The ESP Handbook. Chapter 11 Payments and Remittances in Direct Access. Version 6.0 October 2014

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1 The ESP Handbook Chapter 11 Payments and Remittances in Direct Access Version 6.0 October 2014

2 Chapter 11: Payments and Remittances in Direct Access Important Note: All references to ESP Consolidated Billing in this chapter and throughout the ESP Handbook Version 6.0 should be understood by readers to mean Partial ESP Consolidated Billing, as described in SCE s Rule Introduction ESPs can expect to make payments to SCE for at least two sets of transactions: (1) for purchases of certain SCE products and services such as meter installations, meter data management and usage calculation, and others; (2) for SCE transmission and distribution charges billed to customers through ESP consolidated billing. In addition, ESPs will receive payment from SCE for energy services provided by ESPs but billed to customers through SCE consolidated billing. The policies and procedures associated with making and/or receiving these payments are described below SCE Invoicing for Non-Energy Products and Services ESPs will receive a hard- or soft-copy invoice for products and services purchased from SCE such as meter installations, metering services, MDMA services, consolidated billing, and others. These products and services are listed in the Energy Service Provider - Discretionary Service Fees (ESP-DSF) and Energy Service Provider - Non Discretionary Service Fees (ESP-NDSF) Schedules. A copy of these schedules can be found on SCE s website: A Billing process Upon ESP s request for service, SCE generates service transactions from various internal sources, i.e. Usage Measurement Schedulers, Service & Shop Instrument Division, DASRs, etc. All billable transactions are consolidated for each ESP and applied onto a non-energy billing account. Energy usage is not co-mingled onto this type of account. Southern California Edison Company Chapter 11, Page 1

3 Chapter 11: Payments and Remittances in Direct Access 11.2.B Non Energy Billing Process Flow Completed DASR Meter Owner is not SCE ESP purchases meter from SCE = service fee ESP requests SCE to provide other metering services = service fee Meter Service Provider=SCE ESP purchased a meter from SCE AND customer's energy consumption is <200kW = service fee Meter Read Provider=SCE UDC Billing Option Service fee ESP Consolidated Billing VAN or Internet Option SCE consolidates service fees for ESP SCE generates and sends a non energy bill to the ESP 11.2.C. Non Energy Billing Statements The ESP shall receive a separate statement in hard or soft copy that identifies non-energy products and services provided to its customers. Non-Energy Billing Statements for multiple service accounts will summarize the total due on the statement. A separate report itemizing the service account numbers and their associated charges will accompany the billing statement. This statement will be generated each month for the previous month s services and is sent to the ESPs standard company address. If another mailing address is preferable, the ESP should notify SCE to avoid delays in billing/payment transactions. The following fields will be identified on the non-energy bill: Field Name Account Number Charge Title Dates Additional Text Total Description DA Customer s Service Account number where SCE provided a product or service. Brief description of service and the source of SCE tariff service fee. Date of service completed or billing period. DA customer s service account address and any pertinent notes regarding services. Charge based on tariff service fee and number of units (i.e. meter, labor hours) provided. In some cases, certain service Southern California Edison Company Chapter 11, Page 2

4 Chapter 11: Payments and Remittances in Direct Access fees are based on the type of meter and zone (i.e. meter installation, meter read) D. Payment of Non Energy Billing Charges ESP s may use the same payment option as selected for UDC Consolidated or ESP Consolidated Billing. Payment should be made by the due date noted on the statement and to the correct account to avoid late payment charges E. Collection of Non-Energy Billing Charges Collection Activity - Please refer to Chapter 10, section 10.5 of the ESP Direct Access Handbook on additional information pertaining to ESP Consolidated Collections. Non_Energy Services Provided By Southern California Edison Billable Jul '14 Bill Start Date: Bill End Date: Customer Name: XYZ CORP Customer #: Billing Component Serv Acct Serv Address Start Date End Date Units Price $ Total $ 1 Meter Data Posting Fee 3-XXX-XXXX-XX 111 MAIN STREET ANY CITY CA /23/2014 4/23/ Meter Data Posting Fee 3-XXX-XXXX-XX 112 MAIN STREET ANY CITY CA /23/2014 4/23/ Meter Data Posting Fee 3-XXX-XXXX-XX 113 MAIN STREET ANY CITY CA /23/2014 4/23/ Meter Data Posting Fee 3-XXX-XXXX-XX 114 MAIN STREET ANY CITY CA /23/2014 4/23/ Meter Data Posting Fee 3-XXX-XXXX-XX 115 MAIN STREET ANY CITY CA /23/2014 4/23/ Meter Data Posting Fee 3-XXX-XXXX-XX 116 MAIN STREET ANY CITY CA /23/2014 4/23/ Meter Data Posting Fee 3-XXX-XXXX-XX 117 MAIN STREET ANY CITY CA /26/2014 4/26/ UDC CONSOLIDATED STANDARD BILLING BY MAIL 3-XXX-XXXX-XX 118 MAIN STREET ANY CITY CA /1/2014 5/1/ UDC CONSOLIDATED STANDARD BILLING BY MAIL 3-XXX-XXXX-XX 119 MAIN STREET ANY CITY CA /1/2014 5/1/ Billed by Internet Fee 3-XXX-XXXX-XX 120 MAIN STREET ANY CITY CA /1/2014 5/1/ Billed by Internet Fee 3-XXX-XXXX-XX 121 MAIN STREET ANY CITY CA /1/2014 5/1/ Billed by Internet Fee 3-XXX-XXXX-XX 122 MAIN STREET ANY CITY CA /1/2014 5/1/ Billed by Internet Fee 3-XXX-XXXX-XX 123 MAIN STREET ANY CITY CA /1/2014 5/1/ Billed by Internet Fee 3-XXX-XXXX-XX 124 MAIN STREET ANY CITY CA /1/2014 5/1/ UDC CONSOLIDATED STANDARD BILLING BY MAIL 3-XXX-XXXX-XX 125 MAIN STREET ANY CITY CA /1/2014 5/1/ Billed by Internet Fee 3-XXX-XXXX-XX 126 MAIN STREET ANY CITY CA /1/2014 5/1/ Meter Data Posting Fee 3-XXX-XXXX-XX 127 MAIN STREET ANY CITY CA /24/2014 4/24/ Meter Data Posting Fee 3-XXX-XXXX-XX 128 MAIN STREET ANY CITY CA /24/2014 4/24/ Non-Billing Meter Service for Advanced I 3-XXX-XXXX-XX 129 MAIN STREET ANY CITY CA /26/2014 4/24/ Meter Data Posting Fee 3-XXX-XXXX-XX 130 MAIN STREET ANY CITY CA /24/2014 4/24/ Meter Data Posting Fee 3-XXX-XXXX-XX 131 MAIN STREET ANY CITY CA /24/2014 4/24/ Southern California Edison Company Chapter 11, Page 3

5 Chapter 11: Payments and Remittances in Direct Access Electronic Billing & Payment Options ESP Consolidated SCE Consolidated Dual ESP receives bill-ready data: EDI ESP selects format to receive bill-ready data: EDI CSV ESP selects payment method: EDI Direct Payment Electronic Funds Transfer Authorized Payment Mail-In SCE.com ESP selects payment method: EFT - EDI EFT Hard Copy ESP indicates options to SCE on Participant Information Form (PIF) ESP completes the payment enrollment process Southern California Edison Company Chapter 11, Page 4

6 Chapter 11: Payments and Remittances in Direct Access ESP Consolidated Billing 11.3.A. Payments Process ESPs planning to provide ESP Consolidated Billing must take the following steps as part of the payment process: Step 1: Determine how to receive invoices from SCE for transmission and distribution charges billed to the end-use customer through ESP Consolidated Billing. Under ESP Consolidated Billing, SCE will send an invoice to the ESP describing the charges for which it expects to receive payment from the ESP. This invoice will be sent via the method described below: Electronic Data Interchange For ESPs operating in the EDI environment, the EDI transaction set 810 version 4010 will be used by SCE to invoice ESPs. This transaction will provide SCE charges to ESPs on an account by account basis. In other words, ESPs will receive a separate invoice for each of their customers accounts. The invoices in total represent a single day s tally of the charges owed to SCE by the ESP for services provided to all of the ESP s Direct Access end-use customers. Step 2: Determine how to pay SCE for charges Payments can be sent to SCE in the following ways: Electronic Data Interchange. With EDI, an ESP can use electronic data interchange-based, electronic funds transfer/automated Clearing House transactions. The SCE Mapping Guide is available on page 12 of this Chapter. Note: Credits sent in the EDI payment file by the ESP will be handled through a manual exception process. This requires manual work by both SCE and the ESPs to reconcile the EDI credits. SCE recommends that credits not be sent in the payment file. If credits are going to be sent, the ESP should send a spreadsheet of the credits prior to the payment file being sent to SCE for approval. Southern California Edison Company Chapter 11, Page 5

7 Chapter 11: Payments and Remittances in Direct Access Direct Payment. Using Direct Payment, an ESP checking account will be debited each month, 10 calendar days after a bill is produced. Electronic Funds Transfer. With EFT, SCE is able to accept payments from customers who utilize home banking through a local bank, credit union or payment service. Authorized Payment Agencies. Under this option, an ESP may use one of over 350 business agents located within the SCE service territory. Mail-in. For this option, an ESP will receive a paper bill with information about how to make payment to SCE. Under this option, an ESP can either log on to SCE.com and sign up for online payment or make a onetime payment without enrolling. The ESP will have the ability to pay their bills online. Step 3: Indicate Options in the Participant Information Form (PIF) Once an ESP selects how to receive invoices and submit payment, the ESP must communicate this information to SCE using the PIF. This form is available in Chapter 3 of this Handbook. Step 4: Complete payment enrollment process SCE Consolidated Billing 11.4.A. Payments Process Different methods of payment require an ESP to complete the enrollment process in different ways. ESP s planning to provide SCE Consolidated Billing must take the following steps as part of the payment process: Step 1: Determine how to receive payment from SCE SCE can pay ESPs in three ways for charges billed on their behalf through SCE Consolidated Billing. These options include: -- EFT / Electronic Data Interchange (electronic funds transfer with EDI remittance) -- Check and Paper (Check with hard copy remittance) Southern California Edison Company Chapter 11, Page 6

8 Chapter 11: Payments and Remittances in Direct Access -- EFT/Hard Copy (electronic funds transfer with hard copy remittance) With the exception of check and paper, a value-added bank will serve as the financial intermediary between ESPs and SCE. Step 2: Indicate Options to SCE on the Participant Information Form 11.4.B. Payment Policies Once an ESP selects how it prefers to receive payment from SCE, the ESP must communicate this information to SCE using the Participant Information Form. This form is available in Chapter 3 of this Handbook. As noted above, ESPs using EDI will need to provide further information in the Electronic Funds Transfer Agreement form and the EDI Trading Partner Agreement and Profile for transactions 810/820/824. SCE will compile all payments received from customers on a daily basis, and transmit applicable payments and remittances to its value-added bank, which will forward payment to ESPs in the agreed-upon format the following business day. Depending on the payment method an ESP selects, the day an ESP receives funds may vary. For example, an electronic funds transfer will occur more quickly than a hardcopy mailing C. Payment Posting Policies SCE will collect payment from customers, and forward funds associated with ESP charges to ESPs. Funds received from customers will be allocated first to SCE charges for which delinquency may result in disconnection, and then any balance will be prorated between the ESP and all other charges per Rule 22.M.1.b D. Payment Remittance In addition to making payments, SCE currently sends remittance information to all ESPs using SCE consolidated billing. SCE sends remittance information via EDI, fax, or U.S. mail. Remittance information will include the following returned items and offsets, which will be subtracted from amounts collected from customers. PYMTRRFR - Payment Transfer identifies money transferred due to a misapplied payment. RETCHK - Returned Check identifies monies paid for with a returned check. PADEFLT Payment Arrangement Default identifies monies that were in the outbound payment file that have defaulted on Payment Arrangement / Extension Southern California Edison Company Chapter 11, Page 7

9 Chapter 11: Payments and Remittances in Direct Access SCE will process payments, post SCE charges paid to customer service accounts, and transfer funds owed to the ESP. On the billing statement for the following month, SCE will debit to the ESP any amounts resulting from returned payments and assess returned payment charges to the appropriate customers. The daily SCE Consolidated remittance (payment) file will include the customer account number regardless of whether the account is solo or summary billed. The ESP will use the customer account number provided in the file to assist in reconciling their receivables since payments made by the customer are posted to the customer account on which the SA 2 charges were billed. Southern California Edison Company Chapter 11, Page 8

10 Chapter 11: Payments and Remittances in Direct Access ESP Name Contact Name 1 Energy Service Provider Way Energy Services, CA PAYMENT SUMMARY Vendor No: Voucher No: Voucher Date: 1/15/2003 REF. DOC REFERENCE NUMBER REF DATE DOCUMENT AMOUNT DISCOUNT/ADJ AMOUNT NET AMOUNT SELLER INVCE Provider Service Acct Statement Date Transaction Type SELLER INVCE Provider Service Acct Statement Date Transaction Type SELLER INVCE Provider Service Acct Statement Date Transaction Type SELLER INVCE Provider Service Acct Statement Date Transaction Type SELLER INVCE Provider Service Acct Statement Date Transaction Type SELLER INVCE Provider Service Acct Statement Date Transaction Type SELLER INVCE Provider Service Acct Statement Date Transaction Type 01/13/03 N/A 09/01/03 PAYMENT 01/13/03 N/A 09/01/03 RETCHK 01/13/03 N/A 09/01/03 PY MTRFR 01/13/03 N/A 09/01/03 PA DEFLT 01/13/03 N/A 09/01/03 PAYMENT 01/13/03 N/A 09/01/03 PAYMENT 01/13/03 N/A 09/01/03 PAYMENT Totals Southern California Edison Company Chapter 11, Page 9

11 Payment Order/Remittance Advice Mapping Guide External Inbound / Outbound ANSI X12 Version 3030 Southern California Edison Company Chapter 11, Page 10

12 820 Payment Order/Remittance Advice Introduction: Functional Group ID=RA This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice. This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system. The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent. Heading: Pos. Seg. Req. No. ID Name Des. Max.Use Must Use 010 ST Transaction Set Header M 1 Loop Repeat Must Use 020 BPR Beginning Segment for Payment M 1 Order/Remittance Advice 035 TRN Trace O 1 c1 050 REF Reference Numbers O >1 060 DTM Date/Time/Period O >1 LOOP ID - N1 >1 070 N1 Name O 1 c2 080 N2 Additional Name Information O >1 090 N3 Address Information O >1 100 N4 Geographic Location O PER Administrative Communications Contact O >1 Notes and Comments Detail: Pos. No. Seg. ID Req. Loop Name Des. Max.Use Repeat LOOP ID - ENT >1 010 ENT Entity O 1 c3 LOOP ID - N1 >1 020 N1 Name O 1 c4 040 N3 Address Information O >1 070 PER Administrative Communications Contact O >1 LOOP ID - ADX >1 080 ADX Adjustment O 1 c5 100 PER Administrative Communications Contact O >1 Notes and Comments Southern California Edison Company Chapter 11, Page 11

13 LOOP ID - RMR >1 150 RMR Remittance Advice Accounts Receivable O 1 c6 Open Item Reference 170 REF Reference Numbers O >1 180 DTM Date/Time/Period O >1 LOOP ID - ADX >1 210 ADX Adjustment O 1 c7 230 PER Administrative Communications Contact O >1 LOOP ID - REF >1 240 REF Reference Numbers O 1 Summary: Pos. Seg. Req. No. ID Name Des. Max.Use Must Use 010 SE Transaction Set Trailer M 1 Transaction Set Comments Loop Repeat Notes and Comments 1. The TRN segment is used to uniquely identify a payment order/remittance advice. 2. The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery. 3. ENT09 may contain the payee's accounts receivable customer number. 4. Allowing the N1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee). 5. This ADX adjustment loop contains adjustment information not related to items referenced by any RMR segment in this transaction (see Comment G). This ADX loop may contain adjustments of any other nature. 6. Loop RMR is for items being paid. 7. Loop ADX within the RMR loop is the adjustment loop for the remittance detail in this payment. This adjustment loop can only contain adjustment information for the RMR loop. Southern California Edison Company Chapter 11, Page 12

14 Segment: ST Transaction Set Header Position: 010 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To indicate the start of a transaction set and to assign a control number Syntax Notes: Semantic Notes: 1 The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). Comments: Data Element Summary Ref. Des. Data Element Name Attributes >> ST Transaction Set Identifier Code M ID 3/3 Code uniquely identifying a Transaction Set 820 X12.4 Payment Order/Remittance Advice Refer to Data Element Dictionary for acceptable code values. >> ST Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Southern California Edison Company Chapter 11, Page 13

15 Segment: BPR Beginning Segment for Payment Order/Remittance Advice Position: 020 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: (1) To indicate the beginning of a PaymentOrder/Remittance Advice Transaction Set and total payment amount or (2) to enable related transfer of funds and/or information from payer to payee to occur Syntax Notes: 1 If either BPR06 or BPR07 is present, then the other is required. 2 If BPR08 is present, then BPR09 is required. 3 If either BPR12 or BPR13 is present, then the other is required. 4 If BPR14 is present, then BPR15 is required. Semantic Notes: 1 BPR02 specifies the payment amount. 2 When using this transaction set to initiate a payment, BPR06 through BPR16 may be required, depending on the conventions of the specific financial channel being used. BPR06 and BPR07 relate to the originating depository financial institution (ODFI). 3 BPR12 and BPR13 relate to the receiving depository financial institution (RDFI). 4 BPR15 is the account number of the receiving company to be debited or credited with the payment order. 5 BPR17 is a code identifying the business reason for this payment. Comments: 1 BPR09 is the account of the company originating the payment. This account may be debited or credited depending on the type of payment order. Notes: Specific qualifiers used in data elements BPR02, BPR03, BPR04 & BPR05 need to be reviewed and agreed upon between the sender and the senders financial institution. Ref. Data Des. Element Attributes Data Element Summary Name Southern California Edison Company Chapter 11, Page 14

16 >> >> >> >> BPR Transaction Handling Code M ID 1/1 Code designating the action to be taken by all parties C D I X Payment Accompanies Remittance Advice Payment and remittance advice are sent from the buyer to the buyer's bank who forwards it to the seller's bank who passes it on to the seller. Make Payment Only Buyer sends the transaction set to the buyer's bank to initiate payment. Remittance advice is not included. Remittance Information Only Buyer sends the transaction set to the seller to communicate remittance information. Payment is not included. Handling Party's Option to Split Payment and Remittance Payment and remittance advice are sent to the seller or the seller's VAN. If sent to the seller's VAN, The VAN will direct the remittance advice to the seller with payment request to the bank. If sent to the seller, the seller requests payment from the buyer's bank via a debit authorization. BPR Monetary Amount M R 1/15 Monetary amount BPR Credit/Debit Flag Code M ID 1/1 Code indicating whether amount is a credit or debit Refer to Data Element Dictionary for acceptable code values. BPR Payment Method Code M ID 3/3 Code used to designate the actual funds transfer method. ACH CHK Automated Clearing House (ACH) Check Southern California Edison Company Chapter 11, Page 15

17 FEW Federal Reserve Fund/Wire Transfer - Repetitive FWT Federal Reserve Funds/Wire Transfer - Nonrepetitive PBD Draft BPR Payment Format Code O ID 1/10 Code identifying the payment format to be used CBC Consumer/Employee Check CCD Cash Concentration/Disbursement (CCD) (ACH) CCP Cash Concentration/Disbursement plus Addenda (CCD+) (ACH) CTP Corporate Trade Payment (CTP) (ACH) CTX Corporate Trade Exchange (CTX) (ACH) PBC Commercial/Corporate Check PPD Prearranged Payment and Deposit (PPD+) (ACH) PPP Prearranged Payment and Deposit plus Addenda (PPD+) (ACH) PRD Preauthorized Draft BPR (DFI) ID Number Qualifier C ID 2/2 Code identifying the type of identification number of Depository Financial Institution (DFI) 01 ABA Transit Routing Number Including Check Digits (9 digits) 02 Swift Identification (8 or 11 characters) 03 CHIPS (3 or 4 digits) 04 Canadian Bank Branch and Institution Number BPR (DFI) Identification Number C AN 3/12 Depository Financial Institution (DFI) identification number Buyer's bank. BPR Account Number Qualifier Code O ID 2/2 Code indicating type of bank account or other financial asset 01 Time Deposit DA Demand Deposit Southern California Edison Company Chapter 11, Page 16

18 BPR Account Number C AN 1/35 Account number assigned Buyer's parent organization account number. BPR Originating Company Identifier O AN 10/10 A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9 BPR Originating Company Supplemental Code O AN 9/9 A code defined between the originating company and the originating depository financial institution (ODFI) that uniquely identifies the company initiating the transfer instructions BPR (DFI) ID Number Qualifier C ID 2/2 Code identifying the type of identification number of Depository Financial Institution (DFI) 01 ABA Transit Routing Number Including Check Digits (9 digits) 02 Swift Identification (8 or 11 characters) 03 CHIPS (3 or 4 digits) 04 Canadian Bank Branch and Institution Number BPR Seller's C AN 3/12 Depository Financial Institution (DFI) identification number BPR Account Number Qualifier Code O ID 2/2 Code indicating type of bank account or other financial asset 01 Time Deposit DA Demand Deposit BPR Account Number C AN 1/35 Account number assigned Southern California Edison Company Chapter 11, Page 17

19 Seller's BPR Effective Entry Date O DT 6/6 Date the originating company intends for the transaction to be settled. Buyer's originated BPR Business Function Code O ID 1/3 Code identifying the business reason for this payment Refer to Data Element Dictionary for acceptable code values. Southern California Edison Company Chapter 11, Page 18

20 Segment: TRN Trace Position: 035 Loop: Level: Heading Usage: Optional Max Use: 1 Purpose: To uniquely identify a transaction to an application Syntax Notes: Semantic Notes: 1 TRN02 provides unique identification for the transaction. 2 TRN03 identifies an organization. 3 TRN04 identifies a further subdivision within the organization. Comments: Notes: Recommended especially if: BPR01 = "D", "1", or "X" >> >> Data Element Summary Ref. Des. Data Element Name Attributes TRN Trace Type Code M ID 1/2 Code identifying which transaction is being referenced Refer to Data Element Dictionary for acceptable code values. TRN Reference Number M AN 1/30 Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. TRN Originating Company Identifier O AN 10/10 Southern California Edison Company Chapter 11, Page 19

21 A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9 Recommended Utility Industry Group Unique identifier designating the company initiating the funds transfer instructions. TRN Reference Number O AN 1/30 Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. Not used by Utility Industry Group Southern California Edison Company Chapter 11, Page 20

22 Segment: REF Reference Numbers Position: 050 Loop: Level: Heading Usage: Optional Max Use: >1 Purpose: To specify identifying numbers. Syntax Notes: 1 At least one of REF02 or REF03 is required. Semantic Notes: Comments: Data Element Summary Ref. Des. Data Element Name Attributes >> REF Reference Number Qualifier M ID 2/2 Code qualifying the Reference Number. CK Check Number DN Draft Number TN Transaction Reference Number REF Reference Number C AN 1/30 Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. REF Description C AN 1/80 A free-form description to clarify the related data elements and their content Not Used by Utility Industry Group Southern California Edison Company Chapter 11, Page 21

23 Segment: DTM Date/Time/Period Position: 060 Loop: Level: Heading Usage: Optional Max Use: >1 Purpose: To specify pertinent dates and times Syntax Notes: 1 At least one of DTM02 or DTM03 is required. Semantic Notes: Comments: Data Element Summary Ref. Des. Data Element Name Attributes >> DTM Date/Time Qualifier M ID 3/3 Code specifying type of date or time, or both date and time 097 Transaction Creation DTM Date C DT 6/6 Date (YYMMDD) DTM Not C TM 4/6 Time expressed in 24-hour clock time (HHMMSS) (Time range: through ) Not Used by Utility Industry Group DTM Time Code O ID 2/2 Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow Not Used by Utility Industry Group Refer to Data Element Dictionary for acceptable code values. DTM Century O N0 2/2 The first two characters in the designation of the year (CCYY) Southern California Edison Company Chapter 11, Page 22

24 Segment: N1 Name Position: 070 Loop: N1 Level: Heading Usage: Optional Max Use: 1 Purpose: To identify a party by type of organization, name, and code Syntax Notes: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Notes: Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. Data Element Summary Ref. Des. Data Element Name Attributes >> N Entity Identifier Code M ID 2/2 Code identifying an organizational entity, a physical location, or an individual AG Agent/Agency Used for multiple payee accounts (inbound or outbound). Also, used for utility payment agents. PE Payee PR Payer N Name C AN 1/35 Free-form name N Identification Code Qualifier C ID 1/2 Code designating the system/method of code structure used for Identification Code (67) 1 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix 91 Assigned by Seller or Seller's Agent Southern California Edison Company Chapter 11, Page 23

25 92 Assigned by Buyer or Buyer's Agent N Identification Code C AN 2/17 Code identifying a party or other code Southern California Edison Company Chapter 11, Page 24

26 Segment: N2 Additional Name Information Position: 080 Loop: N1 Level: Heading Usage: Optional Max Use: >1 Purpose: To specify additional names or those longer than 35 characters in length Syntax Notes: Semantic Notes: Comments: Data Element Summary Ref. Des. Data Element Name Attributes >> N Name M AN 1/35 Free-form name N Name O AN 1/35 Free-form name Southern California Edison Company Chapter 11, Page 25

27 Segment: N3 Address Information Position: 090 Loop: N1 Level: Heading Usage: Optional Max Use: >1 Purpose: To specify the location of the named party Syntax Notes: Semantic Notes: Comments: Data Element Summary Ref. Des. Data Element Name Attributes >> N Address Information M AN 1/35 Address information N Address Information O AN 1/35 Address information Southern California Edison Company Chapter 11, Page 26

28 Segment: N4 Geographic Location Position: 100 Loop: N1 Level: Heading Usage: Optional Max Use: 1 Purpose: To specify the geographic place of the named party Syntax Notes: 1 At least one of N401 or N405 is required. 2 If either N405 or N406 is present, then the other is required. Semantic Notes: Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the USA or Canada. Data Element Summary Ref. Des. Data Element Name Attributes N City Name C AN 2/30 Free-form text for city name N State or Province Code O ID 2/2 Code (Standard State/Province) as defined by appropriate government agency N Postal Code O ID 3/9 Code defining international postal zone code excluding punctuation and blanks (zip code for United States) N Country Code O ID 2/3 Code identifying the country N Location Qualifier C ID 1/2 Code identifying type of location Not Used by Utility Industry Group Refer to Data Element Dictionary for acceptable code values. N Location Identifier C AN 1/25 Code which identifies a specific location Not Used by Utility Industry Group Southern California Edison Company Chapter 11, Page 27

29 Segment: PER Administrative Communications Contact Position: 120 Loop: N1 Level: Heading Usage: Optional Max Use: >1 Purpose: To identify a person or office to whom administrative communications should be directed Syntax Notes: 1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required. Semantic Notes: Comments: >> Data Element Summary Ref. Des. Data Element Name Attributes PER Contact Function Code M ID 2/2 Code identifying the major duty or responsibility of the person or group named IC Information Contact PER02 93 Name O AN 1/35 Free-form name PER Communication Number Qualifier C ID 2/2 Code identifying the type of communication number FX Facsimile TE Telephone PER Communication Number C AN 1/25 Complete communications number including country or area code when applicable PER Communication Number Qualifier C ID 2/2 Code identifying the type of communication number Not Used by Utility Industry Group Refer to Data Element Dictionary for acceptable code values. PER Communication Number C AN 1/25 Southern California Edison Company Chapter 11, Page 28

30 Complete communications number including country or area code when applicable Not Used by Utility Industry Group Southern California Edison Company Chapter 11, Page 29

31 Segment: ENT Entity Position: 010 Loop: ENT Level: Detail Usage: Optional Max Use: 1 Purpose: To designate the entities which are parties to a transaction and specify a reference meaningful to those entities Syntax Notes: 1 If any of ENT02 ENT03 or ENT04 is present, then all are required. 2 If any of ENT05 ENT06 or ENT07 is present, then all are required. 3 If either ENT08 or ENT09 is present, then the other is required. Semantic Notes: Comments: 1 This segment allows for the grouping of data by entity/entities at or within a master/masters. A master (e.g., an organization) can be comprised of numerous subgroups (e.g., entities). This master may send grouped data to another master (e.g., an organization) which is comprised of one or more entities. Groupings are as follows: (1) Single/Single: Only ENT01 is necessary, because there is a single entity (the sending master) communicating with a single entity (the receiving master). (2) Single/Multiple: ENT05, ENT06, and ENT07 would be used to identify the entities within the receiving master. The sending master is a single entity, so no other data elements need be used. (3) Multiple/Single: ENT02, ENT03, and ENT04 would be used to identify the entities within the sending master. The receiving master is a single entity, so no other data elements need be used. (4) Multiple/Multiple: ENT02, ENT03, and ENT04 would be used to identify the entities within the sending master. ENT05, ENT06, and ENT07 would be used to identify the entities within the receiving master. Southern California Edison Company Chapter 11, Page 30

32 This segment also allows for the transmission of a unique reference number that is meaningful between the entities. Data Element Summary Ref. Des. Data Element Name Attributes ENT Assigned Number O N0 1/6 Number assigned for differentiation within a transaction set ENT02 98 Entity Identifier Code C ID 2/2 Code identifying an organizational entity, a physical location, or an individual Not Used by Utility Industry Group Refer to Data Element Dictionary for acceptable code values. ENT03 66 Identification Code Qualifier C ID 1/2 Code designating the system/method of code structure used for Identification Code (67) Not Used by Utility Industry Group Refer to Data Element Dictionary for acceptable code values. ENT04 67 Identification Code C AN 2/17 Code identifying a party or other code Not Used by Utility Industry Group ENT05 98 Entity Identifier Code C ID 2/2 Code identifying an organizational entity, a physical location, or an individual Not Used by Utility Industry Group Refer to Data Element Dictionary for acceptable code values. ENT06 66 Identification Code Qualifier C ID 1/2 Code designating the system/method of code structure used for Identification Code (67) Not Used by Utility Industry Group Refer to Data Element Dictionary for acceptable code values. ENT07 67 Identification Code C AN 2/17 Code identifying a party or other code Southern California Edison Company Chapter 11, Page 31

33 Not Used by Utility Industry Group ENT Reference Number Qualifier C ID 2/2 Code qualifying the Reference Number. Not Used by Utility Industry Group Refer to Data Element Dictionary for acceptable code values. ENT Reference Number C AN 1/30 Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. Not Used by Utility Industry Group Southern California Edison Company Chapter 11, Page 32

34 Segment: N1 Name Position: 020 Loop: N1 Level: Detail Usage: Optional Max Use: 1 Purpose: To identify a party by type of organization, name, and code Syntax Notes: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Notes: Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. Notes: The N1 loop is used to indicate payments to and from multiple components within a corporation. Data Element Summary Ref. Des. Data Element Name Attributes >> N Entity Identifier Code M ID 2/2 Code identifying an organizational entity, a physical location, or an individual PE PR Payee Identifies supplier on outbound from utilities Payer Identifies customer on inbound to utilities N Name C AN 1/35 Free-form name N Identification Code Qualifier C ID 1/2 Code designating the system/method of code structure used for Identification Code (67) Required if "AG" is used in header N D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+4, D-U-N-S Number with Southern California Edison Company Chapter 11, Page 33

35 Four Character Suffix 91 Assigned by Seller or Seller's Agent Used to identify customer account number for inbound utility customer payments. 92 Assigned by Buyer or Buyer's Agent N Identification Code C AN 2/17 Code identifying a party or other code Southern California Edison Company Chapter 11, Page 34

36 Segment: N3 Address Information Position: 040 Loop: N1 Level: Detail Usage: Optional Max Use: >1 Purpose: To specify the location of the named party Syntax Notes: Semantic Notes: Comments: Data Element Summary Ref. Des. Data Element Name Attributes >> N Address Information M AN 1/35 Address information N Address Information O AN 1/35 Address information Southern California Edison Company Chapter 11, Page 35

37 Segment: PER Administrative Communications Contact Position: 070 Loop: N1 Level: Detail Usage: Optional Max Use: >1 Purpose: To identify a person or office to whom administrative communications should be directed Syntax Notes: 1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required. Semantic Notes: Comments: >> Data Element Summary Ref. Des. Data Element Name Attributes PER Contact Function Code M ID 2/2 Code identifying the major duty or responsibility of the person or group named IC Information Contact PER02 93 Name O AN 1/35 Free-form name PER Communication Number Qualifier C ID 2/2 Code identifying the type of communication number FX Facsimile TE Telephone PER Communication Number C AN 1/25 Complete communications number including country or area code when applicable PER Communication Number Qualifier C ID 2/2 Code identifying the type of communication number Not Used by Utility Industry Group Southern California Edison Company Chapter 11, Page 36

38 Refer to Data Element Dictionary for acceptable code values. PER Communication Number C AN 1/25 Complete communications number including country or area code when applicable Not Used by Utility Industry Group Southern California Edison Company Chapter 11, Page 37

39 Segment: ADX Adjustment Position: 080 Loop: ADX Level: Detail Usage: Optional Max Use: 1 Purpose: To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos Syntax Notes: 1 If ADX04 is present, then ADX03 is required. Semantic Notes: Comments: 1 ADX01 specifies the amount of the adjustment and must be signed if negative. If positive, it reduces the payment amount. If negative, it increases the payment amount. 2 ADX02 specifies the reason for claiming the adjustment. 3 ADX03 and ADX04 specify the identification of the adjustment itself as provided by the payer. If ADX is subsequent to an RMR segment, then a payee reference may be used. >> >> Data Element Summary Ref. Des. Data Element Name Attributes ADX Monetary Amount M R 1/15 Monetary amount Adjustment Amount ADX Adjustment Reason Code M ID 2/2 Code indicating reason for credit memo, or adjustment to invoice, credit memo, or payment. Use any available code except ZZ. Refer to Data Element Dictionary for acceptable code values. ADX Reference Number Qualifier C ID 2/2 Code qualifying the Reference Number. Use any available code except ZZ. Refer to Data Element Dictionary for Southern California Edison Company Chapter 11, Page 38

40 acceptable code values. ADX Reference Number O AN 1/30 Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. Southern California Edison Company Chapter 11, Page 39

41 Segment: PER Administrative Communications Contact Position: 100 Loop: ADX Level: Detail Usage: Optional Max Use: >1 Purpose: To identify a person or office to whom administrative communications should be directed Syntax Notes: 1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required. Semantic Notes: Comments: Data Element Summary Ref. Des. Data Element Name Attributes >> PER Contact Function Code M ID 2/2 Code identifying the major duty or responsibility of the person or group named IC Information Contact PER02 93 Name O AN 1/35 Free-form name PER Communication Number Qualifier C ID 2/2 Code identifying the type of communication number FX Facsimile TE Telephone PER Communication Number C AN 1/25 Complete communications number including country or area code when applicable PER Communication Number Qualifier C ID 2/2 Code identifying the type of communication number Not Used by Utility Industry Group Southern California Edison Company Chapter 11, Page 40

42 Refer to Data Element Dictionary for acceptable code values. PER Communication Number C AN 1/25 Complete communications number including country or area code when applicable Not Used by Utility Industry Group Southern California Edison Company Chapter 11, Page 41

43 Segment: RMR Remittance Advice Accounts Receivable Open Item Reference Position: 150 Loop: RMR Level: Detail Usage: Optional Max Use: 1 Purpose: To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail Syntax Notes: 1 If RMR02 is present, then RMR01 is required. Semantic Notes: 1 If RMR03 is present, it specifies the open item(s) to be included in the cash application. Comments: 1 Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication. 2 If RMR03 is not present, the item referenced in RMR02 is to be included in the cash application. 3 RMR04 is the amount paid. 4 RMR05 may be needed by some payees to distinguish between duplicate reference numbers. 5 RMR06 may be used to specify discount taken. Data Element Summary Ref. Des. Data Element Name Attributes RMR Reference Number Qualifier C ID 2/2 Code qualifying the Reference Number. IL Internal Order Number Buyer's Service Reference ID IV Seller's Invoice Number OI SI Original Invoice Number Shipper's Identifying Number for Shipment (SID) A unique number (to the shipper) assigned by the shipper to identify the shipment Used in ERS environment which Southern California Edison Company Chapter 11, Page 42

44 RMR0 2 RMR0 3 RMR0 4 RMR0 5 represents the number agreed on between trading partners. 127 Reference Number O AN 1/30 Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. 482 Payment Action Code O ID 2/2 Code specifying the type of accounts receivable open item(s) to be included in a cash application. AE Amount Paid Exclusive of Discounts and Adjustments AI Amount Paid Inclusive of Discounts and Adjustments AJ Adjustment EE Evaluated Receipts Exclusive of Discounts and Adjustments EI Evaluated Receipts Inclusive of Discounts and Adjustments ER Evaluated Receipts Settlement FL Final NS Not Specified (Unknown as to Type of Payment) PA Payment in Advance PE Partial Payment Exclusive of Discounts and Adjustments PI Pay Item PO Payment on Account PP Partial Payment 782 Monetary Amount O R 1/15 Monetary amount Buyer's payment amount 777 Total Invoice or Credit/Debit O R 1/15 Amount Amount of Invoice (including charges, less allowances) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items. Seller's total bill amount Southern California Edison Company Chapter 11, Page 43

45 RMR Amount of Discount Taken O R 1/15 Amount of discount. Southern California Edison Company Chapter 11, Page 44

46 Segment: REF Reference Numbers Position: 170 Loop: RMR Level: Detail Usage: Optional Max Use: >1 Purpose: To specify identifying numbers. Syntax Notes: 1 At least one of REF02 or REF03 is required. Semantic Notes: Comments: Data Element Summary Ref. Des. Data Element Name Attributes >> REF Reference Number Qualifier M ID 2/2 Code qualifying the Reference Number. PO Purchase Order Number SH Sender Defined Clause Remittance narrative TN Transaction Reference Number Allowed for transaction reference number (tracking payments) VV Voucher REF Reference Number C AN 1/30 Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. REF Description C AN 1/80 A free-form description to clarify the related data elements and their content Southern California Edison Company Chapter 11, Page 45

47 Segment: DTM Date/Time/Period Position: 180 Loop: RMR Level: Detail Usage: Optional Max Use: >1 Purpose: To specify pertinent dates and times Syntax Notes: 1 At least one of DTM02 or DTM03 is required. Semantic Notes: Comments: Data Element Summary Ref. Des. Data Element Name Attributes >> DTM Date/Time Qualifier M ID 3/3 Code specifying type of date or time, or both date and time 003 Invoice Used when RMR01 equals "IV" or "OI" 011 Shipped Used when RMR01 equals "SI" 035 Delivered Used when RMR01 equals "SI" or "IL" 173 Week Ending 174 Month Ending 193 Period Start Used when RMR01 equals "IL". Specifies starting date for services rendered. 194 Period End Used when RMR01 equals "IL". Specifies starting date for services rendered. 214 Date of Repair/Service DTM Date C DT 6/6 Southern California Edison Company Chapter 11, Page 46

48 Date (YYMMDD) DTM Time C TM 4/6 Time expressed in 24-hour clock time (HHMMSS) (Time range: through ) DTM Time Code O ID 2/2 Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow LT Local Time DTM Century O N0 2/2 The first two characters in the designation of the year (CCYY) Southern California Edison Company Chapter 11, Page 47

49 Segment: ADX Adjustment Position: 210 Loop: ADX Level: Detail Usage: Optional Max Use: 1 Purpose: To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos Syntax Notes: 1 If ADX04 is present, then ADX03 is required. Semantic Notes: Comments: 1 ADX01 specifies the amount of the adjustment and must be signed if negative. If positive, it reduces the payment amount. If negative, it increases the payment amount. 2 ADX02 specifies the reason for claiming the adjustment. 3 ADX03 and ADX04 specify the identification of the adjustment itself as provided by the payer. If ADX is subsequent to an RMR segment, then a payee reference may be used. >> >> Data Element Summary Ref. Des. Data Element Name Attributes ADX Monetary Amount M R 1/15 Monetary amount Adjustment Amount ADX Adjustment Reason Code M ID 2/2 Code indicating reason for credit memo, or adjustment to invoice, credit memo, or payment. Use any available code except ZZ Refer to Data Element Dictionary for acceptable code values. ADX Reference Number Qualifier C ID 2/2 Code qualifying the Reference Number. Not Used by Utility Industry Group Refer to Data Element Dictionary for Southern California Edison Company Chapter 11, Page 48

50 acceptable code values. ADX Reference Number O AN 1/30 Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. Not Used by Utility Industry Group Southern California Edison Company Chapter 11, Page 49