International Shipping Instructions

Transcription

1 Internatinal Shipping Instructins Managed By: 30 Pantn Street Cambridge CB2 1HP United Kingdm Telephne +44 (0) Cntact Andrew Fleet Danielle Ptter

2 Intrductin Dear Exhibitr/Agent, These Internatinal Shipping Instructins are designed t help yu with the mvement f yur exhibits, and stand material, t 50th Annual Internatinal IATEFL Cnference We recmmend that yu engage the services f ur wrldwide ffices / agents, wh can ffer a cmplete, dr-t-dr service, fr yur exhibits. If yu decide hwever, nt t use ur recmmended agents, we ask that yu pass these instructins t yur chsen freight frwarder, fr their infrmatin, s that yur exhibits can be crrectly dispatched and cnsigned t us. Failure t cmply with these instructins, and the deadlines herein, may cause unnecessary delays in clearance and additinal expenses being incurred. Please read these instructins carefully, and nte that all wrk undertaken by WES Lgistics, is dne s in accrdance with ur Standard Terms & Cnditins, cpies f which are available upn request. Shipments cnsigned t WES Lgistics will indicate acceptance f ur Standard Terms & Cnditins, and any qute r tariff, supplied by WES Lgistics. KEY DATES: Build Up Perid : Mnday 11 th April 2016 Tuesday 12 th April am 6pm 6am 6pm Shw Dates : Wednesday 13 th April 2016 Thursday 14 th April 2016 Friday 15 th April 2016 Saturday 16 th April am 5.30pm 8.30am 5.30pm 8.30am 5.30pm 8.30am 12.15pm Breakdwn Dates : Saturday 16 th April pm 6pm

3 Cnsignment Instructins Air & Sea All airfreight and sea freight shipments, must be cnsigned FREIGHT PREPAID as fllws: Air Freight t: Cnsignee: LHR, Lndn Heathrw Wrldwide Exhibitin Specialists Ltd 30 Pantn Street Cambridge CB2 1HP United Kingdm Ntify Party: WES Lgistics Tel lgistics@indexgrup.rg Sea Freight t: Cnsignee: Any UK Sea Prt Wrldwide Exhibitin Specialists Ltd 30 Pantn Street Cambridge CB2 1HP United Kingdm Ntify Party: WES Lgistics Tel lgistics@indexgrup.rg Descriptin f gds: Exact descriptin f gds must be given. D nt use the generic term exhibitin gds please insert HS Cdes fr items. All dcuments, such as Bill f Lading r Air Waybill must shw the cnsignee as indicated abve. Please nte that the advanced warehuse address differs t the cnsignee instructins abve. Please refer t page 4 fr the full advanced warehuse address. DOCUMENT DEADLINES Sea Freight Cnsignments 10 days prir t arrival f the vessel Cpy f express release Bill f Lading (please send yur shipments express release t avid delays) One cpy f the Cmmercial Invice / packing list Air Freight 7 days prir t arrival f the flight One cpy f the Airway Bill One cpy f the Cmmercial Invice/ packing list CONSIGNMENT DEADLINES LCL Sea freight Cnsignments must arrive by 23 rd March wrking days prir t build up FCL Sea freight Cnsignments must arrive by 30 th March wrking days prir t build up Air Freight Cnsignments must arrive by 30 th March wrking days prir t build up CASE MARKINGS All packages must be clearly marked and numbered as fllws: IATEFL 2016 c/ WES Lgistics Name f Exhibitr / Stand Number Case number e.g. 1/5, 2/5, 3/5 etc Grss weight/ net weight / Dimensins

4 Cnsignment Instructins Rad We have tw ptins available t yu fr rad freight shipments. They are as fllws: Shipments via Grupage Service t ur advance warehuse: Cnsignee: [enter Exhibitr name and stand number] TJM Transprt Eagle Huse, K9 Business Park Ferry Lane, Rainham Essex, RM13 9YH United Kingdm Fr all shipments being sent t ur advance warehuse, a pre-advice must be sent t us, by , 5 days befre lading f the vehicle at place f rigin. We will then supply a bking reference number, fr the gds, t assist with bking the gds int the warehuse. Shipments directly t the shwsite: Cnsignee: IAFETL 2016 c/ [Enter Exhibitr and Stand number] The ICC Birmingham Brad Street Birmingham West Midlands B1 2EA United Kingdm Fr all shipments arriving directly at the ICC, Birmingham, a pre advice must be sent t us, by , 5 days befre lading the vehicle at place f rigin. Please send the pre-advice t lgistics@indexgrup.rg. All dcuments such as the CMR r Delivery Nte must shw the cnsignee as indicated abve depending n yur methd f shipment. CONSIGNMENT DEADLINES Grupage cnsignments must arrive at ur advanced warehuse by 6 th April wrking days befre build-up. Full Truck cnsignments must arrive at the venue n the day unlading is required. CASE MARKINGS All packages must be clearly marked and numbered as fllws. IAFETL 2016 (Reference number fr grupage shipments if supplied) c/ WES Lgistics Name f Exhibitr / Stand number Case Number e.g 1/5, 2/5, 3/5 etc Grss weight/ Net Weight / Dimensins

5 Guidelines Curier Shipments Any shipments that are sent shuld be n a delivery duty paid (DDP) basis i.e custms cleared and all charges including taxes and duties billed t the shipper. Please cnsign all yur curier shipments t the advance warehuse address. WES Lgistics can nt be held respnsible fr any cnsignments addressed directly t yur stand. Please nte that shipments sent thrugh curier cmpanies will nt be placed under ur Custms Guarantee. Exhibitrs are advised nt t send high value gds this way. CONSIGNEE & MARKING All small parcel express r curier shipments shuld be cnsigned t WES as fllws- WES Lgistics Curier Receiving Pint IATEFL 2016 c/ [Enter Exhibitr and Stand Number] TJM Transprt Eagle Huse, K9 Business Park Ferry Lane, Rainham Essex, RM13 9YH United Kingdm Please ensure that yur packages are marked with yur stand name and number. PRE-ALERTS Please , a cmpleted rder frm t lgistics@indexgrup.rg, plus details f yur curier shipment (curier cmpany used, tracking number, pieces & weight) prir t arrival f the shipment in the United Kingdm. DEADLINES Curier shipments must arrive at the advance warehuse by 6 th April wrking days prir t build up. After this date curier shipments can be received at the venue at the start f the fficial build-up perid f the shw and yu MUST have a stand representative present t receive the gds. We wuld nt advise curier shipments t be delivered directly t the venue as Curier Cmpanies wrk n a 9am-5pm delivery schedule and cannt guarantee a delivery time.

6 Dcumentatin In rder t assist yu in the preparatin f dcuments, we have supplied yu with a Cmbined Cmmercial Invice and Packing List, fr yur use, please refer t page 8. Explanatry ntes n the cmpletin f the Cmbined Cmmercial Invice and Packing List frm are as fllws: All entries in these frms must be in English A FULL descriptin f the item must be given. D nt just indicate the mdel name r mdel number. Describe the item. Fr all items please include the HS N. / Tariff Cde IMPORTANT Every individual item, including giveaway items and brchures, is t be given a value based n CIF rad/sea/airprt arrival value. Failure t cmply may result in the value indicated being taken by Custms as the FOB value, and the freight amunt shwing n an AWB etc as the freight amunt. This will result in higher Duty & GST being applicable, r a higher temprary imprt fee. This is a custms requirement and is nt within ur cntrl. The fllwing declaratin must be indicated: The inviced gds are f (cuntry) rigin and are intended fr display purpses nly at IATEFL 2016 Exhibitrs are t indicate the items that will be re-exprted as well as the items that will be dispsed f, cnsumed r given away at the end f the exhibitin. T assist, the fllwing explanatins are ffered: COMMERCIAL INVOICE This must shw FULL descriptins f gds, including unit price and ttal prices. A separate invice shuld be issued fr giveaways, samples, brchures etc. Restrictins apply n quantities f giveaway items allwed which shuld be apprpriate t the duratin and attendance f the exhibitin. PACKING LIST Must be prvided and shw: Package number (it must match the case / markings previusly mentined) Full descriptin f cntents Grss weight / Net weight / Dimensins A cpy f the packing list shuld be firmly attached t the case beneath the case mark. Custms may examine the gds n imprtatin, s it is essential that a detailed packing list is prvided t avid delays in clearance. Althugh nt essential, t facilitate custms clearance, items such as giveaways, brchures, etc, shuld be inviced and packed separately. When carg is shipped as an LCL/FCL cntainer, a cntainer packing list/manifest is required. INSURANCE It is recmmended that all exhibitrs shuld arrange a cmprehensive cver fr their gds which cvers shipment t the United Kingdm, the perid f display and which allws either return t the cuntry f rigin r an apprpriate dispsal perid at the cnclusin f the exhibitin.

7 Dcumentatin CUSTOMS FORMATLITIES/EXAMINATION There are 3 means f imprting gds int the United Kingdm. They are as fllws: ATA Carnet Entry fr gds under ATA Carnet allws free mvement f the gds within the EU, after the exhibitin, fr a perid f up t 12 mnths r until the expiry f the Carnet, whichever ccurs first, befre which the gds must be re-exprted (under Custms supervisin). Temprary Imprt Gds may be temprarily imprted under WES Lgistics Temprary Imprt Bnd facility subject t a nn-refundable bnd fee. Please be advised that all gds entered under ur security bnd, remain under ur cntrl and, at the end f the shw, shuld either be re-exprted, r subsequently permanently imprted, by WES Lgistics. Permanent Imprt This is fr gds entered fr hme cnsumptin i.e. t remain in the United Kingdm, where imprt duty and VAT will apply. Yu can cntact us fr Duty and VAT % rates. Please Nte: Gds that are given away may nt be exempt frm VAT and duty. VAT and duty may still be payable. WOODEN PACKING MATERIALS All wden packing materials entering ne f the United Kingdm s prts will need t cnfrm with the internatinal phyt-sanitary standard ISPM-15. In shrt, this means: Only wd, free f bark, crrectly treated and shwing IPPC Stamp will be accepted. Payment f Charges TARIFF Cmprehensive qutatins will be supplied upn receipt f cnsignment details where requested r a cpy f ur tariff f charges can be sent by . PAYMENT Unless freight is ruted via ur appinted agent r yu have an accunt with us, we will require immediate payment f all charges immediately upn receipt f ur invice Bank details are specified at the bttm f the invice. Credit cards are als accepted fr accunt settlement All business, withut exceptin, is handled subject t the WES Grup Trading Terms and Cnditins whether we act as agents r therwise, a cpy f which is available upn request.

8 COMMERCIAL INVOICE AND PACKAGING LIST Exhibitin Name: 50th Annual Internatinal IATEFL Cnference 2016 Venue: The ICC Birmingham Permanent Imprt (please tick the bx) Exhibitin Date: 13 th 16 th April 2016 Temprary Imprt (please tick the bx) Exhibitr Name: XXXXXXXXXXXX Hall: XXXXXXXXXXXX Stand number: XXXXXXXXXXXX Cntact: XXXXXXXXXXXX SHIPPER / EXHIBITOR CONSIGNEE NOTIFY Cmpany Name Address Line 1 Address Line 2 Twn Cunty Pst Cde Cuntry Tel:- xxxxxxxxxxxxxxxxxxx - xxxxxxxxxxxxxxxxxxxxxxxxxxxx Wrldwide Exhibitin Specialists Ltd. 30 Pantn Street Cambridge CB2 1HP UNITED KINGDOM Tel lgistics@indexgrup.rg Wrldwide Exhibitin Specialists Ltd. 30 Pantn Street Cambridge CB2 1HP UNITED KINGDOM Tel lgistics@indexgrup.rg CASE N ITEM N DESCRIPTION OF GOODS HS QTY UNIT PRICE TOTAL PRICE WEIGHT KILOS DIMENSIONS CM VOLUME CBM DISPOSALS CODES L W H C R S TOTAL We certify that the inviced gds are f [enter cuntry] rigin. And the abve descriptin is true and crrect.. The Value given is fr custms purpses nly. The inviced gds are intended fr display purpses nly IATEFL 2016 Authrized signature: Name f Signatry: C: Cnsumed S: Sld R: Returned

9 ADVANCE SHIPMENT ADVANCE SHIPMENT EXHIBITOR: HALL: STAND NUMBER: PACKAGE NUMBER: OF PIECES TO:- WES Lgistics C/O TJM Transprt Limited Eagle Huse, K9 Business Park Ferry Lane, Rainham, Essex, RM13 9YH United Kingdm EXHIBITOR: HALL: STAND NUMBER: PACKAGE NUMBER: OF PIECES TO:- WES Lgistics C/O TJM Transprt Limited Eagle Huse, K9 Business Park Ferry Lane, Rainham, Essex, RM13 9YH United Kingdm Telephne: Telephne: Website EXHIBITION CARGO Website EXHIBITION CARGO

10 Order Frm TEL: +44 (0) Exhibiting Cmpany Name: Invicing Cmpany: Invicing Address: Twn / City: Cunty / Pst Cde: Cuntry Hall Number: Stand Number: Telephne: VAT Number: QUANTITY DESCRIPTION L x W x H (CMS) WEIGHT (KGS) Number f vehicles expected: TRANSPORT REQUEST Please indicate belw Cllectin Address: CUSTOMS CLEARANCE - Please tick bx if required Temprary Imprt Delivery Date T Stand: Return Delivery Required Please indicate belw YES NO Permanent Imprt METHOD OF TRANSPORT - Please tick bx as apprpriate Airfreight Sea freight Rad Curier DELIVERY DATE - Please indicate date belw Advanced Warehuse: T Stand: ONSITE SERVICES Please indicate belw INBOUND OUTBOUND Frklift t Unlad / Relad Vehicle Date: Time: Date: Time: Crane Hire Date: Time: Date: Time: Labur N. f Men: N. f Hurs: Date: Time: Date: Time: Erectin / Dismantle f Steel Wrks with Date: Time: Date: Time: Frklift Pallet Truck Hire Date: Time: Date: Time: STORAGE Please indicate amunt in CBM belw Empty Case Strage: Full Gds Strage: YOU WILL BE ISSUED WITH A BOOKING REFERENCE AND ONSITE INSTRUCTIONS ONCE A COMPLETED ORDER FORM HAS BEEN SUBMITTED TO LOGISTICS@INDEXGROUP.ORG IF YOU REQUIRE INSURANCE PLEASE CONTACT US VIA . Cardhlders Name: Card Number: / / / Expiry Date: / Three digit security cde: VISA DEBIT Cardhlder s Signature: Print Name: Date: / / MAESTRO AMEX MASTERCARD VISA Payments will be taken in Punds Sterling (GBP) at the UK rate f exchange applicable n date f prcessing. Credit Card payments are subject t a 5% service charge. All business is undertaken in accrdance with ur Cnditins f Trade, cpies f which are available upn request.