ESIDEL (European Steel Industry Data Exchange Language) Remittance advice

Transcription

1 ESIDEL (European Steel Industry Data Exchange Language) Remittance advice Version. EDIFER «XML Business Group» June 2005

2 Remittance advice By EUROFER - EDIFER committee - Business working group Creation date: 0 June 2005 Last update: Reference: ESIDEL(v.)-025(Remittance advice).doc Version:.

3 Table of contents. Remittance advice 3 2. Class diagram of the Remittance advice Class diagram entities Class diagram attributes Attribute code lists 2 2

4 . Remittance advice In the steel industry the Remittance advice (message) is used to provide accounting details relative to a payment for the provision of goods and, or services that have been ordered or received or consumed. The message is sent by the payer (customer) to the payee (supplier). The following principles are valid for the remittance advice: - A remittance advice is a notice of a payment to be made - A remittance advice may cover one or more commercial trade transactions, such as invoices, credit notes and debit notes - A remittance advice may include a reference to a payment order given by the payer to his bank - Each remittance advice shall be calculated in only one currency, even though the covered transactions are denominated in different currencies. - Each remittance advice shall relate to only one settlement date. 3

5 2. Class diagram of the Remittance advice Payment instructions details PAYMENT INSTRUCTIONS details - Payment conditions - Payment guarantee - Payment means 0.. Has payment info as Remittance advice - Remittance advice number - Remittance advice date/time - Payment due date - Payment currency - Exchange rate payment currency - Total amount subject to payment discount - Total payment amount - Total discount amount - Payment order number - Invoicing party payment reference number - Payer payment reference number - Remittance advice free text Has supplier as Has customer as Has payee as Party details Has payer as See details on the next page Has payers financial 0.. institution as Has payees financial 0.. institution as Financial Institution - Institution branch name - Institution name - Bank identification SWIFT - Account holder number - Account holder name - IBAN number Has invoice item as..n Remittance advice item - Remittance advice item number - Invoice type code - Invoice number - Invoice date/time - Order number customer - Order item number customer - Order number supplier - Order item number supplier - Order number consignee - Order item number consignee - Total invoice amount - Amount due - Amount remitted - Exchange rate payment currency - Remittance advice item free text Has reference as 0.. Document reference - Invoicing party payment reference number - Payer payment reference number - Contract number Has adjustment as 0..N Adjustment details - Adjustment reason identification - Adjustment text - Adjustment amount Has adjustment reference as 0.. Adjustment reference - Contract number - Price list reference number - Despatch advice number - Packing list number - Receiving advice number - Adjustment reference number 4

6 Detailed Class diagram of the Party details Address Unstructured details Address Structured details Contact details Additional Identification - Address line - Address line 2 - Address line 3 - Address line 4 - Address line 5 - Postal code - City name - State or Province name - Country code - Country name - Location identifier - Building name - Street name - District name - District sub-division name - Postal code - City name - State or Province name - Country code - Country name - Location identifier - Contact name - Contact function code - Contact Identifier - Telephone number - Extension number - Mobile telephone number - Fax number - address 0..N - Responsible agency - Party identification, coded 0..N Has contact details as Has additional identification as Address Postbox details Has unstructured address details as Has structured address details as - Post office box - Postal code - City name - Country code - Country name 0.. Has postbox details as Party Identification - Party name - Responsible agency - Party identification, coded PARTY DETAILS 5

7 2.. Class diagram entities The following entities are contained within the class diagram. Entity Remittance advice Remittance advice item Payment instructions Financial institution Document reference Adjustment details Adjustment reference Party identification Additional identification Address - unstructured details Address - structured details Address post box details Contact details Description The entity contains the general information about a remittance advice, such as the number, date and the relevant monetary amounts. The entity contains the details of the commercial transactions covered by the remittance advice. The entity specifies the document number, document date, amount due, amount remitted and the payment references. The entity contains of the remittance advice the payment instructions related to the payment. The entity contains information of the financial institution and the account holder name and number of the payee and the payer. The entity contains the identification of the references to documents, such as payment references and contract. The entity to identify the adjustment reason of the difference between the amount due and the amount remitted of a commercial trade transaction. The entity contains the identification of the references to documents to justify the adjustment. Classes part of Party Details The entity contains the name and the prime identification of a party. The entity contains the additional identification of a party. The entity contains the details of the address in the unstructured format. The entity contains the details of the address in the structured format. The entity contains the details of the post office box. The entity contains the contact details of a person or a department of a party. 6

8 2.2. Class diagram attributes For each entity specified a list of attributes and a description is given. Remark: Based on the Core Component Types (CCT) specified in the UN/CEFACT Core Components Technical Specifications (CCTS), the CCT supplementary components such as Date Time format, Amount currency code, Measure unit code and Quantity unit code are not mentioned as attributes. Remittance advice Remittance advice number The unique number given by the issuer to identify a M an..35 remittance advice. Remittance advice date/time The date/time when the remittance advice is issued. M an..35 Payment due date Date on which an amount due is made available to M an..35 the creditor, in accordance witch the terms of payment. Payment currency The name or symbol of the monetary unit used for Yes C an..3 the payment. Exchange rate payment currency The exchange rate, form the invoicing currency to C n..2 the payment currency. Total amount subject to payment The total amount of the remittance advice, being the C n..35 discount sum of total remittance advice item amount subject to payment discount. Total payment amount The total amount of the remittance advice paid or to M n..35 be paid. Total discount amount The total amount of the payment discount. C n..35 Payment order number The number given by the payer to the payment Invoicing party payment reference number Payer payment reference number Remittance advice free text order sent to the payers financial institution. The invoice issuer reference number to be mentioned at the payment of a commercial transaction. This reference number is provided on the invoice, credit note or debit note. The reference number assigned by the payer for the identification of the payment of an accounting document (invoice). The free text information related to the complete remittance advice. C an..999 Payment instructions PAYMENT INSTRUCTIONS details Payment conditions The method employed or to be employed in order Yes C an..3 that a payment may be made or regarded as made. Payment guarantee The code specifying the means of payment Yes C an..3 guarantee. Payment means The code identifying the means of payment Yes C an..3 7

9 Remittance advice item Remittance advice item number The unique number given by the issuer to identify a M n..6 remittance advice item. Invoice type code The code specifying the invoice type (e.g. invoice, Yes C an..3 debit note, credit note). Invoice number The unique number given by the issuer to identify M an..35 an invoice. Invoice date/time The date/time when the invoice is issued. M an..35 Order number customer The unique number given by the customer to identify an order. Order item number customer The unique number given by the customer to C an..6 identify an order item within an order message. Order number supplier The unique number given by the supplier to identify an order. Order item number supplier The unique number given by the supplier to identify C an..6 an order item within an order message. Order number consignee The unique number given by the consignee to identify an order. Order item number consignee The unique number given by the consignee to identify an order item within an order message. C an..6 Total invoice amount The total amount of the invoice, being the sum of C n..35 total invoice item amount, total invoice additional amount and total duty tax fee amount. Amount due The actual amount of the invoice in function of the payment conditions of the invoice. C n..35 Amount remitted The actual amount paid, or to be paid. M an..35 Exchange rate payment currency The exchange rate, form the invoicing currency to the payment currency. C n..2 Remittance advice item free text The free text information related to the remittance advice item. C an..999 Financial institution Institution branch name The name of the financial branch. C an..70 Institution name The name of the financial institution. C an..70 Bank identification SWIFT The identification of the financial institution (bank) C an..7 given by SWIFT. Account holder number The account number of the holder of an account. Account holder name The name of the holder of the account. C an..70 IBAN number The international bank account number uniquely identifying the account number of the holder of an account. 8

10 Document reference Invoicing party payment reference number Payer payment reference number Contract number The invoice issuer reference number to be mentioned at the payment of a commercial transaction. This reference number is provided on the invoice, credit note or debit note. The reference number assigned by the payer for the identification of the payment of an accounting document (invoice). The reference number on a Contract concluded between buyer and seller. Adjustment details Adjustment reason identification The identification of the adjustment reason. C an..3 Adjustment text The free text information explaining the adjustment C an..999 Adjustment amount The amount of the adjustment. C n..35 Adjustment reference Contract number The reference number on a Contract concluded between buyer and seller. Price list reference number The reference number to identify the price list. Despatch advice number The unique number given by the consignor to identify a despatch advice. Packing list number The unique number given by the consignor to identify a packing list. Receiving advice number The unique number given by the consignee to identify a receiving advice. Adjustment reference number The unique number given by the issuer to identify an adjustment reference or document. Party identification Classes part of Party Details Party name The name of the party involved in a transaction. Responsible agency The code identifying the agency responsible for the Yes M an..3 attribution of the identification. Party identification, coded The code identifying a party involved in a transaction. M an..35 9

11 Additional i.d. identification Responsible agency Party identification, coded The code identifying the agency responsible for the attribution of the identification. The code identifying a party involved in the transaction. Yes M an..3 M an..35 Address - Unstructured details Address line The first line of the address. M an..35 Address line 2 The second line of the address. Address line 3 The third line of the address. Address line 4 The fourth line of the address. Address line 5 The fifth line of the address. Postal code The national postal code (ZIP code) of the address. C an..7 City name The name of a city. State or province name The name of a state or province in a country. Country Code The Country code specified in ISO C an..2 (2 alpha positions) Country name The name of the country. Location identifier The unique identification of a location based on the Duns (Duns & Bradstreet) number of the company followed by four numeric digits. Address - Structured details Building name The name of a building. C an..70 Street name The name of a street. C an..70 District name The name of a part of a city. District sub-division name The name of a sub-division of a district of a city.. Postal code The national postal code (ZIP code) of the address. C an..7 City name The name of a city. State or province name The name of a state or province in a country. Country Code The Country code specified in ISO C an..2 (2 alpha positions) Country name The name of the country. Location identifier The unique identification of a location based on the Duns (Duns & Bradstreet) number of the company followed by four numeric digits. 0

12 Address Post box details Post office box The post office box identifier. M an..7 Postal code The national postal code (ZIP code) of the address. M an..7 City name The name of a city. State or province name The name of a state or province in a country. Country Code The Country code specified in ISO C an..2 (2 alpha positions) Country name The name of the country. Contact data Contact name The Name of a contact person or department. M an..35 Contact function code The code specifying the function of a contact (e.g. Yes C an..3 department or person). Contact Identifier The unique identifier of a contact person or department Telephone number The telephone number including the country code. Extension number The number of the telephone extension. Mobile telephone number The mobile telephone number including the country code. Fax number The facsimile number including the country code. address The address. C an..52

13 2.3. Attribute code lists Date time format Use the date time format of the international standard ISO 860 Invoice type code Use the code list UN-EDIFACT data element Self-billed credit note 262 Consolidated credit note 295 Price variation invoice 296 Credit note for price variation 324 Proforma invoice 326 Partial invoice 380 Commercial invoice 38 Credit note 383 Debit note 385 Consolidated invoice 386 Prepayment invoice 389 Self-billed invoice Payment conditions Use the code list UN-EDIFACT data element 4439 Direct payment 0 Irrevocable documentary credit 33 Open account for payment 38 Available with advising bank 39 Available with named bank Payment guarantee Use the code list UN-EDIFACT data element Bank guarantee Public authority guarantee 3 Standby letter of credit 45 Insurance certificate Payment means Use the code list UN-EDIFACT data element In cash 3 Debit transfer 2

14 Adjustment reason Use the code list UN-EDIFACT data element 4465 identification 3 Damaged goods 4 Short delivery 9 Invoice error 4 Wrong delivery 6 Goods partly returned 28 See separate advice 32 Goods not delivered 35 Goods returned 52 Wrong invoice 53 Duplicate invoice 54 Weight error 57 Price change Responsible agency Use the code list UN-EDIFACT data element ISO (International Organisation for Standardisation) 9 EAN/UCC 0 ODETTE 6 US, D&B (Dun & Bradstreet Corporation) 7 S.W.I.F.T. 58 EUROFER 90 Assigned by manufacturer 9 Assigned by seller or seller s agent 92 Assigned by buyer or buyer s agent Contact function code Use the code list UN-EDIFACT data element 339 AE Contract contact AT Technical audit BD New development contact BJ Department or person responsible for processing purchase order CR Customer relations DL Delivery contact GR Goods receiving contact OC Order contact IC Information contact MC Material control contact SA Sales administration SU Supplier contact TI Technical document recipient (certificates, ) 3

15 All information provided in this documentation is provided "as is" without any warranties of any kind including warranties of accuracy, fitness for a particular purpose, or non-infringement or intellectual property. EUROFER shall not be held responsible for any errors or any loss resulting from any use of this document or the specification herein. The materials contained in this document may be copied provided that ALL copies retain the copyright and any other proprietary notices contained on the materials. No material may be modified, edited or taken out of context such that its use creates a false or misleading statement or impression as to the positions, statements or actions of the publisher EUROFER. All rights reserved. All countries 4