REQUEST FOR QUOTATION AND STATEMENT OF QUALIFICATIONS. RFQ No C

Transcription

1 REQUEST FOR QUOTATION AND STATEMENT OF QUALIFICATIONS RFQ No C RFQ FOR: SUPPLY AND DELIVERY OF VARIOUS WATER AND WASTEWATER TREATMENT CHEMICALS RFQ S CLOSE: 12:00 NOON, Monday, August 16th, 2010 A.J. WHITE COMMISSIONER OF ENGINEERING AND PUBLIC WORKS THE DISTRICT MUNICIPALITY OF MUSKOKA 70 PINE STREET BRACEBRIDGE, ONTARIO P1L 1N3

2 REQUEST FOR QUOTATION AND STATEMENT OF QUALIFICATIONS FOR THE SUPPLY AND DELIVERY OF VARIOUS WATER AND WASTEWATER TREATMENT CHEMICALS THROUGHOUT THE DISTRICT OF MUSKOKA Quotation # C The District Municipality of Muskoka is seeking quotations and a statement of qualifications from chemical suppliers for the supply and delivery of various water and wastewater treatment chemicals. Chemical delivery will be to a number of treatment facilities throughout Muskoka. A chemical supply list is attached. Quotations and Statements of Qualifications must be submitted by 12:00 noon, local time, Monday, August 16, 2010 to: The District Municipality of Muskoka Engineering and Public Works Department 70 Pine Street, Bracebridge, Ontario. P1L 1N3 Attention: Mr. Herman Clemens, P.Eng. Director of Water and Sewer Operations

3 1.0 INTRODUCTION 1.1 BACKGROUND The District of Muskoka owns and operates several water and wastewater treatment facilities located throughout Muskoka. A variety of treatment chemicals are used on a daily basis for process considerations. The District of Muskoka is interested in obtaining quotations for the supply and delivery of various water and wastewater treatment chemicals. 1.2 OBJECTIVE The objective of this Request for Quotation and Statement of Qualifications is to obtain a number of quotation proposals from qualified chemical suppliers. Ultimately, one or more suppliers will be selected to supply and deliver water and wastewater treatment chemicals to Muskoka for up to a three year term. 2.0 WORK SUMMARY 2.1 SCOPE The scope of work is for the supply and delivery of various water and wastewater treatment chemicals including: Sodium Hypochlorite minimum 12% solution Sodium Hydroxide 50% solution Sodium Hydrofluosilicic Acid 25% solution Hydrated Lime Totes Aluminum Sulphate (Potable Water Grade) 48% Solution Soda Ash Dense (Potable Water Grade) - Bulk Soda Ash Dense 1000 kg Totes Quantities vary considerably. Some treatment plants are capable of accepting bulk deliveries while the smaller facilities usually take in 200 liter drums. Delivery schedules may vary also, however, every effort is made to co-ordinate orders and maximize loads. A chemical usage schedule identifying the various plants requiring chemicals is attached. The schedule also gives details regarding annual chemical usage, amount per order and expected delivery frequency. 2.2 APPROVALS Our Drinking Water Quality Management System, Operational Plan, in addition to the Certificate of Approval for all water treatment facilities, state that the Owner shall ensure that all chemicals used in the treatment process and all materials contacting the water meet both the American Water Works Association (AWWA) quality criteria as set out in AWWA standards and the American National Standards Institute (ANSI) safety criteria as set out in ANSI standard NSF/60 or NSF/61. For all chemicals used in the water treatment process and all materials contacting the water being treated, The Owner shall have evidence of current chemical and material product registration by a testing institution accredited under the Standards Council of Canada Act or by the ANSI or, documents showing the Ministry is satisfied that the information provided by the product manufacturer indicates the chemical or material product will meet the criteria of the ANSI standards.

4 It is the chemical suppliers responsibility to satisfy the above requirement. The District of Muskoka requires submission of the most current chemical product registration. 2.3 WORKPLACE SAFETY & INSURANCE BOARD The Contractor shall at the time of entering into any contract with the Owner, make a statutory declaration or furnish a satisfactory clearance letter from the Workplace Safety & Insurance Board stating that all assessments or compensation payable to the Workplace Safety & Insurance Board have been paid. 2.4 QUANTITIES ARE ESTIMATED The quantities shown are estimates only and are for the sole purpose of establishing a dollar amount based on the unit price. For all materials supplied on a unit price basis, the supplier will be paid for the actual measured quantities at the respective unit prices quoted. 2.5 INSURANCE The successful bidder will provide insurance coverage in the amount $3,000,000 (minimum). 2.6 DELIVERY LOCATION The quotation for chemical supply includes all equipment and materials necessary to deliver the product(s) directly to the location specified on the attached chemical usage sheet. For bulk deliveries, a quick connection is available. For drum containers, the delivery truck shall be equipped with a hydraulic tailgate or ramp, which is suitable to off-load the product by one person with a handcart. The supplier will deliver the product to the plant interior as directed by the plant operator. Drums will have a deposit value and empty drums will be returnable, from the delivery location, within a reasonable time period. 2.7 DELIVERY SCHEDULE Products will be delivered to the specified location (F.O.B.) within 5 working days of placing the order. Specify the allowable unloading time at each site. If this time is exceeded due to delays caused by the District of Muskoka, indicate a standby rate. 2.8 TRAINING The chemical supplier is to ensure that all staff delivering the chemicals has received training for Workplace Hazardous Material Information System (WHMIS) and Transportation of Dangerous Goods. The chemical supplier shall also present two (2) training sessions for each product to District of Muskoka plant operators. The training shall include identification, properties, storage requirements, hazards, handling requirements, personal protective equipment required, first aid, compatible materials and how to handle spills. The length of each training session will be 2-3 hours. An annual refresher program (2 sessions) will also be conducted.

5 2.9 PRODUCT QUALITY Plant operators will test product quality. Failure to comply with the specifications will result in the entire load being rejected. No payment will be made for rejected loads. Sodium hypochlorite solutions are vulnerable to a significant loss of available chlorine under certain conditions. If the District of Muskoka determines that the chlorine strength decay rate is excessive, no further orders for this product will be made. A MSDS for each product will be supplied with the submission and revised MSDS will be supplied by the chemical vendor throughout the duration of the contract PAYMENT The successful chemical supplier will be issued a purchase order for all products on an annual basis. An invoice will be submitted for each order. Each invoice will be paid within 30 days PRICING Unit Pricing for all liquid products will be based upon liters. The equivalent price in 100 kg. lots (Ckilograms) will also be displayed. Specify whether the product container is subject to a surcharge or refundable deposit and indicate the amount. Unit pricing for dry products will be based upon Ckilograms. Specify available packaging sizes. Specify minimum quantities for each order, if applicable PRICE ADJUSTMENTS The rate for all products shall remain in effect until July 31, Chemicals will be supplied for a 3 year term. Provide price adjustments for the remaining two years (2012 and 2013). 3.0 SUBMISSION REQUIREMENTS 3.1 FORMAT All submissions should be structured as outlined below in order to facilitate review and evaluation. 3.2 COMPANY PROFILE Provide a brief synopsis of your firm s background. Include the address and telephone number of your corporate head office and any regional/local office from which orders are to be taken. If the product is to be supplied from another location, state each site. 3.3 CONTACT PERSONNEL Provide the name, title, address and telephone number of the customer contact. Ordering information and emergency contact numbers should also be provided.

6 3.4 QUALITY ASSURANCE Provide all documentation to demonstrate compliance with MOE approvals in accordance with Section SUBMISSION REQUIREMENTS Your quotation and statement of qualifications are to be submitted in a sealed envelope by the specified time and date. Late or faxed submissions will not be accepted. The envelope must clearly be marked with DISTRICT MUNICIPALITY OF MUSKOKA, CHEMICAL QUOTATION and the name of the company. 4.0 EVALUATION PROCESS 4.1 CRITERIA The evaluation of the submissions will be based upon the following criteria: 1) demonstrated ability and experience to supply the products 2) qualifications and experience of key personnel 3) quality assurance compliance 4) capability of supplying the products according to the schedule 5) pricing 4.2 ACCEPTANCE/REJECTION OF SUBMISSIONS A committee of staff from Muskoka s Engineering and Public Works Department will be responsible for evaluating the submissions. Muskoka reserves the right to accept or reject any submission.

7 FORM OF QUOTATION RFQ C Supply & Delivery of Chemical to Various Water and Wastewater Treatment Plants This Quotation is submitted by: Name of Firm: Address: City: Postal Code: 1. I/WE declare that no person, firm or corporation other than the one whose signature or the signature of whose proper officers and seal is or are attached below, has any interest in this Quotation or in the contract proposed to be taken. 2. I/WE further declare that this Quotation is made without any connection, knowledge, comparison of figures or arrangement with any other company, firm or person making a Quotation for the same work and is in all respects fair and without collusion or fraud. 3. I/WE further declare that the firm or corporation, the signature of whose proper officers and seal is or are attached below, is in good standing with the Workplace Safety & Insurance Board and will provide the District Municipality of Muskoka with a Certificate from the Workplace Safety & Insurance Board should I/WE be awarded the contract. 4. I/WE further declare that I/WE have carefully examined the locality and site of the proposed works, as well as all the provisions and all background information relating to the said Contract, and hereby acknowledge the same to be part and parcel of any contract to be let for the work therein described or defined and do hereby bid and offer to enter into a contract to do all of the work and to provide all of the labour and disbursements mentioned and described or implied therein including in every case freight, duty, exchange and Federal and Provincial Sales tax (where applicable) and other charges on the terms and conditions and under the process set forth in the Schedule of Price herein as follows. 5. I/WE agree that this offer is to continue open to acceptance until the formal contract is executed for the said work or until 60 days after the Quotation is received, whichever event first occurs; and that the Municipality may at any time within that period, without notice, accept this Quotation whether any other Quotation had been previously accepted or not. 6. I/WE hereby agree that notification of acceptance of this Quotation shall be in writing, and may be sent by prepaid post, and if sent by prepaid post, acceptance shall be deemed to have been made on the date of mailing of such notification. 7. I/WE hereby agree that the work specified in the contract will be performed in strict accordance with the Quotation Document. Name of Firm: Signature of Contractor: Witness: Dated at this day of, 20.

8 District Municiplality of Muskoka Chemical Useage and Schedule of Unit Pricing Sodium Hypochlorite (12% solution) Bracebridge WTP liters liters 5 months Bulk Bracebridge STP liters 4000 liters 3 months Bulk Gravenhurst WTP liters 6000 liters 1.75 months Bulk Bala WTP 3500 liters 1 3 weeks Drum Pt. Carling WTP 3600 liters 1 3 weeks Drum Pt. Carling STP 3600 liters 1 weeks Drum MacTier WTP 3800 liters 1 weeks Drum Pt. Severn WTP 1800 liters months Drum Baysville WTP 1000 litres 1 2 months Drum Sodium Hydroxide (50% solution) Bracebridge WTP liters liters 8 months Bulk Bala WTP 900 liters 1 3 months Drum MacTier WTP 1200 liters 1 2 months Drum Pt Carling WTP 800 liters 1 3 months Drum Baysville WTP 2000 litres 1 monthly Drum Sodium Hydrofluosilicic Acid (25% solution) Bracebridge WTP 2773 liters 1000 liters 4 month 1000 L Tote Huntsville WTP 4500 liters 4 3 months Drum Gravenhurst WTP 6200 liters 4 3 months Drum Bala WTP 200 liters 1 once annual Drum MacTier WTP 200 liters 1 once annual Drum Pt Carling WTP 200 liters 1 once annual Drum Baysville WTP 200 liters 1 once annual Drum 1

9 Hydrated Lime Bala WTP 3000 kg kg. Tote bags 6 months Tote MacTier WTP 4000 kg. 2 3 months Tote Port Carling WTP 7000 kg. 2 2 months Tote Gravenhurst WTP 30,000 kg. 4 monthly Tote Bracebridge WTP kg. 25,000 kg. Bulk 8 months Bulk Baysville WTP 1000 kg 1 annually Tote Alum (dry weight) Bracebridge WTP 37,700 kg 7,800 kg 2.5 months Bulk Bracebridge STP 61,933 kg 11,700 kg 2.5 months Bulk Golden Pheasant STP 17,500 kg 35,000kg load split with GP monthly Bulk Mountview STP 17,500 kg 35,000kg load split with MV monthly Bulk Gravenhurst STP 65,170 kg 35, months Bulk Bala STP 9000 kg 4500 kg 6 months Bulk Pt. Carling STP 8,400 Kg 4500 kg 6 months Bulk MacTier STP 13,534 Kg 6500 kg 6 months Bulk Pt. Severn WTP kg kg 6 months Bulk Baysville STP 2000 kg 2000 annually Bulk Soda Ash Dense Mactier STP 7,000 Kg 4 6 months Tote 1000 kg Huntsville WTP kg annually Bulk Baysville STP 7,000 Kg 4 6 months Tote 1000 kg Gravenhurst STP 84,000 kg. 6 monthly Tote 1000 kg Applicable Taxes Harmonized Sales Tax Quotation unit prices shall not be marked up by the Bidder to include H.S.T. (H.S.T.) The Owner will add H.S.T. to payments made under this Contract. The Bidder shall include with the executed tender documents, on Company letterhead, notification to the Owner of their H.S.T. Registration Number. 2