Practical 2: Applications for Air Quality Management INTEGRATION OF GPS/EMS/ISO BASED MANAGEMENT PROGRAMS INTO A PORT S DAY TO DAY OPERATIONS

Transcription

1 Practical 2: Applications for Air Quality Management INTEGRATION OF GPS/EMS/ISO BASED MANAGEMENT PROGRAMS INTO A PORT S DAY TO DAY OPERATIONS Developed and Presented by: TRE Consulting, Inc Stockton & Martinez, CA

2 Recapp of Air Quality Management So far: We have learned about the fundamentals of Air Quality Management: Federal National Ambient Air Quality Standards State have their own standards Attainment vs. non-attainment status for certain pollutants

3 Recapp of Air Quality Management Value of Source Identification & Emission Inventories. Conformity Analysis & Compliance Emission Reduction Strategies: Fuel and Equipment Control: Retrofit of existing VS. alternative/new generation of Low and Zero Emission Engines/Equipment How to Select Alternative Fuels

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9 Recapp Air Quality Management Also, Emission Reduction Strategies from and Operational Stand Point Have been Discussed: Traffic Management Improvement Logistics Improvements

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12 IT Applications for Air Quality Management Air Quality Data Management Becomes Critical In order to Track Emission Reduction Goals and Mandates. A well Designed IT System Becomes a Critical Link Between Automating Emission Reduction Strategies and Tracking the Success of those Strategies at Ports & Maritime Settings.

13 But Before We Automate: We Must Develop a Quality Management System That Seeks to Improve Itself Continually Such Quality Management System Must Be Developed in A Participatory Fashion A Stakeholder Based Approach is Critical to Its Success, Acceptability and Practicality.

14 Before We Automate Continued Stakeholder Group Within the Port: Operations Department Environmental Department IT Department Health and Safety Department Maritime Dept Engineering Dept Finance/Purchasing Dept Other Dept

15 Choosing the Right Management Systems International Standardization Organization (ISO) Based Systems are the Most Prevalent and Widely Used In the US and the Rest of the World History of Quality Management Systems (QMS): Dates Back to WWII to Stop Bombs From Going off in the Factories.

16 History of QMS TQM was Advented by W. Edwards Deming in Post war Reconstruction of the 1950 Era. In 1979 BS 5750 Was advented in England for creating QA in manufacturing and military applications In 1987 (later evolved in 1994 and 2000) ISO adopted the BS 5750 for Quality Management Systems. ISO series emerged primarily as a result of the Uruguay round of the GATT negotiations and the Rio Summit on the Environment held in 1992.

17 History of QMS ISO based QMS are Primarily based on W. Edwards Deming s theory of Management: Plan- Do-Check Act cycle Everything Deming Taught About Quality Relied on Precise Measurement. A Famous Maxim of his was, You Can't Improve What you Don't Measure" (McCoy, 1994). In 1950, the American Firms were not Interested in Deming s Theory Because They Had No Competition and Were Making Money.

18 History of QMS So Deming took His Theory to Japan and in the 1980 the Japanese began Surpassing the American in Many Industries that Deming s Theory Was Applied to

19 ISO 9001/14001 Operating Philosophy: Deming s Theory

20 ISO 14001: EMS AND AIR QUALITY MANAGEMENT ISO is the international standard that specifies an Environmental Management System framework against which an organization can be certified by a third party OR Self-declared. Environmental Management System (EMS) is contained in 14001: the Operating QMS for Environmental Programs of an Organization

21 EMS AND Air Quality Environmental Management System (EMS) document is the central document controlling the interaction of the core elements in the organization, and provides a third-party auditor (outside or inside) with the key information necessary to understand the environmental management systems in place.

22 EMS Components Environmental policy - the organization states its intentions and commitment to environmental performance Planning - the organization analyzes the environmental impact of its operations Implementation and operation - the development and execution of processes to realize environmental goals and objectives

23 EMS Components Continued Checking and corrective action - monitoring and measurement of environmental indicators to ensure that goals and objectives are met Management review - review of the EMS by the organization s top management to ensure its continuing suitability, adequacy and effectiveness.

24 EMS Components Continued Continual improvement - An EMS enables an organization to control the environmental impact of its activities, products and services by establishing targets and objectives related to identified environmental management goals.

25 ISO Registration Once a company has implemented an ISO EMS, it can either self-certify that it meets the requirements of the standard, or have an external party, an ISO registrar, document that the company has met the standard s requirements.

26 Developing An EMS for Air Quality Management Step 1: Port Environmental Policy: If the Upper Management Does not Embrace it and Adopt a Formal Policy: You Might AS WELL Forget It. If the Upper Management Embraces It, Then the Policy: Step 1.1: Policy Must Include The Port s Corporate Commitment To all Environmental Programs including Air Quality Management. Step 1.2: Policy Must include a commitment to Continual Improvement and Pollution Prevention (P2).

27 Developing An EMS for Air Quality Management Continued Step 1.3: provides for Framework for Setting and Reviewing Environmental Objectives and Targets Step 1.4: The Policy is Documented, Implemented, Maintained and Communicated to all Employees and the Community.

28 Developing An EMS for Air Quality Management Continued Step 2: Planning: Step 2.1: Environmental Aspects/Impacts: Procedures and Methodology for Determining Sources that Generate Air Emissions: Audits & Emission Inventory Step 2.2: Legal and Other Requirements: Establish and Maintain Procedures to Identify and Have Access to legal and Regulatory Requirements that are Applicable to the Port s Air Quality Aspects and Impacts.

29 Developing An EMS for Air Quality Management Continued Step 2.3: Objectives and Targets: Air Quality Management Objectives and Targets Are Typically % Emission Reductions Across the Port s Operations. Step 2.4: Environmental Management Programs: Who, What, When, Where: for Achieving Targets and Objectives: Operations, EHS, IT, Maritime, ETC

30 Developing An EMS for Air Quality Management Continued Step 3: Implementation and Operations: Step 3.1: Structure and Responsibility: Roles, Authorities and Responsibilities Shall be Defined: Upper Management shall Ensure adequate resources and funding for conducting EIs, and other air quality management analysis and Emission reductions strategies and implementations of those Strategies.

31 Developing An EMS for Air Quality Management Continued Step 3.2: Training Awareness and Competence: The Port shall establish and maintain procedures and programmatic developments for educating and empowering the team of stakeholders in EMS policy and procedures conformance and air quality management regulatory compliance.

32 Developing An EMS for Air Quality Management Continued Step 3.3: Communication: The port shall establish and internal communication and data sharing IT system that orchestrates the Implementation of the EMS among all stakeholders: IT has a Big Role in Making This Happen. Step 3.4: Environmental Management System Documentation: The Port shall establish and maintain a documentation system to ensure that the core elements of the EMS is properly documented in hard copy and or electronically. IT plays a big Role: when the information is placed in a relational data base for all stakeholders access and use with Certain limitations for viewing only.

33 Developing An EMS for Air Quality Management Continued Step 3.5: Document Control: The port shall establish and maintain procedures and for controlling EMS documents: So The air quality data and information can be Easily Located The air quality information can easily be reviewed and revised Obsolete Documents are Removed Promptly Any obsolete Documents Retained for Legal Knowledge Preservation purposes are suitable identified: : Big IT Role

34 Developing An EMS for Air Quality Management Continued Step 3.6: Operational Control: The Port shall establish and maintain documented procedures to cover situations That their absence would Pose a Deviation and or non-conformance from the EMS policy and possibly non-compliance from the Air Quality Management Targets and Objectives.

35 Developing An EMS for Air Quality Management Continued Step 3.7: Emergency Preparedness and Response: The Port shall establish and maintain procedures for to identify potential for and respond to accidental and emergency situations. As well as preventing and mitigating the impact of any air pollution issues. The port shall test such procedures for where practicable: Integration: Into ICS & The National Response Plan (NRP) and National Incident Management System (NIMS ): Maritime Security Act

36 Developing An EMS for Air Quality Management Continued Step 4: Checking and Corrective Action Step 4.1: Monitoring and Measurements: The port shall establish and maintain documented procedures to track program performance, relevant operational controls: monitor and measure air emissions. Air emission monitoring equipment shall be calibrated and maintained and records of this process shall be retained.

37 Developing An EMS for Air Quality Management Continued Step 4.2: Non-Conformance, Corrective and Preventive Action: The port shall establish and maintain procedures for handling and investigating non- conformance, as well as taking any actins to mitigate any impacts caused and for initiating and completing corrective and preventive actions.

38 Developing An EMS for Air Quality Management Continued Step 4.3: Records: The port shall establish and maintain procedures for the identification and disposition of environmental records. Step 4.4: Environmental Management System Audit: The port shall establish and maintain internal auditing programs and procedures for determining whether or not the EMS conforms to the Port EMS policy, planned arrangements as well as proper implementation of the EMS.

39 Developing An EMS for Air Quality Management Continued Step 5: Management Review: The top brass shall periodically review the program for suitability and adequacy. Step 6: Continual Improvements: Any program enhancements changes and need for policy changes shall be identified in light of the internal audit results and the management reviews.

40 IT Systems to Store and Manage EMS Programs and Data Many off the shelf softwares are available Out There. Custom Made EMS Softwares are also available Most effective and versatile softwares that are prevalently used in the industry are GIS based programs:

41 ArcGIS Desktop ArcGIS Desktop is a collection of software products that runs on standard desktop computers. It is used to create, import, edit, query, map, analyze, and publish geographic information. There are four products in the ArcGIS Desktop collection; each adds a higher level of functionality. ArcReader is a free viewer for maps authored using the other ArcGIS Desktop products. It can view and print all maps and data types. It also has some simple tools to explore and query maps.

42 ArcGIS Desktop ArcView provides extensive mapping, data use, and analysis along with simple editing and geoprocessing capabilities. ArcEditor includes advanced editing for shapefiles and geodatabases in addition to the full functionality of ArcView. ArcInfo is the full function, flagship GIS desktop. It extends the functionality of both ArcView and ArcEditor with advanced geoprocessing. It also includes the legacy applications for ArcInfo Workstation

43 ArcInfo ArcInfo: is the one of the most complete and extensible GIS systems available. It includes all the functionality of ArcView and ArcEditor and adds advanced geo- processing and data conversion capabilities.

44 ArcInfo Capabilities: Build powerful geoprocessing models for discovering relationships, analyzing data, and integrating data. Perform vector overlay, proximity, and statistical analysis. Generate events along linear features and overlay events with other features. Convert data to and from many formats. Build complex data and analysis models and scripts to automate GIS processes. Publish cartographic maps using extensive display, design, printing, and data management techniques.

45 System Requirements ArcInfo Workstation: Product: ArcInfo Workstation 9.0 Platform: PC-Intel Operating System: Windows XP Professional Edition

46 Hardware Requirements Hardware Requirements CPU Speed: 450 MHz minimum, 650 MHz recommended or higher Processor: Pentium or Xeon Processors (i.e. Intel Workstation or Server) Memory/RAM: 128 MB minimum, 256 MB recommended Display Color: Greater than 256 color depth

47 Hardware Requirements Swap Space: 300 MB minimum Utilizing Windows Terminal Server technology may require additional MB, depending on the number of clients accessing the server. Disk Space: Complete 695 MB NTFS Disk Space Requirements: Disk space does not include the 50 MB of system drive space needed for installation (typically C:\Winnt Winnt\System32). The disk space requirement for each of the ArcInfo Workstation 9.0 components is provided in the Setup program.

48 Other System Requirements License Manager Requirements: Simple TCP/IP, Network Card or Microsoft Loopback Adapter. For best performance, the following are recommended: - PC with a fast Pentium chip Mhz recommended or higher MB RAM recommended or higher. Printer Support: ArcGIS supports printing to any Microsoft certified Windows printer using the native driver in ArcGIS. Please note that some printer drivers do not support complex maps and the ArcPress printer driver or additional hardware may be needed for these complex maps.

49 Other Advantages of Using GIS based Systems Ports Can Create One Stop Shop Comprehensive Program and Data Management Systems that Includes But is not limited to the following: EMS: ISO 14001: Air Quality and all other environmental management programs such as water quality, storm water, hazardous waste management, dredging, sediment, natural resources/wild life management, and, long term dredge placement site management, etc.

50 Other Advantages of Using GIS based Systems Continued OHSAS: ISO 18001: Occupational Health and Safety Assessment System: 6 programmatic elements similar to EMS except that OHSAS I designed to manage occupational health and safety issues and OSHA/State-OSHA programs at port and maritime settings.

51 ISO OHSAS CYCLE

52 ISO 18001: Creating a H&S Management Commitment

53 In Pursuit of One Stop Shop Holistic Approach Security: Under the regulations of the Maritime Transportation Security Act (MTSA) final rules, ports are required to exercise security plans. The National Response Plan (NRP) and National Incident Management System (NIMS) provide the guiding principles for all domestic incident management, including emergency preparedness/security exercises and incident response. AAPA Alert April 25: Port Security Funding Bill Introduced: Senior members of the House and Senate have introduced H.R and S. 855, the Port Security Grants Act of 2005

54 In Pursuit of One Stop Shop Holistic Approach Continued: The bill also requires DHS to conduct vulnerability assessments and use threat assessments to identify where the greatest risks are and where money should be allocated. The grants would be tied to the vulnerabilities identified through Area Maritime Transportation Security plans required under the Maritime Transportation Security Act of 2002, or through other sanctioned vulnerability assessments.

55 TO KICK THINGS UP YET ANOTHER NOTCH: GPS based Container Yard Management Program can also be added to a one stop shop ISO based program. Advantages of ISO based QMS: Operational Benefits: running a port like a profitable business: profit center. Environmental Benefits Marketing Benefits

56 Advantages of ISO based QMS: Financial Benefits/Preferential Liability Insurance Premiums : better insurance rates Position of leadership in the global market and the local community. Highly Versatile and easily Integratable