ISCT EU 2018 Regional Meeting Firenze Fiera Congress and Exhibition Center September 12-14, 2018

Transcription

1 ISCT EU 2018 Regional Meeting Firenze Fiera Congress and Exhibition Center September 12-14, 2018 EXHIBITOR INFORMATION

2 ISCT OFFICE: 744 West Hastings Street, Suite 325 Vancouver, BC, Canada V6C 1A5 T: E: CONFERENCE DATES: Wednesday September 12 Friday September 14, 2018 CONFERENCE VENUE: Firenze Fiera Congress and Exhibition Center Piazza Adua, Firenze Website ACCOMMODATION: ISCT is pleased to provide attendees with a dedicated Congress Booking System that will allow you to find the best room in the reservation system of Firenze Convention & Visitors Bureau, the institutional and no-profit partner of ISCT EU 2018 Regional Meeting. to visit the Firenze Convention & Visitors Bureau website to book your room and find exclusive offers and packages without booking fees. Code is: ISCT2018 INCLUDED in your booth contract: 3m x 2m shell scheme booth Wall panels 2.5 m high x 1 m wide Fascia with Company Name Booth Carpeting color of your choice

3 KEY CONTACTS: Brian Poole, Director, Outreach and Scientific Affairs T: E: Madeline St. Onge, Manager, Outreach and Meeting Programs T: x104 E: Audrey Le, Director, Global Operations and Regulatory Affairs T: E: Exhibit Company Exposervice SRL Elisa Carovani Office: Mobile: Transport/Advance Warehouse Contact: Merkur Expo Logistics Mr. Alberto Rubino Office: Mobile: DATES & DEADLINES: Furniture Orders July 31 Exposervice SRL Exhibitor Descriptions and Logos August 1 ISCT Exhibitor Registration August 24 ISCT Advanced Warehouse Shipment (International Shipments) Domestic Shipment (Within Italy) Arrive August 30 September 6 (Order form due September 6) Arrive by September 10 (Order form due September 6) Merkur Expo Logistics See International Shipment Instructions Merkur Expo Logistics See Domestic Shipment Instructions

4 Exhibitor Move In: September 11 from Show Times: September 12 from Welcome Reception* 19:00-21:00 September 13 from Exhibitor Move Out: September 13 from *Welcome Reception is scheduled in the garden terrace weather permitting. All exhibitors are encouraged to attend this outdoor reception and will not be required to be at their booth during this time. In the event of inclement weather, the Welcome Reception will be held inside the Exhibit Hall from 19:00-21:00 and exhibitors will be expected to be at their booth.

5 Furniture tariff list Carpet Needle-Punched Felt (choice of colour) For large areas 6,00/sq.m. For walkways or islands 6,00/sq.m. For stands 6,50/sq.m. 09 Glazed panel 250 H.250 x 100 Laminated Frame (Anthracite Colour) 66,00 02 Panel 345 Panel h. 345 width = covered in grey fabric FORTEZZA DA BASSO 60,00 10 Diplo metal shelves H.250 x 100 x 30 Lacquered metal dark grey colour 4 adjustable shelves NOT FREE-STANDING 44,00 03 Door panel 345 H.345 x 100 Anthracite colour Door for panelling h.345 Opening 200x80 cm. with lock FORTEZZA DA BASSO 94,00 11 Aluminium shelves H.250 x 100 x 30 Tubular Aluminium with 3 laminated grey shelves NOT FREE-STANDING 41,00 04 Double door 345 H.345 x 200 Anthracite colour double door for panelling h. 345 Opening h.200 x 180 swing door FORTEZZA DA BASSO 227, Laminated shelves H.250 x 100 x 30 Laminated grey frame with 3 shelves laminated dark grey NOT FREE-STANDING 42,00 05 Door panel 250 H.250 x 100 Door in dark grey laminated Opening h 200 x 80 with lock 44,00 Dark grey table 120 x 80 x h. 75 Lacquered metal legs (grey), table top 13 laminated (dark grey colour) 55,50 Cloth-covered table (colour at choice) 77,00 Panel 250 Grey laminated panel h width 50 or ,50 14 Round table diam. 80 x h. 75 Lacquered metal legs (grey),table top laminated (dark grey colour) 37, Laminated Covered shelves fabric panel 250 H.250 x width 100 x (colour at choice) Frame 1 sided laminated grey with 3 shelves 47,50 laminated 2 sided dark grey 58,50 42,00 15 Low table 40 x 40 x h. 45 Lacquered metal legs (grey),table top laminated (dark grey colour) 22,50 08 Laminated Painted panel shelves 250 H.250 x width 100 x sided light colours 40,00 Frame 2 sided laminated light colours grey with 3 shelves 52,00 laminated 1 sided dark dark colours grey 65,00 2 sided dark colours 75,00 42,00 16 Standing up table h. 105 Top 40 x 40 or diam. 60 Lacquered metal base (grey), dark grey laminated table top 45,00

6 Speaker s table H.75 x 80 x...(at choice) Structure in wood with fabric in colour 17 at choice - Pleated 74,50/mt - Not pleated 64,00/mt Fortezza da basso 18 Folding chair meco Legs and seat in grey lacquered metal 8, Two floor reception counter H.105 x 140 x 70 Laminated grey H.105 x 90 x ,00 Double door reception counter Laminated grey, with desk top laminated dark grey, with inside shelf and lock 89,00 Chair congress Legs in black laquered metal, seat and back in filled fabric 19 colour dark grey 8,50 Arm rests (optional) 11,50 Writing-boards (optional) 15,50 Cupboard - 2 doors H.75 x 90 x 45 Laminated colour grey with top 29 laminated dark grey, with inside shelf and lock 49,00 20 Chair crystal Polycarbonate 12,00 30 Chest on wheels H.60 x 50 x 50 Grey lacquered metal with lock 60,00 21 Garment rail with 30 hangers Chromium-plated 27,00 31 Brochure rack H.138 x 30 Plexiglass 60,00 Arm chair Arm chair in black leather on wheels, 22 with arm rests 60,00 32 Mini fridge H.85 x 55 x 61 66,00 23 Tubular arm chair Legs in black lacquered metal, seat and back with cushion in black fabric 36,00 33 Coat stand Black 23,00 Stools Tall h. 75 Small h Legs in black lacquered metal,padded black seat 10,50 34 Electric pendant Multi-sockets box 1500 w FORTEZZA DA BASSO 25,00 25 Glass show case H.180 x 77 x 41 Glass with 4 glass shelves + light 139,00 35 Halogen spotlight 300w FORTEZZA DA BASSO 17,50 Display cubes Wooden dais 26 Grey colour H.40 x 40 x 40 H.60 x 45 x 45 H.80 x 50 x 50 each 40, x 125 x h 15 Covered in grey carpet FORTEZZA DA BASSO 25,00 The hire of materials is understood to be for the entire duration of the event and includes assembly and disassembly NOTE Measurements are expressed in cm. Head Office : Piazza Adua 1, Firenze Tel , fax

7 12-14 September Palazzo dei congressi Exposervice Srl - Via Schio, Prato (PO) - Italy - Vat code: IT PH: FAX: info@exposervicesrl.it PLEASE RETURN WITHIN 31 JULY 2018 TABLES CHAIRS - SEATS 13 Rectangular table 55,50 18 Folding chair meco 8,50 Cloth covered 77,00 20 Chair crystal 12,00 14 Round table 37,50 22 Arm chair 60,00 15 Low table 22,50 23 Tubular arm chair 36,00 16 Standing up table 45,00 19 Chair congress 8,50 17 Speaker s table Arm rest (optional) 11,50 Pleated Not pleated 74,50 64,00 24 Stools FURN. WITH KEY, SHELVES AND DISPLAY CASES 10,50 RECEPTION DESK 30 Chest on wheels 60,00 27 Two floor reception 106,00 29 Two doors cupboard 49,00 28 Double door reception 89,00 25 Glass show case 139,00 ACCESSORIES 10 Diplo metal shelves 44,00 31 Brochure rack 60,00 11 Aluminium shelves 41,00 32 Mini fridge 66,00 12 Laminated grey shelves 42,00 33 Coat stand 23,00 21 Garment rail with 30 hangers 27,00 26 Display cubes h.40 x 40 x 40 40,00/each ELECTRICAL ACCESSORIES AND SUPPLIES (energy consumption included) h.60 x 45 x 45 1 Kw Power line 43,00 h.80 x 50 x 50 3 Kw Power line 109,00 Waste bin BOOTH GRAPHIC PERSONALIZATION 5,50 5 Kw Power line WIFI CONNECTION FOR EXHIBITORS 180,50 Logo (forex 3mm) 55,00 /sqm Adhesive foil for 2,5x1 mt. panel 55,00 /sqm FLORAL DECORATION FOR BOOTHS Green plant h180 cm (benjamin) 55,00 50 Mb (dedicated) AV SYSTEM FOR EXHIBITORS Upon request BOOTH CLEANING SERVICE 500,00 N. of days Small green plant (fern) Small flower arrangment for table/desk 12,50 30,00 Daily Charge Booth sqm 1,00 /sqm Banca dell Alta Toscana IBAN IT 92 O SWIFT CODE: ICRA IT RR PM0 PH: FAX: info@exposervicesrl.it

8 Introduction Merkur Expo Logistics have been appointed as the official forwarder, customs clearance agent and drayage contractor for the ISCT EU 2018 Regional Meeting, Firenze. For safety and time reasons no other contractor will be permitted to operate the lifting into the venue. The range of services provided by Merkur Expo Logistics include Transport, national or international Temporary or permanent customs clearances Coordination of deliveries, delivery time slot management Unloading, delivery to exhibition-stands, forklifting, Storage of empty boxes and crate during the event Accessible storage for brochures and give-away items during the event On-site assistance and super-vision This shipping manual will assist your preparation for the correct and timely dispatch of exhibits to Firenze. Please follow the instructions closely. General Informations The handling of your shipment will be charged as per official handling tariff. All shipments must be preadvised by using the attached order form sheet. All shipments must be labeled with the attached labels. Domestic shipments (coming from Italy only) can be sent to the venue directly. Please follow the Domestic shipment procedure. Deliveries without Time Slot Confirmation will face waiting times. International shipments must be sent via our warehouse in Frankfurt. Please follow the International shipment procedure. Shipments send to the venue directly will face waiting times, delays or even loss. The Handling procedure International shipments is also applicable for shipments of printed matters and bag inserts. Important Dates Build Time: September 11 from Show Times: September 12 from Welcome Reception* 19:00-21:00 September 13 from Break down: September 13 from Time Slot Request: September 06 Arrival warehouse: September 06 Arrival shipments by Air: August 30 - September 06 Airport of Arrival: Frankfurt / Main (FRA) *Welcome Reception is scheduled in the garden terrace weather permitting. All exhibitors are encouraged to attend this outdoor reception and will not be required to be at their booth during this time. In the event of inclement weather, the Welcome Reception will be held inside the Exhibit Hall from 19:00-21:00 and exhibitors will be expected to be at their booth. Shipments which are left behind at the stands after the official break down period will be removed at the exhibitor s expense. Our responsibility terminates upon delivery of the exhibitors shipment at the stand during the build-up-period regardless if the exhibitor is present or not. Merkur Expo Logistics GmbH Rheinstrasse Eschborn Germany Tel.: info@merkur-expo.com

9 Domestic Shipments coming from Italy Due to the limited space and the tight time-schedule all unloading operations are strictly operated by Merkur Expo only. Trucks have to leave the unloading area immediately after unloading is finished. All vehicles must arrive at a pre-appointed time for unloading. Please request your preferred unloading time slots by sending the attached order form sheet to Merkur Expo until September 10. Delivery address for national shipments: Merkur Expo Logistics GmbH c/o ISCT 2018, Firenze Palazzo dei Congressi Exhibitor Name: PLEASE INDICATE Stand Number: PLEASE INDICATE Piazza Adua 1 IT Firenze Contact Person: Alberto Rubiño / Tel.: / 0049(0) Trucks arriving after the loading time must face waiting time until the next free time-slot is available. In general waiting time may occur for which Merkur cannot be held responsible. International Shipments All International shipments must make use of our advanced receiving warehouse. Please do not send courier shipments direct to venue unless confirmed from our side. Your shipment must arrive to our warehouse latest September 06 and must be pre-advised and labeled with attached shipping label. Delivery address for International shipments: Merkur Expo Logistics GmbH c/o Schmidt Peterslahr Auf dem Höhchen 2 D Oberhonnefeld, Germany c/o ISCT 2018, Firenze Exhibitor Name: PLEASE INDICATE Stand Number: PLEASE INDICATE Opening Times Mo-Fr / No Acceptance of collect shipments Shipments must arrive with proper congress label so that we can identify it. Please get in contact with us for shipments related to customs clearance. We will send you all necessary documentations (invoices, packing lists etc.) for the inbound of your shipment. Please do not send shipments without confirmation from our side. Shipments arriving without prebooking will be charged with 75,00 Euro + expenses as per outlay in addition to the handling tariff. Shipments arriving to the venue directly without confirmation from us and registered time slot will be charged with 75,00 Euro additional to the official handling tariff and have to face waiting times until the next available time slot. Please do not send any restricted products respectively get in contact with us to proof if any of your goods are subject to further documentation. Merkur Expo Logistics GmbH Rheinstrasse Eschborn Germany Tel.: info@merkur-expo.com

10 Maximum Weight & Dimensions All goods, except small shipments which can be hand-carried, must be delivered on pallets and must not exceed the dimensions and weights below as there is only a limited elevator available. Merkur will unload all vehicles by forklift, and will deliver to stands. It is essential therefore that all goods are safely packed and labeled with the official congress labels. Merkur will not take any responsibility for damages caused by insufficient packaging. Maximum Weight: 3000,00 kgs Maximum Dimensions: 195 H x115 W x140 cm In case you have a bigger shipment please let us know and we contact you to assist you in the process Storage and Empties Empty boxes and packing material will be collected and safely stored during the show. All boxes should be strong enough to unpacking and re-use them after closure of the congress. The empties will be stored outside the congress-center and are not accessible after collection. Merkur Expo Logistics cannot be held responsible for any material damaged or lost inside the empties. If you require accessible storage of promotion material please let us know seven days prior to the opening of the congress. Small quantities of storage material can be handed over to our on-site staff. Insurance We strongly recommend that all exhibitors arrange insurance coverage to include transit to and from the exhibition, whilst on display and in storage. Please note that Merkur Expo Logistics do not insure automatically unless asked to do so in writing. It is the exhibitors responsibility to ensure that if goods are left on the stand, adequate security measures are taken to ensure the security of such items. Merkur Expo is not liable for any losses, theft or pilferage. Basic Conditions of Contract All services will be billed according to the official ISCT2018, Firenze Forwarding & Handling Tariff. All work undertaken is subject to the Italian Forwarders terms and conditions, CMR, newest edition, ADSp trading terms and conditions latest edition, D.L. (decreto legge 285 / 286/05 ) and the Merkur Expo liability policy, in conjunction with the conditions and rates for trade fair transportation. The liability of Merkur Expo ceases with delivery and commences with collection of freight at the exhibition stand. It is the exhibitors responsibility to ensure the security of material until collected from the stand by Merkur Expo. No unauthorized Credit will be accepted. Our invoices will be due immediately after issuance without any further notice. Customers not known to us or with whom we have not agreed any terms of payment, will be asked to pay our expenses before the event starts or on-site during the event and before return shipping of their exhibits. Contact Details Address: Merkur Expo Logistics GmbH Rheinstrasse Eschborn Phone: Fax: alberto.rubino@merkur-expo.com Web: Merkur Expo Logistics GmbH Rheinstrasse Eschborn Germany Tel.: info@merkur-expo.com

11 Order Form Sheet This is a compulsory form for all exhibitor or suppliers Deadline for receipt September 06 Please return by or fax alberto.rubino@merkur-expo.com Please indicate: Domestic Shipment (Subject to confirmed time slot) International Shipment via advanced warehouse Preferred time slot (only subject to national shipments and direct deliveries) Volume of shipment (number of pieces, weight and volume) Type of shipment (Exhibition goods, standfitting material, printed matters) Name of Exhibitor Hall / Stand # Contact on-site Phone # Company Name Contact Person Mail Street ZIP Code City Country VAT # / UID Master / Visa card # Holder Expiry date Security code Invoice Details Merkur Expo Logistics is sole official forwarder for ISCT 2018, Firenze. Please see official handling tariff on the following page All shipments must be preadvised by using this form sheet Please take care of logistical handling instructions Do not use courier service for your shipments All shipments must be labelled with the official congress labels provided with the shipping instructions Merkur Expo Logistics GmbH Rheinstrasse Eschborn Germany Tel.: info@merkur-expo.com

12 OFFICIAL HANDLING TARIFF Air Freight / Sea Freight From free arrival assigned port up to free delivered booth (Minimum per shipment 333,00 kgs) Outlay fee Airport charges, storage fees etc. will be charged as per outlay International shipments via advanced warehouse 1,20 Euro / kgs 10 % Exhibition Goods From free arrival warehouse up to free delivered booth 125,00 Euro/ cbm (Minimum per shipment 3 cbm) Printed Matters/ Small Shipments up to 25 kgs 90,00 Euro / cbm (No Minimum) Domestic shipments / Direct deliveries to venue From free arrival show site up to free delivered booth, unloading included 150,00 Euro / (Minimum per shipment 3 cbm) cbm 13.6 Full load truck 1250,00 Euro 7,5 to truck 750,00 Euro Printed Matters / Small Shipments up to 25 kgs 105,00 Euro / (No Minimum) cbm Additional services Handling of empties including pick up, storage and return 75,00 Euro / cbm (Minimum per shipment 2 cbm) Storage of exhibition goods 85,00 Euro / cbm (Minimum per shipment 2 cbm) Forwarding Commission * applicable for every shipment 75,00 Euro Labeling (if shipment arrives unlabeled) 7,50 Euro / Piece (Minimum 25,00 Euro) Customs Formalities Temporary Importation on Carnet ATA, per shipment / document 150,00 Euro Temporary Importation on Commercial Invoice, per shipment / document 150,00 Euro Customs Bond Fee 1.5 % of CIF (Minimum 75,00 Euro) Value Permanent Importation, per shipment / document 150,00 Euro Fee for outlay of Duties & Taxes 10 % Customs Inspection, per shipment / document 75,00 Euro Special clearance (food, beverages, pharmaceuticals, restricted products On request etc.) Special Requests Tariff on site SAME RATES APPLY FOR OUTBOUND SERVICES Exclusives: Above rates do not include VAT and insurance premiums Overtime Surcharges (17:00 20:00) additional 25 % Overtime Surcharges (20:00 08:00) additional 50 % Saturday Surcharges additional 50 % Sunday Surcharges additional 50 % Holiday Surcharges additional 100 % Late Arrival Surcharge 100 % (Deadlines as per Shipping Instructions) 1 cbm equivalent to 333 kg Subject to ADSp Terms and Conditions,copy available on request Fee for not pre-advised shipments 75,00 Euro / shipment For invoices not paid until the official move-in date an outlay-fee of 10% will be applicable. If you have any questions please don t hesitate to contact us at any time! Merkur Expo Logistics GmbH Rheinstrasse Eschborn Germany Tel.: info@merkur-expo.com

13 LABEL DOMESTIC SHIPMENT Shipper Name: Shipper Address: Type of shipment (Bag Inserts or Exhibition Goods, please indicate) Number of pieces: Weight: Bag Inserts (to be delivered to ISCT Organizer Office) Exhibition Goods (to be delivered to stand) To be delivered to: Merkur Expo Logistics GmbH c/o ISCT 2018, Firenze Palazzo dei Congressi Exhibitor Name: PLEASE INDICATE Stand Number: PLEASE INDICATE Piazza Adua 1 IT Firenze Contact Person: Alberto Rubiño / Tel.: / 0049(0) Merkur Expo Logistics GmbH Rheinstrasse Eschborn Germany Tel.: info@merkur-expo.com

14 LABEL INTERNATIONAL SHIPMENT Shipper Name: Shipper Address: Type of shipment (Bag Inserts or Exhibition Goods, please indicate) Number of pieces: Weight: Bag Inserts (to be delivered to ISCT Organizer Office) Exhibition Goods (to be delivered to stand) To be delivered to: Merkur Expo Logistics GmbH c/o Schmidt Peterslahr Auf dem Höhchen 2 D Oberhonnefeld, Germany c/o ISCT 2018, Firenze Exhibitor Name: PLEASE INDICATE Stand Number: PLEASE INDICATE Merkur Expo Logistics GmbH Rheinstrasse Eschborn Germany Tel.: info@merkur-expo.com

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