INVESTING IN CHILDREN

Transcription

1 INVESTING IN CHILDREN SUPPLY SOLUTIONS FROM PROCUREMENT SERVICES

2 Introduction UNICEF is dedicated to protecting children s rights by helping meet their basic needs and expanding their opportunities - so that they can reach their full potential. Making the right supplies available, accessible and affordable is a fundamental part of child rights. The availability and use of essential supplies govern whether children survive, develop and are protected. UNICEF addresses these needs through its Supply Division and its extensive regional and national operational networks. As such, UNICEF Supply Division is one of the largest, most experienced and most technically advanced procurement agencies in the UN system. We procure and deliver over US$ 600m worth of supplies every year to over 160 countries. Purpose The principal purpose of UNICEF Procurement Services is to offer to development partners a full supply management package in product areas where UNICEF has recognised leadership. These are mainly: Vaccines Injection materials Cold chain equipment Essential drugs Medical equipment and supplies Educational materials Water and sanitation materials Emergency supplies Through Procurement Services, UNICEF acts as a procurement agent for partners, purchasing and delivering supplies and equipment. Procurement Services are usually planned as part of UNICEF s cooperation with the Government concerned. The overriding principle is that projects must be consistent with UNICEF s national and international programme priorities. Added value for partners UNICEF Procurement Services go beyond the process of acquiring equipment and supplies. They are part of a broad approach to supply management. Successful procurement on behalf of countries is as much dependent on proper product planning and utilisation. The UNICEF Procurement Services supply management cycle thus includes eight inter-dependent activities in three phases: Product Planning Selection of products Forecasting and quantification of requirements Product Procurement Identification of sources and product availability Assurance of quality of products and sources Arrangements for purchasing Product Use and Monitoring Receipt in country In-country distribution Rational use and monitoring

3 Why UNICEF? UNICEF has the mandate and the interest to advocate for children and their rights and the purchasing power to ensure competitive prices. We also have a team of dedicated Procurement Services personnel. Thus UNICEF makes its considerable knowledge, experience and capacity available for support to all procurement and supply management activities. These include: Standards and specifications Standards of best practice in procurement Standard technical guidelines Recommended product lists including specifications - Supply Catalogue: Quality standards and specifications Essential drugs list Technical Support Assistance to governments with proposal preparation Capacity building in planning and use of products Training in procurement and supply management Integrated planning Relationships with UNICEF s extensive country operations in support of government programmes Rapid response to emergency situations Information systems Pricing information for standard products in the UNICEF Supply Catalogue Database on HIV/AIDS-related drugs and products Lists of suppliers, pre-qualified to international standards Coordination Strong country level partnerships with governments Long history of partnerships with bilateral and multi-lateral organisations Extensive working relations with NGOs and the private sector Existing purchase arrangements Large warehouse stock of 1000 products in Copenhagen immediately available Long-term Arrangements in place for over 600 products at negotiated prices Independent Quality Control arrangements Global freight-forwarding arrangements Pre-inspection arrangements, where required Who are our customers and who are not? UNICEF undertakes procurement on behalf of: Governments Non-Governmental Organisations (NGOs) Other United Nations agencies International funding agencies. UNICEF does not undertake procurement on behalf of: Individuals

4 Profit-making entities What are the sources of funding? Funding can come directly from governments or via large-scale donations from partners such as the World Bank (WB), the Japanese International Cooperation Agency (JICA), Kreditanstalt Für Wiederaufbau (KFW the German Development Bank), or regional banks like the Asian Development Bank and the African Development Bank. Why do we do it? Through Procurement Services, UNICEF leverages additional resources for children by using its global expertise and operations to purchase strategic supplies on behalf of partners. In all cases, UNICEF will only become involved when the services requested fit closely with our programme goals at the national and international levels. We never procure supplies just because we have the capacity. How is it done? If you are interested in exploring the possibilities of a partnership with UNICEF to procure supplies for children and would like to discuss your requirements further, talk to a Procurement Services Officer by contacting the Procurement Services Centre in Supply Division, Copenhagen on (+45) You can also request a cost estimate free of charge. The request can be directed to UNICEF Supply Division at customer@unicef.org or to a UNICEF Country Office. Besides the specifications, quantity and proposed delivery date, the request must include contact information, funding source, name of the project and consignee name and address. If you decide to go forward, the next step is that UNICEF and your organisation must sign a Memorandum of Understanding to formally establish an agreement for Procurement Services. You then deposit funds with UNICEF and we proceed with the procurement. On delivery of the goods to your satisfaction, and after we pay all supplier invoices, we send you a final financial statement. What does it cost? UNICEF does not make any profit, but is required to recover its costs from providing such services. In general, this is calculated as follows: Items that we hold in stock in the Copenhagen Warehouse and vaccines: 6% handling fee (minimum charge US$ 300) Non-stock items: 8% handling fee (minimum charge US$ 300) Freight and insurance (at cost price, using our contracted freight forwarders) A 10% buffer for market and foreign exchange fluctuations may also be added to non-stock items. (Any unused balance is returned after accounts are finalised.)

5 In some cases, we offer a separate package of technical or logistics support. The price for this is negotiated on a case by case basis. Where to find additional information? For further information on UNICEF supply operations and Procurement Services please visit the UNICEF Internet site This site also contains the UNICEF Supply Catalogue, which includes all standard items and a Request Form to be used when requesting a cost estimate.

6 Procurement Services: Added Vallue for Partners The principal purpose of UNICEF Procurement Services is to offer to development partners a full supply management expertise in product areas where UNICEF has recognized leadership, principally: Vaccines Injection materials Essential Drugs Medical Equipment and Supplies Educational Materials Water Supply Equipment Sanitation and Hygiene Supplies Procurement Services by UNICEF goes beyond the process of acquiring equipment and supplies. These services are encompassed in a broad approach to supply management. Successful procurement on behalf of countries, and thus return on investment in product acquisition, is as much dependent on proper product planning and use, as it is on product procurement. The supply management cycle includes eight inter-dependent activities: Phase Activity Determinants Selection of Products Nature of interventions Existence of technical protocols Forecasting and Quantification of Requirements Product Planning Product Procurem ent Identification of Sources and Product Availability Assurance of Quality of Products and Sources Arrangements for Purchasing Number of target individuals, institutions Existing availability of products in country Open and transparent communication with suppliers Issuance of Expressions of Interest to industry Maintenance of review mechanisms Criteria for manufacturer pre-qualification Maintenance of pre-qualification system Use of certificates and other technical documentation Inspections and quality testing of samples Systems for records and supply monitoring On-going assessment of purchasing options, including regional/global bulk purchasing if appropriate Need for special handling and packing Need for stockpiling Management of purchasing arrangements For further information on UNICEF Procurement Services visit the UNICEF web site at: Page 1 of 2

7 Product Use and Monitoring Receipt in Country In-Country Distribution Rational Use and Monitoring Fund availability for in-country receipt (payment of duties and taxes) Availability of warehousing Logistics system for distribution to end users Availability of local warehousing Providers adequately trained Systems for monitoring UNICEF, through partnership between its Supply Division and Country Offices in over 100 countries, has considerable knowledge, experience and capacity available for support to all the activities of procurement and supply management. These areas include: Normative functions: - Standards of best practice in procurement - Standard technical guidelines - Recommended product lists including specifications: Catalogue: - Quality standards and specifications Technical Support: - Assistance to Governments with proposal preparation - Capacity Building in Planning and Use of Products - Training in Procurement and Supply Management Integrated planning: - Relationship with UNICEF extensive country operations in support of Government programmes and services in early child development (health, nutrition, water supply and environmental sanitation), immunization, education, HIV/AIDS and child protection - Rapid response to emergency situations Information systems: - Pricing information for standard products in the Catalogue - Database on HIV/AIDS-related drugs and products - Lists of suppliers, pre-qualified to international standards Coordination: - Strong country level partnerships with Government - Long history of in-country partnerships with bi-lateral and multi-lateral organizations - Extensive working relations with local and international NGOs and private sector entities Existing purchase arrangements: - Long-term Arrangements in place for over 600 products at previously-negotiated prices - Large Warehouse stock of 1000 products in Copenhagen that are immediately available - Independent Quality Control arrangements - Global freight-forwarding arrangements - Pre-inspection arrangements, where required For further information on UNICEF Procurement Services visit the UNICEF web site at: Page 2 of 2

8 Procurement Services Cost Estimate Information Sheet A. UNICEF Supply Division procures standard and non-standard supplies. Standard supplies are globally used in UNICEF s programmes and appear in the UNICEF Supply Catalogue. The standard items are identified by material numbers starting with S. In addition, Supply Division procures non-standard supplies and they are identified by material numbers starting with U. Note: UNICEF suppliers are carefully chosen through a competitive prequalification process on the basis of quality systems/organisation, capacity and financial soundness. UNICEF constantly evaluates its suppliers; samples of their products are approved before contracts are awarded and quality checks can also be made before goods are shipped, or received. B. Indicative lead times from the receipt of funds to the delivery of goods from warehouse or from suppliers premises: Type of Goods Standard supplies Non-standard supplies Number of Days days (excluding transit time) On a case to case basis C. Pharmaceutical Products: UNICEF s pharmaceutical suppliers must be GMP inspected and approved. Independent laboratories randomly test samples of their products. For pharmaceutical products (mainly standard non-stock or non-standard non-stock) shipped directly from the supplier, a Certificate of Analysis is faxed or shipped with the goods. Selected consignments for direct shipment can be inspected by UNICEF or designated representatives. D. Medical and Surgical Products: UNICEF suppliers of medical equipment and devices are ISO9001/EN or ISO9002/EN46002 certified and products have to meet the requirements for CE Marking. For hospital equipment the supplier warrants that equipment will continue to be manufactured during a period of at least 5 years after contract award, and spare parts will be available during a period of at least 10 years. Suppliers also warrant that the equipment has no patent defects. E. Supply Division warehouse: All supplies entering the UNICEF Copenhagen warehouse are inspected according to international standards. F. Purchase Orders are faxed or ed to the requester at the same time as they are faxed or ed to the supplier. G. Shipping Documents: The Airway Bill (air) or Bill of Lading (surface), and the packing list are faxed 5 to 7 days before the goods are due to arrive to the consignee. An invoice is sent with goods (packing list/proforma invoice for warehouse items) and the original Bill of Lading are sent after dispatch. H. Special requirements: UNICEF requests the customer to inform us in advance, prior to depositing funds on UNICEF account, of any specific requirements.

9 PROCUREMENT SERVICES Commodity Information Cold Chain for Immunization Programmes Medical Devices Consumables and Equipment Pharmaceuticals Vaccines Water, Environment and Sanitation (WES)

10 COLD CHAIN FOR IMMUNIZATION PROGRAMMES Vaccines are delicate products that are easily destroyed if handled incorrectly. UNICEF has been part of the global immunization and disease-control campaign since the foundation of the organisation in This makes UNICEF one of the world s largest purchasers of vaccines for developing countries where UNICEF has already supplied vaccines for 75 per cent of the child population. UNICEF has thus developed an unparalleled market experience and knowledge in the procurement of vaccines and related products, such as cold chain equipment and spare parts. Objectives To assist national governments, donors and other agencies in the procurement of affordable immunization supplies. To strengthen national capacities to sustain a successful health intervention and to prevent the accumulation of increasingly unreliable and obsolete equipment. To leverage more resources for the immunization of children and mothers. The added value of UNICEF Procurement Services Over the last 50 years and in all parts of the world, UNICEF has coordinated a large number of immunization programmes and projects. The procurement and supply of quality cold chain equipment and products has been a critical part of these activities. UNICEF has thus developed a wealth of knowledge and experience: of local conditions, of international markets and of logistics. We use this knowledge and experience to provide the best services for our customers. As a non-profit organisation, UNICEF charges only a modest fee to cover our costs. UNICEF Supply Division has both a team of highly qualified and experienced immunization staff and a dedicated Procurement Services team to coordinate every aspect of your procurement needs. Technical support offered Assessing customer needs and developing long term investment plans for cold chain equipment and country logistics. Assessing vaccine management practices and developing long term plans for improvement. Assessing immunization injection safety practices and developing long term plans for improvement. Conducting pre-feasibility surveys of solar-powered refrigeration systems for storage of vaccines. Specifying and procuring the most appropriate cold chain equipment and products for the implementation of immunization programmes. Facilitating training for cold chain and vaccine management. Special reviews focusing on specific issues such as freezing of vaccines, cold chain inventories, or local manufacture of cold chain equipment. Essential Cold Chain Products UNICEF has identified a number of standard cold chain products as the most appropriate for various situations. Information on these can be viewed at the Supply Division web site

11 However, UNICEF Supply Division can also procure more specific items that are not listed in our Supply Catalogue. These include, for example, refrigerated trucks, data loggers for cold stores, etc. Quality Assurance Supply Division procures only from suppliers with known records of competence, knowledge and experience. Products meet WHO Performance Specifications for cold chain. Technical specifications are available for all standard products including labelling and packaging. Our Quality Assurance Centre randomly tests samples of products delivered to our warehouse in Copenhagen. Products that are shipped directly from suppliers are subject to random inspection by UNICEF or designated representatives. Looking to buy Cold Chain products? If you would like UNICEF to procure cold chain products on your behalf, you can request a cost estimate at no cost. This estimate will detail the cost of the supplies or equipment, insurance and freight, plus a 6 per cent handling fee for stock items (or an 8 per cent fee for non-stock items.) This allows UNICEF to recover its costs. The minimum charge is US$ 300. We need A brief description of the programme needs, for example the required icepack freezing capacity, net vaccine storage capacity, fuel available etc. A list of the cold chain products needed To know when you want them to be delivered. To know where you want them to be delivered. To know who is going to receive, customs clear, and distribute the products. To know any other special requirements. You can contact us either by calling the Procurement Services Centre in UNICEF Supply Division in Copenhagen, Denmark (+45) or by to psid@unicef.org The UNICEF Supply Division Catalogue can be accessed online at You can also visit the UNICEF web site:

12 MEDICAL DEVICES CONSUMABLES AND EQUIPMENT UNICEF procures medical supplies and equipment (including laboratory items) at competitive rates to meet specific programme requirements in support of its goals and policies for children and mothers. UNICEF also supports other UN and bilateral aid agencies, governments and non-governmental organisations (NGOs) in procuring medical devices. The provision of good quality medical devices at reasonable prices is essential to the delivery of healthcare. Objectives To assist governments and other agencies with similar programme goals as UNICEF to obtain good quality medical devices at reasonable prices. This is achieved through selecting reliable suppliers that meet international manufacturing standards. To leverage more resources for the primary health care of children and mothers. The added value of UNICEF Procurement Services For more than 50 years, UNICEF has been building expertise in supplying medical devices. Through partnerships with UN and other key agencies, and the management of our own comprehensive supply chain, UNICEF has developed an unrivalled knowledge of both local conditions and global markets. UNICEF Supply Division has a dedicated Medical Group and a Procurement Services Centre to co-ordinate all aspects of your procurement needs. We can also provide technical and logistical support. The Medical Group consists of procurement specialists and technical experts. Technical support offered Assessing and analysing national needs in the context of health systems, policy and regulation and the supply system. Assessing the supply planning capacity of national health structures. Defining customer needs for products, in the context of utilisation, policy and legislation, international norms and regulations. The development of protocols for the evaluation of product use, replenishment, maintenance and quality. Assessing and analysing sourcing options vis-à-vis UNICEF standard and nonstandard products. Assessing the supply chain and identifying needs - to optimise the supply function. Identifying priorities/constraints to effectively address customer needs - in coordination with implementation partners. Essential medical devices Certain medical devices are essential to the delivery of safe and effective health care. UNICEF has selected a number of essential medical devices and offers these in the UNICEF Supply Catalogue. Most of these items are stocked in the Supply Division Copenhagen warehouse ready for rapid delivery (set packing available). This consolidation of essential devices allows us to provide supplies of the best quality, in the right quantities, at the right time, giving the best value for money.

13 Set packing and consolidation We stock pre-packed medical kits for emergency situations, and can also offer customised set packing (for items stocked in Copenhagen). These kits can be distributed directly to health care facilities. A pre-established schedule of regular shipments from Copenhagen can also be arranged. Non-standard items Non-standard items include all products not listed in the Supply Catalogue. Supply Division must agree in advance to procure such items, based on availability from UNICEF s suppliers and the relevance and importance of the item. Quality Assurance The quality of medical supplies is a central concern: We purchase only from suppliers with a proven record of competence, knowledge and experience. Suppliers of medical devices certified ISO 9001/EN46001 or ISO 9002/EN Manufacturing sites are subject to inspection by UNICEF Products are required to meet the essential requirements described in the EEC Directive: Council Directive 93/42/EEC of 14/06/1993 (CE Marking). Technical specifications available for standard products inc packaging/labelling Supply Division s Quality Assurance Centre requests and tests samples as part of the bid adjudication process. Quality Assurance randomly tests samples of products delivered to our warehouse. Products shipped directly from suppliers are subject to random inspection by UNICEF or designated representatives. Our suppliers of hospital equipment warrant the be manufactured for at least 5 years after contract award and that spare parts will be available for 10 years. Looking to buy essential medical supplies? If you would like UNICEF to procure medical supplies on your behalf, you can request a cost estimate at no charge. The estimate will detail the cost of the supplies or equipment, insurance, freight, plus a 6 per cent handling fee for stock items (or an 8 per cent fee for non-stock items.) This allows UNICEF to recover its costs. The minimum charge is US$ 300. We need to know which medical supplies you need (product specifications) a brief description of the end-user and the environment the supplies will be used the quantity where you want them to be delivered when you want them to be delivered any other special requirements whom you designate to receive, customs clear and distribute the supplies (your consignee) You can contact us either by calling the Procurement Services Centre in UNICEF Supply Division in Copenhagen, Denmark (+45) or by to psid@unicef.org The UNICEF Supply Division Catalogue can be accessed online at You can also visit the UNICEF web site:

14 PHARMACEUTICALS UNICEF procures pharmaceutical products at competitive rates. Since its creation in 1946, UNICEF has been supplying drugs world-wide. Since 1978, UNICEF together with other UN agencies and bilateral aid agencies has been providing support to governments in the acquisition, storage, distribution and correct and rational use of essential drugs. The provision of essential drugs not only alleviates suffering and disease directly, but also underpins all other aspects of Primary Health Care. Objectives To assist national governments, donor agencies and other organisations involved in drug supply to: obtain good quality drugs, at reasonable prices, through the selection of essential drugs, produced by reliable suppliers that meet international standards for the manufacture of drugs. To leverage more resources to the Primary Health Care of children and mothers. The added value of UNICEF Procurement Services With a long history and experience, its partnerships with key agencies such as WHO and its global reach, UNICEF is considered a solid partner in the area of pharmaceutical procurement. UNICEF s procurement system, knowledge of global markets and bulk purchasing agreements mean that Procurement Services customers have access to good quality essential drugs at competitive prices. UNICEF s Supply Division has a dedicated Pharmaceuticals Group and a Procurement Services Centre to coordinate all aspects of procurement. Suppliers must have Good Manufacturing Practice (GMP) licences and Supply Division itself has a Good Distribution Practice (GDP) licence from the Danish Medicines Agency. Essential drugs Essential drugs provide safe, effective treatment for all the most common infectious and chronic diseases. Essential drugs programmes reduce morbidity and mortality by ensuring the accessibility, rational use, and quality of the drugs. The drugs offered in UNICEF Supply Division s Catalogue have been selected from the WHO Model List of Essential Drugs published in the Technical Report Series 882. Most of these are stocked in Copenhagen - ready for set packing and/or rapid delivery. Set packing and consolidation Drugs stocked in Copenhagen can be set-packed on request. A set pack could comprise a two-month supply of essential drugs for a health centre or a village dispensary, which can be distributed directly to the centres immediately upon arrival. A pre-established schedule of regular shipments from Copenhagen can also be arranged. Non-standard items If products are not listed in the UNICEF catalogue, they are non-standard items. For all non-standard items, an agreement must be reached with Supply Division. The decision will be based on the availability of the product from UNICEF s pre-qualified manufacturers and the relevance and importance of the drug. This ensures that the drug requested will be the most appropriate for the particular situation.

15 International Non-proprietary Names (INN) UNICEF and WHO recommend the use of generic INN names for each drug - the shortened scientific name based on the active ingredient. Most essential drugs are no longer under patent and can be manufactured freely under their generic names. They can be bought at much lower prices, but offer the same efficacy, bio-availability, safety and quality. Single-ingredient drugs UNICEF and WHO recommend the use of single-ingredient preparations with the exception of the fixed dose combination anti-tuberculosis drugs listed in the WHO Model List. (In the future there may be other important exceptions. The resistance to certain drugs can be reduced or avoided, and patient compliance can be improved, through the use of fixed-dose combination products (e.g. for malaria, HIV/AIDS). Quality Assurance The quality of pharmaceutical products is a major concern for UNICEF Supply Division: UNICEF Supply Division is GDP licensed by the Danish Medicines Agency. We purchase only from manufacturers with a proven record of competence, knowledge and experience. The manufacturer must conform to GMP guidelines and be regularly inspected by national regulatory authorities. In addition, each manufacturer is subject to GMP assessment either by the Supply Division medicines inspector or by an independent third party - before we agree to purchase. A Marketing Authorisation for the product in the country of origin is generally required for drugs purchased by UNICEF. UNICEF Supply Division conforms to all requirements of the WHO Certification Scheme on the Quality of Pharmaceutical Products Moving in International Commerce. A Certificate of Analysis can accompany all drugs for each batch supplied. An independent laboratory analysis is made of randomly picked samples of the drugs delivered to the warehouse in Copenhagen. The suitability of packing and labelling is subject to both technical and quality checks before purchasing. The minimum shelf life remaining of drugs shipped from Copenhagen is 13 months (products with a shelf life of 2 years or less - one third of the shelf life) A recall system is in place for quality issues. Special requirements If special requirements, such as labelling and packaging language or drug registration, are necessary, these should be clearly addressed in the procurement services request for Cost Estimate.

16 Other services UNICEF can offer either full or partial procurement of essential drugs for specific activities, with or without technical and local logistics support. We can also provide technical and logistics support as a separate service with the customer handling all the processing and payment transactions for the supplies purchased. UNICEF also offers technical assistance to governments in analysing the supply environment and helping develop efficient and effective supply systems. Looking to buy essential drugs? If you would like UNICEF to procure drugs on your behalf, you can contact us and place a request for a cost estimate at no cost. This is an estimate of the cost of buying drugs via UNICEF and includes insurance, freight, plus a 6 per cent handling fee for stock items or an 8 per cent fee for non-stock items (minimum charge US$ 300). This allows UNICEF to recover its costs. We need to know: which drugs you need the quantity where you want them to be delivered when you want them to be delivered any other special requirements. You can contact us either by calling the Procurement Services Centre in UNICEF Supply Division in Copenhagen, Denmark (+45) or by to psid@unicef.org The UNICEF Supply Division Catalogue can be accessed online at You can also visit the UNICEF web site:

17 VACCINES Programme Foundation Immunization+ is one of the five priorities of UNICEF, as determined in the Medium-Term Strategy Plan, Vaccine procurement and management is a core strategy of this specific priority. All country programmes will be responding to this priority according to the specific situation they face, addressing supply issues where required through programme support or procurement services. Vaccine Procurement Business Approach and Principles The global vaccine market is severely constrained with the potential risk of vaccine shortages. UNICEF has a clear strategy of vaccine procurement governed by the objectives of Vaccine Security, which have been endorsed by the Executive Board. Vaccine Security relates to the uninterrupted supply of affordable vaccines to developing countries, based on: - reliable long-term country forecasts of vaccine demand - sure multi-year funding to cover vaccine needs - firm contracts with manufacturers for set quantities of vaccines. All UNICEF procurement of vaccines, whether from programme funds, procurement services or GAVI/VF, will be governed by these tenets of Vaccine Security. Not to do so would jeopardize the entire UNICEF vaccine portfolio and leadership in this area. All parties interested in procurement services of vaccines need to be familiar with a comprehensive explanation of Vaccine Security, and should refer to the paper that was submitted to the Board. (Document E/ICEF/2002/6, and the recent publication on Vaccine Security found on the internet UNICEF Supply Division balances its procurement decisions on a balance between securing affordable vaccines and maintaining a healthy and competitive vaccine industry able to make adequate profits on vaccines leading to enhanced investment and production of existing and new vaccines. UNICEF Supply Division has worked with the vaccine industry to develop principles of market transparency. This has determined that the UNICEF primary market covers the poorest 74 countries (up to $1000 GNP/capita). The UNICEF secondary market covers middle-income countries (above $1000 GNP/capita), which are, as a norm, tendered separately from the primary market. UNICEF recognizes that Vaccine Security is becoming an issue in an increasing number of middle-income countries that have traditionally bought their own vaccines. UNICEF Supply Division will consider supporting their endeavours to achieve Vaccine Security, through: - Market analysis - Advice on procurement options - Procurement, where necessary. UNICEF Supply Division will not consider procurement support, if it: - infringes on contracts Governments already have in place with manufacturers for the supply of vaccines - takes over procurement that is already effectively handled by Governments

18 - is simply a source of cheaper vaccines. Any one of these could cause a loss of credibility with manufacturers with the consequence of decreased ability to access the vaccines UNICEF needs to buy for its primary market. Long-term planning is the key to effective vaccine procurement. UNICEF Supply Division, jointly with Programme Division, has introduced a tool for countries to plan, forecast and fund vaccines. Standard Operating Procedure for Procurement Services of Vaccines: All requests for procurement services of vaccines received by the Procurement Services Centre of Supply Division will be assessed by the Supply Division Immunization Team for consistency with Vaccine Security tenets. All requests for procurement services need to take into account both the Supply Division and the corresponding country office capacity to ensure the effective and timely procurement and receipt of vaccines. An appropriate capacity review will be carried out by Supply Division and the UNICEF Country Office in accordance with the Procurement Services Policy and Procedures For the secondary market, all requests for procurement services will require a specific identification of reasons for asking UNICEF to undertake procurement services. The following questions will need to be answered by the country: - What has been the Government s mechanism for procurement? - What is the specific basis for the Government to want to change its procurement mechanism? - What are the Government s long-term plans for achieving Vaccine Security? The request for a procurement service from the Government must include written agreement of the following: - UNICEF assures that vaccines come from WHO pre-qualified producers, but cannot guarantee supply from any specific producer or country of origin.

19 WATER, ENVIRONMENT AND SANITATION (WES) One of UNICEF s most important objectives is to achieve a reduction in the proportion of households that do not have access to affordable, safe drinking water and hygiene - by at least one third by the year We cannot overemphasise the importance of safe water and hygiene for the health of children and mothers. The achievement of this goal depends upon the procurement and delivery of appropriate and affordable supplies, and an awareness of the scarcity of available resources. The key concept is best value for money. Objectives To assist national governments, donors and other agencies with programmes similar to UNICEF s - to obtain good quality WES products at reasonable prices. To leverage more resources for the primary water, environment and sanitation needs of children and mothers. The added value of UNICEF Procurement Services Over the last 50 years and in all parts of the world, UNICEF has run a large number of WES programmes and projects. The procurement and supply of quality WES equipment and products has been a critical part of these activities. UNICEF has thus developed a wealth of knowledge and experience: of local conditions, of international markets and of logistics. We use this knowledge and experience to provide the best services for our customers. As a non-profit organisation, UNICEF charges only a modest fee to cover our costs. UNICEF Supply Division has both a team of highly qualified and experienced WES staff and a dedicated Procurement Services team to coordinate every aspect of your procurement needs. Technical support offered Assessing customer needs to establish base line information in relation to WES requirements. Establishing monitoring and control systems for water quality at national and/or regional levels. Assessing and analysing national needs in providing safe drinking water and hygiene. Assessing supply plans based on available resources and project implementation plans. Specifying and procuring the most appropriate equipment and products for the implementation of WES plans including water collection, treatment, supply, storage, distribution, and quality assessment/control, and hygiene. Procurement of equipment and products for temporary needs such as refugee camps or for the permanent needs of existing or newly developed communities. Assessing the local production of WES equipment and products that could be used in national or regional programmes.

20 Essential WES Products UNICEF has identified and can provide a number of field testing kits for water quality assessment and control - to fit different local situations that require the determination of different parameters in drinking water. We have also identified various levels of technologies for the equipment and products required for water collection, treatment, distribution, storage and hygiene, and can recommend the most appropriate level of technology for a specific situation. Set packing and consolidation UNICEF Supply Division has a set packing facility in its Copenhagen warehouse, where various items are set-packed as standard kits or can be customised in accordance with the customer s needs. A number of other WES products for use in emergency situations are stocked in our Copenhagen warehouse. Non-standard products, i.e. items not listed in the UNICEF Supply Catalogue, can also be procured. These must be discussed and agreed with UNICEF in advance. Quality Assurance We procure only from suppliers with known records of competence, knowledge and experience. Most of our suppliers are ISO 9001/EN46001 or ISO 9002/EN certified. Manufacturing sites are subject to inspection by UNICEF or representatives. Technical specifications are available for all standard products, including labelling and packaging. Our Quality Assurance Centre randomly tests samples of products delivered to our warehouse in Copenhagen. Products that are shipped directly from suppliers are subject to random inspection by UNICEF or designated representatives. Looking to buy WES products? If you would like UNICEF to procure WES products on your behalf, you can request a cost estimate at no cost. This estimate will detail the cost of the supplies or equipment, insurance and freight, plus a 6 per cent handling fee for stock items (or an 8 per cent fee for non-stock items.) This allows UNICEF to recover its costs. The minimum charge is US$ 300. We need to know: What parameters you need to test for. A brief description of the local situation, programme or project. A list of the WES products needed. Where you want them to be delivered. When you want them to be delivered. Who is going to receive, customs clear, and distribute the products (your consignee). Any other special requirements. You can contact us either by calling the Procurement Services Centre in UNICEF Supply Division in Copenhagen, Denmark (+45) or by to psid@unicef.org The UNICEF Supply Division Catalogue can be accessed online at You can also visit the UNICEF web site:

21 Procurement Services Cost Estimate Information Sheet VACCINES A. The following standard documentation is provided with all UNICEF purchase orders of vaccines: Invoice Packing list Air Waybill Release Certificate issued by National Regulatory Authority (NRA) If any further documentation is required, it is important that this is requested with the order. The supplier must confirm that the additional documentation requirements are feasible before purchase orders are placed. Requests received after a purchase order is placed will not be accepted. B. Customers should advise of any restrictions as to country of origin. However, please note that UNICEF may not be able to accommodate all requests. C. Extended Programme on Immunization (EPI) vaccines Suppliers of all EPI vaccines (Measles, BCG, TT, DPT, Td, DT, Yellow Fever, OPV) are subject to WHO pre-qualification and their vaccines are delivered with a minimum shelf-life of 20 months. (The exception is OPV, with a minimum shelf life of 18 months, if stored at -20 o C). D. Non-EPI vaccines WHO does not pre-qualify suppliers of non-epi vaccines. UNICEF will therefore only procure these under the following circumstances: The customer must provide detailed specifications and a recommended immunization/injection schedule for the vaccine/serum. Only manufacturers that are WHO pre-qualified for at least one other vaccine are invited to bid. (On an exceptional basis, UNICEF will consider non prequalified suppliers, but only if this is acceptable to the customer.) The vaccine/serum must be certified as released by the NRA in the country of manufacture. No order will be placed with a supplier until the customer accepts the product and supplier. E For 2002, please note the following: BCG is only available in a 20-dose presentation. MMR is only available in a 10-dose presentation. (When ordering please specify mumps strain preference - URABE vs. JERYL LYNN) TT and MEASLES - please indicate whether for routine or supplementary usage when ordering.