SCP-Embraer Train the Trainer. Commercial Invoice

Transcription

1 SCP-Embraer Train the Trainer Commercial Invoice

2 Commercial Invoice Overview The Supplier uses the Commercial Invoice to ship material goods and initiate and settle financial transactions related to material exchanges with Embraer. For specified Discrete Orders, Embraer will allow suppliers to create Commercial Invoices via the Embraer-SCP system. The Allow Commercial Invoice field on the Discrete Order schedule line will inform the supplier as to whether or not they can create a Commercial Invoice for the schedule line. If the value is Yes, then the supplier can create a Commercial Invoice. If the value is No or the field is empty, then the supplier will not be able to create a Commercial Invoice. For Subcontracts and for Discrete Orders that do not allow Commercial Invoice Creation, Embraer will send an Invoice Status to update the supplier on the status of Commercial Invoice. Copyright 2017 Exostar LLC All Rights Reserved 2

3 Options for Commercial Invoice Creation Suppliers can create Commercial Invoices via the User Interface or via an Excel Spreadsheet Copyright 2017 Exostar LLC All Rights Reserved 3

4 Commercial Invoice Happy Path Open Invoiced On Hand Shipped Clearance Received Paid Supplier Copyright 2017 Exostar LLC All Rights Reserved 4

5 Supplier Cancellation and Buyer Rejection of a Commercial Invoice If the Commercial Invoice is in the Open status, the supplier can request a cancellation. If Embraer agrees to the cancellation, they will Reject the Commercial Invoice. If Embraer disagrees with the cancellation, they will continue to process the Commercial Invoice and will send status updates to the supplier. can Reject a Commercial Invoice at any point during the process with the exception of lines in the Pending status 1. Search for the Commercial Invoice you wish to reject via the Commercial Invoice Search or Summary workflow. 2. Click on the Exostar Invoice Number of the Commercial invoice you wish to reject. This will take you to the Commercial Invoice Details page. 3. Click Reject. 4. Optionally the buyer may enter a Divergence letting the supplier know why the Commercial Invoice was rejected The supplier will receive a Rejected Commercial Invoice Alert to let them know this has occurred Copyright 2017 Exostar LLC All Rights Reserved 5

6 Excel Upload of a Commercial Invoice Suppliers can upload multiple Commercial Invoices using the Excel Upload. The Commercial Invoices are created in SCP in the Pending status. Buyers are able to search and view these invoices but should understand they have not been sent to Embraer until the supplier adds an attachment and clicks the Send Commercial Invoice button. A buyer cannot take any actions on a Commercial Invoice in a Pending status. Copyright 2017 Exostar LLC All Rights Reserved 6

7 Commercial Invoice Paid State Moving a Commercial Invoice to the Paid status is typically done through SAP. Optionally the buyer or finance role can mark lines as Paid within SCP. Within the UI the buyer could update the following Header Level fields a) Amount Paid b) Payment Date c) Payment Number d) Offset Amount e) Offset Invoice Number 1. Select the Lines that you wish to mark as Paid 2. Click the Paid button a d c b e 1 2 Copyright 2017 Exostar LLC All Rights Reserved 7

8 Embraer Will Send Commercial Invoice Status for all Commercial Invoices In addition to Rejected and Paid, Embraer can send the following Status Registered Invoiced On Hand Shipped Clearance Received The following fields might be updated as a result of the Status Update Invoice Transmission Type (Header) Invoice Gate Date (Header) Divergence (Line) Invoice Type Code (Line) Invoice Type Description (Line) SAP PO Line ID (Line) Shipped Quantity (Line) Reason for Change Return (Line) Copyright 2017 Exostar LLC All Rights Reserved 8

9 collaboration identity supply chain risk management Copyright 2017 Exostar LLC All Rights Reserved 9