TECHNOLOGY STUDENTS GYMKHANA INDIAN INSTITUTE OF TECHNOLOGY, KHARAGPUR INVITATION FOR TENDER FOR SUPPLY OF MEDAL

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1 TECHNOLOGY STUDENTS GYMKHANA INDIAN INSTITUTE OF TECHNOLOGY, KHARAGPUR ENQUIRY NO: IIT/KGP/TSG/ENQ/MEDAL/ th August 2017 INVITATION FOR TENDER FOR SUPPLY OF MEDAL Sealed tender offers are invited in two separate sealed covers (Technical and Commercial offers) from eligible Indian manufacturers/ Suppliers/ authorized dealers from the supply of the following Medals and total tender value of Rs. 150,000/-(Rupees one lakh fifty thousand only). NAME OF THE ITEM Supply of Medals QUANTITY REQUIRED Please see annexure-1 Please send offers along with descriptive catalogue/brochure. The validity of the bid should be for at least 60 days from the date of Tender. The envelope containing the quotation should be superscripted with IIT/KGP/TSG/ENQ/MEDAL/ date: 25/08/2017 and last date submission: 15/09/2017 Please ensure that your quotation reaches at the following address not later than 15/09/2017 up to 11:00 AM. to the under mention address: To The president Technology Students Gymkhana IIT Kharagpur President, TSG Asst. Registrar, TSG Copy to: 1. Institute website 2. TSG Notice Board

2 Tender Reference Last date and time for receipt of technical/commercial bids in separate sealed envelopes Date and Time for Opening of Techno IIT/KGP/TSG/ENQ/MEDAL/ Date : 25/08/ th Sept, 2017 (11:00 Hrs.) 15 th Sept, 2017 (11:30 Hrs) commercial Bid Date of opening of Price Bid Only technically qualified bids would be considered for price comparison. Date will be opened on the same day. Place of Opening tender offers Office of the President, Technology Students Gymkhana, IIT Kharagpur, West Bengal, India Address of Communication As stated above Contact , , EMD 2000/- Price of Tender Document NIL The firm shall send the bids with appropriate against the technical specifications with image, as required by the institute and authentically endorse it at the bottom with their office seal in each pages of the document with authorized signatures. The firm shall submit their tender in a Two Bids system quotations. The sealed envelope should be duly superscripted with tender enquiry no with date. The validity of the bid shall be at least two months from the last date of submission for this tender. The firm shall ensure that their quotation reaches this office not later than 15/09/2017 at 11:00 hrs.

3 Annexure I REQUIREMENT DETAILS OF SPORTS EQUIPEMENT /SPORTS KIT Sl no. Name of the Items Specification * Quantity to be supplied 1. Supply of Medals conforming to the Gold; Silver & Bronze Medal Total: 975 pcs. specifications with Material: copper alloy approx ribbon. Size: 04 (cm) Dia (Gold- 325; Silver- 325; Weight: Gms Bronze- 325) Both sides embossing. One side IIT Kharagpur Logo and another side emblem of all the disciplines with one inch breadth printed ribbon. Probable Image of Medal Front side picture of Medal Back side picture of Medal Tenderer can show in personally the sample of medal to Sports Officer In-Charge, TSG, IIT Kharagpur for their confirmations. I/C, SO s, TSG

4 TERMS & CONDITIONS FOR SUBMISSION OF QUOTATION FOR SUPPLY OF STORES: Annexure II 1. Price Basis : Prices are to be quoted in Indian Rupees for delivery at IIT, Kharagpur showing the breakup of the expenses in clear terms. 2. The Institute, on request and with proper supporting documents shall arrange for the following documents:- o Excise Duty Exemption Certificate (EDEC) o Road Permit/E-Way Bill 3. Institute is not authorized to issue C or D Form for availing Concessional Sales Tax 4. Payment Terms: Payment shall be made normally within 30 days from the date of receipt of bill or of the successful installation / commissioning of stores, whichever is later. 5. Liquidated Damages : The stores should be delivered/dispatched to destination and ready for operation not later than the delivery date specified. If the supplier fails to deliver any or all the stores or perform the service by the specified date, liquidated damages at 1% per month of part thereof in respect of the value of stores will be deducted from the contract price subject to a maximum of 5%. Alternately, the order will be cancelled. 6. Warranty: For a minimum period of six months onsite from the date of successful receipt/installation and commissioning. 7. OPENING OF THE QUOTATION: Quotation will be opened at the President, Technology Students Gymkhana Office, and IIT Kharagpur at the time and on the date indicated on the tender form. A firm may send its accredited representative (with authorization certificate) to witness the opening if it so desires. 8. The Institute does not bind itself to offer any explanation to those bidders who s Bid has not been found acceptable by the Evaluation Committee of the Institute. 9. Period of Validity: Bids shall remain valid for acceptance for a period of 60 days from the date of opening. 10. Two bids system - quotation shall be sent. 11. Conditional offer will not be accepted. 12. Late Tenders: Tender received after the due date and time of submission as mentioned above shall not be accepted. 13. All Tenders are to be addressed and sent to the office of President, Technology Students Gymkhana, Indian Institute of Technology, Kharagpur, PO Kharagpur, PIN , West Bengal by post or in person and acknowledgement shall be obtained for the same. 14. The Person/officer signing the Tender/ Bid documents should be delegated with an appropriate Power of Attorney (duly endorsed by a Notary Public) by Chief Executive Officer of the Company to sign such documents. 15. Canvassing in any form not only invites disqualification in the tender but may also result in debarring the vendor from participation in the future tendering process. IIT, Kharagpur reserves its right to enter into negotiations of rates, contract conditions etc., only with the L1 bidder. 16. DELIVERY PERIOD: The stores are required to be delivered / dispatched with twenty days from the date o receipt of the order. All offers of delivery should be made ex-stock and a clear note should be inserted in case ex-stock delivery is not possible. 17. Earnest Money Deposit (EMD): An amount of Rs.2, (Rupees two Thousand only) in the form of Demand Draft be enclosed along with the bid. The E.M.D. shall be from any Nationalized Bank and to be drawn in favor of Indian Institute of Technology Kharagpur, payable at Kharagpur. Any bid without EMD will not be considered. This will be refunded to the unsuccessful vendors once the process of

5 technical and price bid opening is complete. The EMD of vendor getting the purchase order will be retained and returned three months after successful supply of the stores. No interest is payable on refunds. EMD shall be forfeited if the selected vendor accepts the supply order, but is unable to execute the same. E.M.D. should be enclosed separately in an envelope and stapled with the Technical Bid document. SIGNATURE TENDERER ALONG WITH SEAL OF THE COMPANY WITH DATE IMPORTANT: A. Director may accept or reject any or all the bids in part of in full without assigning any reasons and does not bind himself to accept the lowest bid. The Institute at its discretion may change the quantity/upgrade the criteria/drop any item or part thereof at any time before place the Purchase Order. B. In case of any dispute, the decision of the Director of this Institute shall be final and binding on the Bidders. C. For any query pertaining to this bid document, correspondence shall be addressed to: President Technology Students Gymkhana, Indian Institute of Technology, Kharagpur, PO Kharagpur, PIN , West Bengal Contact: , , N.B.: 1) Please note that the Institute remains closed during Saturdays & Sundays. 2) Fax, Tender will not be accepted. Duplicate Bid document must be submitted in separate close cover. General Terms and Conditions as stated above related to supply of stores/equipments/assets etc. And for specific service other terms and conditions of the Institute shall apply.

6 Annexure-III (INFORMATION TO THE BIDDER AND SHOULD FILL UP THIS PAGE ON BIDDERS LETTER HEAD) Sr. No. Particular 1. Name of the Company/ Organization/Firm 2. Registered office Address, Telephone No and ID 3. Correspondence/ Contact Address, Details of contact person name, designation, address, mobile no. & ID 4. Type of the Organization/ Proprietary/partnership pvt. Ltd certified copy in respect of registration must be enclosed 5. Year of establishment and Experience in business (In number of years & copy attached) 6. Income Tax clearance certificate: GST Registration No. 8. PAN Card No. 9. Details of Bank Address- Name of the Bank Type of Account Account Number IFSC Code MICR Signature & seal of the Tenderer

7 ANNEXURE IV FORMAT FOR PRICE BID Sl. Items No. 1. Gold- 325; Silver- 325 & Bronze- 325 Medal Total No. 975 Rate/ unit Total value GST % Material: copper alloy Size: 04 (cm) Dia Weight: Gms Both sides embossing. One side IIT Kharagpur Logo and another side emblem of all the disciplines with one inch breadth printed ribbon. Grand Total : (in figure) (In words) : Date, signature & seal of the OEM/Vendor