Large Volume Movements Mr. Randy Hardtner 12 October 2017

Transcription

1 Large Volume Movements Mr. Randy Hardtner 12 October 2017

2 Disclaimer Transportation University encourages a free flow of ideas. In the spirit of this academic setting, the views of the instructors and participants are assumed to be their own and not those of NDTA, USTRANSCOM, or anybody's parent organization/company. 2

3 Lesson Objectives Become Knowledgeable of the Who, What, and Why of the Special Requirements Branch Gain Understanding of the DD Form 1085 and the Negotiated Route Order/Cost Estimate Process Gain Understanding of Domestic Rail Movements 3

4 Special Requirements Branch (SRB) Ed Lilly Randy Hardtner SDDC G3 G33D Domestic Sharon Brahmbhatt Domestic Movement Support Dan Bradley Special Requirements Angie Hemphill Negotiations Michael Rhodes Daryl Carter Terri Kruse Armando Castro Organizational Phone: (618) Organizational Freight Routers Anthony Smith Eric Wiggins 4

5 Special Requirements Branch Responsibilities: Solicit/negotiate domestic tender rates from our commercial industry partners supporting large volume movements, lanes with no tender rates on file and shipments with unique requirements Core Tasks: Negotiate tender rates incidental to domestic surface transportation of volume freight movements Solicit quotes from approved industry carriers (registered in our Freight Carrier Registration Program - FCRP) meeting DoD customer requirements Review qualified Transportation Service Provider (TSP) bids and provide the TO with a list of responsive bids and a recommendation as to the best value (low cost) carrier based on shipper requirements Provide domestic cost estimates 5

6 Regulation Guidance DTR II Chapter 201 The TO will submit Volume Move Requests (VMR) [DD Form 1085] or other requesting documentation that includes all the information necessary to accurately describe and fairly compete the requirement to SDDC when one of the following occurs: (a) Estimated shipments from one origin point to a single destination will total (in 1 year) 25 carloads (CLs), 25 truckloads (TLs), or 500,000 pounds (lbs) or more (b) The routing in effect is insufficient (c) Transportation factors indicate a better rate and or service is obtainable (d) The shipment is a unique requirement that cannot be supported by GFM 6

7 Requirements Processed FY17 YTD MOTOR (1116) $54.5M BARGE (7) $762K RAIL (646) $198.1M NEGOTIATIONS MOTOR BARGE RAIL Cost Avoidance 19 Negotiations/$3.5M 7

8 DD Form 1085 Process Flow Customer SRB SRB to Customer DD Form 1085 Solicitation Letter SRB reviews Bid Sheets for completeness and rank orders TSPs by lowest cost Transportation Service Provider (TSP) reviews solicitation letter and returns their bid to SRB Bid Sheet TSPs SRB 349 Consolidated Bid Sheet SRB 8

9 The DD Form 1085 ALD & RDD Commodity description National Motor Freight Code (NMFC) or Standard Transportation Commodity Code (STCC), per mode National Stock Number (NSN) Dimensions (L x W x H) & Shipment piece count Individual weight(s) & Total weight Type of carrier equip. required (i.e., AF3, A30 / KF1, KZ2) Number of Trucks/Railcars/Barges/ISO container slots required Special characteristics/requirements (Accessorials) Reverse side of form provides instructions 9

10 Common DD Form 1085 Errors Missing dimensions (L x W x H (inches)) Missing individual weights (pounds) Missing motor/rail plans (Large Volume Moves) Missing ALD & RDD (calendar days; not Julian days or transportation priority) Missing NFMC for motor and/or STCC for rail Missing Standard Point Location Code (SPLC) for Origin and/or Destination Missing Accessorial Requirements 10

11 DD Form 1085 Tips For Success Benchmark from other installation/bases Regularly review the following: (maybe highlight some of the major changes recently submitted?) DTR R, Part II, Cargo Movements Chap 201, General Cargo Movement Provisions Chap 202, Cargo Routing and Movement Chap 203, Shipper, Trans-shipper and Receiver Requirements/Procedures Chap 204, HAZMAT Material Chap 205, Transportation Protective Service (TPS) 11

12 DD Form 1085 Tips For Success (Cont d) SDDC Military Freight Traffic Unified Rules & Pub-1 (MFTURP-1) Guidance for government and carrier industry partners spx?k=mfturp&cs=this%20site&u=https%3a%2f%2fsddc.a ep.army.mil%2fsites%2fg3 12

13 Large Volume Movements: Stay Informed Attend regularly scheduled SDDC hosted shipper sessions Next one scheduled for November 16, 2017 Attend NDTA University Day brief Review Customer/Carrier Advisories Send Advisory posting requests and requests to be added to Advisory distribution list to G35 Advisory Team Mail Box: Published Advisories can be found on the SDDC Public Website Resources Customer & Carrier Advisories 13

14 Stay Informed (Customer/Carrier Advisories) Use of DODX General Purpose Flatcars CA-17-05/ and CA-17-05/ (4 May 2017) Use of Spot-Bid and SDDC Negotiations CA-16-08/ (22 Aug 2016) DD1085 Submissions for Container Movements by Rail CA-16-06/ (June 02, 2016) 14

15 Domestic Cost Estimates TO s/shippers should attempt to obtain their own motor cost estimates via GFM s Rate Quotation application before contacting SDDC TO s/shippers should use applicable rates obtained within the last 30 days via previous solicitations/estimates prior to requesting a new estimate via SDDC Domestic cost estimate requests that cannot be satisfied with GFM s Rate Quotation application should be routed to the Special Requirements Branch ( below) through your servicing TO/ITO/TMO When required, domestic cost estimate requests must be sent to: usarmy.scott.sddc.mbx.negotiations-team@mail.mil; requests sent to other addresses/personnel may not receive the appropriate response 15

16 Domestic Cost Estimates (Cont d) Requests must be submitted on a completed DD Form 1085 with additional info/attachments as necessary The subject line of the must state Cost Estimate and block 16 of the DD Form 1085 must state Cost Estimate Only Request cost estimates at least 30 days prior to your ALD, if applicable Mission dependent, allow seven days for processing 16

17 Industry Partner Notes DOD approved carriers must opt-in to participate in 500,000 series negotiated tender solicitations Review and understand the Military Freight Traffic Unified Rules Publication (MFTURP-1) (24 October 2016) Please read the requirements set forth in the solicitation letter Understand SDDC does not own the requirement, we are the middle man negotiating the route order for our customers (shippers) Completing negotiated route orders is a manual process and completed mostly outside the normal shipper systems (ATR and Spot Bid) 17

18 Industry Partner Notes (Cont d) Please do not submit your 500,000 series tender into Tender Entry on the Web (TEOW) unless you have been awarded freight; when awarded, please submit tender in TEOW within two (2) working days of award Subject to carrier performance action if unable to meet, in whole or in part, requirements of solicitation you bid on (when shipper makes contact within 24 hours of receiving our 349 Report (carrier list) A provision of the National Defense Authorization Act for Fiscal Year 1997 prohibits anyone except the TO/Shipper from releasing the SCAC and bid price of the TSP awarded the freight 18

19 Lesson Objectives Become Knowledgeable of the Who, What, and Why of the Special Requirements Branch Gain Understanding of the DD Form 1085 and the Negotiated Route Order/Cost Estimate Process 19

20 Questions? Your Freight, Your Move, Our Focused-Mission! 20

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