A complete logistics & supply chain solution Dr. Ajit Kumar Mohanty Jt. Director (FW) Deptt. of Health & Family Welfare, Govt.

Transcription

1 Reproductive Health Commodities Logistics Management Information System (RHCLMIS) supported by UNFPA A complete logistics & supply chain solution Dr. Ajit Kumar Mohanty Jt. Director (FW) Deptt. of Health & Family Welfare, Govt. of Odisha

2 Contraceptives Supply Chain Scenario Prior to 2010 Need based forecasting missing (State, District, Block and SC) Improper indenting (irregular/no) Inadequate planning & improper distribution (PUSH system) Lack of maintenance of stock level (buffer/ Min-Max) Weak inventory management (record not updated) Lack of an efficient monitoring tool therefore, the RHCLMIS was introduced in the System supported by UNFPA

3 Genesis of RHCLMIS Implementation Prior to 2010, very poor status of supply chain management of contraceptives in Odisha In 2011, the Innovation was launched and piloted in four districts supported by UNFPA In 2012, expanded to 10 districts In 2013, expanded to another 10 districts In 2014, Implementation in the entire state covering all the 30 districts In 2015, RHCLMIS was strengthened in Odisha and expanded to include RMNCH+A drugs (piloted in five districts) Govt. of India acknowledged the Innovation and undertook measures for expanding to other states

4 Objective To streamline and strengthen the logistics and supply chain management for contraceptives up to the last mile- the sub centre

5 Supply Chain for Contraceptives Indent/ Demand Process MoHFW Supply Process MOHFW State Store Officer State SDH LHV District Store Pharmacist Block Block Pharmacist PPCenter LHV SDH District Block Sub Center PP Center ASHA Sub Center ASHA ANM Client

6 Salient Features of RHCLMIS- Odisha 1. SMS and Web based application designed for managing contraceptive supply chain 2. Independent of computer or internet connectivity at sub district level 3. Instant access to stock information at all public health facilities- in the public domain 4. Tracks contraceptive supplies at over 7000 health facilities in the state including sub centers

7 Salient Features of RHCLMIS- Odisha.contd 5. Auto information for indenting- when and how much 6. SMS alert on Minimum and Maximum Stock level with a copy to their respective supervisors 7. Alert message for short expiry for freeze or issue 8. Auto forecasting of contraceptives based on Population / ELA 9. Data transfer through SMS (indent, issue, updation, short supply etc.)

8 Salient Features of RHCLMIS- Odisha.contd 10. Confirmation message for every transaction to both the sender and receiver by an SMS 11. Auto generated graphical reports for program review 12. Tracking for availability of a particular item with batch no. 13. Tracking of incoming and outgoing SMS of users by administrator

9 Achievements 1. Program Managers have access to information on stock availability at all levels on real time basis 2. The state has witnessed a move from push to pull system demand based 3. Reduced stock outs for contraceptives for more than two years now 4. Reduced paper work 5. Save resources (time / travel) States of MP, Rajasthan and Bihar visited Odisha to study the system and expressed interest to replicate the intervention

10 Acknowledgement and recognition Reports of WHO and UNFPA acknowledged the RHCLMIS as an effective Innovation in family planning prog in 2015 Shortlisted for e-governance Award by Central Govt. in 2014 Acclaimed in National Conference on Innovations and Tools for achieving FP2020 Goals organised by PHFI Adjudged as the best Supply Chain Innovation in India by USAID Assessment in 2016 Govt. of India provisioned in NHM PIP to scale up across the country

11 Challenges Follow up with frontline workers by the programme officers at operational level Strengthening Review of the progress of RHCLMIS implementation both at state and district levels Ensuring effective coordination between supply staff handling RHCLMIS and programme personnel

12 Items in the system 1. Conventional Contraceptive (CC) 2. Oral Contraceptive Pill (OCP) 3. Emergency Contraceptive Pill (ECP) 4. Intra Uterine Contraceptive Device (IUCD) 5. Pregnancy Testing Kit (Nischay Kit) 6. Tubal Ring (for Laparoscopic Sterilization Operation)

13 Way forward.. Linking supply chain data with HMIS reports Inclusion of RMNCH+A essential commodities Extending upto ASHA level

14 Website DFWO ISTOCK ODISHA (State) DFWO ISTOCK KALAHANDI (District) DFWO ISTOCK NIALI (CHC or Block) DFWO ISTOCK JHUMPURASC (Sub centre) SMS NO. : 56767

15 Important features of WEB (RHCLMIS) * Indent * Two types of Issue Direct issue & Indent against issue * Reports Bincard & stock summary (all level) * Graphical Analysis Annual Requirement & Minimum stock level Analysis * Query Batch Search

16 Important features of SMS (RHCLMIS) * Status of stock information of all level * Indent message generated * Update message generated * Alert message received by the users

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