AGENDA GRP REVIEW COMMITTEE REGULAR MEETING MONDAY, OCTOBER 27, :30 A.M

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1 AGENDA GRP REVIEW COMMITTEE REGULAR MEETING MONDAY, OCTOBER 27, :30 A.M. SAN JACINTO RIVER AUTHORITY G & A BUILDING - BOARD ROOM 1577 DAM SITE ROAD, CONROE, TEXAS CALL TO ORDER 2. PUBLIC COMMENTS (maximum of 3 minutes per speaker) 3. APPROVAL OF MINUTES Regular Meeting of September 22, GRP ITEMS FOR CONSIDERATION BY THE SJRA BOARD OF DIRECTORS ON OCTOBER 30, 2014: a. Consider authorizing General Manager to execute Amendment No. 1 to Work Order No. 1 for Construction Materials Testing during Construction for Various Surface Water Transmission Line Segments for the GRP Program b. Consider authorizing General Manager to execute Amendment No. 1 to Work Order No. 1 for Construction Materials Testing during Construction for Various Surface Water Transmission Line Segments for the GRP Program c. Consider authorizing General Manager to execute Supplemental Agreement with Southern Montgomery County MUD (SMCMUD) for System Improvements d. Consider authorizing General Manager to execute Work Order No. 2 for establishment and survey of a geological monitoring system for the GRP Program e. Consider authorizing General Manager to execute Professional Services Agreement and Work Order No. 1 for the analysis of geological monitoring data for the GRP Program f. Consider authoring General Manager to execute Work Order No. 5 for Final Design and Procurement Phase Services for Surface Water Transmission Line, Segment W3C, for the GRP Program g. Consider authorizing General Manager to execute Work Order No. 6 for Land Acquisition Surveying of Surface Water Transmission Line, Segment W3C, for the GRP Program h. Consider authorizing General Manager to execute Professional Services Agreement and Work Order No. 1 for Final Design of Fiber Optic Network Communications System along Surface Water Transmission Line, Segment W3C, and at the Montgomery County MUD No. 99 Water Receiving Facility for the GRP Program i. Consider authorizing General Manager to execute Work Order No. 2 for Final Design and Procurement Services of Corrosion Protection System for Surface Water Transmission Line, Segment W3C, for the GRP Program j. Consider authorizing General Manager to execute Work Order No. 16 for Final Transient Analysis, Transmission System Start-up and Commissioning Plan, Development of electronic Operations Manual (eom), and Population of CMMS for the GRP Program k. Consider authorizing General Manager to execute Work Order No. 19 for Surface Water Facility startup and operation assistance for the GRP Program l. Consider authorizing General Manager to execute Amendment No. 1 to Work Order No. 9 for Preliminary and Final Design, Procurement, Topographic Survey, Metes & Bounds, and Geotechnical Investigation of Communications Conduit and Ground Boxes for the GRP Program

2 m. Discuss new Participant(s) in the GRP Program and, in connection therewith, authorize the General Manager, or his designee, to execute letter(s) of assurance to Lone Star Groundwater Conservation District, as requested, and approve the GRP Contract(s) as presented and authorize the execution of same by the General Manager 5. UPDATE REGARDING GRP DIVISION 6. DISCUSSION REGARDING FUTURE AGENDA ITEMS 7. FUTURE MEETING SCHEDULE November No Meeting December 8, 2014 January 20, 2015 February 23, ADJOURN Persons with disabilities who plan to attend this meeting and would like to request auxiliary aids or services are requested to contact Kimberly Wright at (936) at least three business days prior to the meeting so that appropriate arrangements can be made.

3 5c Consider authorizing General Manager to execute Amendment No. 1 to Work Order No. 1 for Construction Materials Testing during Construction for Various Surface Water Transmission Line Segments for the GRP Program GRP Review Committee Agenda Item No. 4a Terracon Consultants, Inc. Surface Water Transmission System for GRP Program Construction Materials Testing Services (Contract No ) Work Order No. 1 provides for construction materials sampling and testing services for the construction of approximately 24.6 miles of surface water transmission system Segments T1, T2, C1, C2, C3 and C4, surge tank (standpipe), and the transmission system s Northern Water Receiving Facilities. Amendment No. 1 to Work Order No. 1 reduces the SJRA Board approved Work Order No. 1 Construction Materials Testing (CMT) Consultant fee. CMT Consultant and GRP Program Estimates-to-Complete indicate not all of the approved fees are required to complete Work Order No. 1 CMT Consultant contracted obligations. Unused funds will be utilized to support other GRP Program Contract(s). Test Reports Type of Compensation (WO No. 1, AM No. 1): Immediately to 7 Days Post Sampling/Testing Unit Price with an Not-To-Exceed Maximum Original Fee for Work Order No. 1: $1,006, (Board Approved March 28, 2013) Amendment No. 1 for Work Order No. 1: ($ 250,000.00) (Recommended Action) Total Amount: $ 756, $57,000, (Est.) Anticipated Completion Date: June 28, 2015 Authorize the General Manager to execute Amendment No. 1 to Work Order No. 1 in the deductive amount of ($250,000.00) with Terracon Consultants, Inc., for construction materials sampling and testing services for various surface water transmission line segments for the GRP Program.

4 5d Consider authorizing General Manager to execute Amendment No. 1 to Work Order No. 1 for Construction Materials Testing during Construction for Various Surface Water Transmission Line Segments for the GRP Program GRP Review Committee Agenda Item No. 4b Aviles Engineering Corporation Surface Water Transmission System for GRP Program Construction Materials Testing Services (Contract No ) Work Order No. 1 provides for construction materials sampling and testing services for the construction of approximately 32.4 miles of surface water transmission system Segments T3, W1A, W1B, W2A, W2B, W3A, W3B, W4, and the transmission system s Southern Water Receiving Facilities. Amendment No. 1 to Work Order No. 1 provides for all of the additional labor, materials, and equipment required to provide independent third party observation, sampling, and testing of materials incorporated into the construction work. Unforeseen conditions requiring additional Construction Materials Testing (CMT) Consultant activities, as well as approved contract schedule modifications, is projected to exhaust the Work Order No. 1 CMT Consultant fee. This Amendment is required to permit the CMT Consultant to continue performing the referenced CMT services through surface water transmission system Segments T3, W1A, W1B, W2A, W2B, W3A, W3B, W4, and the transmission system s Southern Water Receiving Facilities construction completion. Test Reports Type of Compensation (WO No. 1, AM No. 1): Immediately to 7 Days Post Sampling/Testing Unit Price with an Not-To-Exceed Maximum Original Fee for Work Order No. 1: $1,601, (Board Approved April 25, 2013) Amendment No. 1 for Work Order No. 1: $ 250, (Recommended Action) Total Amount: $1,851, $85,000, (Est.) Anticipated Completion Date: June 28, 2015 Authorize the General Manager to execute Amendment No. 1 to Work Order No. 1 in an amount not exceed $250,000.00, with Aviles Engineering Corporation, for construction materials sampling and testing services for various surface water transmission line segments for the GRP Program.

5 GRP Review Committee Agenda Item No. 4c 9a Consider authorizing General Manager to execute Supplemental Agreement with Southern Montgomery County MUD (SMCMUD) for System Improvements Participant Name: Southern Montgomery County MUD Design and Construction of Wastewater Plant Improvements Final Design and Construction Services Supplemental Agreement (Contract Number ) Purpose and General Description of Services: Southern Montgomery County MUD, a GRP Participant, will be a recipient of surface water as a part of Phase I of the Joint Groundwater Reduction Plan (GRP). Certain modifications to SMCMUD s wastewater treatment plant are required to mitigate the impacts from the delivery and distribution of surface water. SMCMUD will be responsible for the design and construction of the modifications. Under the GRP Contract with SMCMUD, the GRP is obligated to reimburse SMCMUD for the cost of the modifications. This Supplemental Agreement sets out a process to coordinate the financing, design, and construction of SMCMUD s modifications to its wastewater treatment plant. The estimated cost of the design and construction of the GRP facilities is $455, The funding for these improvements is budgeted in the GRP Program. Authorize the General Manager to execute the Supplemental Agreement with Southern Montgomery County MUD for System Improvements in the estimated amount of $455,

6 9b Consider authorizing General Manager to execute Work Order No. 2 for establishment and survey of a geological monitoring system for the GRP Program GRP Review Committee Agenda Item No. 4d LandTech Consultants, Inc. Surface Water Transmission System (Contract No ) Work Order No. 2 provides for establishment and periodic survey of a geological monitoring system for the Surface Water Transmission System. The purpose of the system is to monitor for any potential ground movement impacts to the transmission system. Data collection for the geologic monitoring system will occur at two locations: one on Research Forest centered on the intersection with Cat s Cradle, and one on FM 2978 south of the intersection with Research Forest. Data collection for the fault monitoring system incorporated into the constructed water transmission line segments will occur at two identified fault crossings. One is on Research Forest Dr. just east of the intersection with FM 2978 (Egypt fault), and the other is on Research Forest Dr. at the Smoke Wood Dr. intersection (Big Barn fault). Data collection/reporting will occur every six months until Initial Measurement System Data: November 15, 2014 Monitoring Data: Every six months to 2019 Type of Compensation (WO No. 2): Cost Plus Multiplier with Not-to-Exceed Total Amount: $39, N/A Anticipated Completion Date: November 15, 2019 Authorize General Manager to execute Work Order No. 2 in an amount not to exceed $39,097.50, with LandTech Consultants, Inc., for establishment and survey of a geological monitoring system for the GRP Program.

7 9c Consider authorizing General Manager to execute Professional Services Agreement and Work Order No. 1 for the analysis of geological monitoring data for the GRP Program GRP Review Committee Agenda Item No. 4e Carl E. Norman, Ph.D. Surface Water Transmission System (Contract No ) Work Order No. 1 provides for professional geological analysis services for the geological monitoring system for the Surface Water Transmission System. Analysis will be conducted with data provided at two locations for geologic monitoring systems: one on Research Forest centered on the intersection with Cat s Cradle, and one on FM 2978 south of the intersection with Research Forest. Analysis will also be conducted with data provided at two fault monitoring system locations: one on Research Forest Dr. just east of the intersection with FM 2978 (Egypt fault), and the other on Research Forest Dr. at the Smoke Wood Dr. intersection (Big Barn fault). Work Order No. 1 services generally include the analysis of ground elevation data and a summary report of the findings provided twice a year until Initial Measurement System Report: November 30, 2014 Monitoring Report: Twice a year to 2019 Type of Compensation (WO No. 1): Cost Plus Multiplier with Not-to-Exceed Total Amount: $19, N/A Anticipated Completion Date: November 30, 2019 Authorize General Manager to execute Professional Services Agreement and Work Order No. 1 in an amount not to exceed $19,220.00, with Carl E. Norman, Ph.D., for the analysis of geological monitoring data for the GRP Program.

8 9d Consider authorizing General Manager to execute Work Order No. 5 for Final Design and Procurement Phase Services for Surface Water Transmission Line, Segment W3C, for the GRP Program GRP Review Committee Item No. 4f IDS Engineering Group, Inc. Surface Water Transmission System, Segment W3C (Contract No ) Segment W3C is an extension of the original Phase 1 of the GRP Program. Work Order No. 5 provides for professional engineering final design and procurement phase services for the Surface Water Transmission Line, Segment W3C. Segment W3C includes approximately 7,560 LF of 12 pipe to be constructed east of and connecting to Segment W3B along the Kinder Morgan (Tennessee Gas) pipeline corridor east of I-45, to northward along Aldine Westfield Road to the Montgomery County MUD 99 Water Plant. Work Order No. 5 services generally include the coordination, final engineering, and geotechnical investigation efforts in the development of final design documents, and support during the construction proposal process. Final Geotechnical Report: December 2, % Design Documents Submittal: December 2, % Design Documents Submittal: January 19, 2015 Final Construction Documents Submittal: March 10, 2015 Monthly Progress Reports: 10 th of Each Month Type of Compensation (WO No. 5): Lump Sum Total Amount: $151, $1,652, (Est.) Anticipated Completion Date: May 22, 2015 Authorize General Manager to execute Work Order No. 5 for $151, with IDS Engineering Group, Inc., for final design and procurement phase services for Surface Water Transmission Line, Segment W3C, for the GRP Program.

9 9e Consider authorizing General Manager to execute Work Order No. 6 for Land Acquisition Surveying of Surface Water Transmission Line, Segment W3C, for the GRP Program GRP Review Committee Item No. 4g IDS Engineering Group, Inc. Surface Water Transmission System, Segment W3C (Contract No ) Segment W3C is an extension of the original Phase 1 of the GRP Program. Work Order No. 6 provides for professional land acquisition surveying services for the Surface Water Transmission Line, Segment W3C. Segment W3C includes approximately 7,560 LF of 12 pipe to be constructed east of and connecting to Segment W3B along the Kinder Morgan (Tennessee Gas) pipeline corridor east of I-45, to northward along Aldine Westfield Road to the Montgomery County MUD 99 Water Plant. Work Order No. 6 services generally include the preparation of metes and bounds descriptions and parcel map exhibits for all permanent and temporary construction easements for the segment. Draft metes & bounds: Final metes & bounds: Type of Compensation (WO No. 6): November 24, 2014 December 22, 2014 Cost Plus Multiplier with Not-to-Exceed Total Amount: $26, $1,652, (Est.) Anticipated Completion Date: May 22, 2015 Authorize General Manager to execute Work Order No. 6 in an amount not to exceed $26,000.00, with IDS Engineering Group, Inc., for land acquisition surveying of Surface Water Transmission Line, Segment W3C, for the GRP Program.

10 GRP Review Committee Agenda Item No. 4h 9f Consider authorizing General Manager to execute Professional Services Agreement and Work Order No. 1 for Final Design of Fiber Optic Network Communications System along Surface Water Transmission Line, Segment W3C, and at the Montgomery County MUD No. 99 Water Receiving Facility for the GRP Program EMA, Inc. Surface Water Transmission System, Segment W3C, and Water Receiving Facility at Montgomery County MUD No. 99 Water Plant (Contract No ) Segment W3C is an extension of the original Phase 1 of the GRP Program. Work Order No. 1 provides for professional engineering design services for development of final design documents, including plans and specifications, for the Fiber Optic Network Communications System for the Surface Water Transmission System, Segment W3C, and the Water Receiving Facility at the Montgomery County MUD No. 99 Water Plant. Work Order No. 1 also provides for updating the design criteria, standards, and guidelines for installation of fiber conduit, and reviewing the fiber optic conduit design performed by the Segment W3C and Montgomery County MUD No. 99 Design Engineer. Final 60% Design Drawings December 2, 2014 Final 100% Design Drawings May 9, 2015 Final Design Specifications May 9, 2015 Type of Compensation (WO No. 1): Cost Plus Multiplier with Not-to-Exceed Total Amount: $99, $2,514,900.00* (Est.) Anticipated Completion Date: May 29, 2015 *Cost estimate includes Line Segment W3C and the Water Receiving Facility at the Montgomery County MUD No. 99 Water Plant Authorize General Manager to execute Professional Services Agreement and Work Order No. 1 in an amount not to exceed $99,800.00, with EMA, Inc., for design of fiber optic network communications system along Surface Water Transmission Line, Segment W3C, and at the Montgomery County MUD No. 99 Water Receiving Facility for the GRP Program.

11 9g Consider authorizing General Manager to execute Work Order No. 2 for Final Design and Procurement Services of Corrosion Protection System for Surface Water Transmission Line, Segment W3C, for the GRP Program GRP Review Committee Agenda Item No. 4i V&A Consulting Engineers, Inc. Surface Water Transmission System, Segment W3C (Contract No ) Segment W3C is an extension of the original Phase 1 of the GRP Program. Work Order No. 2 provides for professional engineering design services of the corrosion protection system for the Surface Water Transmission Line, Segment W3C. The scope of services includes all of the labor and materials essential to the development and submittal of final design documents, including specifications and drawings of the corrosion protection system. Work Order No. 2 also provides for a Segment W3C transmission line corrosion protection system and the review of the overall design for consistency with the corrosion protection guidelines and requirements of the GRP Program. 90% Design Drawings January 19, 2015 Final Design Drawings March 10, 2015 Final Design Specifications March 10, 2015 Type of Compensation (WO No. 2): Cost Plus Multiplier with Not-to-Exceed Total Amount: $20, $1,652, (Est.) Anticipated Completion Date: May 22, 2015 Authorize General Manager to execute Work Order No. 2 in an amount not to exceed $20,756.00, with V&A Consulting Engineers, Inc., for final design and procurement services of corrosion protection system for Surface Water Transmission Line, Segment W3C, for the GRP Program.

12 9h Consider authorizing General Manager to execute Work Order No. 16 for Final Transient Analysis, Transmission System Start-up and Commissioning Plan, Development of electronic Operations Manual (eom), and Population of CMMS for the GRP Program AECOM Technical Services, Inc. GRP Program Surface Water Transmission System (Contract No ) Work Order No. 16 provides for the professional engineering services, including labor and materials required to populate the SJRA s Computer Maintenance Management System (CMMS), with essential surface water transmission system asset data. Work Order No. 16 also provides for development of a web-accessed transmission system electronic Operations Manual (eom); as-built transmission system hydraulic transient model (HTM) development, data processing (modeling), and reporting; and transmission system Startup and Commissioning plan development. The Plan is required to provide instructions and checklists for flushing and disinfecting the lines, and will assist with determining the sequence of commissioning activities, including the order in which transmission line segments and Water Receiving Facilities are brought on line. Letter Report on HTM Results August 13, 2015 Final eom Narrative August 13, 2015 CMMS Asset Data Sheets July 9, 2015 Final Transmission Line Commissioning Project Manual January 27, 2015 Type of Compensation: Lump Sum Total Lump Sum (WO No. 16): $158, Type of Compensation: Total Not to Exceed Limit (WO No. 16): $421, Total Amount: $580, Cost Plus Multiplier with Not-to-Exceed $150,000, (Est.) Anticipated Completion Date: August 13, 2015 GRP Review Committee Agenda Item No. 4j Authorize the General Manager to execute Work Order No. 16 in an amount not to exceed $580,306.00, with AECOM Technical Services, Inc., for final transient analysis, transmission system start-up and commissioning plan, development of electronic operations manual (eom), and population of CMMS for the GRP Program.

13 9i Consider authorizing General Manager to execute Work Order No. 19 for Surface Water Facility startup and operation assistance for the GRP Program GRP Review Committee Agenda Item No. 4k HDR Engineering, Inc. GRP Program Surface Water Facilities (Contract No ) Work Order No. 19 provides for the professional engineering services, including labor and materials required to provide Surface Water Plant startup support to SJRA staff, including: on-call and on-site assistance from the Design Engineer; development of a Process Performance Sampling and Testing Plan in advance of startup; development of an off-specification water discharge permit, in the even that such water must be rapidly discharged; and design services for incorporating appropriate biological activity into the Granulated Activated Carbon (GAC) process. Proper biological activity may result in significantly reduced operation and maintenance costs without sacrificing finished water quality. Final Process Sampling Plan BAC Process Plans and Specifications TPDES Discharge Permit Within 128 days of notice to proceed Within 60 days of notice to proceed Within 60 days of notice to proceed Type of Compensation: Cost Plus Multiplier with Not-to-Exceed Total Not-to-Exceed Limit (WO No. 19): $357, Type of Compensation: Lump Sum Total Lump Sum (WO No. 19): $1, Total Amount: $358, $191,000, Anticipated Completion Date: April 30, 2015 Authorize the General Manager to execute Work Order No. 19 in an amount not to exceed $358,351.00, with HDR Engineering, Inc., for Surface Water Facility startup and operation assistance for the GRP Program.

14 GRP Review Committee Agenda Item No. 4l 9j Consider authorizing General Manager to execute Amendment No. 1 to Work Order No. 9 for Preliminary and Final Design, Procurement, Topographic Survey, Metes & Bounds, and Geotechnical Investigation of Communications Conduit and Ground Boxes for the GRP Program Binkley & Barfield, Inc. Fiber Optic Network Communications System (Contract No ) Work Order No. 9 involves the design of the GRP Program s Fiber Optics Communication System to connect the Surface Water Transmission System Segments W2 and W3 to SJRA s Wastewater Treatment Plant No. 1. Amendment No. 1 to Work Order No. 9 includes all labor and expenses required to revise the route of the proposed fiber optic communication system to the southern right-of-way of Sawdust Road and a revision to the location of entry into WWTP No. 1 due to previously proposed location utility conflicts. The work will include preparation of final design specifications and drawings, topographic survey, boundary survey, SUE services, and preparation of four metes and bounds legal descriptions and parcel map exhibits. It was determined during the Final Design Phase that the route revision would decrease the construction cost. Topographic Survey December 12, 2014 Metes and Bounds and Exhibit January 9, 2015 Final Submittal February 18, 2015 Type of Compensation (WO No. 9, AM No. 1): Cost Plus Multiplier Original Fee for Work Order No. 9: $134, (Board Approved September 26, 2013) Amendment No. 1 for Work Order No. 9: $ 61, (Recommended Action) Total Amount: $195, Anticipated Completion Date: March 25, 2015 Authorize General Manager to execute Amendment No. 1 to Work Order No. 9 for $61,006.51, with Binkley & Barfield, Inc., for preliminary and final design, procurement, topographic survey, metes & bounds, and geotechnical investigation of communications conduit and ground boxes for the GRP Program.

15 9k Discuss new Participant(s) in the GRP Program and, in connection therewith, authorize the General Manger, or his designee, to execute letter(s) of assurance to Lone Star Groundwater Conservation District, as requested, and approve the GRP Contract(s) as presented and authorize the execution of same by the General Manager If Lone Star Groundwater Conservation District ( Lone Star ) receives an application for a groundwater well that will withdraw more than 10 million gallons of water per year, the applicant is subject to Lone Star s groundwater reduction rules. When such an application is filed, Lone Star staff requires documentation demonstrating that the applicant will implement a groundwater reduction plan ( GRP ) or join an existing joint GRP. Each of the following has filed such an application with Lone Star and requested that SJRA issue a letter to Lone Star confirming that a contract will be prepared and completed such that the applicant will join SJRA s GRP. Quadvest (McCall Sound/Sonoma Ridge) Wood Trace Municipal Utility District No. 1 GRP Review Committee Agenda Item No. 4m In addition, a contract to join SJRA s GRP (a GRP Contract ) has been prepared for each of the following and Board approval is now requested. Each GRP Contract is provided as backup. Wood Trace Municipal Utility District No. 1 (Available backup information is provided) Authorize the General Manager, or his designee, to execute letter(s) of assurance to Lone Star Groundwater Conservation District, as requested, and approve the GRP Contract(s) as presented and authorize the execution of same by the General Manager.