The following table provides an overview of the order types used in the standard system for processing consignments: TRANSACTION

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2 Associate of a company that usually carries out its business on its own account and in its own name in an area which it leases from the company. The concessionaire participates in the retailing system of the company. (Send materials to customer ) In this step, you are not invoicing the customer. Document flow is sales order---- delivery item category only. It will not be relevant for billing and pricing because you arenotchargingmoneyforthesegoodsinthisstep. (Pick-up stock and move it to plant stock) Here you have a concession pickup order and a concession pickup delivery. This is not relevant for billing same with the concession fill-up. (Issue materials from concession customer to the customer) Here you have a concession issue order, concession issue delivery and a concession issue invoice. (The flow is very similar to a normal OR flow, but the materials are issued from the concession stock instead of plant stock unrestricted). Here you are invoicing the customer because he used the goods.

3 The following table provides an overview of the order types used in the standard system for processing consignments: SALES ORDER TYPE ITEM CATEGORIES MOVEMENT TYPE Concession Order ZKB ZKBN 631 Concession Returns ZKA ZKAN 632 Concession Sales ZKE ZKEN 633 TRANSACTION

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6 Prepare SO/PO should be forwarded to Sales Department at Makati Office. Indicate customer and material codes to SO/PO then submit to OEBG. Process Concession Order and create Delivery Number. (SAP Transactions) Create Concession Order Number using the following details: Order Type - ZKB (Concession Order) Sales Organization 5000 (SLAC Sales Org.) Distribution Channel 60 (Concession) Division A0 (Cross Division) Create Delivery Number A

7 A Generate Picking Request and should be forwarded to Picker. TCODE: VL06P Picking Request (PR) Printing. Stock preparation for delivery. TCODE: VL06O TCODE: ZDRPRT1 Confirm pick quantity and Post Goods Issue with movement type: 631 (Consignment Issue: Lending) Note: No Accounting Document will be generated. Print Delivery Receipt and forward to CDG. Schedule and deliver stocks to customers.

8 SAP Menu Path: Logistic > Sales and Distribution > Shipping > Outbound Delivery > Change /Display > Environment > Document Flow (TCODE: VL03)

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10 Prepare Return to Vendor Slip (RTV) and forward to Sales Department or Salesman. Create Return to Pull-out Slip then forward to OEBG. Prepare Authorization to Pull-Out Letter then forward to Sales Department for approval. Sales Department will forward Pull-out Letter to Warehouse. Create Authorization to Pull-out Letter (System Generated). Check RS/RTV if already pulled-out. If yes, cancelled the RS then forward to Sales Department. If No, forward to CDG. Schedule pull-out and pick-up the stocks to customer store/warehouse. A

11 A Receive, check and record the actual stocks returned from customer using the Warehouse Count Report (WCR). Note: Make sure WCR has been signed of the following personnels: 1. Warehouse Man 2. Driver / Delivery Helper 3. Guard on Duty 4. Warehouse Supervisor Process the Concession Returns : (SAP Transactions) TCODE: VA01 TCODE: VL06O Create Consignment Returns Number using the following details: Order Type - ZKR (Consignment Order) Sales Organization 5000 (SLAC Sales Org.) Distribution Channel 60 (Concession) Division A0 (Cross Division) Note: Returns Delivery No. is auto-generated. Post Goods Issue with movement type: 632 (Consignment Receipt: Returns Delivery) Note: This is not relevant for picking and No Accounting Document will be generated.

12 SAP Menu Path: Logistic > Sales and Distribution > Shipping > Outbound Delivery > Change /Display > Environment > Document Flow TCODE: VL03

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14 Forward the Statement of Account (POS) via (PDF File) Print POS and indicate the customer and material codes then submit to OEBG. Process the Concession Sales : (SAP Transactions) A Create Concession Order Number using the following details: Order Type - ZKE (Concession Sales) Sales Organization 5000 (SLAC Sales Org.) Distribution Channel 60 (Concession) Division A0 (Cross Division) Note: Delivery No. is auto-generated. Post Good Issue with movement type: 633 (Consignment Issue: Customer Consignment) Accounting Document: Debit - Cost of sales Credit - Trade Rice Inventory Note: This is not relevant for picking. Create Billing No. (Account Receivables) Accounting Document: Debit - Customer (A/R) Debit - Sales Discount Local Credit - Sales Local

15 A Process the Payment to update the receivable of customers. (SAP Transaction) TCODE: F-28 TCODE: F-27 Payment Transaction (Customer Payment) Accounting Document: Debit - Cash in Transit Credit - Customer (AR) Credit - Sales Discount Local Credit Memo Transaction Accounting Document: Debit - Customer (AR) Credit - Deduction (e.g. 3% discount for Ads & Promo) TCODE: F-32 Customer (A/R) Clearing Process Bank Posting Transaction. (SAP Transactions) TCODE: F-04 GL Posting with Clearing Accounting Document: Debit - Cash on Hand / Bank Credit - Cash in Transit

16 SAP Menu Path: Logistic > Sales and Distribution > Shipping > Outbound Delivery > Change /Display > Environment > Document Flow TCODE: VL03

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18 TCODE: MB58 Display Concession Stocks at Customer TCODE: MMBE Stocks Overview TCODE: ZSLETRK1 Sales Tracking Report TCODE: MCSI Sales Analysis Report TCODE: ZSD21 RS Pull-out Monitoring Report

19 SALES ORDER a customer s request to the company for the delivery of goods or services at a certain time. ORDER TYPE-A tool that categorizes orders according to purpose. It contains information which is necessary for managing orders. SCREEN No.1 Enter all the required details: ORDER TYPE (Use ZKB CONCESSION ORDER ) Sales Organization Distribution Channel Division SCREEN No. 2 Fill-up the following: Sold-to-Party (Ship-to-party is auto determined from Customer Master Data) PO Number Delivery Date Material Quantity

20 SCREEN No. 3 (Optional) Check the Pricing. Note: Make sure the discount has been carried out and PO Price is same with the system Price. Any discrepancy regarding the price must be coordinated to Sales Department for validation. PRICE GROUP - The grouping of customers for the purpose of pricing. SCREEN No. 4 Go to HEADER then TEXT. Fill up the Delivery Instructions and Header Note. Then SAVE.

21 Concession Order has been saved SCREEN NO. 5 Get CONCESSION ORDER NO.

22 SCREEN No. 1 Enter Shipping Point SL01 Source Bulacan Indicate Organizational Data : Sales Organization Distribution Channel Division Choose ORDERS as Documents to be selected. SCREEN No. 2 Select Customer then Go To Delivery then Create Deliveries (Ctrl + S) SCREEN No. 3 Click Deliveries (Shift + F5) to generate the delivery number. SCREEN No. 4 Delivery Number Created for SO #

23 SCREEN No. 1 Enter Shipping Point and Picking Date. Then Execute SCREEN No. 2 Select Delivery Number then click Picking Output (F9) SCREEN No. 3 Select Delivery Number then Process (Shift + F2)

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25 SCREEN NO. 1 Select FOR CONFIRMATION Confirmation of Stocks & Good Issues posting SCREEN NO. 2 (FOR CONFIRMATION) Enter Shipping Point and Picking Date. Then Execute SCREEN No. 3 Select Delivery Number then click Confirm in background (F7) SCREEN No. 4 Fill up the Confirm Picking Parameters. A. Use No.2 to include picked quantities in delivery and post good issues, don t need to proceed TCODE VL02 for GI posting.

26 SCREEN No. 5 Click CONFIRM IN BACKGROUND Button

27 SCREEN NO. 1 Enter Delivery Number Then Execute (F8) SCREEN No. 2 Enter Output device Check Print immediately and new Spool Request

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29 SCREEN NO. 1 Enter all the required details: Order Type - Use ZKR CONCESSION RETURNS Sales Organization Distribution Channel Division SCREEN NO. 2 Fill-up the following: Sold-to-Party (Ship-to-party is auto determined from Customer Master Data) PO Number Delivery Date Material Quantity SCREEN NO. 3 Go to Reason for Rejection then indicate the Order Reason. Then SAVE.

30 Concession Returns has been saved (Delivery created) SCREEN NO. 4 Get CONCESSION RETURN NO. and RETURN DELIVERY NO.

31 SCREEN NO. 1 Click FOR GOOD ISSUE SCREEN NO. 2 (FOR GOOD ISSUE) Enter Shipping Point and Picking Date. Then Execute SCREEN No. 3 Select Delivery Number then click Post Goods Issue (F8) SCREEN No. 4 Specify Actual Goods Issue Date

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33 SCREEN NO. 1 Enter all the required details: Order Type - Use ZKE CONCESSION SALES Sales Organization Distribution Channel Division SCREEN NO. 2 Fill-up the following: Sold-to-Party (Ship-to-party is auto determined from Customer Master Data) PO Number Delivery Date Material Quantity Then SAVE

34 Concession Sales has been saved (Delivery created) SCREEN NO. 3 Get CONCESSION SALES NO. and RETURN DELIVERY NO.

35 SCREEN NO. 1 Click FOR GOOD ISSUE (Main Menu) SCREEN NO. 2 (FOR GOOD ISSUE) Enter Shipping Point and Picking Date. Then Execute SCREEN No. 3 Select Delivery Number then click Post Goods Issue (F8) SCREEN No. 4 Specify Actual Goods Issue Date

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37 SCREEN NO. 1 Enter Billing Date Indicate the Sales Area to be specific Choose DELIVERY-RELATED as Documents to be selected Click DISPLAY BILLING LIST Button (F8) SCREEN NO. 2 Select the Billing Number Click COLLECTIVE BILLING Button (F9)

38 Debit - Cost of Sales Credit - Inventory

39 Debit - Account Receivables (A/R) Debit - Sales Discount Credit - Sales Local

40 SCREEN NO. 1 Fill up all the required details: 1)Plant 2)RS Number (Return Pull-out Slip No.) 3)Customer Code 4)Items 5)Quantity 6)Amount 7)Reasons 8)Special Instructions 9)Others Then SAVE. POL (Pull-Out Letter No.) will be generated.

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42 SCREEN No Click the Variant Button 2. Choose MODCON:RICE as variant 3. Then Execute.

43 In this Report, you can get the total unrestricted stocks of all SKU s per customer

44 This report will be used for specific material. You can identify the total unrestricted & restricted stocks in customer level by using this report.

45 SCREEN No. 1 Click the Variant Button Choose the variant Then Execute.

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48 In this report, you can update the status of RS, if it s already picked-up and processed in system.

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