VDOT UPDATE Hampton Roads Local Damage Prevention Committee - VA811 Membership Meeting

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1 VDOT UPDATE Hampton Roads Local Damage Prevention Committee - VA811 Membership Meeting April 22, 2015 Michael T. Wilder Southeast Regional Utilities Manager

2 VDOT Mission Statement Our mission is to plan, deliver, operate and maintain a transportation system that is safe, enables easy movement of people and goods, enhances the economy and improves our quality of life. Shared Values in Public Service Be responsive to customer needs, consider what VDOT does in terms of how it benefits our customers, and treat customers with respect, courtesy, and fairness Commit to safety and continuous improvement in everything we do, learning from mistakes and successes alike Trust, respect, support, and encourage each other Respect and protect the public investment Make decisions based on facts and sound judgment and accept accountability for our actions Strengthen our knowledge in using information, tools, and technology to achieve high performance and stay on the cutting edge Think ahead, acting and planning creatively for today and tomorrow 2

3 VDOT Organization The Virginia Department of Transportation (VDOT) employs about 7,500 people full time, compared to 10,380 at the close of Fiscal Year That s the lowest level since The agency has nine highway districts: Bristol Culpeper Fredericksburg Hampton Roads Lynchburg Northern Virginia Richmond Salem Staunton The districts are divided into 29 residencies and two district satellite offices, responsible for one to four counties each. The Utility Section is divided into 3 regions: Southeast Region Hampton Roads & Richmond Northeast Region Northern Virginia, Culpeper and Fredericksburg Western Region Bristol, Lynchburg, Salem and Staunton The VDOT Central Office is in Richmond. 3

4 COMMONWEALTH TRANSPORTATION BOARD ADOPTS REVISED $13.2 BILLION TRANSPORTATION PROGRAM Program adjusted for project scoring About the Six-Year Improvement Program The program allocates funding to a wide range of projects, including road, bridges, sidewalks, bike paths, rail and transit improvements across the state over a period of six years. The program is updated every years and approved by the CTB to reflect the latest priorities and revenue forecast. Final Revised FY Six-Year Improvement Program Breakdown: $10 billion - highway construction $3.2 billion - rail and public transportation $13.2 billion - total About the Commonwealth Transportation Board (CTB) Appointed by the governor, the 18-member CTB establishes the administrative policies for Virginia's transportation system. The CTB allocates highway funding to specific projects, locates routes and provides funding for airports, seaports and public transportation. 4

5 House Bill 2: Transportation Prioritization Governor McAuliffe signed House Bill 2 (HB2) into law in 2014, which directs the CTB to develop and use a prioritization process to select the right transportation projects. The legislation is intended to improve the transparency and accountability of project selection as well as provide improved stability in the Six-Year Improvement Program. The process will score projects based on an objective and fair analysis that is applied statewide. This process will help the CTB to select projects that provide the maximum benefits for tax dollars spent. The CTB is developing the process based on an objective, quantifiable analysis that considers the following factors relative to the cost of the project: Congestion mitigation Economic development Accessibility Safety Environmental quality Land use and transportation coordination (in areas over 200,000) Projects that reduce congestion would rise to the top in traffic-clogged regions in Northern Virginia and Hampton Roads. For rural and other regions, transportation priorities may be based more on stimulating the economy and job growth. The law requires the CTB to select projects for funding based on the prioritization process beginning July 1, The Virginia Department of Transportation and the Department of Rail and Public Transportation are working thoroughly to transition to the new prioritization process early. 5

6 VDOT Access to Information

7 Marking of VDOT s Facilities By law VDOT is not required to be a member of Miss Utility (VA811) To have VDOT facilities marked for any type of construction and or excavation it is encourage to contact VDOT s Transportation Emergency Operations Center ( TEOC ). 1) The TEOC locating and marking can be contacted at ) TEOC s service is available 24 hours a day, seven days a week for emergency notifications. 3) Or may contact the VDOT District Office directly for information on procedures for have VDOT facilities marked. 7

8 VDOT Road and Bridge Construction Specifications Contractor s Responsibility for Utility Property and Services (excerpt) At points where the Contractor s operations are on or adjacent to the properties of any utility, including railroads, and damage to which might result in expense, loss, or inconvenience, work shall not commence until arrangements necessary for the protection thereof have been completed. The Contractor shall collaborate with owners of utilities so that removal and adjustment operations may progress in a timely, responsible, and reasonable manner, duplication of adjustment work may be reduced to a minimum, and services rendered by those parties will not be unnecessarily interrupted. The Contractor shall comply with all requirements of the Virginia Underground Utility Damage Prevention Act (the Miss Utility law). 8

9 VDOT Utilities Organization VDOT currently has project related Utility responsibilities distributed between Right of Way and Utilities Division (Scoping, Coordination, Authorization, Relocation, Reimbursement), Location and Design Division (In-Plan Utility Design) and the Construction Division (Inspection). The Transportation Planning Division is responsible for utility accommodations within VDOT s right of way under the Land Use Permit Regulations in conjunction with the Districts Land Use Development Sections 9

10 Authority for Utility Relocation Policies and Procedures VDOT Utility Manual Of Instructions- Utility Relocation Policies and Procedures VDOT, through the Commonwealth Transportation Board (CTB), has been given the authority in Section (3) of the 1950 Code of Virginia, as amended, to make rules and regulations, which are not in conflict with the laws of the State, for the operation, maintenance, control and use of the State Highway Systems. These rules and regulations have the force and effect of law by value of Section of the Code of Virginia. Related Sections of Virginia State Code for cost responsibilities, mandatory utility representation at official project meetings Code of Federal Regulations (CFR) Title 23 Section 645 Sub-Part A Utility Relocations, Adjustments and Reimbursements Sub-Part B Accommodation of Utilities 10

11 Utility Permitting and Relocation pdf 11

12 VDOT Project Delivery Methods of project delivery include: Design Bid Build : Traditional method Design Build : Design Build Teams procured based upon conceptual plans and handle remaining PE and Right of Way/Utility Relocation Functions PPTA (P3) : Office of Public Private Partnerships, Similar to design Build with financial opportunities provided by the selected team Locally Administered Projects 12

13 VDOT Projects of Significant Interest I-64/I-264/Witchduck Interchange Lengths and Limits From 0.40 miles south of Curlew Drive to 0.40 mile east of Witchduck Road and to include the Newtown and Witchduck Interchanges. The proposed improvements is to reconstruction with addition capacity. Laskin Road: Lengths and Limits From 0.40 miles west of First Colonial Road to 0.50 miles east of Birdneck Road. The proposed improvements is to widen to a divided facility with 6 lanes and remove the existing CD roads. Note: Utility relocations only at this time, with construction funding in the future. 13

14 VDOT Projects of Significant Interest Holland Road: Lengths and Limits From 0.20 miles north of Dam Neck Road to 0.10 miles south of Nimmo Parkway. The proposed improvements is to widen to 4 lanes. Note: Under construction Lynnhaven Road: Lengths and Limits From 0.40 miles east of Centerville Turnpike to 0.1 miles west of Indian River Road. The proposed improvements is to widen to 4 lanes. Note: Under construction 14

15 VDOT Projects of Significant Interest Interstate 64 Capacity Improvements - Segment I (Newport News): Lengths and Limits From 0.50 miles east of Route 238, Yorktown Road (Exit 247) to 1.50 miles west of Route 143, Jefferson Avenue (Exit 255) The proposed improvements include the addition of one 12-foot wide travel lane and one 12-foot wide shoulder in each direction to widen this four-lane section of I-64 to a six-lane section. Studies: Interstate 64 Peninsula Study (I-64 Corridor from I-95 in Richmond to I-664 in Hampton) 15

16 What are some of the challenges we face A) Space for additional utilities to be installed. B) Existing abandoned facilities. C) Damages to facilities. 16

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20 What can be done on VDOT projects Within the Southeast Region we are utilizing some of the following: A) Providing VDOT Utility Easements on VDOT projects outside of Right of Way for utilities to utilize. This is being done Statewide. B) Inspecting utilities as they are being installed and creating as-built plans of the relocated utilities. These are being provided to the VDOT Construction Manager and Road Contractor that is awarded the contact. C) The contractor needs to do his due diligence in identifying utilities and there locations. * Call in a Miss Utility ticket. * Meeting with utility companies to discuss their facility locations and abandoned facilities. *Test hole existing utilities (put eyes on) prior to digging 20

21 VDOT As-builts 21

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23 VDOT Inspection Report 23

24 Questions??? Thank You 24