SPONSOR SHIPPING MANUAL AMSTERDAM, RAI

Transcription

1 SPONSOR SHIPPING MANUAL AMSTERDAM, RAI For information please contact: Tel: +353 (0) Beverley Marchi Niall Thompson beverley.marchi@interflow.ie niall@interflow.ie +353 (0) (0)

2 Interflow Logistics have been appointed as the official logistics contractor providing handling, storage and customs clearance for this event. Below you will find information on the services we offer and guidance as how to dispatch shipments to the event. KEY DATES & ARRIVAL DEADLINES ARRIVAL DEADLINES Warehouse/airport Courier HEEMSKERK WAREHOUSE Airfreight SCHIPOL AIRPORT 1. goods must be received by 13/06/ /06/2018 ALL PRE-ADVISES INCL. A FULL SET OF DOCUMENTS MUST BE SENT TO: Ms. Beverley Marchi Mr. Niall Thompson beverley.marchi@interflow.ie niall@interflow.ie ü 1 copy of Commercial Invoice & Packing List ü 1 copy of original AWB / courier waybill PLEASE NOTE: Bookings made after June 4 will incur a 25% Surcharge 2. COURIER SHIPMENTS Courier companies such as TNT, UPS, FedEx and DHL deliver door to door. They are not obliged to deliver the goods to your stand. INTERFLOW can take care of receipt, storage and delivery of your courier shipment and deliver this to your stand at the designated time. Address your shipment to INTERFLOW see Point 4. Then you are sure that your shipment will be delivered to your stand. Please send us the written order, together with a copy of the transport document on which the shipment number, hall and stand number are stated. If we receive a shipment that is addressed to INTERFLOW, but we haven t received a written order, we will deliver the shipment as soon as we receive the written order. Unfortunately we cannot accept any shipments for which couriers demand cash on delivery.

3 3. CONSIGNING OF SHIPMENTS All shipments arriving at our advance depot must be sent with a pre-advice to the above contact details: SHIPMENTS VIA WAREHOUSE & AIRFREIGHT & SEAFREIGHT Warehouse address: c/o Fairexx De Trompet DD Heemskerk The Netherlands Tel: Air freight: Fairexx Logistics for Exhibitions BV De Trompet DD Heemskerk The Netherlands Notify: René Vissie Tel: rene@fairexx.nl Exhibition: World of Coffee 2018 Exhibitor: name / booth number

4 4. CUSTOMS CLEARANCE ü Customs codes Please make sure that your invoice have HTC codes to identify the exact merchandise you are sending ü Descriptions Please use clear and detailed product descriptions to allow us to make a proper Customs entry ü Serial numbers Please indicate the serial numbers and model of your goods, if serial numbers are not available please include a picture of the items ü Quantity Please list the quantity of each item ü Weight Please list the weight and the content of each package ü Values Use values that represent fair market value to avoid a possible value adjustment by the Customs. Each invoice will have to show the following sentence The value shown is true, real and is according to the market value. ü Origin of the goods Please indicate the proper Country of origin of the goods you are sending ü CIF terms Please indicate in your invoice that the goods are CIF or C&F, otherwise Customs, in order to determine the value of your goods, may add the transport charges to the declared value ü Literature and give-aways Such items must be listed on a separate invoice to temporary shipments for booths, with individual values indicated and must be separately packed. Generally, such items are subject to import duties ü INTERFLOW cannot make Customs entry on shipments where invoices indicate general descriptions such as Exhibition goods or Stand-fitting materials or give-aways. Nor can INTERFLOW make entry on invoices that indicate lump sum value only. In these instances, entry will be delayed until detailed invoices are received from the shipper. 5. ON-SITE HANDLING TARIFF Unless freight is routed via one of our appointed agents we will require payment of all charges, as advised by us, prior to the start of the exhibition. Personal or foreign cheques are not acceptable. Settlement can be made by either bank-transfer or MasterCard/VISA). 6. INSURANCE Interflow Logistics Ltd can insure your goods for you but this is on a request basis. Handling is undertaken entirely at the owner s risk. While INTERFLOW will do their utmost to ensure the safety of your goods we highly recommend that all exhibitors issue an All Risk insurance policy. It is the responsibility of the exhibitor to ensure that they have adequate insurance for their goods whilst in transit to and from the exhibition, whilst there and / or in storage and in transit to other destinations.

5 7. GENERAL CONDITIONS All rates are subject to 23% VAT, where applicable. Interflow will provide storage of shipments 10 days before and 10 days after the show. Long-term warehousing can be provided only upon specific agreement. The empty storage service is only intended for empty packing materials. Interflow will not be responsible for the damage or loss of any material and/or goods left inside. Above rates are for shipments handled in accordance with our shipping instruction and deadlines. Interflow are not responsible for goods left unattended at the stand at the closing of the event. Third party charges, demurrage, detention or storage charges, incurred for reasons beyond our control will be billed as per outlay + 10%. Issuing of various certificates (CITES, Phytosanitary, Sanitary, Fumigation) will be billed as per outlay + 10% (minimum charge EUR 25,00). YOUR LOGISTICS PARTNER Tel: +353 (0) niall@interflow.ie We wish your company every success.