805C-LF Maintain Postal Supplies Status: Approved

Transcription

1 Report Date: 13 Feb C-LF Maintain Postal Supplies Status: Approved Distribution Restriction: Approved for public release; distribution is unlimited. Destruction Notice: None Foreign Disclosure: FD1 - This training product has been reviewed by the training developers in coordination with the USASSI foreign disclosure officer. This training product can be used to instruct international military students from all approved countries without restrictions. Page 1

2 Conditions: You are assigned to a Military Post Office (MPO) and are designated as the Postal Supply Clerk. You will monitor the stock level of supplies to prevent overstocking and ensure timely requisitions of items necessary to maintain operations. Specific duties include ordering, receiving and issuing supplies; inventory controlling (posting and inventorying), caring, and preserving of supplies; and the disposing and replacing of obsolete supplies. You have access to DOD M (DoD Postal Manual), USPS Publication 223 (Directives and Forms Catalog), USPS Publication 247 ( Supply and Equipment Catalog), PS Form 1586 (Supply Record), PS Form 7380 (Material Distribution Center (MDC) Supply Requisition), PS Formx DDDP (Express and Priority Mail Supply Order Form Postal Installations), Julian Calendar, information on the current stock level of supplies on hand and maximum levels allowed, and standard office supplies and equipment. This task should not be trained in MOPP 4. Standards: Inventory postal supplies and ensure items are issued, ordered and received, without error. Special Conditions: None Safety Risk: Low MOPP 4: Never Cue: You are designated as the Postal Supply Clerk for your MPO. Task Statements None DANGER None WARNING None CAUTION Remarks: All forms, publications, and equipment will be provided by the local command. Notes: None Page 2

3 1. Control procurement of USPS supply items. Performance Steps a. Designate a Postal Supply Clerk in writing. b. Maintain USPS Publication 223 (Directives and Forms Catalog). c. Maintain USPS Publication 247 (Supply and Equipment Catalog). 2. Store supplies and monitor inventory. a. Maintain supplies in an area designated for storage of postal supplies. b. Establish a location numbering system to assist in locating each item. c. Monitor supplies using PS Form 1586 (Supply Record). (1) Enter appropriate PS item/form number. (2) Enter a brief (item/form) description. (3) Enter unit of issue. (4) Enter source of supply. (5) Enter maximum and minimum levels. (6) Enter balance on hand. (7) Enter quantity issued, received and ordered. d. Maintain control of inventory and establish minimum and maximum stock quantity. e. Conduct supplies inventory on a semi-annual basis. f. Record the inventory count on PS Form 1586 (Supply Record). 3. Issue and requisition USPS supply items. a. Issue supplies to each MPO section weekly. b. Update the supply balance on PS Form 1586 (Supply Record). c. Determine supplies required to order. (1) Order supplies when supplies reach, or fall below, the minimum level. (2) Submit normal supply requisitions as needed, monthly or quarterly. (3) Order necessary quantity to bring supplies to the maximum level. d. Prepare PS Form 7380 (MDC Supply Requisition). (1) Enter MPO supervisor or Custodian of Postal Effects (COPE) along with complete mailing address of MPO. (2) Leave "For MDC Use Only" blank. (3) Enter MPO finance number. Page 3

4 (4) Enter MPO Federal Standard Requisitioning Issue Procedures (FEDSTRIP) address code. (5) Enter Julian date. (6) Enter requisition number. (7) Enter requisition page number. (8) Enter the Post Stock Number (PSN) or Postal Service Item No. (PSIN). (9) Enter quantity requested. (10) Enter Unit of Issue. (11) Enter a brief description of the item. (12) Leave Unit Price, Est. Cost, and Grand Total Amount of Order blank. (13) Enter correct mailing address of the MDC. (14) Print name of the COPE or MPO supervisor followed by his/her grade and title. (15) Obtain signature of the COPE or MPO supervisor and have them date form. (16) Leave Name of Authority Certifying Officer or Designate, Signature and date, PEN or Commercial Telephone Number w/area Code, and Requestor's blank. e. Prepare PS Formx DDDP (Express and Priority Mail Supply Order Form Postal Installations). (1) Quantity - Check appropriate block for amount needed. If amount needed is not listed under the "Minimum" column, then check "Other" and write the amount. (2) Repeat Orders - Check "Monthly" for each item ordered. (3) Ship This Order To - Enter your post office mailing address. 4. Receive USPS postal supplies. a. Check supplies received against the shipping order and MPO copy of PS Form 7380 to ensure all items requisitioned are received. b. Report discrepancies to the Material Distribution Center by memo when an item is not received and the shipping order does not reflect the reason for non-shipment. c. Submit a file copy of the PS Form 7380 and a copy of the shipping order sent with the shipment; record the discrepancy on that particular item on the PS Form d. Annotate the appropriate PS Form 1586 for all supply items received. (Asterisks indicates a leader performance step.) Evaluation Guidance: Score the Soldier GO if all performance measures are passed (P). Score the Soldier NO GO if any performance measure is failed (F). If the Soldier scores NO GO, show the Soldier what was done wrong and how to do it correctly. Evaluation Preparation: Setup: Evaluate this task in conjunction with other postal tasks. Ensure all necessary postal supplies and equipment are available. Brief Soldier: Tell the Soldier to perform the necessary steps to maintain postal supplies. Page 4

5 PERFORMANCE MEASURES GO NO-GO N/A 1. Controlled procurement of USPS supply items. a. Designated a Postal Supply Clerk in writing. b. Maintained USPS Publication 223 (Directives and Forms Catalog). c. Maintained USPS Publication 247 (Supply and Equipment Catalog). 2. Stored supplies and monitored inventory. a. Maintained supplies in an area designated for storage of postal supplies. b. Established a location numbering system to assist in locating each item. c. Monitored supplies using PS Form 1586 (Supply Record). d. Maintained control of inventory and established minimum and maximum stock quantity. e. Conducted supplies inventory on a semi-annual basis. f. Recorded the inventory count on PS Form 1586 (Supply Record). 3. Issued and requisitioned USPS supply items. a. Issued supplies to each MPO section weekly. b. Updated the supply balance on PS Form 1586 (Supply Record). c. Determined supplies required to be ordered. d. Prepared PS Form 7380 (MDC Supply Requisition). e. Prepared PS Formx DDDP (Express and Priority Mail Supply Order Form Postal Installations). 4. Received USPS postal supplies. a. Checked supplies received against the shipping order and MPO copy of PS Form 7380 to ensure all items requisitioned were received. b. Reported discrepancies to the Material Distribution Center by memo when an item was not received and the shipping order did not reflect the reason for non-shipment. c. Submitted a file copy of the PS Form 7380 and a copy of the shipping order sent with the shipment; recorded the discrepancy on that particular item on the PS Form d. Annotated the appropriate PS Form 1586 for all supply items received. Supporting Reference(s): Step Number Reference ID Reference Name Required Primary DOD M DoD Postal Manual Yes No USPS FORM 1586 Postal Supply Record Yes Yes USPS FORM 7380 Supply Center Requisition Yes Yes TADSS : None Equipment Items (LIN): None Materiel Items (NSN) : Step ID NSN LIN Title Qty Workstation, Computer 1 Environment: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to the current Environmental Considerations manual and the current GTA Environmental-related Risk Assessment card. Safety: In a training environment, leaders must perform a risk assessment in accordance with current Risk Management Doctrine. Leaders will complete the current Deliberate Risk Assessment Worksheet in accordance with the TRADOC Safety Officer during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW current CBRN doctrine. Prerequisite Individual Tasks : None Page 5

6 Supporting Individual Tasks : None Supported Individual Tasks : None Supported Collective Tasks : Task Number Title Proponent Status 12-EAC-1253 Provide Postal Support (HR CO) 12 - Adjutant General (Collective) Approved 12-PLT EAC EAC EAC-1227 Knowledges : Knowledge ID 805C-K C-K-1252 Created from Template: Provide Postal Support (Postal Platoon) Provide Human Resources Support During Offense, Defense, Stability and Defense Support of Civil Authorities (DSCA) Operations (Theater Sustainment Command (TSC) - Human Resources Sustainment Center (HRSC)) Coordinate Human Resources Support During Offense, Defense, Stability and Defense Support of Civil Authorities (DSCA) Operations (Sustainment Brigade (SB) - Human Resources Operations Branch (HROB)) Manage Human Resources Support During Offense, Defense, Stability and Defense Support of Civil Authorities (DSCA) Operations (Expeditionary Sustainment Command (ESC) - Human Resources Operations Branch (HROB)) Knowledge Name Inventory procedures Know how to use a julian calendar 805C-K-1250 Know how to prepare PS Form C-K-1251 Skills : Skill ID 101-S-M C-S C-S C-S-0669 Know how to use the postal supply catalog Skill Name Ability to conduct an inventory Identify finance number Identify a jualian calendar Identify a requisition number 805C-S-0665 Identify PS Form C-S-0668 ICTL Data : Identify FEDSTRIP address code 12 - Adjutant General (Collective) Proposed 12 - Adjutant General (Collective) Approved 12 - Adjutant General (Collective) Approved 12 - Adjutant General (Collective) Approved ICTL Title Postal Operations Course ICTL Personnel Type MOS Data Enlisted MOS: 42A, Skill Level: SL1, ASI: F5 Page 6