Understanding the Ministry of the Economy (ECON) Provisional Royalty Invoice PDF and XML files. Directive R01 ECON Provisional Royalty Invoicing

Transcription

1 Understanding the Ministry of the Economy (ECON) Provisional Royalty Invoice PDF and XML files Directive R01 ECON Provisional Royalty Invoicing Sept 14, 2012

2 Table of Contents Overview of Saskatchewan Ministry of the Economy (ECON) Billing... 3 Provisional Royalty Invoices... 3 Provisional Royalty invoice Example... 4 The Provisional Royalty invoice field descriptions... 5 Provisional Royalty Invoice XML Layout

3 Overview of Saskatchewan Ministry of the Economy (ECON) Billing The Ministry of the Economy mandate for billing Provisional Royalty is set out in the following legislated Regulations: The Crown Oil and Gas Royalty Regulations, 2012 The Oil and Gas Conservation Regulations, 2012 ECON produces separate monthly invoices for each of their defined billing types. With the introduction of the Petroleum Registry of Alberta, ECON is creating and electronically distributing the following types of invoices: Non-Compliance Invoice Provisional Royalty Invoice Oil and Gas Royalty Tax Invoice The invoice information will be generated in a PDF format and a XML format. All the monthly invoice information generated will be delivered to the Petroleum Registry of Alberta (Registry) for the Business Associates to access through the Registry s Ministry Invoice and Statements menu. This document will explain the information content that is contained in the invoice packages that are created in both the PDF and XML formats. Provisional Royalty Invoices The facility operator is responsible for submitting receipts and disposition volumes at the facility level. Failure to report properly can result in an out of balance condition. The registry reports to ECON the amount the facility is out of balance. To protect ECON revenue, the facility operator is billed an assessment on the out of balance volume. When the facility operator corrects the out of balance, the assessed amount will be credited back to the facility operator billed. A facility out of balance in a previous month may be subsequently corrected or an attempt to balance the facility may be unsuccessful. A facility in balance in a given month may subsequently become out of balance. The system will recognize when a facility operator changes and credit/assess the appropriate operator when the volume summary is resubmitted. The system will recognize facilities with one or more active wells and have the ability to recognize when all wells have been removed from a facility and credit the appropriate operator. The intent is not to penalize facility operators but to encourage prompt and accurate reporting. The registry places no restrictions on resubmissions. Industry can amend a production month multiple times after the original submission. However, the ECON Billing group will select a standard period of time, after which they will not recalculate provisional royalty assessments. A facility is charged provisional royalty when: an out of balance volume less than zero is recorded at an oil facility by the Registry. an out of balance volume less than 0 and a balance % of greater than 10% is recorded at a gas facility by the Registry. The Provisional Royalty is billed separately from Royalty/Tax. The invoice numbering sequence for the Provisional Royalty invoices will start with PXXXXXX. 3

4 Provisional Royalty invoice Example

5 The Provisional Royalty invoice field descriptions Field Name: Field Description: The logo identifying that the document came from the Saskatchewan Ministry of the Economy Audit and Collections Scarth Street REGINA, SK S4P 2H9 Invoice No: Date: GST No: Business Associate ID: Name: the branch and address where correspondence and payments can be forwarded A unique Invoice No. will be assigned to each invoice which can be used as a reference for any correspondence or identification information exchanged with Business Associates or internal contacts. All Provisional Royalty invoices will be prefixed with the letter P followed by 6 digits. The date that the invoice was actually created by the scheduled Billing run Saskatchewan Ministry of the Economy GST number The unique identifier that has been assigned to the Business Associate. A Business Associate (BA) is a legal entity, represented by a person, group, society, company or government. In order to carry out work processes or communicate within the Registry, any individual or entity must be a Business Associate with a Business Associate Identifier (BA ID). The name of the Business Associate. The address of the Business Associate displays directly below the name. Invoice payment terms and conditions for Provisional Royalty invoices. Identifies the billing run that generated the invoice. Stream ID column Production Month column Product column Volume column Reflects the year and processing month for the data contained on the invoice. A summary total of the detail line amounts reflected on the invoice. A unique combination of Province, Type and Identifier associated with a Stream. A Stream ID will only be a facility. Reflects the production month of the specific invoice detail line. Reflects the product being billed. In the case of Provisional Royalty, the product will be Oil or Gas. Reflects the imbalance volume that has been reported to ECON by the Registry. As the process 5

6 only bills for the negative volumes, the volumes should always show in the brackets (). Balance % column Reflects the imbalance % that has been calculated and reported to ECON by the Registry. This percentage is the total imbalance %. For gas, ECON will only be invoicing for the volume in excess of the 10% metering difference. Current Calculation ($) Reflects the dollar amount due or owing for the current processing month for the specific Stream ID. Previous Calculation ($) Reflects the dollar amount due or owing for the previous processing month for the specific Stream ID. Net Payable ($) This is the dollar amount being charged or credited back to the Business Associate for the specific Steam ID. Sub Total: This is the sum of all the detail lines reported on the Provisional Royalty invoice. GST: The sum of any GST amounts applicable on the invoice. Total: The sum of the Sub Total amount plus the GST amount. Processing Month: Reflects the year and processing month for the data contained on the invoice. NOP: Reflects the Average Non-Heavy Oil Price for the specific processing month shown on the invoice. PGP: Reflects the Provincial Average Gas Price ($/GJ) for the specific processing month shown on the invoice. Price Conversion Factor: Reflects the standard default value that is being applied to convert the gas price to $/GJ. K: The provisional royalty will be calculated by applying the highest possible royalty rate (old oil K factor) to the imbalance volume. Kg: The provisional royalty will be calculated by applying the highest possible royalty rate (old gas Kg factor) to the imbalance volume. Please refer to Saskatchewan Energy and Resources website Invoice Inquiries: Payment Inquiries: Page n of n Provides a link to the royalty tax factors information and Rate Calculators that are maintained on the ECON website. The phone number to call for any inquiries pertaining to items on the invoice. The phone number to call for any inquiries pertaining to payments made to the Ministry of the Economy. This references the page of the total number of pages contained in the invoice. 6

7 Provisional Royalty Invoice XML Layout The following table indicates the format of a row of data within the Provisional Royalty XML file. XML Section The Element Is Located In XML Element Name Data Type Precision / Format / Length Description Header BAID String 5 Uniquely identifies a business associate within the system. Header BA Name String 150 The business associate s legal name. Header Invoice Date Decimal 8, yyyy-mm-dd The date the invoice was issued. Header Invoice Due Date Date 8, yyyy-mm-dd The date the invoice is due to be paid by. Header Invoice Number String 7 Invoice numbers are prefixed with P followed by 6 numeric characters. Header Invoice Total Decimal (15,2) The total amount being assessed on the invoice. Header Processing integer 6, yyyymm The billing processing month that the invoice was issued for. Month Invoice Detail Stream ID String 26 A unique combination of Province, Type and Identifier associated with a Stream. Stream in this case will be a Facility. Invoice Detail Production Integer 6, yyyymm The production month the assessment is for. Month Invoice Detail Product Type String 1 Product indicator for Oil or Gas. O : Oil G : Gas Invoice Detail Volume Decimal (10,1) Volume required to balance the facility s product group. Invoice Detail Balance Percent Decimal (4,1) Absolute percentage that facility is out of balance. Invoice Detail Current Decimal (15,2) The current assessment for a certain production month. Calculation Invoice Detail Previous Decimal (15,2) The previous assessment for a certain production month. Calculation Invoice Detail Net Payable Decimal (15,2) The difference between the previous assessment and the current assessment. 7