplier ensuring that at any time the returns can be checked. Each return is allocated a return number which the system automatically derives from the LS element. STYLEman maintains for each return details of the raw material down to case level if desired. Once set-up this is maintained by the system. A description is not required but you may wish to enter one. start it should be no longer than 6 digits and will be automatically right justified within the LT Last Stock Transaction Number STYLEman maintains a full history of finished goods and raw material stock transactions ensuring that at any time the derivation of the current stock position can be checked. Each transaction undertaken on your stock (adjustments, transfers, despatches, etc.) is allocated a transaction number which the system automatically derives from the LT element. STYLEman maintains for each transaction the full details at size level of the stock transactions allowing the detail to be displayed at any time. Once set up this is maintained by the system. FINISHED GOODS - an entry is not required in this field unless numbering should start from a particular point. STYLEman will automatically start numbering from 1. If a number is entered from which to start it should be no longer than 8 digits and it will be automatically right justified within the In 5.3+ handled by database sequences. RAW MATERIALS - an entry is not required in this field unless numbering should start from a particular point. STYLEman will automatically start numbering from 1. If a number is entered from which to start it should be no longer than 8 digits and it will be automatically right justified within the Option Systems Limited,

13 Control File Element s (L) Last ST Last RM Last Stock Transaction Number Trans No Trans No (blank) LU Last UPS Code Number STYLEman allows each of the style/colour/fitting/sizes established within the system to be allocated a Unique Product Code for barcode purposes which can then be used for garment labelling or for box end labelling. The system provides the facility to either undertake this manually to be consistent with the UPC codes generated by your customers (especially the major retailers) or to allow the system to automatically generate the numbers. STYLEman provides the facility to check that UPC codes have been assigned to all applicable styles. The facility is also provided to enquire by code on the style option which it represents or to enquire by style option to determine the applicable code. If the UPC codes are generated automatically the system allocates the number from the LU element. Once set up this is maintained by the system. UPC code limit, this ensures that you cannot enter UPC codes outside of your range. The number should be no longer than 8 digits and it will be automatically right justified within the Last UPC Last UPC code Number Number (blank) Last UPC UPC Last UPC code Number Number Limit (blank) Last UPC code Number 325 Option Systems Limited,

14 Control File Element s (L) LW Last production Order Number When a Production Order is generated by the STYLEman Production System, a number is automatically assigned. This record maintains the last Production Order and Transaction numbers used. Last PO Transaction number used when a WIP Reconciliation record is created. Last P.O Last PO Last Production Order NUmber Number Trans No (blank) LX Last Warehouse Transfer Number STYLEman provides the facility to report on the contents of the locations within your warehouse(s) and maintain full details of any transfers of finished goods stock from one warehouse to another where applicable. For such transfers STYLEman provides a carrier document for the driver, listing exactly what he has on the lorry. Each carrier note has a stock transfer number associated with it which is derived from the LX element which is also used to amend and receive the goods against within the system. Once set up the system maintains this element. start it should be no longer than 6 digits and it will be automatically right justified within the Option Systems Limited,

15 Control File Element s (L) Last Xfr Last Warehouse Transfer Number Number (blank) Option Systems Limited,