Prophet 21 Acclaim Implementing and Troubleshooting Inventory Management

Transcription

1 Prophet 21 Acclaim Implementing and Troubleshooting Inventory Management Inventory Management suite Course 5 of 7

2 This class is designed for Buyers, Purchasing Agents and Operations Managers that are responsible for maintaining efficient inventory levels

3 Overview This course will help you determine the best way to use the basic purchasing functionality in Acclaim to meet you business needs. It will discuss how to verify the accuracy of your data and set up your items with the appropriate purchasing method.

4 Objectives Verify data for accuracy Set up purchasing methods for items Review order points and order quantities for MNMX and OPOQ items Troubleshoot the factors that make up the order point for UPTO items Fine-tune ABC classifications for UPTO items

5 This course will NOT cover Basic Purchasing Functionality Acclaim navigation

6 Getting Started with Inventory Management Determine the best purchase method for each item Record purchase method in Item Location record Record purchase class for each item not using UPTO Enter order points and order quantities for fixed control items

7 Getting Started with Inventory Management Zero out old order points and order quantities for UPTO items Create Purchase Control Records for each branch, vendor and sub-group combination Specify review cycle and lead time source Set up safety stock in Item or Vendor record

8 Getting Started with Inventory Management Verify usage and costs are accurate on all items Print Item Ranking Report by estimated annual cost Create Item Class records for each purchase class Categorize items into respective classes

9 Verify Data is Accurate Two primary areas of concern Cost basis Average Monthly Usage

10 Cost Basis Can be one of the following STND (standard cost) L-AVG (location moving average) C-AVG (company moving average) FIFO (First In-First Out)

11 Average Monthly Usage Can be viewed in the Item-History module # of Months field shows you how long you have been tracking an item Recommend at least 6 months worth of history before using UPTO

12 Select Items for Fixed Control Methods Determine which items should be using MNMX or OPOQ Assign purchase class in Item Location record Verify Order Points and Order Quantities

13 Set Up Order Point for UPTO Items Set up Purchase Control Records for each branch, vendor and vendor sub-group Specify number of days between entering purchase orders

14 Enter Lead Time Information Determine whether lead time should be calculated by vendor or item

15 Enter Lead Time Information Determine whether lead time should be calculated by vendor or item Enter Lead Time Factor against lead time

16 Enter Lead Time Information Determine whether lead time should be calculated by vendor or item Enter Lead Time Factor against lead time Verify Accurate Lead Times

17 Enter Lead Time Information Determine whether lead time should be calculated by vendor or item Enter Lead Time Factor against lead time Verify Accurate Lead Times Enter Target Purchase Amount

18 Set Up Order Quantity for UPTO Items Rank items by estimated annual cost System uses the following formula to calculate the estimated annual cost 12 x AMU x Cost

19 Define Classes Go to Item-Class, select Define purchase Min $ field should coincide with cost that represents 80% for Class 1 items.

20 Ranking Report

21 Define Classes Go to Item-Class, select Define purchase Accept the defaults until you are ready to fine tune these factors.

22 Define Classes Go to Item-Class, select Define purchase Recommended for Class 1 items to set Order Up To levels at 1.5 (which represents turning those items 8 times a year).

23 Define Classes Go to Item-Class, select Define purchase Min $ field should coincide with cost that represents 96% for Class 10 items.

24 Ranking Report

25 Define Classes Go to Item-Class, select Define purchase Recommended for Class 10 items to set Order Up To levels at 4.0 (which represents turning those items 3 times a year).

26 Assign Purchase Classes Choose Categorize Item Purchase Class from the Item-Class menu Enter 0 in the BR# field to classify items based on company wide annual costs Enter 99 in the BR# field to classify by locations annual costs

27 Change Purchase Method to UPTO for Specified Items Fast edit purchase method of items with purchase class less than 60 Perform a fixed fast edit on Order Point to 0 Verify system calculation

28 Accurate Net Stock If net stock is inaccurately inflated, a requirement may not be triggered when it is needed

29 Keeping Accurate Backorders Factors influencing the number of backorders in the system Timing of backorder Manually inhibit allocation Transfer backorder Backorder created in Ship-Edit Item-adjust quantities into free stock after the fact

30 Finding Open Backorders Backorder Requirements Report in the material module Open Transfer Backorder Report Allocate free stock to backorders

31 Keeping Accurate Free Stock Use the ITEM-COUNT module to cycle count your inventory

32 Preparing for an Item Count 1. Confirm and invoice all orders 2. Invoice direct shipments 3. Determine whether you want to count free stock or free + allocated stock 4. Run QREBITEM

33 Steps to Performing Item Count Print Inventory Cards/Report

34 Steps to Performing Item Count Print Inventory Cards/Report Perform Physical Count

35 Steps to Performing Item Count Print Inventory Cards/Report Perform Physical Count Enter/Edit Counts

36 Steps to Performing Item Count Print Inventory Cards/Report Perform Physical Count Enter/Edit Counts Print Missing Inventory Cards List

37 Steps to Performing Item Count Print Inventory Cards/Report Perform Physical Count Enter/Edit Counts Print Missing Inventory Cards List Print a Recount List

38 Steps to Performing Item Count Print Inventory Cards/Report Perform Physical Count Enter/Edit Counts Print Missing Inventory Cards List Print a Recount List Print an Over-allocated Items List*

39 Steps to Performing Item Count Print Inventory Cards/Report Perform Physical Count Enter/Edit Counts Print Missing Inventory Cards List Print a Recount List Print an Over-allocated Items List* Print the On-Hand vs. Physical List & Post Counts

40 Keeping Accurate Due-In PO generated but waiting to meet minimum Old POs expedited

41 Accurate Order Point Purchase Method Review Report If items are in specific purchase classes use report to examine order points and order quantities Erratic items should be assigned a unique purchase class for review

42 Purchase Method Review Report

43 Purchase Method Review Report

44 Order Point Factors - UPTO The factors that make up the order point MUST be accurate! Usage Set up Seasonal items Catch deviation changes Monitor large sales Record lost sales Back out mistakes Review Time Set up accurate review cycles that match purchasing performance Review overdue vendors

45 Overdue Vendor Report

46 Overdue Vendor Report

47 Lead Time Calculated by the system from the time the PO is generated until the first receipt of the PO Lots of partial shipments use lead time source on an item by item basis

48 Safety Stock Safety stock is based on how erratic an item s usage and lead time are Higher volume items may need more safety stock Customer Sale PTD Usage Accumulator Item Update Process Average Monthly Usage

49 Order Quantity UPTO UPTO Reclassification Re-categorization Fine tuning

50 Fine-tuning Classification Original Classification Purchase Class Annual Cost % of Sales Months Supply Turns A - 1 Over B C D - 90 <

51 Fine-tuning Classification New Classification Purchase Class Annual Cost % of Sales Months Supply Turns A - 1 Over A A B B C D - 90 <

52 Dead Stock Steps to Manage Dead Stock Prevention Identification Aged Inventory Value Report Inactive Item Report Return Surplus Stock Report Inventory Aged Analysis Report Co-Ordination Disposal

53 Dead Stock Steps to Manage Dead Stock Prevention Every dollar removed from inventory Identification Aged Inventory Value Report Inactive Item Report Return Surplus Stock Report Inventory Aged Analysis Report Co-Ordination Disposal that was dead stock, saves approximately 30 cents of net profit!

54 Summary Verify data for accuracy Set up purchasing methods for items Review order points and order quantities for MNMX and OPOQ items Troubleshoot the factors that make up the order point for UPTO Fine-tune ABC classifications for UPTO items

55 For More Information Acclaim Help Files Visit Activant on the web: View P21 University course offerings Browse Documentation Search the Solutions database Submit a web case Professional Services Sales: pss@p21.com