Logistics and Administration Manager (Readvertised)

Transcription

1 Logistics and Administration Manager (Readvertised) Location: [Africa] [Uganda] Town/City: Kampala Category: Support Services Position:Logistics and Administration Manager Reports to: Associate Director Support Services Duty station: Kampala, National Office Purpose of the position: Responsible for the management of Administration and Logistics functions where the duties will include keeping inventory of vehicles and managing of repairs, service and maintenance and supply of fleet accessories, budgeting and financial reporting, scheduling maintenance and rotation of vehicles, training of fleet management team and other staff and appropriate duties. In administration the responsibilities will include effective events management, managing expatriate/ international staff travel and accommodations, assets management among others. Provide support to the Support services Division team to enhance efficient & effectiveness for WVU ministry delivery. Main Duties and responsibilities: Planning and Strategic Role Plan for WVU Administration and fleet to ensure cost effectiveness and reliability of WVU fleet. Implement and maintain administration and fleet management policies, systems

2 and procedures. Maintain WVU fleet disposal schedule and initiate disposal processes according to world Vision policies. Liaise with the Programme Manager Operations to plan for the order, receipt, storage and distribution of Goods In Kind (GIK). Participate in budgeting process for the department. Fleet Management Strengthen Standardization and enforcement of fleet management procedures, guidelines and processes and implement a life-cycle management system as per program mobility project Analyze and disseminate information from fleet management system for management decision Ensure that all organizations motor vehicles and motorcycles are properly insured in accordance with the set policies. Promote and spearhead safety driving /riding of motorcycles and motor vehicles in the organization. Management of the disposal process of the WVU Vehicles and motorcycles in accordance with the WVU disposal policy. Management of fleet and logistics related contracts for goods and services Analyze vehicle status and cost upkeep, provide recommendations on vehicle disposal

3 and replacement. Support the implementation of the security management plan for the country program through providing adequate transport planning and support. Administration Function Manage the administrative functions of the organisation on day to day basis Ensures effective management of the office security in liaison with the security department. Maintain a system of asset management in line with World Vision guidelines. Ensures effective management of office premises and good facility management Ensure that effective and efficient events management and logistics are delivered to staff Manage the administrative logistics of expatriate and international staff Monitor the contracts in the administration department to achieve value for money. People Management Ensure effective performance management processes according to WVU policies are implemented Manage, supervise, coach and mentor staff and build a team to achieve results Page 3/5

4 Provide and strengthen support to Administration, fleet, logistics and GIK staff to perform and accomplishment tasks and career advancement. Identify and encourage/recommend staff to undertake skills and capacity enhancement programs and provides coaching for performance. Provide oversight responsibility to other administration and logistics functions within the field offices Review procedures and guidelines for Warehouse within the organisation Provide guidance on general management of fleet, transportation and distribution. Review of the logistics guidelines share with staff accordingly Safety and compliance Boost and coordinate drivers defensive driving training and riders motorcycle skills development for all World Vision to ensure drivers/riders safety on the road. Work with safety and compliance officer in ensuring that WV security is in compliance with the Core Security Requirements (CSR). Qualifications: Education/Knowledge/Technical Skills and Experience A University Degree in Business Administration/Logistics or an equivalent. Qualification in logistics management or Administration is a necessary At least a level of professional qualification of CIPS or CILT or an equivalent in

5 Powered by TCPDF ( Administration. 3 years managerial experience in Administration, Logistics and Fleet Management Must have a valid driving permit with at least 5 years driving experience. Must have good analytical and report writing skills. High level of integrity and stewardship Committed to the World Vision values and ethics Page 5/5