NOTICE INVITING TENDER. Limited tender for Two years in Single-Bid System for Pin Gear Pulley (Dowel Pin)

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1 SCOOTERS INDIA LIMITED Sarojini Nagar, Lucknow (Phones: , (Exchange) Direct: ) Fax: materials@scootersindia.com NOTICE INVITING TENDER Limited tender for Two years in Single-Bid System for Pin Gear Pulley (Dowel Pin) M/s. Tender Enquiry No: Due Date: 02 Nov, 2018 Tender Enquiry Date: 11 Oct, 2018 Dear Sir, Please submit your quotation in sealed cover in prescribed tender documents. The sealed envelope should be super scribed with Tender Enquiry No. and due date. The quotation submitted shall be subject to our terms and conditions enclosed for the supply of materials as per Annexure-I. The tender shall reach us on or before the due date by 2:00 P.M. The tenders will be opened at 3.00 P.M on the same day Please give reference of Tender Enquiry No. date and due date in all your correspondence for prompt action. The Bidder s name and address to be mentioned over the sealed cover for clear identification. In case if you are not submitting the offer please post a regret letter and return the documents. Thanking you, NOTE: 1. FOR HARD COPIES OF DRAWING CONTACT IN THE OFFICE OF Sr. MANAGER (PURCHSE) AT ADDRESS MENTIONED ABOVE BETWEEN AM TO 3.00 PM ON ANY WORKING DAY. Important: Taxes & Duties quoted by you will be taken for cost evaluation for order placement and no change will be entertained at a later stage except in the case of revision made by the Government. changes in Taxes and Duties because of the changes in Turnover etc. shall also be to the supplier's account. In case no tax/duty is included, a self declaration for the exemption may be attached along with the offer. Please fill up vendor registration form (In case of New vendor) which is available on our website ( and send it along with your quotation, otherwise your quotation will not be considered. (Ignore this if you have already submitted this form) *Conflict among other Terms and Conditions In case of conflict between these General Terms and Conditions and any other special or typed conditions agreed to for a particular Purchase order, the latter shall prevail. The price quoted shall be in figures and words in price bid. In case of different in both, the latter shall be considered for evaluation.

2 *Enclosures:- 1. Material Details= Annexure-I 2. General terms & conditions=annexure-ii 3. Check-list=Annexure-III 4. Price Bid= Annexure-IV 5. Cost Sheet= Annexure-V 6. Special terms & conditions=annexure-vi 7. BEC (BID EVALUATION CRITERIA) -Annexure-VII 8. Integrity Pact=Annexure-VIII

3 Details of Material Annexure-I Sl. No. SIL Material Description Description Quantity Required Specifications Main Drawing No Pin Gear Pulley As per enclosed SIL drawing

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9 Annexure-III CHECK LIST (Tender No. and due date: ) (Please ensure that following documents/details have been enclosed /accepted) Sl. No. Particulars Status 1 Every page of tender duly signed Yes 2 Validity of offer 90 days from the tender opening date Yes 3 Quoted prices (tick one option only and cross other) Shall be firm during the period of supply - Accepted Yes Please tick ( ) Following declarations on party letterhead enclosed 4 a) We hereby certify that we have not been blacklisted by any Public Sector Undertaking/Public Department. Yes 5 b)we have gone through the terms and conditions given in your above tender form, is accepted and agreed by us Price bid- party to indicate GST details etc - All column of price bid filled up in the price bid 6 Price quoted shall be in figure and also in words in price bid Yes 7 The delivery term shall be FOR SIL Stores, Yes The Payment term shall be 45 days direct credit from the date of receipt of material at SIL. S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed For delivery term FOR SIL, Transit insurance shall be at party s end and it should be included in quoted basic rate. 11 Integrity Pact document accepted and Signed by Party Yes 12 Cost Sheet ( As per Annexure-V) filled & attached Yes 13 Declaration that the party is the manufacturer of the items Enclosed Yes 14 Vendor to undertake declaration on letter head about to supply of material uninterrupted supply as per SIL s monthly / fortnightly Yes delivery schedules Enclosed 15 Development Period (maximum 3 months) i.e. time required to submit the sample & execution of trail lot etc. from the date of intimation/ letter Yes Yes Yes Yes Yes

10 Supplier s name: GSTIN No. : Price Bid Annexure-IV To Be filled by vendor Sl. No. Material Code Description Quantity Required Basic Rate /piece (exclusive taxes) ( in Rupees) In digits In words CGST SGST IGST Pin Gear Pulley Date: Signature of Supplier Seal

11 COST SHEET Annexure-V Name of the Party : Address of the Party : Assembly No. : Part No. : Item Description : Drawing No. : Product (Model) : (A) Material Cost Per Piece: Description Raw Material Specification Raw Material Rate Per Unit Raw Material Input Weight Gross Material Cost Finished Weight Scrap Weight/Part Scrap Rate Credit Scrap Recovery Process Loss Other Directly Purchased Items Number, Quantity & Rate Cost of the above items Enquiry No.: Date : Page : Details Net Material Cost per piece (B) Conversion Cost Per Piece: Opn. Process Rate/ Machine No. Name Unit Base Unit No. of Strokes Conversion Cost(Rs) Net Conversion Cost Per Piece : Other Overheads Description Labour Overhead Cost Inventory Carrying Cost Profit Packing & Forwarding Transportation GST Net Rate of the Part Strike off where not Applicable. Assembly No. to be filled by SIL. Details

12 SIL SPECIAL TERMS AND CONDITIONS Annexure-VI Criteria for quantity distribution shall be as follows:- Item Sl. No. L1 Source Distribution (in %) L2 source The following Special Conditions without any deviation needs to be adhered to: 1. Check list and Integrity Pact must be filled up and enclosed by vendors others wise their offer will not be considered. 2. Price will be firm for the whole period of PO (i.e. 2 years) 3. The distribution shall be in the ratio of 70:30 % between L1:L2. However SIL reserves the right not to place order on L2, if they do not match their rates with L1, otherwise 100% quantity shall be placed on L1. 4. The payment terms shall be 45 days direct credit from the date of receipt of material at SIL. 5. The supply shall be strictly as per SIL drawings enclosed. 6 No Development Cost/ tooling advance shall be given by SIL. Offers submitted with request of advance amount in this respect shall be treated as rejected. 7 (a) New vendors who will participate first time in tender enquiry for the subject item shall be dealt by SIL Vendor Development Department as per policy. The sealed tender document of all new vendors shall be handed over to Vendor Development Department immediately by tender committee. (b) The short listing of suitable / capable parties among new vendors shall be done by the committee constituted by the management of SIL. (c) Eligible new potential vendor after rate settlement will be issued PO for 20% of total quantity as developmental order and sample, pilot batch, three consecutive supplies will be taken as per procedure to establish the vendor. 8. The vendors are required to submit price offer with delivery term on FOR SIL STORE basis only. 9. In case of response by startup Medium Enterprises without prior turnover and prior experience & MSME, the suitability on quality and technical specifications shall be evaluated under vendor development route of the company and if found suitable shall be considered for participation in the future tenders 1 as on Annexure- IV 70 % 30 % 10. All updates, amendments, etc., will be posted only on the above websites from time to time, as and when required, until tender is opened. There will be no publication of such updated, amendments, corrigendum, etc., through newspapers or any other media.

13 Annexure-VII PRICE-BID EVALUATION CRITERIA (1) Bid shall be evaluated on the basis of cost to SIL (as per the basis given below), subject to fulfillment of special terms & conditions (for Sl. no. 1 to 14 individually):- Matrix 1 Basic Discount 3 Packing & Forwarding 4 Others 5 Freight (a) Ex-works (b) FOR SIL, Lucknow 6 Transit Insurance 7 GST (a) CGST (b) SGST (c) IGST 8 Payment Terms (From Table) 9 GST Credit (i.e. total of 7) Total Note: (i) Cost to SIL= [ ] (ii) Landed cost= [Cost to SIL+7]-8 (iii) Payment terms = Factor applicable x Landed cost (refer table) * The following loading factors shall be applicable w.r.t. different payment terms in number of days on landed cost for relative evaluation purpose. Payment Term (in days) (Multicipation factor landed cost) Credit days Credit (standard) Credit days Against delivery Advance* * For illustration only. The loading factor shall be based on no. of days for delivery after advance committed by party.

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