031/01/2/01/16/ 057 (Safety Helmets) Dated

Transcription

1 CENTRAL COALFIELDS LIMITED ( Subsidiary of Coal India Limited) MATERIALS MANAGEMENT DEPARTMENT Darbhanga House : Ranchi (JHARKHAND ) (PBX) / CGM(MM) FAX # (0651) / Website: FORMAL ORDER By Registered /Speed Post 031/01/2/01/16/ 057 (Safety Helmets) Dated Item Category Firm Vender code Tender Category Category Miscellaneous Pvt 1/22/M/S/048 Advertised(Domestic) items Tender M/S Amit Enterprises, Near Bhatia Shiv Mandir Gnadhi Nagar, Dhanbad Mob no E mail : amintenterprises2005@yahoo.com. Ref: 1)Tender Advertisement no.54/ DT & Sr.no ) Tender no. CCL/MMD/ sr Mgr(P)/Safety Helmet/15-16 Opened on & Tender ID No.2016_CCL_ 33130_1 3) Online bid no. : & all your correspondences including the latest one under ref no Nil Dated Dear Sir, With reference to the above, we are pleased to place one purchase order for supply of Safety Helmet as per IS: 2925/1984( with latest amendment ) as per details given below (Detailed Technical Specifications given at Annex-CC,) in accordance with the following terms and conditions and the general terms and conditions of supply enclosed as Annexure 'D'. Scope of Supply :- Safety Helmet as per IS: 2925/1984(with latest amendment) Material description Miner s Safety Helmet conforming to IS:2925/1984 ( with latest amendment ) approved by DGMS, Dhanbad ( Specific / General order as per DGMS Circular ( Approval ) No. 03 dated 14th August ), and suitable for use in open cast & underground Mines capable for heavy duty but light in weight complete with adjustable head bands, lamp brackets, cable grip and chin strap etc. in sizes varying from 540mm/590 mm bearing ISI mark, DGMS stamp/approval / statutory marking ( as per DGMS Circular ( Approval ) No. 03 dated 14th August ) and CIL s emblem ( Material code ) (Ex- Basic works) extra Total Landed Value Price in Quantity Extended Rs (nos.) Amount in Rs Rs CMPDIL 1.15 % on landed value = Rs Total Landed value per piece including Pre Dispatch inspection charge Rs / 2. Total Contractual Value: Total Financial involvement comes to Rs inclusive of Pre Dispatch Inspection by CMPDIL. on FOR Destination basis Inclusive of Sales Tax, Packing, Forwarding,

2 Freight, Insurance and Pre Dispatch Inspection charges of CMPDIL.( Excise Duty :-Nil). The above prices shall remain firm till the completion of supply. (The Inspection % along with service Tax on the FOR Destination value of stores is to be paid to CMPDIL/CCL S NOMINATED AGENCY in advance by demand draft along with inspection call letter, which will be reimbursed by CCL along with consignment billing. 3. Packing & Forwarding Charges : NIL, If Applicable born by firm. 4. Freight Charges & Insurance : NIL, If Applicable born by firm. 5. VAT Extra as applicable. The current rate is 5 %. CCL will avail Input Tax Credit as per prevailing Tax Law. 6. Excise Duty and Educational Cess:- Nil CENVAT Credit:-. CCL will avail CENVAT Credit as per prevailing Tax Law.if applicable. 7. Delivery Schedule:- Within 90 days from the date of receipt of supply order on FOR destination basis. 25% of ordered quantity may be supplied in yellow colour and balance quantity in white colour. However. early supplies will be appreciated 8.The Consignee & Paying Authority :- Consignee Paying Authority The Depot Officer, Central Store, Barkakana, CCL Distt.-Ramgarh. Area Finance Manager, CWS/CS Barkakana, Ramgarh, Jharkhand 9. Mode of Dispatch & Delivery:- The Stores should be properly packed according to material/ quantity mentioned in the supply order and challan for dispatch by road Freight Paid on Door Delivery basis. The necessary road permit (if required) shall be arranged by the Consignee after receipt of intimation from your side. The safe delivery of the consignment at the destination will be your responsibility. 10. Terms of Payment: 100% payment will be made by the Paying Authority within 21 days of receipt and acceptance of materials or bill(s) whichever is later through e-payment system only. 11. Submission of Bill(s) & Documents: For claiming payments following documents are to be submitted along with original bills as per the terms of the supply order to the Consignee. (a) Pre receipted and stamped invoice be submitted. b) Packing List in original c) Consignment Note LR/ RR/PWB in original d) Warranty/ Guarantee Certificate. e) Manufacturer Test certificate as per supply order terms DGMS/BIS/Pre Dispatch Inspection certificates of CMPDIL any other document, if required as per the Contract.. Following documents(as the case may be) duly authenticated by you, wherever required, should be submitted to the Paying Authority: I. Bill(s) in triplicate duly receipted and stamped. II. Delivery Challan duly receipted by the Consignee. III. Maker's test Certificate. IV. Price Fall Clause certificate. V. Price Certificate. VI. VII. DGMS/BIS/Pre Dispatch Inspection certificates with Money receipt in original of CMPDIL towards payment of Inspection Fee and service charges/ any other document, if required as per the Contract Any other documents specified in the order. The consignee after verification of the documents and final inspection of the materials as per the order shall forward the bill along with SRV (Stores Receipt Voucher) to the Paying Authority for arranging payment within the time specified. 12 Guarantee / Warranty: The guarantee/warrantee of the helmet shall be 12 months from the date of use or 18 months from the date of supply. 13. ( i) PRE-DISPATCH INSPECTION:_ Pre-dispatch inspection will be carried out by M/s. CMPDIL/ CCL S NOMINATED AGENCY as per their methodology. In brief the scope and conditions of the Inspection will be as follows: -

3 a) Checking and approval of test procedures/quality assurance plans. b) Verification of records and documentation of vendor works inspection. c) Verification of documents and test certificate of bought out items and cross checks. d) Provide the facilities for carrying out all tests as required in specifications of vendors works else these will be carried out at independent test house if considered so necessary by CMPDIL/CCL S NOMINATED AGENCY at vendors cost. e) Final testing and checking as per specifications. f) CMPDIL/CCL S NOMINATED AGENCY will have full and free access to the place of the supplier / manufacturer during process of manufacturing and during inspection activities. g) Inspection +service tax on FOR Destination value of stores is to be paid to CMPDIL/CCL S NOMINATED AGENCY in advance by demand draft along with inspection call letter, which will be reimbursed by CCL along with consignment billing. Service tax will be paid extra as applicable. h) Minimum 15 days clear notice shall be given by the manufacturer/suppliers to CMPDIL/CCL S NOMINATED AGENCY for arranging inspection within valid delivery period as per contract. i) In the event of rejection / non-readiness of materials during the first visit of inspector/s of CMPDIL/CCL S NOMINATED AGENCY, the manufacturers/suppliers shall pay to CMPDIL/CCL S NOMINATED AGENCY all charges including actual travel and hotel expenses along with inspection fee for the second visit. 13(ii) Final Inspection shall be carried out by the General Manager(S&R), CCL or his authorized representative on receipt of the materials at consignee end. Notice for inspection shall be given by the consignee immediately to the Chief General Manager(S&R), CCL on receipt of the materials. 14. Price Fall Clause: It will be the condition that all through the currency of the contract, the prices at which the stores will be supplied shall not be lower than the lowest price charged by you to any other agency including DGS&D. In the event of price going down, the suppliers shall promptly pass on such information to enable this company to amend the ordered rate. 15. Security Deposit: The successful tenderer will be required to deposit Security Money equivalent to 10% i.e Rs of the value of the awarded contract (landed value) without having any ceiling, in the form of Demand Draft or irrevocable Bank Guarantee issued by any scheduled Bank in the prescribed format (as given in the NIT at Annexure E), within 15 days from the date of receipt of Supply Order. The Bank Guarantee submitted towards Security Money shall be valid for a minimum period of 3(three)months beyond the stipulated delivery period. Failure to deposit the required Security Money within the specified period shall entail cancellation of Supply Order and the case shall be processed to order elsewhere and the firm s performance is to be kept recorded for future dealing with them. The Security Deposit shall be refunded within 30 days of satisfactory execution of the contract. For unsatisfactory performance and/or contractual failure, the Security Deposit shall be forfeited. In case of extension of the delivery period the validity of Bank Guarantee submitted towards Security Deposit shall be suitably extended to cover the required validity period of 3(three)months beyond the extended delivery period. 16. Identification Mark: Your Identification mark /Brand i.e INTECH should be embossed/engraved/ punched on bulk materials on every item at a visible place which is not subject to wear and tear for ease of identification at any point of time. 17.Force Majeure Clause:- If the execution of the contract/ supply order is delayed beyond the period stipulated in the contract/supply order as a result of outbreak or hostilities, declaration of an embargo or blockade, or fire, flood, acts of Nature or any other contingency beyond the supplier s control due to act of God then Central Coalfields Limited may allow such additional time by extending the delivery period, as it considers to be justified by the circumstances of the case and its decision shall be final. If and when additional time is granted by Central Coalfields Limited, the contract/ supply order shall be read and understood as if it had contained from its inception the delivery date as extended. a) The successful bidder will advise, in the event of his having to resort to this clause by a registered letter duly certified by the Local Chamber of Commerce or Statutory Authorities,

4 the beginning and end of the clause of the delay, within fifteen days of the occurrence and cessation of such force majeure conditions. In the event of delay lasting out of force majeure CCL will reserve the right to cancel the contract and provisions governing termination of contract, as stated in the bid documents will apply. b) For delays arising out of force majeure, the bidder will not claim extension in completion date for a period exceeding the period of delay attributable to the causes of force majeure and neither CCL nor the bidder shall be liable to pay extra costs provided it is mutually established that force majeure conditions did actually exist. c) If any of the Force majeure conditions exists in the place of operation of the bidder even at the time of submission of bid, he will categorically specify them in his bid and state whether they have been taken into consideration in their quotations. 18. Special Instruction: One copy of the challan and invoice showing dispatch details and other documents must be sent to this office and to the Office of the CGM (S&R.) CCL, Ranchi to know the dispatch particulars. 19. Liquidated Damage Clause: The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be the essence of the Contract and Delivery of the Stores must be complied by the date specified in the purchase order. In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with the samples and/or specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, Central Coalfields Ltd. should have the right : (a) To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to10%.where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management Division. (b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of a similar description without canceling the supply order in respect of the consignment not yet due for supply or (c) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also (d) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above. (e) To forfeit the security deposit full or in part. (f) Whenever under this contract a sum of money is recoverable from and payable by the supplier, Central Coalfields Ltd. shall be entitled to recover such sum by appropriating, in part or in whole, by deducting any sum or which at any time thereafter may become due to the successful tenderer in this or any other contract. Should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay Central Coalfields Limited on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 20 Issue of Way Bill:-A copy of duly filled up Form J VAT 504G indicating the information to be furnished by the consignor to the consignee (Fields under Sr no 2&4 of the Form) for issuing e-permit/ Form JVAT 504G. After issue of e-permit. A secret code is sent by SMS(system generated) to the consignor s mobile to enable them to log in the jharkhandcomtax.gov.in portal for filling up the Transport details & Invoice details and thereafter printing a hard copy of the same. Waybill should be sought by the consignor immediately after readiness of material. 21. INPUT TAX CREDIT: An amount equivalent to VAT charged in the bill shall be withheld at the time of bill passing. The supplier shall be liable to submit the form JVAT 404 within three months from the end of the relevant financial year. The amount withheld shall be refunded within 15 days from the date of submission of form JVAT 404 by the supplier. The amount withheld shall bear no interest. In case of default by the supplier in submitting form JVAT 404 within the time period, as specified above, the amount withheld shall be forfeited and the same shall be utilized by the concerned area for paying the additional tax demanded by commercial tax authorities due to non submission of form JVAT 404.

5 22.TRANSPORTAION : It is incumbent on the supplier to transport the contracted materials/supplies through registered common carriers only and documentation should be done as per provision of the carriage by Road Act, Any transportation of goods through unregistered common carries is illegal." 23. JURISDICTION:-The Court of Ranchi in Jharkhand State only will have the jurisdiction to deal with and decide any legal matter or dispute whatsoever arising out of the Contract. 24. Other terms and conditions of contract:- All other terms and conditions will be governed by the General Terms & conditions of supply of Stores enclosed with the NIT and also enclosed with this order as Annexure B and all terms and conditions thereof will be applicable unless otherwise specified in this order. The supplier shall warrant that the item(s) supplied under this contract/supply order : a) Is new, unused and or current design. b) Is in accordance with contract specification. c) Shall have no defects arising out design, materials and workmanship. The supply order is concluded with this issuance. However a copy of supply order should be returned duly stamped and signed within 15 days from the date of Supply Order as a token of acknowledgement and acceptance of the same. However if we do not receive the signed copy of the said Supply Order, it will be presumed that you have accepted the Supply Order as per terms and conditions stipulated above Yours faithfully, For & on behalf of CENTRAL COALFIELDS LIMITED ( Raj Kishore) (LK Jha) Sr Manager(P) Chief Manager(P-I) Copy forwarded to:- The GM,( S&R)/GM(MM), CCL, H.Q, Ranchi. The Area Finance Manager, Central Store/CWS,CCL, Barkakana, Ramgarh, Jharkhand :. Fund for Rs.7,62, only has been provided / certified against Consumable Head vide Budget Certification No.D/O/F/B.C/ consumable stores ( C ) /SB/ 16-17/03/08/ dt 01/07/2016. The Depot Officer, Central Store, Barkakana, Ramgarh, Jharkhand. The GM(S&IC), CCL, Ranchi.- IR No: Ind/MB/Regn/15-16/031 dtd: The TS to D(T)(P&P). Progress Cell ( M.I.S. ) Cell / Master File / Guard File. Manager(System). MM Division,CCL, H.Q, Ranchi. GM(MM)(BCCL/ECL/NCL/MCL/SECL/WCL). ( Raj Kishore) (LK Jha) Sr Manager(P) Chief Manager(P-I) Technical Specification for Miner s Safety Helmet ISI marked & DGMS approved ANNEXURE- CC

6 Miner s Safety Helmet conforming to IS:2925/1984 ( with latest amendment ) and suitable for use in open cast & underground Mines capable for heavy duty but light in weight, made of HDPE, complete with adjustable head bands, lamp brackets, cable grip and chin strap etc. in sizes varying from 540mm/590 mm bearing ISI mark, DGMS stamp/approval and CIL s emblem. Other Conditions:. Valid ISI license and DGMS approval or test certificate from a Govt. or Govt. approved laboratories as per DGMS Circular (Approval) No. 03 Dhanbad dated 14 th August,2014 must be submitted at the time of supply for verification. Month & Year of manufacturing along with batch no. & name of manufacturer, ISI mark, DGMS approval no./ statutory marking ( as per DGMS Circular ( Approval ) No. 03 dated 14th August ) & CIL emblem should be embossed in permanent manner on each Helmet at a suitable place for identification. Safety Deptt./Purchaser may draw sample for testing before delivery at supplier s premises/ after delivery at purchaser s premises and get the same tested at CMPDI approved Testing Laboratory /CMRI Testing Laboratory and testing result of CMPDI approved Testing Laboratory/ CMRI Testing Laboratory shall be final. ( Raj Kishore) (LK Jha) Sr Manager(P) Chief Manager(P-I)

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