ANNUAL CONFERENCE & TRADE SHOW. Exhibitor s Prospectus

Transcription

1 ANNUAL CONFERENCE & TRADE SHOW Exhibitor s Prospects Deadline for Application: March 22, 2016

2 President s Message It is my pleasre to invite yo to participate in the 2016 TORCH Annal Conference & Trade Show. For 25 years and with over 170 rral and commnity hospitals located throghot the state, this event is the premiere sorce for qality edcation and networking opportnities for rral hospital leaders and decision-makers in Texas. The constantly changing landscape of rral health care reqires knowledge, data, vigilance and collaboration. As or member hospitals prepare for the transformation from fee-for-service to valebase payment systems, they mst deal with isses related to reimbrsement, workforce, technology, and qality, and together we mst work to find the right soltions to help ensre or ftre viability. Throghot the 2016 TORCH Annal Conference & Trade Show, we will explore each of these opportnities in great depth in order to help rral hospital exectives, trstees and other stakeholders scceed both financially and operationally in an emerging poplation health environment. While or hospital attendees seek opportnities to learn important, timely health care information, while earning contining edcation credits, they are also very enthsiastic abot interacting with yo to learn abot the latest technologies, prodcts and services yo have to offer. We feel it is the intersection between the great edcation and the networking with or vendors that makes the TORCH Annal Conference & Trade Show trly distinctive and that is why it is crcial that yor company has a presence on the exhibit show floor. Please careflly review the Exhibitor Prospects and retrn yor application promptly. On behalf of TORCH and all of or hospital attendees, thank yo for helping advance rral health care in Texas and I enthsiastically welcome yo all to join s at the Dallas Hyatt Regency again in Sincerely, David Pearson, FACHE President/CEO Exhibit & Sponsor Benefits Virtally all hospital attendees are prchasing decision-makers Exhibit hall is strategically designed to bring the adience to yo mltiple times Receptions, breaks and breakfasts take place in the exhibit hall Dedicated exhibit hall time is on the agenda All exhibits are in the same room Advertising space in the conference syllabs Exhibitors may attend all events with the adience for optimm interaction After-hors events facilitate networking otside the traditional sales pitch Exhibit hall is easily accessible to the meeting room Casal, friendly atmosphere is condcive to forming personal relationships Hospital attendee badges are easy to identify and read Timely and relevant edcational sessions and experienced faclty attract a large crowd All activities are on-site with more than 600 in expected attendance The registration list provided at the opening of the conference and the complete attendee list sent afterwards are valable marketing tools that last long after the conference ends The syllabs is also a directory of conference exhibitors and sponsors

3 Exhibit & Sponsor Packages DEADLINE FOR APPLICATION: March 22, 2016 or while exhibit spaces are available As an exhibitor or sponsor, yo get singlar opportnities to position yor company to meet the niqe needs of this important market. The sponsorship level yo choose determines the recognition and exposre yo can expect to receive. At all levels, yo are assred of maximm traffic at mltiple times, throghot the three-day conference. Yor access to decision-makers is nsrpassed. Yor participation and spport is promoted throghot the conference. Yo need not be an exhibitor to sponsor. TORCH corporate members have special signs provided for their exhibit space to advertise their spport of the organization. On behalf of or hospital members we look forward to working with yo. *All costs are inclsive. Exhibitors receive complimentary conference meals, refreshments and event admission, pls a six-foot exhibit table and two chairs at no extra charge. Package Package TORCH Corporate Member $3, 500 Fll-page color ad in onsite conference syllabs Listing in on-site conference syllabs Company name on tote bags Prominent floor-standing or tabletop 10' x 10' space in a premim location with electricity (5 amp/120v) Verbal recognition throghot the conference Three complimentary conference registrations Electronic pre-registration list two weeks prior and electronic post registration list Please call the TORCH office for more information. All convention sponsorships are exclsive nless specified otherwise. All conference syllabs ads mst be received in the TORCH office by March 22, No exceptions de to print deadlines. TORCH Corporate Member $2,500 Half-page (1/2) color ad in conference syllabs Listing in on-site conference syllabs Company name on tote bags Prominent floor-standing or tabletop 10' x 10' space in a premim location Verbal recognition throghot the conference Two complimentary conference registrations Hard copy post registration list Package TORCH Corporate Member $1, 500 Qarter-page (1/4) color ad in conference syllabs Listing in on-site conference syllabs Tabletop-only exhibit area of 10' x 10' space in a preferred location One complimentary conference registration Hard copy post registration list

4 Other Sponsorship Opportnities Awards Program $10,000 1 AVAILABLE Fll-page color ad in onsite conference syllabs Listing in on-site conference syllabs as a sponsor Sponsor signage, incldes company name and logo Recognition in conference award program and conference program agenda Verbal recognition throghot the conference For complimentary registrations Opportnity to present an award at the lncheon Sponsor ribbon Electronic pre-registration list two weeks prior to conference Electronic post registration list Logo advertisement in Rral Matters magazine as a sponsor* Marketing materials in bags distribted at registration (company provides materials) Reception $5,000 2 AVAILABLE Fll-page color ad in onsite conference syllabs Listing in on-site conference syllabs as a sponsor Sponsor signage, incldes company name and logo Recognition in conference program agenda Verbal recognition throghot the conference Three complimentary registrations Logo advertisement in Rral Matters magazine as a sponsor* Sponsor ribbon Electronic post registration list *Logos mst be received in the TORCH office by March 22, No exceptions de to print deadlines.

5 Other Sponsorship Opportnities Breakfast Sponsor $2,000 2 AVAILABLE Qarter-page (1/4) color ad in conference syllabs Listing in conference syllabs as a sponsor Sponsor signage, incldes company name and logo Recognition in conference program agenda One complimentary registration Sponsor ribbon Hard copy post-registration list Morning/Afternoon Break $1,000 4 AVAILABLE Recognition in conference syllabs Sponsor signage, incldes company name and logo Sponsor ribbon Miscellaneos Items CE Sponsor - $2, (for a keynote speaker opening and welcome) (2 available) Marketing materials for bags - $1, (3 available) Hotel keys - $1,500 (1 available) Please call the TORCH office for more information. All convention sponsorships are exclsive nless specified otherwise. All conference syllabs ads mst be received in the TORCH office by March 22, No exceptions de to print deadlines.

6 Exhibitor Information ADVERTISING IN THE CONFERENCE SYLLABUS GREAT BENEFIT! Free advertisement in the onsite conference syllabs for, and levels. Electronic files are preferred. For best reslts, create a print-resoltion (300 dpi) PDF with live or vector type and all fonts embedded. Please do not send files from Microsoft Excel, Paint, Pblisher, Word or WordPerfect. files less than 5MB no later than March 22, 2016 to: Rose Valenzela at rose@torchnet.org. Fll Page, No Bleed 1 /2-page, No Bleed 1 /4-page, No Bleed PLATINUM: Fll-page, no bleed 8"wide x 10-½" high GOLD: Half-page, no bleed 8" wide x 5-1 /8" high SILVER: Qarter-page, no bleed 3-7 /8" wide x 5-1 /8" high Yor presence at the Trade Show is important to yo and yor cstomers. IT S A GREAT OPPORTUNITY TO: Reinforce old relationships and bild new ones. Show yor spport for rral and commnity hospitals. Learn abot crrent isses to stay in tne with yor market. Evalate yor competition. HOTEL INFORMATION A block of rooms is reserved for TORCH conference participants at the Hyatt Regency Dallas, 300 Renion Blvd., Dallas, TX Please call the hotel directly at (888) before April 10, 2016 for reservations. The special conference rate is $ (single/doble) before the deadline. All programs and facilities are accessible to the handicapped. If yo reqire assistance or have special dietary needs, please contact Rose Valenzela at (512) PRELIMINARY EXHIBIT SCHEDULE Exhibits mst remain in place between 4:30 p.m., April 26 and 9:00 a.m., April 28. The tentative schedle below gives times for sales and networking. Yo are not reqired to staff yor exhibit space the entire time. TUESDAY, APRIL 26 10:00 a.m. - 4:00 p.m. Exhibitor Move-in/Set-p 4:30-5:00 p.m. Inspection of Exhibits 5:30-7:00 p.m. Opening Reception in the Exhibit Hall 7:00 p.m. Exhibits close for the day WEDNESDAY, APRIL 27 7:30-9:00 a.m. Exhibits Open Bffet Breakfast in Exhibit Hall 12:00-1:10 p.m. Lncheon 3:00-3:30 p.m. Break/Exhibit Hall Visits 5:30-7:00 p.m. Reception in Exhibit Hall 7:00 p.m. Exhibits close for the day THURSDAY, APRIL 28 7:30-9:00 a.m. Exhibits Open Bffet Breakfast in the Exhibit Hall 9:00 a.m.-12:00 p.m. Exhibitor Move-ot 12:00 Noon Conference Ends

7 Exhibitor Reglations Exhibit spaces are reserved on a first-come, first-served basis. Applications mst be accompanied by payment in fll and received in the TORCH office by the deadline of March 22, No applications will be accepted by phone. Checks shold be made payable to TORCH Annal Conference and mailed with the application form to: Conference Coordinator TORCH Annal Conference P.O. Box Astin, Texas Fax nmber: (512) Exhibit tables may be sed for display of printed materials, small eqipment, and other promotional items. If yo plan to have compters or other eqipment in yor exhibit area, they shold be removed when the meeting is not in progress. Pipe and drape between/behind exhibits is NOT sed; entire exhibit hall is an open concept plan. Note: Yo do not pay extra for exhibit table, chairs, or schedled meals and receptions dring the conference. 1. Assignment of Exhibits: Exhibit space assignments will be made pon receipt and acceptance of application, in order of receipt and as space permits. The application and exhibit hall Floor Plan with yor selected exhibit location mst be retrned with yor payment by March 22. [See Floor Plan for space locations and nmbers.] A confirmation letter with the assigned exhibit space nmber will be sent by retrn mail. If the space reqested is not available, a different space at the same level will be assigned. A company that has not settled all previos acconts with TORCH will not be assigned exhibit space. TORCH reserves the right to adjst exhibit space type/ location and to accept/reject applications as to the space available and compatibility of vendor/display for the meeting prposes and TORCH standards. 2. All representatives mst be registered in advance on the form provided, mst wear an official conference badge at all times, in the meeting and exhibit areas, and dring conference events. It is imperative that all individals staffing exhibits at the conference have fll knowledge of the exhibit reglations prior to the conference. Please give these reglations, a copy of the prospects, and the completed copy of yor agreement to those individals before they travel to the meeting. By signing yor agreement yo bind all company representatives to the exhibit reglations. 3. Electricity, phone, and adio-visal eqipment will be available for a fee from the Hyatt Regency Dallas. Contact presentation services, at (214) , to arrange for adio-visal eqipment. Order forms for electricity and phones are enclosed please complete and send to the hotel prior to March 22, Exhibitors may reqest that they not be placed adjacent to specific other exhibitors, bt TORCH does not garantee that sch reqests can be honored. 5. Representatives of companies/organizations not exhibiting, sponsoring, nor registered for the conference are not permitted entrance to meetings, events, nor the exhibit hall. 6. Representatives sbstitting for previosly registered company exhibitors will be reqired to show pictre and company identification when reqesting on-site registration/permission to exhibit and/or attend. Sbstittions are limited to one per company. 7. Exhibit items and eqipment shold not project beyond the space allotted, obstrct the view nor interfere with exhibit floor traffic. 8. Exhibit materials may not be gled, nailed, or otherwise affixed to walls, doors, or crtains anywhere in the hotel that might case defacement. Damage from failre to observe this notice is payable by the exhibitor. Prior approval from the hotel is reqired before hanging signs, banners, or displays. 9. Explanations, demonstrations, or distribtion of materials shold take place within exhibit space in order to avoid infringement on rights and privileges of other exhibitors. 10. Exhibitors may not assign, sblet, or apportion the whole or any part of the space allotted to them and may not advertise or display goods or services other than those manfactred or sold by them in the reglar corse of their bsiness. 11. Exhibitor assmes entire responsibility and hereby agrees to protect, indemnify, defend, save, and hold harmless TORCH employees, owners, and agents against all claims, losses, and damages to persons or property, governmental charges or fines and attorney s fees arising ot of the exhibition premises or a part thereof, exclding sch liability cased by the sole negligence of the hotel, its owners, employees, or agent, to inclde the period of storage before and following the meeting. 12. Each exhibiting company/organization is expected to insre itself against liability, property loss, and damage. 13. Shold any sitation beyond the control of TORCH arise to prevent holding the Conference, TORCH will not be held liable for any expenses incrred by the exhibitor except the cost of exhibit space. 14. Occpation of space: Space not occpied by the exhibiting company by 4:30pm on April 26, will be forfeited withot refnd to the exhibitor and the space may be resold or sed by TORCH. 15. Conformance with exhibit reglations is nderstood to be a part of this agreement.

8 Exhibitor Floor Plan SOLD Food and Bar stations rotate dring conference BAR BAR FOOD FOOD Platninm Platninm FOOD FOOD BAR BAR KEY TO TYPES OF EXHIBIT SPACE: PLATINUM Prominent floorstanding or tabletop 10'x10' space in a premim location with electricity (5 amp/120v) GOLD Prominent floorstanding or tabletop 10'x10' space in a premim location SILVER A 10'x10' space in preferred location - TABLETOP ONLY ENTRANCE ENTRANCE PREMIUM SPACE AND POSITION FOR EXHIBITORS The exhibit hall is strategically designed to give everyone ample exposre. The receptions, breakfasts and dedicated exhibit hall time will ensre maximm face-to-face interaction. Exhibits are tabletop, except for a limited nmber of 10'x10' spaces for floor standing displays at the and levels. Draping is not sed in order to promote visibility. Floor standing exhibit boards over 8' width will not be permitted in spaces designated for table tops. Exhibit space is reserved on a first-come, first-served basis. Only mailed-in applications accompanied by payment will be considered. Space is limited, so send in yor application and payment before the deadline! DUE MARCH 22, 2016 or while exhibit spaces are available.

9 EXHIBIT/SPONSOR APPLICATION & AGREEMENT Please complete both sides. Texas Organization of Rral & Commnity Hospitals Annal Conference April 26-28, 2016 // Hyatt Regency Dallas Please mail or fax the completed form with yor payment by March 22, 2016 to: Mail: TORCH Conference Coordinator, P.O. Box , Astin, TX, Fax: All applicable blank spaces mst be completed. Please type or print legibly. Company/Organization Name: Contact Person: Address: City: State: ZIP: Phone Nmber: Fax Nmber: : q TORCH Corporate Member $3,500 (3 Reps) : q TORCH Corporate Member $2,500 (2 reps) : q $1,500 (1 rep) Other Sponsor (Please List): Will participate in the conference as checked, bt do not reqire exhibit space: Payment for the amont of selected level is enclosed. If paying by credit card, please complete the credit card athorization form. Please make checks payable to TORCH Annal Conference. Company we prefer not to be adjacent to: (TORCH cannot garantee that yo will not be placed near firm listed) Circle eqipment needed: Electricity Phone AV Eqipment Internet Access Fill ot enclosed forms for the above eqipment and send to the hotel no later than March 22, NOTE: Exhibitors may have their own door prize drawing and post winner on the Prize Board. Freestanding Exhibit Location ( & levels) Freestanding floor exhibit (space size is 10'x10' with one 6' topped skirted table and two chairs) Space preference: First Choice #: Second Choice #: Tabletop Exhibit Location ( Level) NOTE: No floor standing exhibits at this level. Tabletop only in island OR along wall (space size is 10'x10' with one 6' topped skirted table & two chairs) Space preference: First Choice #: Second Choice #: On the floorplan (reverse side), circle the space reqested and retrn with yor payment no later than March 22, 2016 to the TORCH Office. Every effort will be made to assign reqested space, bt TORCH reserves the right to assign other space as necessary. Representatives of companies not exhibiting or sponsoring will be permitted to participate only at the same levels and amonts as exhibitors listed above and can take advantage of networking opportnities to discss their prodct/service. VENDORS MAY NOT ATTEND AT THE REGULAR ATTENDEE REGISTRATION FEE. Company representatives attending (nmber depends on category level); name to appear on badge: 1): 2): 3): Phone #: Phone #: Phone #: Additional representatives over those allotted mst be registered separately sing the exhibitor registration form and sent in with designated additional registration fee. BRIEF one sentence description of yor bsiness/organization is reqired:

10 FOOD FOOD BAR EXHIBIT/SPONSOR APPLICATION & AGREEMENT (CONTINUED) SOLD Food and Bar stations rotate dring conference BAR BAR Platninm FOOD Platninm FOOD BAR ENTRANCE ENTRANCE KEY TO TYPES OF EXHIBIT SPACE Prominent floor-standing or tabletop 10x10-ft space in a premim location with electricity (5 amp 120v) Prominent floor-standing or tabletop 10x10-ft space in premim location A 10x10-foot space in preferred location - TABLETOP ONLY Instrctions: Complete both sides of this form. Circle yor space choices on the diagram. Attach check or credit card for payment and mail or fax to TORCH by March 22, NOTE: Exhibit boards over 8-feet in width will not be permitted in spaces designated for tabletops. Both floorplan and application are to be completed and sbmitted. A confirmation letter will be sent pon approval to exhibit. If yo have qestions, contact Rose Valenzela at rose@torchnet.org or (512) The ndersigned, on behalf of all company representatives attending, has read and agrees to all exhibition/sponsorship reglations at the 2016 TORCH Annal Conference & Trade Show. Conference with exhibit rles in nderstood to be part of this agreement. Approval Signatre: Print Name Name of Company: Date: Please give the prospects and a copy of the completed application to the people who will be attending the conference. Company representatives attending shold read the Information & Reglations section and will be expected to comply. Payment in fll for exhibit space mst be enclosed with this signed agreement and floorplan. A completed photocopy of this agreement with assignment of exhibit space and acceptance letter will be retrned to yo pong approval by TORCH. For TORCH Office se only: Level Selected: Amont Rec d: $ Check #: Exhibit Location #:

11 Silent AUCTION The TORCH Fondation is prod to annonce the 8th Annal Silent Action to be held at the 2016 TORCH Annal Conference & Trade Show at the Hyatt Regency Dallas Hotel. All proceeds from the Silent Action will go directly to the TORCH Fondation Scholarship Fnd to provide varios scholarship and stipend opportnities for rral health care staff, inclding TLMI Healthcare Fellows, as well as for gradate and ndergradate stdents prsing healthcare-related careers. Every year we contine to bild this fnd and every year we have been able to give ot more scholarships, more stipends and fnd a greater nmber of opportnities. We hope to contine this trend and are excited to celebrate or 8th Annal Silent Action! We are now accepting donations for this event and invite yo to participate. Showcase yor spport by donating to this worthy case, where yo will receive special recognition among or members throgh or marketing efforts and varios annoncements. We cont on yor spport to contine to make this event sccessfl! Join s at the 2016 TORCH Annal Conference Silent Action event to bid and bid often! Bidding will start the morning of Wednesday, April 27, and the donors/winners will be annonced dring Wednesday s evening reception. INSTRUCTIONS FOR DONATIONS 1. Complete and mail this commitment donation form to the TORCH Fondation. The form can also be ed to criz@torchnet. org or faxed to (512) Please send s yor donation commitment no later than April 4, Please do not donate time or conslting services. 2. Bring or mail yor donated item(s) to the Hyatt Regency Dallas (address: 300 Renion Bolevard, Dallas, TX 75207), attn: TORCH Conference Silent Action. All items mst be received by TORCH staff at the hotel no later than Tesday, April 26, by 10:30 a.m. SHIPPING INFORMATION: please see reverse side. 3. Only gift certificates or gift cards can be mailed to the TORCH office (Address: P.O. Box , Astin, Texas 78720). These mst be received in or office no later than April 4, Please do not send any other donation items to the TORCH office. 4. For more information, contact Carrie Riz or Qang Ngo at (512) Contribtor Information (please print or type) Donor Name (Organization &/or Individal): Affiliated Organization (If applicable): Contact Person: Address: City: State: ZIP: Phone Nmber: Fax Nmber: Name and description of item(s) Indicate below whether yo are: shipping to hotel, mailing to TORCH office, or bringing it with yo Estimated vale

12 Silent AUCTION Silent Action Shipping Information If yo will be shipping silent action materials/items to the hotel, please do so no more than two (2) days in advance of the conference. The hotel charges a handling fee for storage and moving of boxes/crates shipped before the conference. All boxes/crates mst be marked as follows: q Complete retrn address of Silent Action Donor q Hold for Arrival of (Donor s name), TORCH Annal Conference Silent Action q Date of Arrival (date yo will be checking into hotel) Hotel Address: Brian Rby Event Planning Manager Hyatt Regency Dallas 300 Renion Bolevard Dallas, TX Phone: (214) Fax completed form to (512) , to criz@torchnet.org or mail the form to: TORCH FOUNDATION SILENT AUCTION P.O. Box , Astin, TX

13 Event Name: Exhibiter Company Name: Billing Name and Street Address: Exhibitor Adio Visal Order Form Hyatt Regency Dallas Dallas, Texas Location/Booth Nmber: Event Dates: Delivery Date/Time: Removal Date/Time: City: State: Zip Code: Telephone Nmber: Ordered By: Address: Print Card Holder's Name: CC Type: EXP Date: CC #: Cardholder's Signatre: Video/Projection Spport Qty Advanced Standard Rate Rate Laptop Compter $ $ Compter Keyboard w/ Mose $20.00 $35.00 Flipchart w/ Markers $65.00 $ Slide Advancer $55.00 $ Other Call for Qote Dollar Total Adio Eqipment Qty Advanced Standard Rate Rate Dollar Total Wired Mic Package (Podim or HH) Incldes Mixer and speaker $ $ Wireless Mic Package (Podim or HH) Incldes Mixer and speaker $ $ Powered Speaker w/ stand $ $ MP3/Compter Adio $ $ CC Secrity Code: Ordering Instrctions: The total charge per item is determined as a Show RATE, that is the reqested items selected are charges of the actal show days of the exhibition Please inclde applicable Sales Tax on eqipment rental. TAX EXEMPT STATUS - If yo are exempt from payment of sales tax, we reqire yo to forward an exemption certificate for the state in which services are provided To garantee eqipment availability and advanced rate sbmit yor reqest 20 days prior to delivery Operator labor, if reqested, is sbject to the prevailing horly rate with a 4 hor minimm CANCELLATIONS: A. Cancellation of eqipment ordered mst be received 48 hors prior to delivery date to avoid minimm one day charge B. If services have already been provided at the time of the cancellation, 100% of original charges will be applied Other 24" Monitor 32" Monitor 46" Monitor 55" Monitor Monitor Stand Other Monitors Internet Wireless Access (initial Device Connection) Up to 1 Mbps Wired Access (per line/per person) Up to 1 Mbps Cstom Internet Configration Qty Qty Advanced Standard Rate Rate $ $ $ $ $ $ $ $1, $60.00 $90.00 Advanced Rate $80.00 $ Call for Qote Call for Qote Standard Rate $ $ Call for Qote Dollar Total Dollar Total **PRICES ARE SUBJECT TO CHANGE** Total Eqipment Service Charge (23%) Sbtotal State Sales Tax (8.25% of Sbtotal) TOTALS (PAYMENT IS DUE WHEN ORDER IS PLACED) TOTAL DUE RETURN FORMS WITH CREDIT CARD INFO TO: PRESENTATION SERVICES 300 E Renion Blvd Dallas, TX Phone: Fax: PSAV exclsively provides rigging services at the Hyatt Regency. BY SIGNING AND DELIVERING THE FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS ON THIS FORM. PLEASE READ THIS FORM THROUGHLY FOR ALL INSTRUCTIONS PRIOR TO PLACING ORDER.

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15 Hyatt Regency Dallas Shipping Instrctions In-bond Shipping Instrctions Utilize the correct addressing option from the methods listed below to eliminate any package roting delays. All packages received by FedEx Of ce reqire a release signatre before being released from the cstody of FedEx Of ce. Release signatres are captred at the time of package pick-p from the FedEx Of ce Bsiness Center or dring delivery of package(s) to the recipient. In-bond receiving and applicable delivery fees will be applied to all packages. Fees applied are in addition to standard shipping rates. For the gest name eld below, only se the individal who will be on site to sign for the package(s). Please do not address yor packages to a hotel employee or Show Manager as this cold case the package to be delayed. Packages (exclding pallets/crates) will be available for pick-p at the FedEx Of ce Bsiness Center. Delivery of packages can be schedled after arriving at the hotel by calling (214) or ext. from a hose phone. To expedite handling of yor package, please ensre yor package is delivered to the hotel one or more days prior to the start of yor event. Shipments for meetings: Af x a label with the following information in addition to the airbill Hyatt Regency Dallas (Event Name) (Arrival Date) Hold for Gest (Gest Name) (Gest Cell Nmber) (Gest Company Name) (Booth Nmber) 300 Renion Blvd. (Meeting Room) Dallas, TX Shipments for individal gests: Hyatt Regency Dallas Hold for Gest (Gest Name) (Arrival Date) 300 Renion Blvd. (Gest Cell Nmber) Dallas, TX Ot-bond Shipping Instrctions To expedite the process for ot-bond shipments, please af x a completed carrier airbill to each package. Boxes and FedEx shipping spplies are available throgh the on site FedEx Of ce Bsiness Center. Pickp of ot-bond packages by all non-standard coriers (other than FedEx or UPS) mst be coordinated with the on site FedEx Of ce location. Ot-bond Handling Fees will be applied to each package. Fees applied are in addition to standard shipping rates. Handling Fees Fees applied are in addition to standard shipping rates. All handling fees can be applied to a gest room/master accont or billed to a credit card. Weight lbs lbs lbs lbs lbs lbs lbs lbs Crate / Pallet*** In-bond Receiving Fee* $0.00 $10.00 $15.00 $20.00 $25.00 $25.00 $25.00 $25.00 $ Storage Fees Fees apply to each package received more than 5 calendar days before delivery to Recipient. Time Period 6-7 Days 7+ Days Oversized ## In-bond Receiving with Delivery Fee** $5.00 $15.00 $20.00 $30.00 $40.00 $50.00 $50.00 $70.00 $ $ / Day per Package $25.00 $50.00 $25.00 Ot-bond Handing Fee* $0.00 $10.00 $15.00 $20.00 $25.00 $25.00 $25.00 $25.00 $ * These fees apply per package or per pallet/crate ** Delivery fees are applied when packages are delivered beyond the FedEx Of ce location ***For inbond pallets or crates, receiving and delivery charges are consolidated into a single $150 fee that shold be applied to each pallet/crate handled. Similarly, for otbond pallets or crates, a single $150 fee shold be charged for pick-p and movement of each pallet/crate to the shipping dock. ## Packages that exceed either 75 inches in length or a total of 180 inches in length and girth (3 ft. sqare box) will be charged an additional $25/day. The length and girth of a Package is length pls (two times the height) pls (two times the width). Terms & Conditions: Receiving, delivery and storage charges are payable at the time of delivery. Recipient may be reqired to present government-issed photo identi cation and sign for delivery. Shipper mst comply with all applicable local, state and federal laws, inclding those governing packing, marking, labeling and shipping. OBTAIN FIRE, CASUALTY AND ALL OTHER INSURANCE ON PACKAGE CONTENTS PRIOR TO SHIPPING. Neither Hyatt Regency nor FedEx Of ce provide sch insrance. Neither Hyatt Regency, FedEx Of ce nor the employees, agents or contractors of either rm will be liable for any damages, whether direct or indirect damages, relating to or arising ot of any loss or damage to any package or its contents, nless a package is lost after receipt at the Hotel, in which case sch liability shall be limited to the lesser of $100 or the liability of the carrier indicated above. By sending yor package to the Hotel, yo agree to be bond by any additional terms and conditions that Hyatt Regency or FedEx Of ce may establish from time to time for receiving and delivering yor packages. Revised

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17 PLATINUM SPONSORS Electricity is inclded in yor sponsorship. If yo need any additional services, please complete the attached form and retrn directly to the hotel.

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19 General Information Shipping If yo will be shipping materials to the hotel, please do so no more than two (2) days in advance of the conference. The hotel charges a handling fee for storage and moving of boxes/crates shipped before the conference. All boxes/cases mst be marked as follows: Complete retrn address of Exhibitor For TORCH Conference Hold for Arrival of (company rep s name) Date of Arrival (date rep checking into hotel) Important Dates TORCH Annal Conference & Trade Show April 26-28, 2016 Exhibit/Sponsor Application De Date: March 22, 2016 or while exhibit spaces are available Hotel Room Reservations made by: April 10, 2016 Call hotel directly at (888) Address to: Brian Rby Hyatt Regency Dallas 300 Renion Blvd. Dallas, TX Contact Information TORCH Office Jollyville Road, Ste. 300 Astin, TX OR PO Box Astin, TX Phone: (512) rose@torchnet.org Web: torchnet.org

20 TORCH Annal Conference & Trade Show April 26-28, 2016 Hyatt Regency Dallas EXHIBITOR S PROSPECTUS DEADLINE FOR APPLICATION: MARCH 22, 2016 PO Box Astin, TX (512) phone (512) fax torchnet.org